23-039-Montgomery Legionella-Pre-Bid RFIs-20260430 - COMPLETE AE Response.xlsx

XLSX spreadsheet 73 KB Posted

Attached to
Z1DA--619-26-1-5381-0002, Correct FCA Assessment Findings on Failing PLUMBING Conditions for Building 1 (VA-26-00027345)
Solicitation number
36C24726R0039
Issued by

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This file is a Pre-Bid Request for Information (RFI) Response Log for the Montgomery Legionella Design project at a VA facility (Project Number 619-23-105, ACG Project Number 23-039). The document contains 58 closed RFIs and answers addressing contractor questions regarding project scope, specifications, and execution requirements for a legionella remediation project involving plumbing, mechanical, electrical, and architectural work at a VA healthcare facility.

Key project requirements include: mechanical system testing and balancing per specification 23 05 93; prohibition of Pro Press plumbing fittings with compliance to specification 22 11 00; commissioning requirements with role flexibility for the superintendent; phased construction with one area at a time, scheduled three weeks in advance with the Contracting Officer's Representative; work performed after hours (4 PM to 12 AM) and weekends in occupied areas; ICRA (Infection Control Risk Assessment) compliance with specific precautions for high-risk areas including ICUs, ORs, and cardiac catheterization labs; temporary sprinkler head repositioning with fire watch requirements; and removal of dead-leg piping per demolition drawings. The project expects Division 9 specifications for ceiling, drywall, and painting work; does not require temporary chillers or AHUs; includes water quality monitoring system installation using Phigenics equipment; and requires contractor-obtained permits for hot work and confined space activities. The expected project start is Q4 FY2026, with funding approved and available. Contractors are required to develop a detailed phasing plan including task schedules and shutdown durations. The RFI submission period has closed with no additional RFIs accepted.

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File Type Posted
36C24726R0039 0005.docx DOCX document
36C24726R0039 0004.docx DOCX document
23-039-Montgomery Legionella-Pre-Bid RFIs-20260430 - AE Response.xlsx XLSX spreadsheet
36C24726R0039 0003.docx DOCX document
Site Visit Sign-in April 24 2026.pdf PDF
Construction_SOW_619-23-105_CFMOHE.docx DOCX document
36C24726R0039 0002.docx DOCX document
Sign in 619-23-105.pdf PDF
36C24726R0039 0001.docx DOCX document
36C24726R0039_1 Construction Solicitation.docx DOCX document
PAST AND PRESENT PERFORMANCE QUESTIONNAIRE.pdf PDF
Drawings.pdf PDF
SF24-23a.pdf PDF
Specs.pdf PDF
CAVHCS Contractor Safety Manual.pdf PDF
36C24726R0039_1.docx DOCX document
852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING.pdf PDF
Proposal Sheet 619-23-105 Plumbing Project Building 1.xlsx XLSX spreadsheet
Experience Modification Rate Form 2026 Revised 2 2 2026.pdf PDF
Wage Rate AL20250093.txt TXT text file
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Comment-Response Log

Project Name:Montgomery Legionella Design
VA Project Number:619-23-105
ACG Project Number:23-03931-Dec-99
Pre-Bid RFI Response Log
REQUIREDTrackingBackcheck
Item
#Sheet /
Page #Pre-Bid RFIEntry
DateFinish
DateDisciplineAE Responder InitialsAE Accept/ Reject?AE ResponseStatus

CLOSED /

OPENDays
OpenRFI?BackcheckBack CheckerLocation of updateColumn1
1Will the Mechanical system need to be tested and balanced? Please advise.MechSMRYes, testing and balancing will have to be performed. Spec section 23 05 93- Testing, Adjusting, and Balancing for HVAC will be added.0
2Will Pro Press plumbing joints be allowed? Please advise.VANo, pro press fittings are not allowed at VA. Spec section 22 11 00 paragraph 2.2.B.3.0
3Is any commissioning required on this project?VAYes.0
4Can the Superintendent also be the Prime Contractor’s Commissioning Manager during
commissioning?VARefer to specifications.0
5Is a full-time on-site quality control manager required for this project?VARefer to specifications.0
6Can the Superintendent also be the quality control manager?VAYes0
7Is a full-time on-site Safety and Health Officer required for this project?VARefer to specifications.0
8Can the Superintendent also be the site safety and Health Officer?VARefer to specifications.0
9Can the Superintendent be Triple hatted as the SSHO and QC Manager?VARefer to specifications.0
10As is typical for most VA projects can the QC plan be implemented by the onsite superintendent

and administrated by the PM without additional staff (other than what is required for

commissioning) as call for in 01 45 00.?VAYes0
11Has this funding request been approved and available to the NCO station?VAYes0
12When does the VA expect this project to start?VAQ4 FY20260
13Will any of this work have to be performed after hours or weekends?SMRYes, work in patient areas, common areas, offices, conference rooms, exam rooms, consultation rooms, and other similar areas that are occupied on a regular basis during business hours shall be performed after business hours from 4 pm to 12:00 am, or during the weekends. Please also refer to G-003.0
14Will this project be done in phases?SMRYes, this project shall be phased. Please refer to General Phasing Notes on P-001 for phasing requirements. Contractor shall submit a detailed phasing plan for review by the COR, architect and engineer. Phasing plan shall include,

but not be limited to, start and end dates of all tasks throughout the entire project, and date and duration of suggested shutdowns.

0
15Will each phase have to be fully completed before moving to the next or can some phases be
completed simultaneously?SMREach phase shall be fully completed before moving to the next. The contactor shall finish work in one area before starting work in another area.0
16How many areas will we be given at a time?SMROne area at a time. No more than half of a wing shall be shut down at the same time without approval. The area of work shall be minimized and shall coincide with a logical domestic water cut off point. The contactor shall finish work in one area before starting work in another area.0
17Will the contractor have to ask for access to certain areas weeks ahead of time in order to be
given access to some areas?SMRYes, schedule all shutdowns with the contracting officer's representative (COR) a minimum of three (3) weeks in advance.0
18Can the VA provide some indication of how they expect the contractor to maintain ICRA
throughout the project since the project involves the entire building?SMRNo more than half of a wing shall be shut down at the same time without approval. The area of work shall be minimized and shall coincide with a logical domestic water cut off point. The contactor shall finish work in one area before starting work in another area. Please refer to G-003 for areas where work inside the walls, above hard ceiling, or other activities that create increased dust level compared to the rest of the above ceiling work is expected. These areas are classified by ICRA class. Refer to G-002 for ICRA class precausions and requirements. In addition, any area caring for immunocompromised patients, Cardiac Cath Lab/IR, Central Sterile Supply, Sterile Processing Service, Intensive Care Units, Medical/Surgical Units, Negative pressure isolation Rooms, Outpatient Chemotherapy Areas, Operating rooms, Post Anesthesia Care Unit, Dialysis, Dental Areas will need ICRA barriers in accordance with G-002.
0
19Will all work need to be performed from HEPA carts?SMRNo, please refer to question above and the following. Where ICRA barrier in accordance with NFPA 241 is not required, work above the ceiling in HIGH Risk Group 3 shall be performed using HEPA carts. LOW Risk Group 1 and Medium Risk Group 2 do not require HEPA carts but the contractor still needs to provide Infection control precausions in accordance with table on G-002.0
20Will the contractor be required to turn the existing sprinkler heads up during construction once
the ceiling is removed?SMRYes, sprinkler heads shall be temporarily turned up within the area of work. Please refer to General phasing note 6 on P-001. Contractor shall provide fire watch for the sprinkler / fire alarm imparements more than 4 hours in a 24 hr period. Please refer to BUILDING AND OCCUPANT SAFETY - INTERRUPTION OF
FIRE PROTECTION SERVICE on FX001.0
21Who is the manufacturer of the current Fire Alarm systemVANot relevant to plumbing project.0
22Please provide contact name and phone number for who services the current Fire Alarm SystemNot relevant to plumbing project.0
23Who is the manufacturer of the current Security and Access Control system?VANot relevant to plumbing project.0
24Please provide contact name and phone number for who services the current Security and Access
Control System?VANot relevant to plumbing project.0
25Please confirm whether the Access Control work in this project is to be CFCI, OFCI, or OFOI?Not relevant to plumbing project.0
26Who is the manufacturer of the current CCTV system?VANot relevant to plumbing project.0
27Please provide contact name and phone number for who services the current CCTV System?VANot relevant to plumbing project.0
28Please confirm whether the CCTV work in this project is to be CFCI, OFCI, or OFOI?Not relevant to plumbing project.0
29Who is the manufacturer of the current Telecommunications system?VANot relevant to plumbing project.0
30Please provide contact name and phone number for who services the current Telecommunications
System?VANot relevant to plumbing project.0
31Who is the manufacturer of the current HVAC Controls?VANot relevant to plumbing project.0
32Please provide contact name and phone number for who services the current HVAC Controls?VANot relevant to plumbing project.0
33Who is the manufacturer of the current Building Automation System?VAMetays0
34Please provide contact name and phone number for who services the current Building
Automation System?VAJohnson Control0
35Is there any chance of uncovering hazardous materials?

a. If so please provide the latest hazardous materials survey report for the area of

construction?SMRYes. Please refer to Asbestos Note on P-001 and specification section 02 82 13.13 paragraph 1.1.B.0
36Who is the existing signage contractor for this VA?VAVA Manages0
37Will the contractor be responsible for any permits?VAYes. Hot work permits. Confined space.Etc.0
38Does the VA currently have a water monitoring system in place?PlumbSMRThere are existing PHIGENICS water quality monitoring stations are located at water service entracnces. Please also refer to P-503 details 4 and 5.0
39If so, please provide the contact name and phone number for who services the current Water
Monitoring System?VAPhigenics LLC, 38701 West Ave, Suite 100, Warrenville, IL 605550
40Please provide a basis of design product for the Chlorination Injection Stations?PlumbSMRThere are no new chlorination injection stations. The end of loop monitoring stations only monitor chlorine residual and water temperatures (on hot and cold) as indicated on detail 4 and 5, P-503.0
41Please provide a basis of design product for the Continuous Water Monitoring System?PlumbSMRBasis of design is Phigenics panel. Panels WQMS-2 through 6 shall include chlorine analyzers for hot and cold water, temperature monitoring for hot and cold water. Panel WQMS-1 shall include chlorine analyzer for cold water, temperature monitoring for cold water.The

system must continuously monitor these sensors and make the data available securely using any Internet connected device. Each water quality monitoring station must be pre-wired and pre-plumbed on a single panel to ensure high quality and a simple

installation.0
42Is the VA wanting to include maintenance of the new water monitoring system, including
chemical injections, in this contract for a period of time?VANo0
43Is the VA intending for this water monitoring system to have an online monitoring system similar
to what PhiGenics provides?PlumbSMRYes.0
44When installing the new chiller, please confirm that NO temporary chiller or AHU’s will be
required by the contractor?MechSMRNo temporary chiller or AHUs will be required by the contractor.0
45In the scope of work, section 2.1.1 Removal of Dead-Leg Piping, it states “Identify and remove

all sections of domestic water “dead-leg” piping” Have all sections of dead-leg piping not already

been identified and called out on the plumbing demolition drawings?PlumbSMRDead legs are identified on drawings. Demolish dead-leg piping as indicated on drawings.0
46Will the contractor have to provide exploratory services to Identify more dead-leg piping?PlumbSMRNo, however if new dead legs are identified during demolition and/or new work, contractor shall submit an RFI to confirm course of action for the new dead legs.0
47Will the VA please provide existing Reflected Ceiling Plans for all of the Areas in the Plumbing

demolition drawings, as it is likely that most all of these ceilings will have to be removed and

replaced for this work?VANo recent plans can be provided with this information.0
48There is no Division 9 specifications, does the VA not intend for the contractor to have to
perform any ceiling, drywall, or painting work?ArchKCYes, this work is expected to happen. division 9 spec will be added. Please also refer to details 7, 8, 9 on G-002.0
49Where can we stage materials on the site?VADiscussed at Notice to Proceed0
50Will the site need to be fenced off during construction?VAMaterials site? Yes.0
51What is the height from finished floor to bottom of deck above on each floor of Building 1?VARefer to plans.0
52Will the VA have the different rooms cleared enough for the contractor to perform their work
before the contractor begins?VAPersonnel will be out of the way.0
53Will the contractor be required to move any of the existing furniture or equipment?VAIf it is needed to be moved yes.0
54If the contractor is responsible for moving the existing furniture, will storage be available from
the VA for the furniture, equipment, or casework?VAYes.0
55Has the VA performed a structural analysis on the existing third floor roof to confirm it can
support the 2000 gallon storage tank, AHU, and Chiller?StructuralHDYes, the existing structure has been checked/evaluated to support new penthouse and all new loads.0
56Keynote 1 on sheet E-401 is <Varies>. Please clarify what Keynote 1 is supposed to say?ElectricalKTKKey note 1 should read:

PROVIDE ONE 3-PHASE 400A MCB 480/277V

SURFACE MOUNTED PANELBOARD. SEE E-601

FOR PANEL SCHEDULE AND SINGLE-LINE

DIAGRAM.0
57Can the bid date for the project be extended to provide more time for contractors?VARFP due date unchanged0
58Can a second round of RFIs be submitted once the initial RFI answers are provided as usually
these answers call for more clarifications in most cases?VARFI's have closed, no additonial RFI's will be accepted.0
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&F Page &P Printed: &D &T

Responsibility Matrix The Project Scope of work defines who is responsible for what aspects. Definitions are listed below the table. Modify what is necessary in the scope and the description of work for each party responsible.

Level of Development for each project, per the company standard, is LOD 300, as the ultimate objective to convey design intent and produce construction documentation. However, depending on the scope, budget, schedule, and the team assembled to execute the project, it may be necessary to complete a Model Element LOD Breakdown worksheet to create a detailed plan of the elements to either be modeled or excluded from modeling for this project, depending on which is more expedient. BIM Use Chart - What is BIM being used to accomplish on this project.

Remove items from this chart that are doing being done utilizing a Building Information Modeling process on this project. If an entire column is not being used (i.e. Operations), remove that whole column as necessary.

*It is important to define the final "Model" delivery to the owner at the end of the project. The simplist is to provide the owner with the individual deisgn models and invidual construction models, along with a Navisworks coordinated full design/construction model. Understand how the owner plans to use the models and keep them updated.

Also note that creation of a fully updated, as-built project model can be very expensive to create. If required, meet with the project manager and the BIM manager to discuss how best to accomplish this deliverable.

Project ScopeDescription of WorkResponsible PartyScopePlanningDesignConstructionOperations
SiteBenchmark, Design, CD'sCivil Engineer ConsultantModel CreationLaser Scan Existing ConditionsArchitecturalBuilding EnclosureEnergy, Control, and Facility Management
LandscapeExisting and New site and element creation, Design, CD'sACGSite LayoutCivilFraming and DrywallRecord Update*
StructureModel Creation, Analysis, Design, CD's Shop drawings, Model CoordinationProgramming OptionsMechanicalMechanicalAs-Built Update
ArchitectureExisting and New Building Model Creation, LEED Evaluation, Design, CD's, Model Coordination, Record DrawingsACGExisting Building ModelingElectricalElectrical
MechanicalExisting and New Building Model Creation, Energy Analysis, Daylighting, Design, CD's, Model CoordinationACGPlumbingPlumbing
PlumbingExisting and New Building Model Creation, Design, CD's, Model CoordinationACGFire ProtectionFire Protection
ElectricalExisting and New Building Model Creation, Design, CD's, Model CoordinationACGInteriorsOwner Furnished Equipment
Fire ProtectionExisting and New Building Model Creation, Design, CD's, Model CoordinationACGLandscaping
StructuralStructural and Supports
Model Creation:Model Creation is the act by a Project Participant in creating a Model that represents their physical scope of work. Each Project Participant will design utilizing the models from other participants to mitigate design conflicts as they arise.Model AnalysisLEED EvaluationLEED EvaluationLEED DocumentationBuilding Operation Optimization
Model Analysis:Model Analysis consists of a Project Participant analyzing models for a specific purpose. e.g. structural analysis, energy analysis, cost analysis, logistics planning, etc.Logistics (4D)Logistics (4D)Logistics (4D)Space Management Planning
Model Coordination:Model coordination consists of a formal review process by the Project Participants at project milestones, or more frequently if project needs dictate, to resolve physical and sequence clashes that could not be resolved by Participants during Model Creation.Cost Estimation (5D)Cost Estimation (5D)Digital Fabrication PlanningDisaster Planning
Air DistributionPre-Con Cost Estimate
Water/Mechanical Piping
Structural
Code Validation
Lighting and Daylighting
Energy Use
Model CoordinationUnderground MEPUnderground MEP
Overhead MEPOverhead MEP
In-Wall MEPIn-Wall MEP
On-Wall Equip and FurnishingsOn-Wall Equipment and Furnishings
Exterior EnclosureExterior Enclosure
DocumentationProgrammingContract DocumentationChange Order UpdatesRecord Drawings
Coordinated Shop Drawings/ModelsCoordinated Shop Drawings/ModelsAs-Built Models
Model Walk ThroughModel Walk ThroughModel Walk Through

Software Dropdown

Design SoftwareCollaboration Methods
AutoCAD 2016Aconex
AutoCAD 2017Ajera
AutoCAD 2019BIM 360
AutoCAD 2020Newforma
Civil 3D 2017PlanGrid
Civil 3D 2019Procore
Civil 3D 2020Sharepoint
Revit 2016
Revit 2017
Revit 2019
Revit 2020
Revit 2021
AutoCAD MEP 2017
AutoCAD MEP 2019
AutoCAD MEP 2020
RISA
Hourly Analysis Program
Green Building Studio
STAAD Pro
SAFE
TRACE 700
Visual Lighting Software
AGI
Robot
Insight
ElumTools
SAP
Navisworks 2019
Navisworks 2020
Revizto
Solibri
Tekla
Vectorworks
ArchiCAD
Microstation
Solidworks
Catia
TRNSYS
HVAC Solution
BricsCAD
3D Studio Max
Enscape
Rhino
Grasshopper
Lumion
Maya

DynamoInfo

ACG Project NumberERROR:#REF!
Project Issue DateERROR:#REF!
Project StatusERROR:#REF!
Client NameERROR:#REF!
VA Project NumberERROR:#REF!
Project NameERROR:#REF!
Project AddressERROR:#REF!
Code: Building CodeERROR:#REF!
Code: Plumbing CodeERROR:#REF!
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Managing Office AddressPlace Managing Office Address Here

City, State and Zip Code

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Building Codes List

Column1
2018 International Building Code
2018 International Residential Code
2018 International Energy Conservation Code
2018 International Mechanical Code
2018 International Fuel Gas Code
2018 International Swimming Pool and Spa Code
2018 International Existing Building Code
2018 International Plumbing Code
2019 NFPA 13 Standard for Installation of Sprinkler Systems
2019 NFPA 14 Standard for installation of standpipe
2019 NFPA 20 Standard for stationary pumps for fire protection
2018 NFPA 70E Standard for electrical safety in the workplace
2017 NFPA 70 National Electrical Code
2019 NFPA 72 National Fire Alarm and Signaling Code
2017 NFPA 75 Standard for the fire protection of information technology
2016 NFPA 76 Standard for the fire protection of Telecommunications Facilities
2019 NFPA 77 Recommended practice on static electricity
2019 NFPA 88A Standard for Parking Structures
2018 NFPA 90A Standard for Air Conditioning and Ventilating
2018 NFPA 99 Health Care Facilities code
2018 NFPA 101 Life Safety Code
2019 NFPA 110 Standard for emergency and standby power systems
2018 NFPA 730 Guide for Premises Security
2017 NFPA 731 Standard for installation of electronic premises security systems
2017 NFPA 780 Standard for installation of lighting protection systems
2018 NFPA 790 Standard for competency of third party field evaluation
2018 NFPA 791 Recommendation practictice and procedures for unlabeled electrical eq. eval
ASHRAE 90.1-2016
ASHRAE 170-2017
ASHRAE 62.1-2016
VA Design Guide HVAC Design Manual 2017 November 01
VA Design Guide Plumbing Design Manual 2018 May 01
VA Design Guide Electrical Design Manual 2015 December 01
VA Design Guide Architectural Manual 2014 August 01
VA Design Guide Fire Protection Manual 2015 December
VA BIM Manual Version 2.2
2010 ADA Standards for Accessible Design

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