RFI Response - 36C24825R0033 Renovate CLC .pdf

Renovate CLC, 1st & 2nd Floor, Miami VA Solicitation No. 36C24825R0033

RFI’s

1. TAB B: Past Performance states: Completed PPQs must be received directly from the client/customer for which the construction project was performed. If a CPARS is available for any of the projects submitted, they should also be submitted.

RFI: If contractor has a CPARS for a project, do we still need to submit a completed PPQ? Or will the CPARS Suffice.

VA Response: The CPARS will suffice.

2. There were no Past Performance Questionnaires in the Solicitation documents. If you require PPQs for Factor 2, please furnish PPQs to contractors.

VA Response: See attached PPQ document.

3. Is each Factor to be submitted as a separate Volume (Volume 1 – Factor 1 Technical Approach, Volume 2 – Factor 2 Past Performance, Volume 3 – Factor 3 Price)?

VA Response: Factors 1 & 2 are to be submitted together in one document. Factor 3 is to be submitted separately from the document of Factors 1 & 2. Therefore, in total, the response to the solicitation should only be 2 documents.

4. Is the wallpaper on the upper part of the wall above the wall protection in the patient rooms to be removed?

VA Response: Yes – all walls to be painted are to be properly prepped prior to painting.

5. Are all patient doors to be replaced?

VA Response: Yes. Refer to Sheet A101-N, A601 and specifications.

6. If all doors are not to be replaced, please clarify which doors are to be replaced.

VA Response: Refer to Sheet A101-N, A601 and specifications.

7. Is door hardware to be replaced or reused?

8. Will beds and all furniture be removed by VA prior to the construction work for each phase?

VA Response: VA will remove furniture prior to work and move furniture back once work is complete.

9. What is the turnaround time for each phase? Assuming the removal of furniture cannot be done simultaneously with the current construction phase.

VA Response: The turnaround will be approximately two weeks. The contractor will need to account for this downtime when scheduling for the project.

10. What will be available for laydown area? Dumpster location? What parking is available to contractors?

VA Response: The VA will determine and provide the laydown and dumpster location. Parking is not guaranteed:

it is on first come first served basis.

RFI’s

11. There was mention about possible lead paint but no indication as to where nor how much. Please provide this information.

VA Response: See Pre-Renovation Asbestos Survey and Lead Paint Report in Addendum #1.

12. In the architect document (100% CD Estimate) and on plan sheet G101 it mentions bid deduct items. We cannot find any mention of deduct items in the solicitation.

a. Are there deduct line items?

b. If YES, please list how the deducts are to be labeled and what is to be included in each & how to be included with the cost breakdown.

VA Response: See sheet G101 (revised for clarity Addendum #1) and specification Section General Requirements G 01 00 00.

13. Suppliers are requesting more time for the size of the bid, can the Bid Date to be extended to 03/14/25.

VA Response: No, the due date remains 02/28/2025.

14. Will there be an opportunity to supply a 2nd set of RFIs after the VA responses from RFI #1?

VA Response: No, the VA intends to response to the RFIs as clear as possible.

15. Will the VA remove everything from each phase that is not included in the construction documents.

a. Or will the contractors need to provide moving & storage in each phase?

b. If contractors are responsible for moving & storage will VA provide area for storage trailers close to construction site?

VA Response: VA will remove furniture prior to work and move furniture back once work is complete.

16. How much time should be set in project schedule between each phase for VA to relocate patients & equipment. This will be needed to be detailed in the proposal project schedule.

VA Response: The turnaround will be approximately two weeks. The contractor will need to account for this downtime when scheduling for the project.

17. With several areas slated for after-hours work, in what condition of completion will each area need to be during normal hours?

VA Response: If any work is not completed and the area needs to be re-opened, it should free of any hazard to residents, staff, and visitors.

18. It’s not clear on what doors, frames & hardware are being replaced. There are notes on doors & frames being refinished & existing frames receiving WP-6 protection.

c. How many Doors are being totally removed & replaced with door schedule # locations?

d. How many door frames are being totally removed & replaced with door schedule # locations?

e. How many doors receiving totally new hardware packages with door schedule # locations?

RFI’s

19. Does the VA have an asbestos report & floor plan with asbestos flooring locations per phase?

a. The SF per phase will be needed so that pricing need to include a minimum cost per phase for small amounts.

b. If not do we use the SF amount detailed in the architect document Miami VAMC Renovate CLC 1 and 2 Floor 100% CD Estimate_2023-17-05_R1

c. Will the contractor need to perform a asbestos survey before starting the Project as a direct cost to the project?

VA Response: See Pre-Renovation Asbestos Survey and Lead Paint Report in Addendum #1. Also see specification sections 02 82 13.19.

20. Does the VA have a mold report & floor plan with mold locations per phase?

VA Response: Mold survey was not performed during the design phase.

21. The SF per phase will be needed so that pricing need to include a minimum cost per phase for small amounts.

a. The SF per phase will be needed so that pricing need to include a minimum cost per phase for small amounts.

b. If not do we use the SF amount detailed in the Miami VAMC Renovate CLC 1 and 2 Floor 100% CD Estimate_2023-17-05_R1

c. Will the contractor need to perform a mold survey before starting the Project as a direct cost to the project?

VA Response: Estimate is to be ignored. No mold survey was performed during the design phase.

22. Who is the VA fire alarm contractor?

VA Response: Johnson Controls.

23. Covering data connections & terminations, will VA disconnect data to be removed from panel & reconnect/terminate data at panel? Any such work will need to be coordinated with the VA.

➢ Below is the concern on mixing & matching separate wall protections between IPC & CSI. Both manufacturers have concerns of installing one company trim & another sheet goods for wainscot. With the way the finish schedule has been developed with mixing & matching parts CSI has stated they will not supply proposal for bidding.

➢ So the main question can we supply an or equal & final color & shapes can be decided after award?

VA Answer: Yes, or equal is acceptable.

24. In the finish schedule WP-6 door frame protection. IPC no longer manufactures vacuum formed door frame guards for molding to hospital/mop stops. Only custom door frame guards are manufactured using a bending process and therefore cannot accommodate the hospital/mop stops.

a. Are we allowed to include a per equal?

VA Response: Yes, price or equal products.

25. Elevation 4/A402 shows a section of wall approximately 9-10 inches wide that is hatched but not labeled. There is a similar condition on the opposite side of the reception/lounge shown in elevation 3/A401.

a. Does this qualification applies to both 1st and 2nd level.

VA Response: The color is to match the adjacent wall finish. The hatch does NOT represent a different finish.

RFI’s

26. Section cut for Typ. Patient wall protection on sheet A405 specifies key note 10.08 – RWP-1 wall protection over drywood. Verify

a. What is the existing substrate.

b. Specification includes contact adhesive for RWP-1 at patient rooms.

c. If substrate is only gypsum, this bid will require revision to standard adhesive. Advise which is true?

VA Response: It should say drywall. The substrate is gypsum wall.

27. Section cut for Typ. Patient wall protection on sheet A405 specifies key note 10.08 – RWP-1 wall protection over drywood.

a. What is the existing substrate?

b. Specification includes contact adhesive for RWP-1 at patient rooms.

c. If substrate is only gypsum, this bid will require revision to standard adhesive. Which is true?

VA Response: It should say drywall. The substrate is gypsum wall.

28. What is the board thicknesses for WP-4 in elevations 1 and 2 on A402.

a. Board seams are not shown to determine design intent.

b. Manufactures are asking if the proposals should include 1/2” thick vertical WP-4 framing out the TV area with remaining WP-4 verticals to be 3/8” thick. This is to ensure no cut edges are visible. Verification by VA is needed.

VA Response: Yes, WP-4 vertical trim framing the TV to be ½” thick. Any place that cut edges may be exposed, use ½” WP-4 vertical trim.

29. CG-2 locations appear inconsistent across typ. locations at patient rooms. Therefore, manufactures are asking if to include IPC’s best judgement of where CG-2 are located within patient rooms. VA will need to verify patient room locations prior to bid.

VA Response: The inconsistency referred to is not clear. Areas in patient rooms that have ceramic tiles on the wall, do NOT require corner guards. Rooms with such conditions to be verified by VA.

30. IPC does not manufacture wrapped square edge panels in PVC-free material or in Wood Look colors.

a. Should this bid include standard uPVC material for WP-1 or find equal.

VA Response: The design intent is “wood look”. Equal product may be acceptable if it is PVC-free panel with wood look.

31. Two CG-2 will not fit at end walls – see location at Vending 111A. What should be used at this location.

VA Response: Use a 2” wing corner guard in lieu of 3”.

32. This bid assumes vertical grain for WP-1 panels. Some panel widths may not be achievable due to 43” being the max width.

a. Should this be separated at these locations into 2 equal panels. All panels sizes in submittal will need to be verified to complete proposal.

VA Response: WP-1 is specified to be 3/8” thick which comes in 47” width. 2 equal panels are required where the width exceeds the width of the panel. The joint should be centered.

RFI’s

33. WP-1 is specified to be butt jointed with reveals. This assumes panels will be butted close together have a ¼” –

½” gap between them.

a. Since panels are fully wrapped no trim is required. +++++

b. VA will need to verify all panel sizing.

VA Response: It is meant to have NO reveal and NO trim. Butt joint the panels.

34. CG-1 per spec section 102600 is 8’ length.

a. The finish legend states full height, however the reflected ceiling plan does not show heights.

b. Should this bid include 8’ long CG-1. VA needs to Verify.

VA Response: Abide by the spec. Provide 8’ high corner guard where CG-1 is specified.

35. Please provide the “Pre-Renovation Asbestos Survey and Lead Paint Report – CLC 1st and 2nd Floors, Report Number: H8227090” as referenced in specification section 02 82 13.19 (Item #3, Page2) to identify the locations and scope of work for the ACM.

VA Response: Pre-Renovation Asbestos Survey and Lead Paint Report in Addendum #1.

36. Please provide General Requirement specifications that define the phasing information for this project and/or provide the minimum patient bed census requirement for contractors to develop phasing plans, inclusive of hours and days of operation by phase.

VA Response: See General Requirements 01 00 00.

37. On Sheet AF-603, the Finish Legend, Tag RWP-3 notes finish materials on the elevator walls. Note 9.14 on Sheet AF101-W indicates the elevator walls are to remain. Please confirm if we are going to refinish the walls elevator cabs or not.

VA Response: The RWP-3 is specified for the wall outside of the elevators. Refer to AF102-P. Note 9.14 refers to elevator cabs which is NOT in the scope.

38. Please provide partition wall type for all new gypsum board partitions being replaced at the existing exterior perimeter wall since it indicates the gypsum board is to be removed per note 2.40 (typ.) on Sheet AD-101 and replaced with new gypsum board per note 9.43 on Sheet A101-N. Please indicate metal studs, board type, thickness, drywall finish, wall insulation and wall height.

VA Response: See revised note 9.43 on Sheet A101-N and A102-N.

39. Please advise on the construction of the existing floor decks above the 1st and 2nd ceilings.

VA Response: Existing floor decks are reinforced concrete beam and slab construction.

40. Please provide details for the new column enclosures as per Note 9.39 on sheet A-122.

VA Response: Detail will be included in Addendum #1.

RFI’s

41. Please provide details for handrail on Detail 3 on sheet A401, in between doors 135 through door 138. No information provided on plan.

VA Response: It is HR-1. See AF101-P Wall Protection Plan. See Addendum #1.

42. Please provide details for Finish Tag WP-5 noted on Detail 3 on sheet A-401. Information not provided on finish legend.

VA Response: WP-5 finish is under 06 41 16 PLASTIC LAMINATE CLAD ARCHITECTURAL CABINETS on Finish Legend. 6.36 Keynote on Sheet A511 refers to this finish.

43. Please provide details for handrail on Detail 9 on sheet A-403, right by door 259. No information provided on plan.

VA Response: It is HR-1. See AF102-P Wall Protection Plan.

44. Please provide details for handrail on Detail 6 on sheet A-404. No information provided on plan.

VA Response: It is HR-1. See AF102-P Wall Protection Plan.

45. Please provide details for Finish Tag BT-1 noted on Detail 6 on sheet A-405. No information provided on Finish

Legend.

VA Response: BT-1 is part of the Dimensional Molding System. It is the Wall Base Trim. Keynote 10.15 is BT-1. It is called out on the Finish Legend.

46. Please provide as-built drawings for the existing 1st floor and 2nd floor conditions.

VA Response: The AE construction documents (drawings and specs) provided should have all the necessary information for the biding of this project.

47. What is to happen to the painted murals on the patient doors in CLC during the renovations?

VA Response: All resident room doors would be replaced. No painted mural doors will remain.