VA 673-14-104 Tampa Elevator Replacement - Addendum 01.pdf

DATE: 08/08/2023

Addendum No. 01

VA Project No. 673-14-104

RDC/JPA Project No. 21029.00

Renovate and Replace Trans. Equip. Elevator B1

James Haley VA [Tampa FL]

This Addendum supplements and amends the original Drawings and Specifications for the above referenced project. This Addendum shall be forwarded to all Prime Bidders and all appropriate building code authorities. This Addendum shall be taken into account in the preparation of bids and shall become a part of the Contract

Documents.

Receipt of this Addendum must be acknowledged on the Form of Proposal.

Questions or comments should be directed to Marco Lopez at the VA

This addendum consists of 1 report, 1 Specification Section, and 3 Drawing Sheets.

General

1. OHC Addendum 01 [see attachment]

a. In addition to previous documentation, this document identifies ACM in the mastic for the ductwork in the machine room of elevators 10 and 11.

Specifications

1. 01 00 00 – General Requirements [section replaced]

a. Added shop drawing and fabrication period to the phasing.

b. Added durations to each phase and a total project duration.

c. Incorporated Tampa specific notes from their version of 01 00 00.

Drawings

2. A01 – Elevators 1-3 – Governor Access Door [sheet replaced]

a. Note added to replace access door to governor subfloor with a rated door to match shaft rating.

3. A04 – Elevators 4-5 – Governor Access Door [sheet replaced]

a. Note added to replace access door to governor subfloor with a rated door to match shaft rating.

4. FP06 – Fire Protection Plans – Sprinkler System [sheet replaced]

a. Note added to elevators 9 and 18 to modify sprinkler system according to

NFPA 13 9.3.6

5. M 801 – Mechanical Devices – HVAC Monitoring [sheet replaced]

a. A Sequence of Operation has been provided per the following details:

i. See 1/M801 Ductless Split Control Diagram

ii. See 2/M801 Air Handling Unit Control Diagram

iii. See 3/M801 Sump Pump Control Diagram

6. See attached Pre-Bid RFI Response by Above Group for additional drawing related notes.

End of Addendum No. [1]

PRE BID RFI RESPONSE

Name: Jake Lantz, PE, PMP Date: 2023-08-08

Comments:

1. The following changes shall apply to referenced drawings as noted below.

2. FP06 – Add the following coded note, to be labeled as coded note 4, which shall apply to 3/FP06

“ELEV09 – Elevator Pit and Machine Room – Fire Protection” and 4/FP06 – “ELEV18 – Elevator

Pit and Machine Room – Fire Protection.” Note 4 shall read as follows, “Existing sprinkler system to be modified as required per NFPA 13.9.3.6.”

3. “Aspirating Smoke Detection System Basis of Design”, “Linear Heat Detection System Notes”, Coded Note 3 and Coded 4 shall not be required and shall not apply to drawing E04.

4. Coded note 9 on E06 shall reference Elevator 06 in lieu of Elevators 1,2,3.

5. Coded note 1 on E09 shall reference Elevator 09 in lieu of Elevators 1,2,3.

101 S. Hoover Blvd, Suite 101

Tampa, Florida 33609

Phone: 813.626.8156 www.ohcnet.com

August 7, 2023

Addendum 1

Asbestos Abatement

Project: Renovate and Replace Elevators

VA Project #: 673-14-1-4

This document will serve as addendum 1 for the Asbestos abatement activity for the Renovate and Replace Elevator project.

Related Documents:

2 82 13.19 Asbestos Abatement of Floor Tile and Brake Pads

2 83 33.13 Lead Based/Containing Paint Removal and Disposal

In addition to the Asbestos abatement listed in the original abatement specification, the contractor shall also be responsible for the Asbestos abatement of the ductwork located in A/H room 10 &

11 only. The duct mastic on the ductwork located in that room is Asbestos containing material.

The contractor shall dismantle and remove the entire duct as a whole piece. There is approximately

200 SF of duct to be removed. The contractor is responsible for verifying the quantity on site.

Required containment:

Demarcation of the work area- Place OSHA warning signs on the exterior of the containment in

English and Spanish in accordance with the specification.

Critical barrier- the contractor shall install critical barriers consisting of 2 layers of 6 mil fire rated poly on all opening into the work area not being used for access.

Place one layer of 6 mil fire rated poly directly beneath the ductwork extending 6 feet in each direction.

Decontamination Chamber- construct two chamber dry decontamination area as the only mean of entry and exit into the work area. Workers shall remove their street clothe in the first chamber and don their coveralls and respiratory protection in the first chamber and proceed through the second chamber to access the work area. Upon exiting the work area, workers shall remove their coveralls in the first chamber adjacent to the work area and proceed to the second chamber while still wearing their respirator. Remove respirator in the second chamber and don street clothes.

Negative Pressure- establish diminished pressure of at least 0.02 inches of water in the work area.

http://www.ohcnet.com/

Personal Protective Equipment- As a minimum, the workers shall don complete coveralls and half face respiratory protection equipped with HEPA P100 filters.

Clearance- air sampling clearance shall be conducted using the PCM 7400 method only following the visual inspection.

OHC Environmental Engineering Inc.

James F. Rizk, MS, CIH

President

Licensed Asbestos Consultant (LAC) #IA0000022

Certified Industrial Hygienist (CIH) # 3956 CP jrizk@ohcnet.com

11-01-21

VA TAMPA - JAMES HALEY DESIGN TO RENOVATE & REPLACE

TRANS. EQUIP. ELEVATOR B1

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SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for the James Haley VA

Elevator Modernization Project as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Project CO/COR.

C. Offices of RDC John Poe Architects, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by

Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than seven (7) calendar workdays unless otherwise designated by the COR.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

F. The current version of hospital HPMs and SOPs listed below shall be followed:

• HPM 138-03 Safety and Health During Construction Activities

• SOP 138e-22 Lockout – Tagout Program

• HPM 138-15 Interim Life Safety Measures

• HPM 138-23 Utility Shutdown Procedures

• HPM 138-24 Infection Control During Construction And Renovation

• SOP 138d-03 Ceiling, Floor, Wall or Partition Penetration Permit System

• SOP 138e-02 Fire Sprinkler Valve Supervision Program.

• SOP 138e-10 Hot Work Operations

• SOP 138e-11 Notification of Fire Alarm Impairment

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• SOP 138e-17 Smoke Detector Cover Log

G. Prior to commencing work, general contractor shall provide proof that an OSHA certified

“competent person” (CP) [(29 CFR 1926.20(b)(2)] will maintain a presence at the work site whenever the general or subcontractors are present.

H. Training:

1. Beginning July 31, 2005, all supervisory type personnel/ employees of general contractor and subcontractors shall have the 30-hour OSHA certified Construction Safety course and other relevant competency training, as determined by VA CP with input from the ICRA team.

2. Beginning July 31, 2005, all non-supervisory type personnel/ employees of general contractor and subcontractors shall have the 10-hour OSHA certified Construction Safety Course and other relevant competency training, as determined by VA CP with input from the ICRA team.

3. Submit copies of certificates and training records for all such personnel and employees that may be and/or will be on the work site(s) to the COTR and Contracting Officer for approval before the start of any work on-site.

I. Related Work: This specification section applies to ALL Divisions (0 through 34) of work under

ALL other specification sections. A partial list of Codes and Standards adopted by the

Department of Veterans Affairs is attached in Appendix B.

J. Normal Operation / Construction Hours: Construction operations at the James A. Haley VA

Hospital are 7:30 AM to 4:30 PM, Monday through Friday, with the exception of Federal Holidays.

Requests to work beyond normal work hours shall be submitted in writing to the COR for approval and will include a description of work to be performed. Approval is subject to availability of the

COR, type of work to be performed, and the specific hours requested. Contractors are reminded that patients are generally asleep after 10:00 PM. Approval to work beyond this time will also include an evaluation of the anticipated noise level generated by the contractor. Under no circumstances will the contractor proceed without express, written approval of the COR.

1.3 STATEMENT OF BID ITEM(S)

A. BID ITEM I, BASE BID ALL WORK: Work includes general construction to modernize elevators as shown on documents. Necessary removal of existing structures and construction and certain other items.

B. BID ITEM II: (Deduct Alternate 1): All work in BASE BID except Elevator #18 Modernization

C. BID ITEM III: (Deduct Alternate 2): All work in BID ITEM II Deduct Alternate 1 except Elevator

#9 Modernization

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D. BID ITEM IV: (Deduct Alternate 3): All work in BID ITEM III Deduct Alternate 2 except Elevator

#6 Modernization

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

3. The General Contractor shall furnish to the COR and Contracting Officer lists of employees that will be or may be on the construction site(s). The List shall be on Company letter head that provides all of the company contact information, shall provide the project number and title, locations of work, names of the employees, their titles, their job types, and personal contact numbers (i.e. cell phone). All sub-contractors, vendors and suppliers for the project shall furnish the same listing on their individual company letter heads to the GC whom will provide the lists to the COR and Contracting Officer. These lists shall be updated as necessary during the entire duration of the project. These lists may be used to provide a check list record of personnel on-site each day to be provided with the contractors Daily Log reports. These lists may be used to provide a check list record of personnel on-site each day to be provided to the VA Police Department and their Dispatch Office where normal sign in and sign out occurs.

4. The General Contractor shall provide hardware as needed for 2 ea Kaba Eplex E5731BWL-

626-41, Electronic Pushbutton - Prox - Lock, IC “7 Pin O Bitted” BEST CORE to be installed on the jobsite access doors. Cores will be provided by VA lock shop. Locks are to be turned over to the COR upon completion of the project.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge.

(See hospital HPM 132-05) They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting

Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

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3. For working outside the “regular hours” as defined in the contract, the General Contractor shall provide a request for approval 21 calendar days prior to the requested date to the

Contracting Officer Representative so that arrangements can be provided for the employees.

This notice is separate from any notices required for utility shutdown described later in this section.

4. No photography of VA premises is allowed without written permission of the Contracting

Officer. Patients and staff are not to be photographed at any time.

5. VA reserves the right to close down or shut down the project site and order General

Contractor’s employees off the premises in the event of a national emergency. The General

Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall make available as requested keys and lock combinations to the

Contracting officer’s representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock hardware aside from cores to COR for permanent installation. See Section 08 71 00, DOOR HARDWARE, and coordinate.

3. 3. Contractor may be issued keys for construction thru the COR.

4. All keys must be turned in at the end of the Contract.

5. Any key assigned to the contractor, which is lost or stolen will result in a replacement cost of

$100.00 per key either lost or stolen. Any key either lost or stolen shall be reported to the

COR; it is the contractor’s responsibility to inform the VA Police and give a detailed report about the key loss. The contractor shall take a copy of the official police report and make payment to the Agent Cashier before any additional replacement keys are made. Final payment may be withheld and/or reduced until keys are returned or accounted for. A copy of the police report and receipt of payment shall be provided to the VA COR.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law

Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

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4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS).

Security, access, and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of permits shall be issued for General Contractor and its employees for parking in designated areas only. Contractor to coordinate with VA Medical Center Facility

Manager.

3. Contractor parking is allowed in the Freedom lot only.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the

Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the

Contractor at its expense upon completion of the work. With the written consent of the

Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to

673-14-104 01 00 00 -6 cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

(FAR 52.236-10)

D. Working space and space available for storing materials shall be as determined by the COR . The contractor shall keep all work areas, storage areas, staging areas, access areas and routes clean and neat. The contractor shall provide sufficient trash containers so that there is no debris lying around. The containers shall be emptied at least daily and trash disposed of by the contractor.

E. Workers are subject to rules of the Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

A. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR or Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

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B. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR twenty-one (21) calendar days in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to the COR and Contractor.

Shop Drawings: 8 weeks

Fabrication: 22 weeks

Phase I: Elevator 3 & 4 12 weeks

Phase II: Elevator 2 & 5 12 weeks

Phase III: Elevator 1 & 11 12 weeks

Phase IV: Elevator 6 & 10 12 weeks

Phase V: Elevator 9 & 18 8 weeks

Total Time: 86 weeks

C. Building No. One (1) will be occupied during performance of work “673-14-104 Renovate and

Replace Transportation Equipment” but immediate areas of alterations will be vacated.

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by Department of

Veterans Affairs so that Medical Center operations will continue during the construction period.

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2. Immediate areas of alterations not mentioned in preceding Subparagraph 1 will be temporarily vacated while alterations are performed.

D. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment.

In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

E. Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems

(including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge, and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR

ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR COMMUNICATIONS

INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR ELECTRONIC SAFETY

AND SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 21 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption. Refer to Attachment 5A.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of the Medical Center .

Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 30 calendar days prior to the desired time and shall be performed as directed by the COR.

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5. In case of a contract construction emergency, service will be interrupted on approval of COR.

Such approval will be confirmed in writing as soon as practical. On the next business day, the contractor’s daily log report shall explain the circumstances causing the emergency and the corrective actions taken.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

F. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces unless otherwise directed by the COR. Firestop as needed.

G. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

Wherever excavation for new utility lines cross existing roads, at least one lane must be open to traffic at all times with approval.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

3. Interruptions to these areas must be requested, in writing, at least twenty-one (21) calendar days prior to the desired time and shall be performed as directed by the COR.

H. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

I. Coordination of Construction with Medical center Director: The activities at the Medical Center shall take precedence over construction activities. The Contractor must cooperate and coordinate with the Medical Center Director, through the COR, in arranging construction schedule to cause the least possible interference with Medical Center activities. Construction noise during the interment services shall not disturb the service. Trucks and workmen shall not pass through the service area during this period:

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1. The Contractor is required to discontinue his work sufficiently in advance of Easter Sunday, Mother's Day, Father's Day, Memorial Day, Veteran's Day and/or Federal holidays, to permit him to clean up all areas of operation adjacent to existing burial plots before these dates.

2. Cleaning up shall include the removal of all equipment, tools, materials and debris and leaving the areas in a clean, neat condition.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply Service, of areas of buildings in which alterations occur and areas which are anticipated routes of access and furnish a report. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of buildings.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur, and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.243-

4 and VAAR 852.236-88).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

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1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled, and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

4. Once the contractor is notified by the VA of problems or damage to VA property, the contractor shall take immediate corrective action to protect and restore said property. During normal duty hours, corrective action shall be initiated within two (2) hours. After normal duty hours, corrective actions shall be initiated within four (4) hours. The daily log for that day shall explain the problem(s) and corrective action(s) taken.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows and/or in accordance with Section 01

74 19, CONSTRUCTION WASTE MANAGEMENT:

1. Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from the Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

4. During above ceiling work, the contractor will have to clear rooms, protect VA property/finishes and move furnishings as necessary to protect the area and items from dust and debris, in the performance of the work above the ceiling.

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1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the

Contracting Officer Representative.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

(FAR 52.236-9)

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils, and the environment. Refer to Articles, "Alterations", "Restoration", and "Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

D. Refer to FAR clause 52.236-7, "Permits and Responsibilities," which is included in General

Conditions. A National Pollutant Discharge Elimination System (NPDES) permit is required for this project. The Contractor is considered an "operator" under the permit and has extensive responsibility for compliance with permit requirements. VA will make the permit application available at the (appropriate medical center) office. The apparent low bidder, contractor and affected subcontractors shall furnish all information and certifications that are required to comply with the permit process and permit requirements. Many of the permit requirements will be satisfied by completing construction as shown and specified. Some requirements involve the

Contractor's method of operations and operations planning and the Contractor is responsible for employing best management practices. The affected activities often include, but are not limited to the following:

1. Designating areas for equipment maintenance and repair;

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2. Providing waste receptacles at convenient locations and provide regular collection of wastes;

3. Locating equipment wash down areas on site, and provide appropriate control of wash-waters;

4. Providing protected storage areas for chemicals, paints, solvents, fertilizers, and other potentially toxic materials; and

5. Providing adequately maintained sanitary facilities.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work.

Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR.

Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.)

disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE

CONDITIONS" (FAR 52.236-2).

1.11 PHYSICAL DATA

A. Data and information furnished or referred to below is for the Contractor's information. The

Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor. The contractor shall be responsible for conducting a through site investigation, before bidding, to satisfy themselves as to actual conditions.

(FAR 52.236-4)

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1.12 PROFESSIONAL SURVEYING SERVICES

A registered professional land surveyor or registered civil engineer whose services are retained and paid for by the Contractor shall perform services specified herein and in other specification sections.

The Contractor shall certify that the land surveyor or civil engineer is not one who is a regular employee of the Contractor, and that the land surveyor or civil engineer has no financial interest in this contract.

1.13 LAYOUT OF WORK

A. The Contractor shall lay out the work from Government established base lines and benchmarks, indicated on the drawings, and shall be responsible for all measurements in connection with the layout. The Contractor shall furnish, at Contractor's own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work. The

Contractor shall be responsible for executing the work to the lines and grades that may be established or indicated by the Contracting Officer. The Contractor shall also be responsible for maintaining and preserving all stakes and other marks established by the Contracting Officer until authorized to remove them. If such marks are destroyed by the Contractor or through

Contractor's negligence before their removal is authorized, the Contracting Officer may replace them and deduct the expense of the replacement from any amounts due or to become due to the

Contractor.

(FAR 52.236-17)

B. During progress of work, and particularly as work progresses from floor to floor, Contractor shall have line grades and plumbness of all major form work checked and certified by a registered land surveyor or registered civil engineer as meeting requirements of contract drawings. Furnish such certification to the COR before any major items of concrete work are placed. In addition, Contractor shall also furnish to the COR certificates from a registered land surveyor or registered civil engineer that the following work is complete in every respect as required by contract drawings.

1. Lines of each hoistway.

2. Elevations of bottoms of footings and tops of floors of each building and/or addition.

C. Whenever changes from contract drawings are made in line or grading requiring certificates, record such changes on a reproducible drawing bearing the registered land surveyor or registered civil engineer seal, and forward these drawings upon completion of work to COR.

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D. Upon completion of the work, the Contractor shall furnish the COR one electronic copy and reproducible drawings at the scale of the contract drawings, showing the finished grade on the grid developed for constructing the work, including burial monuments and fifty-foot stationing along new road centerlines. These drawings shall bear the seal of the registered land surveyor or registered civil engineer.

E. The Contractor shall perform the surveying and layout work of this and other articles and specifications in accordance with the provisions of Article "Professional Surveying Services".

(FAR 52.236-17)

1.14 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications, and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version

(scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.15 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction in at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term

“status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work.

The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4-month and 9-month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

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1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers, or suppliers involved.

2. Furnish with each warranty the name, address, and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names, and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

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2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the

Contractor shall respond in a timely manner. Written verification will follow oral instructions.

Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the

Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor. This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service Requirements:

E. Following oral or written notification by the Contracting Officer, the Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty

Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed.

If the Contractor does not perform the construction warranty within the timeframe specified, the

Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 workdays and work continuously to completion or relief.

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4. The “Construction Warranty Service Priority List” is as follows:

a) Code 1-Life Safety Systems

Fire suppression systems.

Fire alarm system(s).

b…