36C24823R0186 0001.docx

Request for Information (RFI)

Renovate and Replace Transportation Equipment Building 1

PROJECT # 673-14-104/ 36C24823R0186

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 673-14-104 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Tampa

FL

33637 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Tampa

FL

33637 To all Offerors/Bidders

36C24823R0186

X x x x The purpose of this amendment is to provide the following:

RFI answers, a revised 01 00 00 General Requirements Specification and lastly an extension of the proposal due date 24 Aug 2023, 2pm EST. Please send proposals to david.hernandez1@va.gov

Response

In the SOW, Elevators 10 and 11 are listed as roped 2 to 1, but they are currently roped 1 to 1. Are we planning to change the roping to 2 to 1 as specified in the SOW, or should we leave it as is with the current 1 to 1 roping?

VA Response: 1 to 1 Roping is acceptable.

As we plan to change the sling and platform for Elevators 1 to 5, I wanted to inquire if it is feasible to rope these elevators 1 to 1. The existing setup with 2 to 1 roping creates limited space on the car top due to the deflector sheave's position, making it challenging for maintenance personnel to access car top door locks and other maintenance areas in the hoistway. Roping them 1 to 1 would enhance safety and facilitate maintenance work.

VA Response: Retain slings. Replace platforms.

Elevator 6 is currently listed with a speed rating of 400 FPM. However, this elevator has a travel distance of only 27 feet with 3 stops, which makes it practically impossible to achieve that speed in such a short distance. Currently, it is rated at 150 FPM. Could you please clarify the intended speed rating for Elevator 6?

VA Response: 200 fpm is acceptable.

The contract specifies that all traction machines are to be geared to overhead machines. However, Elevators 1 to 5 are currently equipped with gearless machines. Replacing them with gearless machines, specifically AC variable speed overhead traction machines, would streamline the process.

Q. Can you confirm if installing gearless machines for Elevators 1 to 5 is permissible, or should we proceed with the geared overhead machines as stated in the contract?

VA Response: Gearless Machines are acceptable for all traction cars.

Sump pumps. Please identify if you require all elevator shafts to now have sump pumps. If these are not necessary Identify the elevator by their numbers you would like to have the sump pumps installed or replaced.

VA Response: Sump pumps are identified on the plumbing drawings. Refer to plumbing drawings for location and sizes of pumps.

In the associated machine rooms with asbestos in the working areas. Please identify how much of the product needs to be removed for the area, if it is only in the machine rooms, identify those machine rooms that are affected and any other areas that require abatement

VA Response: Spray fire proofing was recently tested and is not ACM. See addendum 1 for recently discovered ACM.

If by chance the contractor finds additional areas of asbestos not included in the PWS will the Contracting Authority provide a change order to accommodate the additional work

VA Response: Undiscovered ACM materials will be added to contractor scope as a change order.

To be certain replacing the hydraulic tank unit for #18 and # 6 elevator submersible pump will be selected for this project.

VA Response: Submersible is acceptable.

Q. What system(s) above the ceiling does this pipe support, where does it extend to through the walls? Do you want it capped off, or rerouted? Please explain more as to this pipe and the service it provides.

VA Response: Per A17.2, 2.8.3.4, drain piping is acceptable. Retain.

Q. Do you want all pit ladders replaced in all shafts?

VA Response: Provide new ladders for all units

May we use PPQ (Past Performance Questionnaires) submitted and filled out provided previously to the VISN 8 Contracting Authority for other RFQ’s. May we exchange / submit these, or do you require the EXPERIENCE INFORMATION SHEET attachment presented in the document section of the solicitation? They support the same questions and project identification

VA Response: You may submit previously submitted PPQs, provided the PPQ submission complies with the instruction to offerors.

Q. Are service car elevators 4,5,6,9,10,11,18 need to be provided a doghouse or only elevators 10 & 11 freight cars.

VA Response: Only Elevators 10 & 11 require doghouse.

Q. Elevators 4 and 5 are itemized in the provided documents as GWL -4000 lbs. cars, the provided list of elevators in the solicitation defines the weight at 5,000 lbs. Please define if the VA is upgrading elevators 4 & 5 to 5,000 lbs.?

VA Response: Provide elevators 4&5 as 5000lb capacity.

Who will supply the card reader stations for medical emergency overrides ?

VA Response: Existing medical emergency overrides (elevators 4,5,10 and 11) are to be salvaged and re-installed into new elevators.

Q. Will the contractor modify elevator 6 into a freight car or, a service car with Class C3 loading ?

VA Response: Service car with Class C3 loading.

Q. Will the new HVAC Installs be required to interface with Johnston Controls for Fire Safety?

VA Response: See revised drawing included in Addendum 1.

Q. Elevator #6 The Machine room is not big enough for the installation of the Isolation Beams and Deflector Sheaves. There is not enough clearance in the overhead. There is only 2 ½ to 3 FT of space. Everything needs to stay in the hoistway. Please address how you would like to move forward on this task.

VA Response: Provide Gearless machine. Provide 200fpm.

VA Response: Simplex 4100-U/ES Bio Med Tech Will Robinson does repairs

VA Response: As built drawings will be made available to the successful bidder.

VA Response: The elevators are on the equipment ATS’s throughout the campus, which are backed up by the ESS. The contractor needs to provide a pre-transfer signal. Russ Electric programs the system because it is on the SCADA system, he can be reached by email/phone. We test and inspect them, but Eaton does our maintenance.

VA Response: Bidder is to suggest means and methods for equipment handling.

VA Response: Bidder is to suggest means and methods for equipment handling.

VA Response: 2019

VA Response: Sumps are to meet the specification requirements of the contract documents. UFC 3-490-06 is not applicable to VA projects. Refer to specifications and drawings for sump pump requirements.

VA Response: Doors and door frames for machine rooms are required to be 90 minutes rated. To our knowledge, all existing doors and frames are currently rated.

VA Response: Provide Gearless equipment for all traction cars.

VA Response: Retain car slings. Replace platforms.

VA Response: New due date is August 24th, 2023, at 2 pm

VA Response: More information is required, dependent upon equipment being moved and which elevators are utilized.

VA Response: Retain guide rails

VA Response: NTP will be issue NLT 15 days after award.

VA Response: The NTP will be awarded within 15-days after contract award.

VA Response: The trade installing system required penetrations will be responsible for patching at penetrations.

See attached document: 01 00 00- General Requirements - revised Amendment 0001.

Attachment 2 RFI Tracking Log