ATTACHMENT A RESPONSES TO REQUEST FOR CLARIFICATION.pdf

ATTACHMENT A Amendment 00001

Responses to Request for Clarification RFQ No. 36C24822Q0984 Physical Security Systems Inspection & Maintenance Services

No. REFERENCE

(PWS, SOW,

Price/Cost Schedule Structure, etc.)

COMMENT(s)/QUESTION(s) GOVERNMENT’S RESPONSE

Performance Work Statement (PWS), paragraph 11.b.i.

On Page 11 of the RFQ document the Government states that the “Contractor is to provide the COR and maintain a complete set of current, legible schematic wiring diagrams for each ePACS, IDS, LYNX, Aiphone, and CCTV”. Does a current and accurate set of drawings currently exist for each of these systems? Or is the Contractor required to create a new drawing set from scratch?

Refer to ATTACHMENT B, revised PWS, paragraph 11.b.i.

2 General Question Does the Government intend on having a pre-bid site visit/meeting to allow the Contractor to visually see the condition of the existing systems?

Refer to Section E.1, 52.212-1(l) of the solicitation.

3 Section E.3, 52.212-2(e)

Past Performance-On page 44 of the RFQ document, the Government states that “Past performance will be based on performance questionnaire replies, the Contractor’s Performance Assessment Reporting System (CPARS), or any other reasonable basis. Past performance questionnaire replies must include the Contractor’s recent and relevant contracts for the same or similar services, contract numbers, and point of contacts telephone number and email address. The Government will focus on information that demonstrates quality of performance relative to the size of the procurement.”. Is there a minimum or maximum amount of allowable past performance submission the Contractor may submit as part of the quote submission?

Refer to ATTACHMENT D, revised 52.212-2 EVALUATION-COMMERCIAL ITEMS, paragraph (e).i.

4 SF1449, block 10

It is noted that this procurement is set-aside as a small business set-aside. Would the Government consider converting this procurement to an SDVOSB set-aside assuming the SDVOSB submitting met all of the pre-requisites for the

RFQ?

Solicitation number 36C24822Q0369 was set-aside for SDVOSBs from 03/24/2022 through 04/21/2022. After evaluation of quotes, no offerors were found to be acceptable.

5 General Question

Is there a current Value Added Reseller (VAR) of record/maintenance contract in place for the facilities? If so, may we have the information of the current incumbent providing the support?

This is a new requirement

6 General Question

Is the currently installed physical access control equipment able to read the v8.1 credentials that the VA will be issuing through the USAccess program? If it is not, is the VA amenable to an upgrade path for the system?

paragraph 9.b.

7 General Question Does the existing system have an Authority to Operate on the network? If not, will that be a requirement?

Refer to ATTACHMENT B, revised PWS, paragraph 3.

B.2 Price/Cost Schedule 0001 and PWS, paragraph 11.b.

The contractor pre-inspection is listed at both 60 day after contract and 90 days after contract, which one is correct?

Refer to ATTACHMENT B, revised PWS, paragraph 11.b. and ATTACHMENT C, revised B.2 Price/Cost schedule Item Number 0001.

9 PWS, paragraph 11.b.

Can the VA clarify the expectation timeframe of preventative maintenance inspections as once a year?

Refer to ATTACHMENT B, revised PWS, paragraph 11.b. Pre-Inspection. Preventative maintenance is referenced in paragraph 11.d. i through v.

10 PWS, paragraph 13.

Can the VA clarify scheduled maintenance service? Is this an on-site technician or will all service requests be on-call?

Refer to ATTACHMENT B, revised PWS, paragraph 11, 12 and 14.

11 General Question Will the VA be providing CAD drawings for all facilities for the as built drawings?

Refer to ATTACHMENT B, revised PWS, paragraph 11.b.

12 General Question

Is the VA aware of the RFQ “Upgrade PAC System”- RFQ1558716 posted through Ebuy? This RFQ specifically called for card reader upgrades to Lake Nona, Baldwin and Viera. How could that RFQ go through when this RFQ specifically requests a 60 day “pre-inspection” as part of CLIN001? Any clarification would be appreciated.

RFQ1558716 was not awarded. A new solicitation was posted with equipment install in FY 2023. A new solicitation will be posted if the scope of work changed based on the system upgrade with the card readers.

13 General Question

Notice ID 36C24822Q1122 Lake Nona and Viera CCTV Cameras/Servers is also a sources sought for Closed Circuit Camera Television (CCTV) and Security Systems compatible with Pelco VideoXpert System for the Orlando VA Healthcare and Viera Outpatient Clinic. The requirement includes replacement of old system, installation and testing of new camera, equipment and hardware. Any clarification on this source sought notice and its corresponding effort to this solicitation would be greatly appreciated.

Notice ID 36C24822Q1122 was a sources sought notice to seek qualified contractors who could provide cameras that is compatible with Pelco VideoXpert.

Under the solicitation that will result from Notice ID 36C24822Q1122, no systems will be replaced, only replacing 497 cameras that will be compatible with Pelco VideoXpert. Two (2) additional storage servers will be added to the current Five (5) storage servers. One (1) additional control server will be added the current Two (2) control server.

PWS paragraph 1.

Routine maintenance has included “minor modifications”. Can you define what a minor

Refer to ATTACHMENT B, revised PWS, paragraph 1. Minor modifications have been removed from the PWS.

modification would be and perhaps a maximum expectation by way of labor time or cost?

15 PWS, paragraph 1.

Following above it also notes “installation”. Please define installation.

Refer to ATTACHMENT B, revised PWS, paragraph 11.h. and 11.h.i.

16 PWS, paragraph 1.

All tools provided by contractor – Does that include a Lift when required?

Yes, contractor must provide all equipment.

17 PWS, paragraph 10.iv.

Point iv. Allows for a 90-day grace period to receive certification. The other certifications are silent to timeframe.

ATTACHMENT B, revised PWS, paragraph 10.a.iv. and ATTACHMENT D, section 52.212-2 (d).

The contractor is expected to have the appropriate certifications for the other existing systems listed in paragraph 10. i. through iii.

and v. through ix.

B.2 Price/Cost Schedule 0001 and PWS paragraph 11.b.

Appears to be in conflict “pre-inspection of existing security systems within 90 days” vs 60 days on Page 5. Please clarify

Refer to the response provided for question number 8.

19 PWS, paragraph 11.b.i.

Complete set of schematics. Is there a current set of schematics available upon request and for which systems?

Refer to the response provided for question number 1.

20 PWS, paragraph 14.

Report required daily for all systems at all sites. Is there a remote health check capability that can be accessed at a single location for all sites? Or is the expectation that every site is physically visited every day to verify system status for all systems?

Do “All systems” mean the “head end” or every end point (i.e., every camera or door of access)?

paragraph 14.a.

21 PWS, paragraph 18.

Are the routine service maintenance billings as part of this service maintenance agreement subject to the same requirements as the “repair and maintenance” invoices contemplated in this section?

Yes, refer to Section B, B.1.3. INVOICES. The Contract shall submit only one invoice per month with the EXCEPTION of item description 0001 and Government Purchase Card (GPC) minor repair/installation services authorized by the COR may be submitted after completion of service.

22 PWS, paragraph 24.

The assumption is, after the 90-day assessment the contractor and COR/ALT will develop a road map that is mutually agreed upon to meet the quality performance metrics as define as 98 / 99%?

Yes, also refer to ATTACHMENT D, section 52.212-2 (d)viii.

PWS, paragraph 5.a. and ATTACHMENT A. Equipment Inventory it looks like everything adds up on the Word doc and Excel sheet except for one thing. I'm not seeing a line for the PRRC in Port Orange on the spreadsheet. Would you happen to have the details of that site?

Refer to ATTACHMENT B, revised PWS, paragraph 5.a. PRCC in Port Orange is removed from the PWS.