ATTACHMENT A GOVERNMENT RESPONSES TO QUESTIONS AMENDMENT 0001.pdf

ATTACHMENT A Amendment 0001

Government Responses to Contractor’s Questions RFQ No. 36C24822Q1093 Janitorial Services Orlando VA Medical Center Lake Nona

No. REFERENCE

(PWS, SOW,

Price/Cost Schedule Structure, etc.)

COMMENT(s)/QUESTION(s) GOVERNMENT’S RESPONSE

Performance Work Statement (PWS), paragraph 12.a., vi and vii.

What is the square footage of the tile floor (VCT)?

What is the square footage of the carpeting?

There are no VCT described in the PWS at paragraph12.a., vi. and vii

Refer to ATTACHMENT B, Revised PWS, paragraph 12.a.vii the carpeting square feet.

PWS, paragraph 12.a., xiv Floor Care

Given the varying and increased cost of floor waxes, what is the preferred brand name of the polish/wax that is required to wax the floors? Also, how many coats of wax are required to meet contract standards?

paragraph 16.g. fifth bullet.

PWS, paragraph 8b., 8e., and 12.a., xxix

What is the total number of Day Porters needed per day/shift/per floor?

Refer to ATTACHMENT B, Revised PWS, paragraph 11.b.

PWS, paragraph 12.b. i through vii

Terminal cleaning by definition can be considered a type of a HAZMAT response. Will the contractor receive additional funding for onsite terminal cleaning as is the case with civilian organizations requiring a HAZMAT team response?

Refer to ATTACHMENT B, Revised PWS, paragraph 12.b.i.

5 PWS, paragraph 12.a.

It would be helpful to know the total number of restrooms, clinics, offices, and areas we need to provide/resupply with hand sanitizing dispensers, that are either wall-mounted or table-top?

Refer to ATTACHMENT B, Revised PWS, paragraph 12.a.ii.

6 PWS, paragraph 12.a.

I would like to get a total number of EnMotion and Purell dispensers I will need to either service or provide on a monthly basis?

Refer to ATTACHMENT B, Revised PWS, paragraph 12.a.ii.

General Question

Is there an incumbent for this opportunity? If so, what is the company name of the incumbent currently providing service?

Refer to ATTACHMENT B, Revised PWS, paragraph 2.

PWS, paragraph 12.b.vii. and paragraph 14.c.

Will the government be providing the following PPE:

disposable gloves, gown, surgical masks? We need further clarification on whether the above Government provided PPE will be solely provided for the SPS cleaning and/or all other areas for servicing this solicitation.

paragraph 12.b.vi., sixth bullet and paragraph 14.c.

PWS, paragraph 8e,Table 2

How many employees are currently providing services for day and evening shifts for the required areas of service?

Refer to ATTACHMENT B, Revised PWS, paragraph 2.

10 PWS, paragraph 12.a.

What is the square footage of the total hard flooring areas for service?

paragraph 12.a.vi.

RFQ No. 36C24822Q1093 Janitorial Services Orlando VA Medical Center Lake Nona

11 PWS, paragraph 15.a.

Will or will not the contractor be responsible for providing the supplies as noted: Powered soap for dispenser use, Liquid soap for dispenser use, Paper towels, Toilet paper tissue, roll, Floor wax, acrylic (slip resistance and high quality), Metal polish, Deodorant [Air Freshener], Disinfectants, germicidal, Carpet cleaning solution, All-purpose cleaner/degreaser, Quarry/Ceramic/Concrete/Terrazzo tile sealer, Stripper, and Window cleaner?

Refer to ATTACHMENT B, Revised PWS, paragraph 15.c.

PWS, paragraph 12.a.xvi.

Rest room supplies shall include, but are not limited to, paper towels, toilet tissue, soap, and air fresheners to include batteries and scent pump dispensers. Will or will not the contractor be responsible for providing the supplies as noted:

paper [hand towels, toilet paper, toilet seat covers, etc.], hand soap, air fresheners to include batteries and scent pump dispensers and plastic [trash can liners] products?

Refer to ATTACHMENT B, Revised PWS, paragraph 12. and 15.

13 PWS, paragraph 13.a.

Will the contractor be responsible for purchasing and providing the Bio-hazardous/biomedical Red Bags?

Refer to ATTACHMENT B, Revised PWS, paragraph 13.a.

PWS, paragraph 14.b.

Are the disinfectants (Virex Plus) and Sporicidal the only commodities currently being used to clean and disinfect the facility?

Refer to ATTACHMENT B, Revised PWS, paragraph 14.b.

15 General Question What are the existing dispenser models/types being used for hand soap, hand sanitizer, paper towels, air freshener, toilet paper, etc.?

paragraph 12.a.ii. and xvii. Air fresheners are installed by the Government and will not be required under this contract.

16 Price/Cost Schedule Given that this is a ‘firm fixed priced’ contract, are we invoicing based on the 12-month cost-- the annual cost divided by 12?

Refer to the Price/Cost Schedule Quantity and Unit.

17 Price/Cost Schedule Is the annual total hours worked for this contract 2080 [or 1912 hours based on holidays, sick, vacation days deductions] per employee?

Refer to ATTACHMENT B, Revised PWS, paragraph 8.e. and Price/Cost Schedule in the solicitation, this is a firm-fixed-price contract.

18 PWS, paragraph 8.e.

How many staff are required for the 1st and 2nd shift? Are we to determine the number of staff needed for the project?

Refer to ATTACHMENT B, Revised PWS, paragraph 11.b.

E.1 52.212-1 Instructions to offerors (b) (8)

A completed copy of the representations & Certifications – Is a statement to the effect that these have been completed online at Sam.gov sufficient or do the representations and certification need to be completed and added to the proposal?

A statement that include your Unique Identification Number (UEI) and that your SAM registration is current to date.

20 PWS, paragraph 12.a.

Will you provide floor plans delineating those areas we are to provide contract services?

Refer to ATTACHMENT C, North Clinic Floor Plan.

RFQ No. 36C24822Q1093 Janitorial Services Orlando VA Medical Center Lake Nona

21 PWS, paragraph 12.a.

How many square feet of Vinyl, Tile, Rubber flooring, carpeted flooring, and other types of flooring?

paragraph 12.a.vi. and vii.

22 PWS, paragraph 12.a.

How many locker rooms and square feet?

paragraph 12.a.ii.

23 PWS, paragraph 12.a.

Glass – is the contractor responsible for cleaning window glass?

Refer to PWS, paragraph 12.a.xi.,xxii.,xxv. and xxviii. for window/glass cleaning.

24 PWS, paragraph 12.a.

Sidewalks – what sidewalks are we responsible for?

The site visit made no mention of sidewalks as being our responsibility. Request linear and sf of the sidewalks we are responsible for and a map of the areas we will be required to service.

Sidewalk, patios and picnic areas have been removed from the PWS.

25 PWS, paragraph 12.a.

Day Porter Service – How many day porters are required?

Refer to the response provided for question number 3 above.

26 PWS, paragraph 12.a.

What areas are these Day Porters specifically responsible for?

paragraph 11.a.xxviii.

27 PWS, paragraph 12.a.

Does the VA provide a beeper or radio for Day Porter request for services?

The VA does not provide beepers or radios for day porters, it’s the Contractor responsibility to provide the COR with a contact number for each porter assigned.

28 PWS, paragraph 12.a.

What floor or area does the day porter work out of?

The north clinic has 4 floors

29 PWS, paragraph 14.e.

Janitor Closets – how many are provided for contractor’s sole use on each floor? Will these be lockable?

Office Space – COR, Mr. White mentioned we would be provided an office area for our management to work from – can you provide more specific information?

Refer to PWS, Paragraph 14.e. for Government furnished storage space. The Government will not furnish an office space.

30 PWS, paragraph 12.b.

How many of these terminal cleanings can we expect annually?

What is your historical record?

Will you provide floor plans delineating those areas we are to provide contract services? yes

The Government cannot estimate the further expectancy for terminal cleaning, however the historical data for fiscal year 2021 was 187 terminal cleaning.

31 General Question Will you provide a copy of the sign in sheet from the site visit?

Refer to section 14 of the SF30.

32 PWS, paragraph 12.b.

In the sq. ft. foot-print of the contract- how may beds are there that may require a terminal clean?

There are no beds in the north clinic.

33 PWS, paragraph 12.b.

On an ANNUAL average- how many terminal cleans occur?

Refer to the response provided for question number 30.

RFQ No. 36C24822Q1093 Janitorial Services Orlando VA Medical Center Lake Nona

Price/Cost Schedule Structure

Are you factoring in the new increase in Health and Welfare Benefits rate along with the WDR when reviewing the price quotes?

Refer to solicitation paragraph C.9, 52.222-55

PWS Paragraph 8.a.

and 8.e.

Section B.3 p.11 references “Table 1” but only “Table 2” is present… is that a typo, or missing information?

Refer to revised PWS, paragraph 8.a. and 8.e.

36 PWS, Paragraph 12.

Mentions 3 types of cleaning required on this contract, and then only lists “General and Terminal” cleaning. Did the scope of work change or is there an additional cleaning requirement missing?

Refer to revised PWS, paragraph 12.

37 General Question

At the site visit, Javon mentioned the Day Porter would clean between patients in the Urology and Podiatry units. Are there any other clinics requiring the contractor to provide cleanings between patients?

Refer to revised PWS, paragraph 12.a.xxvii, third bullet.

38 General Question During the site visit we noticed lotion in the bathrooms. Does the VA or Contractor supply lotions?

Contractor will not be required to provide lotion.