36C24726R0039_1.docx

36C24726R0039

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24726R0039 X 04-03-2026 619-23-105 Department of Veterans Affairs Central Alabama Veterans Health Care Sys 215 Perry Hill Road Montgomery

AL

36083 Pamela Moffitt Department of Veterans Affairs Central Alabama Veterans Health Care Sys 215 Perry Hill Road Montgomery

AL

36083 Pamela Moffitt Pamela.Moffitt@va.gov Project: 619-23-105 Correct FCA As Findings on Failing Plumbing Conditions for Building 1 Central Alabama Veterans Health Care System at 215 Perry Hill Road Montgomery, AL, 36083

Project Description: Provide management, supervision material, tool, and labor to correct Facility Condition Assessment findings related to failing domestic hot and cold water plumbing conditions in Building 1 and address waterborne pathogen (e.g., Legionella) risk. The work includes removal of dead-leg piping upgrade to domestic hot water and domestic cold water systems, installation of a chilled domestic water system implementation of continuous water quality monitoring, and distribution system modifications. The primary functional areas of focus include the 2nd Floor and patient care area on the 3rd Floor, with building-wide domestic water improvements as required.

All work must comply with Federal, State, and local regulations and be based on the provided A/E design drawings and specification's.

Period Of Performance: 1095 days after issuance of Notice to Proceed.

This acquisition is 100% Set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) only.

The offeror is required to complete VAAR 852.219-75 - Limitation on Subcontracting.

NAICS Code: 236220; Small Business Standard: $45 Million.

To be eligible for award, the offeror MUST be registered in sam.gov with completed electronic annual representations certifications, VetCert at veterans.certify.sba.gov and comply with VETS 4212, Federal Contractor Veterans Employment Report. Offerors MUST ensure registration in these websites are accurate, complete, and have not expired prior to proposal due date or thereafter.

An organized site visit is scheduled for 14 April 2026, at 10:00AM CDT. Only one site visit will be conducted.

Vendors should contact James Bearrentine at James.Bearrentine@va.gov in advance to confirm attendance and to obtain details about the meeting location and parking information.

Requests for Information (RFIs) - Due Date: 17 April 2026 at 3:00PM CDT via email Pamela.Moffitt@va.gov

System updates may lag policy updates. The System for AwardManagement (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers willnot consider these representations when making award decisions/enforce requirements.

X 52.211-10 X 1 Electronic

1 PM

CDT

05-07-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs W.J.B. Dorn VA Medical Center 6439 Garners Ferry Road Columbia

SC

29209-1639 Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin

TX

78714-9971

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

619-23-105 The legionella specific scope of work for Building this project is to remove all dead leg piping sections. Re-apply insulation to all segments of HW piping where insulation is found to be missing. Install one chlorination injection station per floor. Increase temperature in water heaters to 140 F and where no existing mixing valve exists on the water heater, install a mixing valve to prevent scalding. Extend DHWR piping to within 6 feet of all fixtures and install small mixing valves at each sink/lavatory to allow increased HW supply temperature in piping to sink/lavatory. Replace DHW recirculation pumps to accommodate a larger flow rate. Install chiller (either air-cooled or include cooling tower and condenser water system), heat exchanger, chilled water pumps to chill all incoming domestic water down to below 68 F. Insulate all existing and new CW piping associated with new chilled conditions. Install insulated CW recirculation (DCWR) piping loop parallel to existing CW piping throughout the entire building. Install a continuous-monitoring system on incoming domestic water to monitor pH, chlorine levels, and temperature. The Project 2nd Floor and the patient areas on the 3rd floor.

LOCAL STOCK NUMBER: 1

Page 1 of Page 1 of

ATTACHMENT

STATEMENT OF WORK

Correct FCA Assessment Findings on Failing Plumbing Conditions for Building 1

PROJECT 619-23-105

Construction Scope of Work – 3-Year Timeline (CFM/OHE-Aligned Format)

Project Overview:

This construction project will correct Facility Condition Assessment (FCA) findings related to failing domestic hot and cold-water plumbing conditions in Building 1 and address waterborne pathogen (e.g., Legionella) risk. The work includes removal of dead-leg piping, upgrades to domestic hot water (DHW) and domestic cold water (DCW) systems, installation of a chilled domestic water system, implementation of continuous water quality monitoring, and distribution system modifications. The primary functional areas of focus include the 2nd Floor and patient care areas on the 3rd Floor, with building-wide domestic water improvements as required.

Objectives:

· Eliminate dead-leg piping to reduce stagnation and pathogen growth.

· Maintain DHW temperatures and DCW temperatures in ranges consistent with VA and applicable guidelines for Legionella risk mitigation.

· Provide reliable system-wide recirculation, mixing, and monitoring to improve safety and performance.

· Support continuous compliance with VA, VHA, and applicable codes/standards for healthcare facilities.

Applicable Standards and References:

· VA Office of Construction & Facilities Management (CFM) and Office of Healthcare Engineering (OHE) guidelines for scopes of work and plumbing/water systems in healthcare facilities.

· VHA directives and handbooks related to Legionella and water management (e.g., VHA Legionella/Water Safety guidance).

· VA Technical Information Library (TIL) plumbing and mechanical design manuals and master specifications as applicable.

· International Plumbing Code (IPC) or locally adopted plumbing code.

· ASHRAE, ASPE, and relevant NSF/ANSI standards for potable water systems.

· NFPA, OSHA, and other applicable federal, state, and local codes and regulations.

Coordination and Phasing:

The Contractor shall coordinate all activities with Facility Engineering, Infection Prevention, Safety, and affected clinical services. Work shall be phased to maintain continuous operation of patient care functions, with outages and tie-ins scheduled during off-hours or weekends as directed by the facility.

Demolition and Piping Modifications:

· Removal of Dead-Leg Piping Identify and remove all sections of domestic water “dead-leg” piping (both hot and cold) throughout Building 1, from fixtures back to the main distribution trunks as required to eliminate stagnant branches. Cap, reconfigure, or reroute piping to maintain proper flow-through conditions in accordance with VA and CFM/OHE guidance. Restore all disturbed architectural finishes (walls, ceilings, floors) to match existing construction after piping modifications are complete.

Re-Insulation of Domestic Hot Water Piping:

· Survey all DHW and DHW return (DHWR) piping for missing or damaged insulation. Remove deteriorated insulation and install new code-compliant thermal insulation with appropriate vapor barrier where required. Ensure continuity of insulation at fittings, valves, and appurtenances, per VA master specifications.

Domestic Hot Water (DHW) System Upgrades

· Water Heater Temperature and Master Mixing Valves Adjust water heater setpoints so that DHW storage temperatures are maintained at 140°F. Where existing master mixing (tempering) valves are not present on the outlet of DHW heaters, furnish and install new master mixing valves sized for the full heater capacity. Commission and balance mixing valves to deliver safe, code-compliant fixture outlet temperatures while maintaining elevated storage temperatures for pathogen control.

DHW Recirculation and Distribution Improvements:

· Extend DHW return (DHWR) piping to within 6 feet of all DHW fixtures (sinks, lavatories, and other applicable outlets), minimizing dead-leg volumes. At each sink/lavatory, furnish and install point-of-use thermostatic mixing valves (TMVs) or mixing devices to allow the distribution piping to operate at elevated DHW temperatures while delivering safe outlet temperatures to patients and staff. Replace existing DHW recirculation pumps with new pumps appropriately sized to accommodate increased flow requirements due to extended DHWR loops and added mixing hardware. Balance all DHWR circuits to maintain required minimum return temperatures throughout the building.

Domestic Cold Water (DCW) and Chilled Domestic Water System:

· Chilled Domestic Water Plant Furnish and install a new system to chill incoming domestic cold water to below 68°F, consisting of a chiller system (air-cooled or water-cooled with cooling tower and condenser water system), a plate-and-frame or shell-and-tube heat exchanger specifically designed for domestic water applications, and chilled water pumps with associated hydronic piping, valves, strainers, and specialties. Locate and install equipment in designated mechanical spaces as approved by the facility and in accordance with structural, noise, and service clearance requirements.

· Domestic Cold Water Recirculation (DCWR) Loop:

Install a new insulated domestic cold water recirculation (DCWR) piping loop in parallel with the existing DCW distribution system throughout the entire building. Provide DCWR mains, risers, and branches as needed to maintain circulation and temperature control in all critical areas, with particular focus on the 2nd Floor and patient areas on the 3rd Floor. Furnish and install DCWR pumps, balancing valves, and check valves to maintain stable flow and minimize stagnation.

Insulation of Cold Water Piping:

· Insulate all new and existing DCW and DCWR piping that now operate at chilled water conditions, including fittings and valves, with appropriate thermal insulation and continuous vapor barrier to prevent condensation and protect finishes.

Disinfection, Chemical Injection, and Monitoring:

· Chlorination Injection Stations Furnish and install one chlorination injection station per floor for Building 1, complete with metering pumps, solution tanks, controls, and safety provisions. Tie injection points into the domestic water distribution in locations approved by the facility to ensure uniform distribution. Provide all required plumbing, chemical-resistant tubing, backflow prevention, and containment measures.

· Continuous Water Quality Monitoring System Furnish and install a continuous monitoring system on the incoming domestic water service. System shall monitor, at a minimum, pH, chlorine (free or total, as specified), and water temperature. Integrate monitoring and alarm points into the existing Building Automation System (BAS) or other VA-approved monitoring platform. Provide user interface, trending capability, and data logging consistent with CFM/OHE and facility requirements.

Controls, Electrical, Structural, and Architectural Work:

· Controls Integration Provide DDC controls, sensors, and programming required for proper operation of the chilled domestic water system, recirculation pumps, chemical injection stations, and monitoring equipment. Coordinate with existing BAS vendor to ensure compatibility and standardized graphics.

· Electrical Provide new electrical feeders, disconnects, starters/VFDs, and panels as required for new pumps, chiller plant equipment, controls, and monitoring systems, in compliance with VA electrical standards. Coordinate shutdowns and tie-ins with facility to avoid disruption of critical operations.

· Structural and Architectural Provide structural supports, housekeeping pads, seismic restraints, and pipe supports as required. Patch and repair all disturbed architectural and finishes surfaces to match existing construction.

· Testing, Commissioning, and Training:

Perform hydrostatic testing, flushing, and disinfection of all new and modified piping systems in accordance with VA and code requirements. Functionally test all pumps, valves, mixing valves, chiller plant components, injection stations, and monitoring devices. Provide test and balance for domestic water flows as required for proper recirculation and temperature maintenance. Support commissioning activities as directed by the VA Commissioning Agent, including pre-functional checklists, functional performance testing, and trend reviews. Provide training for facility operations staff on system operation, monitoring, maintenance, and emergency procedures, with O&M manuals and as-built drawings.

THREE-YEAR CONSTRUCTION TIMELINE (PERIOD OF PERFORMANCE):

Total Construction Duration: 36 months from Notice to Proceed (NTP), inclusive of phasing and coordination with clinical operations. The Contractor shall develop a detailed Critical Path Method (CPM) schedule consistent with the following framework.

Year 1 (Months 1–12): Mobilization, Central Systems, and Initial Floors

· Mobilization, submittals, and procurement of long-lead equipment (chiller, heat exchanger, pumps, monitoring system, injection equipment).

· Detailed field verification of existing domestic water systems in Building 1.

· Installation of central chilled domestic water plant (chiller, cooling tower if used, heat exchanger, chilled water pumps).

· Installation of main portions of the DCWR loop and associated insulation in non-patient or low-acuity areas.

· Installation of central continuous monitoring system at incoming domestic service.

· Begin removal of dead-leg piping and DHW/DCW corrections in mechanical spaces, basement, and selected non-patient areas.

· Initial installation and testing of one or more chlorination injection stations to validate approach and controls.

Year 2 (Months 13–24): 2nd Floor and 3rd Floor Patient Care Area

· Execute phased work on 2nd Floor and patient areas on the 3rd Floor in close coordination with clinical leadership.

· Extend DHWR piping to within 6 feet of fixtures and install point-of-use mixing valves at sinks/lavatories in these areas.

· Complete removal of remaining dead-leg piping serving these floors.

· Complete DCWR loop distribution to serve all patient care zones on 2nd and 3rd floors.

· Replace DHW recirculation pumps and balance DHW/DHWR circuits for these areas.

· Install and commission chlorination injection stations on each floor; integrate injection controls with monitoring system.

· Conduct interim testing, flushing, disinfection, and functional performance testing for upgraded areas.

Year 3 (Months 25–36): Building-Wide Completion, Optimization, and Closeout

· Complete any remaining DHW/DCW/recirculation work in residual areas of Building 1.

· Perform global rebalancing of DHW/DHWR and DCW/DCWR systems building-wide.

· Fine-tune setpoints and control sequences for chiller plant, pumps, injection systems, and monitors based on trend data and Water Management Program feedback.

· Complete final testing, sterilization/disinfection (as required), and integrated commissioning of the entire domestic water system.

· Deliver final as-built drawings, O&M manuals, training records, and commissioning reports.

· Address all punch list items and provide warranty documentation.

Location of Work:

2400 hospital road Tuskegee AL between building 1 Work Hours:

The contractor shall be prepared to work Monday-Friday from 8am-4pm until it is fixed. Weekends may be needed if shutdown was to occur.

Federal Holidays:

New Year’s Day, Martin Luther King's Birthday, President's Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day

DELIVERABLES (MINIMUM):

· Detailed construction CPM schedule reflecting the 36-month period of performance, with clearly defined phases by floor/area and system.

· Submittals for all major equipment, valves, piping, insulation, controls, and monitoring hardware in accordance with VA/CFM/OHE requirements.

· Interim and final test reports (pressure tests, disinfection certificates, water quality and temperature trend summaries).

· Commissioning documentation and training materials.

· Record (as-built) drawings and updated riser diagrams for DHW, DHWR, DCW, and DCWR systems, and associated equipment.

36C24726R0039 Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 PROPOSAL PREPARATION, EVALUATION CRITERIA

1. This solicitation is set aside 100% for MySBA Verified SDVOSB concerns. To be considered for the award, prospective offerors shall be registered in System for Award Management (SAM) and shall be verified as an SDVOSB in the SBA MySBA system at the date and time set for receipt of proposals and at the time of award.

2. The proposal shall include a signed copy of SF 1442 and an acknowledgment or signed copy of all amendments posted to the solicitation.

3. Offerors must provide all requested information for each factor. Proposals must address each element of each factor to be considered eligible for award. Factor headings should be highlighted in yellow or typed in bold text for identification. It is the contractor’s responsibility to ensure the submitted proposal is in the proper format and that the information provided is clearly understood and free of ambiguities.

4. Offerors’ proposals should consist of 4 volumes (tabs), as described below:

a. TAB A: General Information:

i. Cover Page with Solicitation Number, Project Title

ii. Table of Contents

iii. Signed offer/Acknowledgement of Amendments (SF1442)

iv. Price Offer Schedule

v. Copy of current vetBiz.gov SDVOSB certification

vi. SAM UEI Number

vii. Cage Code

viii. Tax ID number

ix. Offer Guarantee Bond (DO NOT SEND HARD COPY) Electronic copy acceptable and should be emailed to Point of Contact listed above.

x. Safety or Environmental Violations and Experience Modification (EMR) Rate Submit information regarding the current experience modification rate form (See Attachment). An EMR of greater than 1.0 may disqualify the bidder/offeror.

a. Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

b. Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, the Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

c. Self-insured contractors or other contractors who cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation.

d. If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, the Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

e. Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide an EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run workers’ compensation insurance rating bureau.

xi. 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (Jan 2023) (Deviation), (Attachment 2).

a. TAB B: Technical

b. TAB C: Past Performance

c. TAB D: Price Proposal

5. Factor 1- Technical Approach

(a) Narrative of Project Understanding:

i. Description of the specific FCA findings and the failing plumbing conditions that need to be corrected

ii. Description of the Legionella-related risks associated with the existing domestic water systems and fixtures in Building 1.

iii. Description of the impacts and constraints associated with performing work in occupied 2nd- and 3rd-floor patient care areas

iv. Outline the specific means and methods that will be employed to correct the failing plumbing and domestic water system deficiencies.

v. Description of the strategies that will be used to mitigate Legionella risk, which may include system modifications, piping changes, fixture replacements, and/or water management strategies, in accordance with the Statement of Work (SOW).

vi. Specify the methods used to ensure proper operation and water quality at turnover, such as flushing, sampling, temperature control, and documentation.

(b) Major Risks and Mitigation Measures:

i. Clearly identify the major risks, including technical, schedule, and operational risks, and propose appropriate mitigation measures for each.

Phasing, Infection Control, and Continuity of Operations

(a) Phasing Plan:

i. Provide a detailed description of the work phases or zones for Building 1, including the 2nd and 3rd-floor patient care areas. Include the anticipated duration of each phase and identify any required shutdowns, tie-ins, and temporary systems.

(b) Infection Control and Interim Life Safety Plan:

i. Detail your approach to the Infection Control Risk Assessment (ICRA), including descriptions of physical barriers, negative air, dust control, cleaning, and environmental monitoring. Additionally, explain how you will coordinate efforts between VA Infection Prevention, Safety, and Engineering

(c) Continuity of Operations Plan:

i. Describe how domestic hot and cold-water service will be maintained or restored promptly during work.

ii. Explain how patient care interruptions will be minimized.

iii. Detail communication procedures for planned outages and contingencies.

(d) Additional Support:

i. Offerors may include simple phasing diagrams or matrices to support the narrative.

Key Personnel and Organizational Structure

(a) Include an organizational chart for the project that clearly shows reporting relationships and identifies major subcontractors.

(b) Resumes for Key Personnel (two pages maximum each):

i. Project Manager

ii. On-Site Superintendent

iii. Quality Control (QC) Manager

iv. Site Safety and Health Officer (SSHO)

v. Water system / Legionella subject matter expert (if proposed)

(c) Resumes Should Highlight:

i. Relevant VA or healthcare construction experience

ii. Experience with domestic water/plumbing system renovations and Legionella mitigation:

iii. Experience working in occupied patient care facilities:

iv. Offerors shall summarize each key person’s planned level of effort and anticipated on-site presence.

Quality Control (QC) and Safety Program

(a) Quality Control (QC) Approach:

i. Description of how the Quality Control (QC) program will adhere to a recognized three-phase inspection system, including Preparatory, Initial, and Follow-Up phrases.

ii. Identify key inspections and tests that will be conducted for plumbing modifications and domestic water systems, including procedures for disinfection, flushing, and verification of temperatures and flow

iii. Description of the processes used for documenting and tracking deficiencies, including how issues will be recorded, monitored, and resolved.

(b) Safety Approach:

i. Provide an overview of the corporate safety program, including EMR and OSHA record.

ii. Describe site-specific safety planning, Job Hazard Analyses (JHAs), and coordination with VA Safety.

iii. Description of the measures you will implement to protect workers in occupied patient care areas, addressing factors such as noise control, dust management, infection control, and overhead work safety.

(c) Special Procedures:

i. Description of any special procedures for working above or adjacent to patient care spaces, including control of debris, tools, and materials.

6. Factor 2 Price:

a. NOTE: LIMITATIONS ON SUBCONTRACTING: (Reference VAAR 852.219-73 (d)(3) for further information): By submission of an offer and execution of a contract, the Offeror/Contractor agrees in performance of the contract in the case of a contract for General construction, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities/ Vet Cert SBA SDVOSBs. Any work that a similarly situated entity further subcontracts will count toward the 75 percent subcontract amount that cannot be exceeded.

b. Price shall be addressed using the attached price breakdown worksheet, which is included in attachments to include cost elements such as:

i. Labor (Direct & Indirect),

ii. Materials, Material Markups, Materials overhead,

iii. Equipment

iv. Subcontractor Cost

v. Other Direct Costs

vi. Overhead expenses

vii. Indirect Cost

viii. Profit

ix. Bonds

x. Breakdown of G&A expenses inclusive of all project staff and general requirements of the Prime Contractor.

xi. Provide supporting documentation showing quotes/cost breakdowns for both prime and subs)

c. Price breakdown shall be indicative of showing at least 15% percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible veteran-owned small business concerns in accordance with VAAR 852.219-73(d)(3).

7. Factor 3- Past Performance:

Offerors shall submit relevant recent past performance. Relevant is defined as performance similar or greater in scope, magnitude, and complexity than the effort described in this solicitation's scope of work, to include Legionella and plumbing, phasing of work, and shutdowns, working within an active hospital. This relevant work can be part of a larger requirement issued by the VA, Federal, State, Local Government agencies, and/or commercial facilities. Recently is defined as performance within the last five (5) years, to include ongoing projects.

1. Offeror must submit a minimum of one (1) but no more than three (3) references

2. The submission shall include a brief description of the project, the Contracting Officer’s Representative (COR) contact information for references, Contract Number, and Dollar Value.

3. Provide a brief narrative describing the firms' (primary and sub) specialized experience working on legionella projects, phasing of work, shutdowns, working within an active hospital, drawings, specifications, and solicitation documents.

4. If the Contract Performance Assessment Reporting System (CPARS) is available for the reference (s), the full CPARS shall be provided for the reference(s). The offeror shall provide a Past Performance Questionnaire (PPQ) evaluation (Attachment) for reference(s) with no CPARS.

5. If PPQ is used, a completed copy should be emailed directly to Pamela.Moffitt@va.gov from the private or government entity. It SHOULD NOT come directly from the offeror.

6. The government may use various methods, including personal knowledge to verify reference(s).

8. All questions (Request for Information) shall be submitted to Pamela.Moffitt@va.gov, no later than April 17, 2026, at 3:00 PM (CT). The subject line must read: VAMC Correct FCA Assessment Findings on Failing Plumbing Conditions - Technical Questions. All timely questions will be answered and posted as an amendment to the solicitation. The offeror is encouraged to monitor the GPE, https://sam.gov, website with respect to this solicitation because any amendments to this Solicitation will be posted on the website https://sam.gov. There will be no automated email notification of amendments. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation.

9. All proposals shall be submitted to Pamela.Moffitt@va.gov, no later than May 07, 2026, at 1:00 PM CT. No phone calls of any nature regarding this solicitation will be accepted. The subject line must have the solicitation the offeror is responding to listed. There will be no automated email notification of receipt of proposals. All proposals received without the requested documentation will not be considered. Proposals may be split over multiple emails, if necessary, with each email clearly labeled (e.g., “Email 1 of 4”). The solicitation and project number must be included in the subject line. Late proposals will be processed in accordance with FAR 52.215-1.

* The Government will not pay for any costs incurred in the preparation and submission of proposals.

EVALUATION METHOD

This is a competitive Request for Proposal (RFP) that offers the best value to the Government, conducted under the Federal Acquisition Regulation (FAR) Overhaul Deviation Part 15, in conjunction with FAR Part 36 Procedures, using the LPTA process and evaluation. The Government intends to award a single firm-fixed-price contract. The evaluation and award will be conducted in accordance with the mentioned FAR parts. This section outlines the method for evaluating and selecting offers for this procurement. In accordance with FAR 52.215-1, the Government reserves the right to make an award without entering negotiations.

Before any technical evaluation of offerors, the Agency will conduct a compliance check to verify the minimum submission requirements of FAR 52.215-1 Instructions to Offerors-Competitive Acquisition of the solicitation are met, to include any addendum information. Any offers/proposals that do not meet the minimum document submission will be rejected, not forwarded for technical evaluations, and not considered further for award.

Factor 1 – Technical - Proposals must demonstrate a clear understanding of the requirements and provide a technically acceptable approach to performing the work as described in the Scope of Work (SOW). Technical acceptability will be evaluated on an acceptable/unacceptable basis Factor - Price - The Contracting Officer will review all price proposals to ensure the price schedule is properly completed in accordance with the RFP instructions. Price will be evaluated for reasonableness.

Factor 3- Past Performance - The VA will evaluate an Offeror’s Past Performance by assessing the Offeror’s past or current contracts (including Federal, State, and local government, private sector, and other contracts) for efforts similar to the Government. Each individual Past Performance reference shall contain a narrative of specific tasks, issues, resolutions, etc., performed under. Offerors with no past performance will be rated neutral.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

2.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

(a) All actual and potential offerors are encouraged to provide feedback on the preaward and debriefing processes, as applicable. Feedback may be provided to agencies up to 45 days after award. The feedback is anonymous, unless the participant self-identifies in the survey. Actual and potential offerors can participate in the survey by selecting the following link: https:// www.acquisition.gov/360.

(b) The Contracting Officer will not review the information provided until after contract award and will not consider it in the award decision. The survey is voluntary and does not convey any protections, rights, or grounds for protest. It creates a way for actual and potential offerors to provide the Government constructive feedback about the preaward and debriefing processes, as applicable, used for a specific acquisition.

(End of Clause)

2.2 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (NOV 2025) (DEVIATION) (a)(1) The offeror must notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror must request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror must request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20% percent of the bid price or $3,000,000.00, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

2.5 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE) (FEB 2021)

(a) Offerors shall obtain from each person acting as an individual surety on a bid guarantee—

(1) A pledge of assets that meets the eligibility, valuation, and security requirements described in the Federal Acquisition Regulation (FAR) 28.203–1; and

(2) Standard Form 28, Affidavit of Individual Surety.

(b) The Offeror shall include with its offer the information required at paragraph (a) of this provision within the timeframe specified in the provision at FAR 52.228–1, Bid Guarantee, or as otherwise established by the Contracting Officer.

(c) The Contracting Officer may release the security interest on the individual surety’s assets in support of a bid guarantee based upon evidence that the offer supported by the individual surety will not result in contract award.

(End of Provision)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Hand-Carried Address:

Department of Veterans Affairs W.J.B. Dorn VA Medical Center 6439 Garners Ferry Road Columbia SC 29209-1639 Mailing Address:

Department of Veterans Affairs W.J.B. Dorn VA Medical Center 6439 Garners Ferry Road Columbia SC 29209-1639

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

2.7 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND CERTIFICATIONS (NOV 2025) (DEVIATION)

(a) Definitions. As used in this provision— Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(b) Procedures.

(1) Covered telecommunications and video surveillance. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(2) FASCSA Orders.

(i) The Offeror shall search in SAM for the phrase “FASCSA order” for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (e) of FAR 52.240-91, Security Prohibitions and Exclusions.

(ii) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM but are effective and apply to the solicitation and resultant contract (see FAR 40.204-1(c)(2)).

(iii) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(c) Covered telecommunications equipment or services representations. By submission of its offer, the Offeror represents that, after conducting a reasonable inquiry (that looks at any information in the Offeror’s possession but does not need to include an internal or third-party audit)—

(1) It will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation, except as waived by the solicitation, or as disclosed in paragraph (g); and

(2) It does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services, except as waived by the solicitation, or as disclosed in paragraph (g).

(d) FASCSA Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the…