S02_RFP Attachment_SPEC 00 11 21_RFP 673_21_162_Revised 27Jan2023.docx
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- Solicitation number
- 36C24823R0035
About this file
This request for proposal document outlines requirements for a design-build project to replace the nurse call system at the James A. Haley Veterans Hospital in Tampa, Florida. The anticipated cost range for the project is between $2,000,000 to $5,000,000 and work is to be completed within 360 days of notice to proceed. The scope of work involves site investigation, design, construction, and installation of a new nurse call system to replace aging legacy equipment in multiple hospital buildings. Offerors must provide both separate cost and technical proposals, with the technical proposal addressing design approach, schedule, experience with similar projects, and other evaluation criteria. The Department of Veterans Affairs will select a contractor to provide both design and construction services for a turnkey solution to upgrade the nurse call system.
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REPLACE NURSE CALL SYSTEM
673-21-162
SECTION 00 11 21
REQUEST FOR PROPOSAL TO DESIGN BUILD
REPLACE NURSE CALL SYSTEM
673-21-162 James A Haley Veterans Hospital A. PART I - General A1. Definition Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services for a specific project.
A2. Scope of Work Furnish all necessary professional services, equipment, labor materials, supervision, tools, testing, and specialty services (i.e., Industrial Hygienist, Asbestos Contractor, etc.) to perform a design-build for the NRM Project #673-21-162, " REPLACE NURSE CALL SYSTEM" at the James A. Haley VA Hospital, located at 13000 Bruce B. Downs Boulevard, Tampa, Florida, 33612. The work includes, but is not limited to site investigation, design and preparation of drawings, phase planning, specifications, construction and installation of the nurse call system as designed in the hospital areas identified in the project description of the SOW and this RFP.
A3. Cost Range The anticipated cost range for this project is between $ 2,000,000 and $5,000,000.
A4. Schedule Objectives The anticipated completion of this project is 360 days after “notice to proceed”.
B. SELECTION PROCEDURE
The Government expects its selection of the Design-Build Contractor will encompass several steps. However, the Government may initiate action to award a contract at any point after review of the offers. Therefore, each offer should reflect the Offeror’s best terms, both from a cost and technical standpoint. See FAR 52. 215-1, Instructions to Offerors - Competitive Acquisition (OCT 1997).
| B1. | Role for VA’s consultant A/E Team |
| A. | The Government has determined that the Department of Veterans Affairs team of architect and engineering (A/E) consultant firms who developed this project to date (and produced these RFP documents) are not available to be named as members of the Offeror’s design team. The VA will retain their team for the remainder of the project’s development for review and monitoring purposes; and |
| B. | For clarity the A/E team who produced these RFP documents are listed below: |
JAHVA FMS Project Engineering Section
C. OFFER REQUIREMENTS
C1. Proposal Sections Cost and Technical sections of the Offerors proposals will be evaluated independently. Offeror shall separately bind each section. Each section must therefore be labeled with the Offeror’s organization, business address, and VA Project Number 673-21-162.
| C2. | Cost Proposal Requirements |
| A. | Carefully follow “Instructions, Conditions, and Notices to Offerors.” Standard Form 1442 (Solicitation, Offer, and Award) shall be used for submitting offers. Offerors shall affix their names and return addresses in the lower left corner of the Offeror’s envelope. Envelopes containing offers must be sealed. Submit four copies of Standard Form 1442 with an offer guarantee as stipulated in the Section “Instructions, Conditions, and Notices to Offerors”. |
| B. | Offerors shall submit separate prices for architect-engineer services, construction work and other activities (and the equipment). Under Section 304(b) of the Federal Property and Administrative Services Act, VA is not authorized to obligate funds or pay for architect-engineer services that exceed 6 percent of the estimated project cost, exclusive of fees; and |
| C. | Offeror shall include all required Representations and Certifications. |
| C3. | Technical Proposal Requirements |
| A. | The proposal shall meet the following requirements and evaluation will be based upon the criteria mentioned in article A2.5, Technical Evaluation. |
| B. | The Offeror shall provide a narrative description of the proposed building system or technology; and |
| C. | Past (Corporate) Experience: The Offeror shall demonstrate prior corporate experience in the last five years with Design-Build. In describing project design and construction experience, provide the following information: |
| 1. | Project location. |
| 2. | Project owner. |
| 3. | Name and telephone number of Owner’s contact person. |
| 4. | Design Architect and Engineers. |
| 5. | Completion Date. |
| 6. | Construction Cost. |
| 7. | Names of Major Subcontractors. |
| 8. | Square Footage. |
| 9. | Foundation Type. |
| 10. | Number of Levels. |
| 11. | Length of Design Effort. |
| 12. | Length of Construction; and |
| 13. | A list of all consultants and all proposed major subcontractors. |
Also include experience in meeting the completion schedule, awards, and major equipment suppliers and their qualifications for similar Design-Build projects.
| D. | Detailed Schedule and Narrative: The Offeror shall provide a detailed schedule and narrative, indicating specific dates for each step of the process: |
| 1. | Contract progress schedule: The progress schedule will be in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. |
| 2. | The Offeror shall describe in a written narrative its plans for phasing the work so that the Medical Center remains operational while utilities and access roadways are realigned. The narrative will also detail how the contractor intends to prepare the site, disassemble, relocate, reassemble, and reactivate utility services to the Medical Center within the specified time limits. |
| 3. | The Offeror shall clarify its intended uses of portions of the site for materials staging, temporary trailer offices, employee parking, and other activities. |
| 4. | The Offeror shall specify how much allowance has been made for bad weather in the schedule. |
| 5. | The Offeror shall specify the days of the week and the hours of construction operations during each phase of the work; and |
| 6. | The Offeror shall specify the percentage of contract completion that will be achieved at the completion of design and thereafter at each month of construction. |
| E. | CADD Drawings: The Offeror shall submit all drawings in electronic form in AutoCAD. |
| D. | GENERAL CONTRACT REQUIREMENTS |
A. Provide design build services to accommodate the replacement of the devices and cabling infrastructure of the current legacy nurse call systems (Rauland-Borg) within the JAHVA Campus. The project will bring the systems up to date with the most current product, infrastructure, hardware and software available in the following areas:
· BLDG 1 - 2nd Floor - Cath Lab
· BLDG 1 - 2nd Floor 2-B - Hemodialysis
· BLDG 1 - 2nd Floor 2-D (SICU R4) OR / PACU/ Pre / Post Op (R4)
· BLDG 1 - 3rd Floor - A South / North Cardiology (R4) and GI (R3)
· BLDG 1 - 4th Floor - A South / North and B West (MICU R4)
· BLDG 1 - 5th Floor - A North and B West (R4)
· BLDG 1 - 6th Floor – A South and B West (CICU R4)
· BLDG 30 - CLC – D 4th Floor
· BLDG 38 - 2nd Floor - Polytrauma and 1st Floor Pool Area
· BLDG 38 - 3rd Floor - Polytrauma
· BLDG 68 - PTRP APT
The Contractor shall comply with all VA applicable design and construction criteria using industry standard best practices and materials. No deviations from the criteria shall be permitted without prior written approval from the C.O.R. All questions or problems encountered by the Contractor in following criteria shall be promptly submitted with recommendations to the C.O.R. for review. The SOW documents do not present or solve any building code or life safety problems. The DB team will have full responsibility to design and direct construction and to comply with VA building and life safety codes.
D1. Design-Build (DB) Team’s Responsibilities Intent: The DB contractor shall construct the project in accordance with the VA RFP documents and approved construction documents prepared by the DB A/E within the required time period (contract length).
| D2. | Construction Documents |
| A. | General: |
| 1. | The RFP documents are intended to define the room layout, the basic materials, and systems to be installed in the project. It is the DB team’s responsibility to complete the documents and construction in a manner consistent with the intent of the solicitation documents; |
| 2. | The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the Department of Veterans Affairs Request for Proposal (VA RFP), and prevailing codes. The DB A/E shall submit the construction documents for review at (65%) and (95%) completion stage; |
| 3. | The DB team shall allow a minimum of (15) working day for each review cycle. A cycle commences with the VA’s receipt of the review documents and concludes with the DB team’s receipt of comments, either electronically by fax, or by hard copy delivery. The DB Team shall allow for (1) full day meetings with the staff of VA Medical Center James A Haley, to review each submission and resolve design issues; |
| 4. | Each submission shall include 10 hard copy sets and 3 sets on computer floppy disks; |
| 5. | Each submittal shall be made to the VA Project Manager for coordination with the VA Medical Center, RFP A/E, VA Resident Engineer; |
| 6. | Mandatory schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team; |
| 7. | The drawings included in the VA RFP will be available to the DB team in electronic format in AutoCAD for use in preparing the construction drawings. Since data stored on electronic media can deteriorate undetected or be modified without the RFP Architect/Engineer’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the RFP Architect/Engineer as to accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the RFP Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CADD drawing files; |
| 8. | The specifications included in the VA RFP shall be available to the DB team in electronic format in (Word 6.0) for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the RFP Architect/Engineer’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the RFP Architect/Engineer as to accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the RFP Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files; |
| 9. | The DB A/E who prepares the construction documents shall be professional architect/engineers licensed in the state in which the design work is completed. The professional seal indicating such license by the state shall appear on the documents. The architect whose seal is shown will be known as the architect of record. The DB A/E shall certify compliance with the VA RFP; and |
| 10. | The construction drawings shall comply with the VA RFP and be prepared to include such details that the project can be constructed. The construction record drawings shall be completed in AutoCAD. Construction shop drawings are not required to be completed in AutoCAD. Drawings shall be plotted at scales no smaller than those used for equivalent information in the RFP (solicitation)documents. |
| B. | Construction Drawings: The construction drawings shall include a coordinated set of: |
| 1. | Civil engineering drawings including grading and drainage plans, paving plans, utility plans, schedules, and details; |
| 2. | Landscape drawings including landscape plans, plant schedule and list, special landscape elements, proposed materials to be used for each special landscape element, and details; |
| 3. | Structural drawings including foundation plans, roof framing plans, schedules, and details, including general notes and all calculations; |
| 4. | Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, cabinetry elevations, door schedules and details, window schedules and details, room finish schedules, loading dock details, auto transport and pneumatic tube details, and other details; |
| 5. | Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, plumbing fixture schedules, and details, including general notes and all related calculations; |
| 6. | Food service Equipment drawings including floor plans, elevators, equipment schedules, and details; |
| 7. | Plumbing drawings including floor and roof plans, riser diagrams, equipment schedules, plumbing fixture schedules, and details, including general notes and all related calculations; |
| 8. | HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment; |
| 9. | Outside Steam Distribution drawings including system plans and profiles, manhole piping plans and sections, equipment schedules, and details; and |
| 10. | Electrical drawings including floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules and details. |
| C. | Construction Specifications: Project Specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings and to be incorporated in the project: |
| 1. | The DB Team shall prepare and submit 100 per cent complete construction specifications in accordance with standard professional practice and the VA RFP; |
| 2. | The construction specifications shall be at a comparable level of detail and demonstrate compliance with the VA RFP. The specification submitted for review shall be a “redline and strikeout” version of the VA RFP Specifications that clearly indicate the locations of deletions, revisions, and additions to the VA RFP Specifications; and |
| 3. | The construction specifications shall include the name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project. |
| D3. | Construction Period Submittals |
| A. | The DB Contractor shall prepare and submit shop drawings, product data, and samples during construction as required by the VA RFP documents. The shop drawings, product data, and samples shall bear the stamp of the licensed architect or engineer of record certifying compliance with the RFP (See B.1.1.A); |
| B. | Other Submittals: The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications; and |
| C. | Project Record Drawings: The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA Resident Engineer at all times. |
| D4. | Project Close-out |
The DB team shall comply with the requirements in the “General Conditions”, 01001, and “General Requirements”, 01010, for submission of final RFP as-built drawings, shop drawings, manuals, and other documents as noted.
- - - END - - -
00 11 21-1
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