Amendment attachment.pdf

A.QUESTIONS AND ANSWERS:

1. Please provide a detailed fire alarm and sprinkler device inventory broken down by type and quantity (e.g. Pull stations = 400, Smoke detectors = 600, Risers = 30, etc.) All bidders except for the incumbent need this information to calculate price.

A: Numbers are in the reports attached to the announcement.

2. Is the Sprinkler 5-year internal inspection, 6-year fire/smoke damper inspections, or annual fire door inspection included in this contract, or will these be solicited separately?

A: All 5yr inspections internal inspection, 6yr fire/smoke damper inspections, and annual fire door inspections are included in this contract.

3. Regarding the FL EF license, can the prime contractor’s sub hold the license?

A: Yes

4. Regarding the FL Contractor One license, can the prime contractor’s sub hold the license?

A: Yes

5. It is rare for a company to own a central monitoring station; it is usually subcontracted.

Please advise if this requirement can be modified.

A: Owning system not required. Subcontracting service is fine. Please refer to Clause C.7 Titled: VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION), for subcontracting compliance.

6. I noticed that there is verbiage about fire alarm testing, monitoring, and other fire alarm related items, but the CLINs do not reflect pricing for any fire alarm testing. Is the intent of this contract to include only the items listed in the contract timeline schedule?

A: All items listed in the contract shall be performed. The CLIN(s) covers all inspections.

Please refer to revised CLIN structure attached with this amendment.

7. Page 5&6 of the solicitation call out CLIN 1 location descriptions as LKNA, LKBW, LKMT, Viera.

A: LKNA (Lake Nona), LKBW (Lake Baldwin), LKMT (Lakemont), & Viera.

8. Page 7 of the solicitation I. INTRODUCTION lists the facilities covered in the PWS as:

Orlando VA Healthcare System, (Lake Nona campus) 13800 Veterans Way, Orlando, FL 32827

Superstructure - Buildings #1 thru #4 Warehouse – Building #5 Central Utility Plant (CEP) – Building #7 Domiciliary (DOM) – Building #9 Chapel – Building #10 Community Living Center (CLC) – Building #11 SimLearn – Building #13 Fisher House - *still in progress estimate completion date: 11/2017

Orlando VA Healthcare System, (Lake Baldwin campus) 5201 Raymond St., Orlando, FL., 32803

Main Clinic – Building 500 Warehouse – Building 501 Central Utility Plant (CEP) Building 502 Community Living Center (Admin Building) – Building 503 Teal Team – Building 504 Domiciliary – Building 519, 519a, 520,521,522 Outer buildings – 3128, 3129, 3130, 3133, 3134, 3136

Lakemont Campus, 2500 S. Lakemont Ave, Orlando FL 32814

Viera Outpatient Clinic (OPC) 2900 Veterans Way, Viera, FL., 32940 Deltona Community Based Outpatient Clinic (CBOC) 1200 Deltona Blvd, FL., 32725 Tavares CBOC, 1390 E. Burleigh Blvd., Tavares, FL 32778 Kissimmee CBOC, 701 Union St, Kissimmee, FL 34741 Clermont CBOC, 3200 Citrus Tower Blvd., Clermont, FL 34711 Palm Bay CBOC, 5200 Babcock St NE, Palm Bay, FL 32905 32792

Question: Are the additional highlighted sites to be added within the LKNA, LKBW, LKMT, Viera (page 5&6 DESCRIPTION) site locations and include the same FREQUENCY?

A: Deltona, Tavares, Kissimmee, Clermont, & Palm Bay CBOC(s) are not covered by this contract.

9. Page 10 – Contract Timeline Schedules lists: Daytona (D as a possible location? Is the Daytona Campus to be included within this solicitation/contract?

A: Only central monitoring at Daytona is included in the contract. No inspections testing or maintnenance.

10. Page 5&6 lists “all equipment” at a Quarterly frequency.

A: All inspections are covered by The Joint Commission requirement and frequency Environment of Care (EC) 02.03.05, and National Fire Protection Agency Codes (NFPA)

11. Does “all equipment” include Kitchen Hood systems which are to be tested and cleaned more or less than 4 times per year?

A: All inspections are covered by The Joint Commission EC:02.03.05 and NFPA code.

Kitchen hood inspections shall be performed semiannually and Kitchen Hood Cleanings are required every three months (Quarterly).

12. Page 5 – Option Year One, CLIN 2, Are Roll Up Doors included within CLIN 2 Option Year One in addition to the Dampers 2024 per page 10 Contract Timeline Schedule which calls out annual Rollup Doors inspection frequency?

A: All inspections are covered by The Joint Commission requirement and frequency Environment of Care (EC) 02.03.05, and National Fire Protection Agency Codes (NFPA).

Dampers- shall be completed 4 years after the last inspection. Horizontal and rollup doors shall be inspected annually in accordance with requirement and codes.

13. Is a list or quantity of Rollup Doors available?

A: Horizontal fire doors (WON doors) and rollup doors are listed in the annual reports provided during the solicitation.

14. Can you please provide all Inspection reports for each location in one year including the Annuals, Quarterly’s, & Semis for all systems so we have the actual quantities and type of devices?

A: They were provided with the solicitation. Please find the attachments at the end of the announcement in the section titled Attachments/Links.

B. Section B.2 PRICE/SCHEDULE

Additional CLIN to include Daytona CBOC location monitoring. New CLIN structure as follows, use when submitting offers:

Base Period February 20,2023 to January 19, 2024

CLIN

DESCRIPTION

FREQUENCY

UNIT

QTY

PRICE

EXTENDED

PRICE

LKNA, LKBW, LKMT,

Viera, Fire Alarm system and Fire Suppression- (All equipment)

Quarterly

JB

4 $ $

2 LKNA 5YR Inspection

Once base year JB

1 $ $

Air Leak Test 2023-only applies to base and OY3

Once every 3 years JB

1 $ $

Daytona Central Station Monitoring

Once a year JB 1 $ $ 5 Repairs TBD LT 1 $ $

BASE TOTAL $

Option Year One February 20,2024 to January 19, 2025

PRICE

EXTENDED

PRICE

LKNA, LKBW, LKMT,

Viera, Fire Alarm system and Fire Suppression- (All equipment)

4 $ $

LKNA/LB/LM/VIERA

Dampers 2024

Once and only applies to OY 1

EA

677 $ $

3 Daytona Central Station Monitoring

Once a year JB 1 $ $ 4 Repairs TBD LT 1 $ $

OPTION YEAR 1 TOTAL $

Option Year two February 20,2025 to January 19, 2026

UNIT PRICE

EXTENDED

PRICE

LKNA, LKBW, LKMT,

Viera, Fire Alarm system and Fire Suppression- (All equipment)

4 $ $

2 LKBW/LKMT/Viera 5YR

INSPECTION 2025

Once and only applies to OY 2

JB

1 $ $

3 Daytona Central Station Monitoring

Once a year JB 1 $ $

OPTION YEAR 2 TOTAL $

Option Year three February 20,2026 to January 19, 2027

PRICE

LKNA, LKBW, LKMT,

Viera, Fire Alarm system

4 $ $

2 Air Leak Test 2026 Once a year JB 1 $ $

3 Daytona Central Station Monitoring

Once a year JB 1 $ $

OPTION YEAR 3 TOTAL $

Option Year Four Period February 20,2027 to January 19, 2028

PRICE

LKNA, LKBW, LKMT,

Viera, Fire Alarm system

4 $ $

2 Daytona Central Station Monitoring

Once a year JB 1 $ $ 3 Repairs TBD LT 1 $ $

OPTION YEAR 4 TOTAL $

C. Below table, under section C. DELIVERABLES, has been revised to add Kitchen Hood (KH) Cleaning and to add quarterly and semi-annual to Alarms and Sprinklers. Changes as follows:

Contract Timeline Schedules

Lake Nona (LKNA) Lake Baldwin (LKBW) Lakemont (LKMT) Viera (V) Daytona (D

Type of Inspection Monthly Quarterly Semi-Annual Annual 3yr 4yr 5yr 6yr

Obstruction X

Standpipe X

Gauges X

Dampers X

Alarms X X X

Sprinklers X X X

Rollup Doors X

Kitchen Hood (KH) Insp X

Kitchen Hood (KH) Certification

X

Kitchen Hood (KH) Cleaning

X

HAZMAT Building X X

Air Leakage Test X

D. Below table, under section C. DELIVERABLES, 4. ANNUAL INSPECTION has been revised to add Daytona location to 1. OVAMC 24/7 FIRE ALARM CONTROL PANEL MONITORING:

Corporate Orlando- Fire Alarm Controls panels to be Monitored

Lake Nona Lake Baldwin

BLDG Name

BLDG

Remarks BLDG Name

BLDG

Remarks

Superstructure Clinic 1 Main Clinic 500

Superstructure Hospital 2 Warehouse 501

Superstructure East Garage

3 CEP 502

Superstructure West Garage

4 Outpatient Clinic 504

Warehouse 5 Domiciliary 519

CEP 7 EMS 3126

Domiciliary 9 Admin Bldg 3128

Chapel 10 Nurse Admin 3129

CLC 11 FMS 3132

SimLearn 13 Carpenter 3133

Fisher House 14 Elect/Plumbing 3134

Ground Shop 3136

Lakemont Viera

Lakemont Ave 2500 Veterans Way 1

Daytona

Daytona OPC 551 New facility online 2024