36C24726R0022_521-25-101.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 of

36C24726R0022

X

521-26-1-5235-0006

521-25-101 36C247 Department of Veterans Affairs VISN 7 Network Contracting Office Birmingham VA Health Care System 700 19th St South Birmingham AL 35233 Email only. Send to contract specialist:

Cayley.blommers@va.gov and CC: joseph.osborn@va.gov

No physical documents will be accepted.

Cayley Blommers 762-343-9400 Project No./Title: 521-25-101 | 3rd, 6th, & 8th Floor, East to West Elevator - Renovate Halls & Walls Project Location: Birmingham, AL VAMC - 700 19th St. S., Birmingham, AL 35233

This acquisition is a 100% Set Aside for certified Service-Disabled Veteran- Owned Small Businesses (SDVOSBs).

Offerors are required to complete VAAR 852.219-75, Limitations on Subcontracting (See Attachment 2).

MAGNITUDE OF CONSTRUCTION: Between $250,000 and $500,000.

NAICS Code: 236220; Small Business Standard: $45 Million

To be eligible for award, the offeror shall be registered at the following websites: System for Award Management at sam.gov with completed electronic annual representations certifications, SBA at certifications.sba.gov and comply with VETS 4212, Federal Contractor Veterans Employment Report. Offerors MUST ensure registration in these websites are accurate, complete, and have not expired prior to proposal due date or thereafter.

Offerors who have not done business with VA must complete VA10091 to register in financial database (see Attachment 6).

Site Visit: An organized site visit is scheduled for February 11th, 2026, at 1000am Central.

Location: See project Location above - Attendees will need to park at the Birmingham VAMC Parking (2415 7th Ave S, Birmingham, AL 35233) and ride the shuttle over to the hospital or walk. Meet at the 19th St Entrance by the Coffee Shop.

Information provided at the site visit shall not alter the terms and conditions of the solicitation and terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. Offerors are required to submit all questions in writing to the Contracting Officer following the site visit.

Requests for Information (RFIs) are due by February 11th, 2026, at 1 PM Eastern, via email to Cayley.Blommers@va.gov.

Late RFIs may not be accepted and offerors are responsible of ensuring questions are received on time.

Responses to RFIs will be provided in question and answer form via a posted amendment at www.sam.gov.

Offer guarantee will be accepted via email only if received before the date/time specified in block 13a below to the Email specified in block 8 above. Hand-delivered and/or mailed offer guarantees will not be accepted.

x x

52.211-10 X

1 electronic 1:00pm

EST

02-25-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Complete Price Offer Schedule

36C247 Department of Veterans Affairs VISN 7 Network Contracting Office 700 19th St South Birmingham AL 35233

Austin Payment Center Department of Veteran Affairs

PO Box 149971 Austin TX 78714-8971

(877) 353-9791

(512) 460-5545

Joseph Osborn

VA-VHA-RPOE-2022-235705

(To be completed by Government)

Table of Contents

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 PRICE OFFER SCHEDULE

1. Provide labor and material for demolition and installation, one for one, replacement of all ceiling tiles. It will also include the provision of new paint color on all the walls, the demolition & installation of new wall protection, new cove base, flooring, and the installation of new commercial grade rubber tile. The included drawings specify which areas will receive the work specified. Reference the green highlighted areas within the included drawings for areas within scope. All work shall be performed/installed per the manufacturer’s instructions and the project specifications.

Completion Time: 274 Calendar Days from Notice to Proceed (NTP)

JB

A single award will be made on line item 1 for which funds are determined available.

The Period of Performance includes submittal phase and the completion of all punch list items.

ATTACH YOUR ITEMIZED COST BREAKDOWN: Offerors are to include a construction price/cost breakdown using Attachment 4.

SOW - Statement of Work 3rd, 6th, & 8th Floor, East to West Elevator – Renovate Halls & Walls Birmingham AL VAMC

INTENT

This is a Statement of Work for the installation of all new acoustical ceiling tiles, paint, wall protection, cove base, and commercial grade rubber tiles from East to West Elevators for the Birmingham VA Medical Center at 700 19th St Birmingham, AL 35233. In addition to providing product, that meets our needs and specifications. Delivery dates and shipments are to be delivered will be coordinated with the Birmingham VAMC Engineering POC or Interior Designer will be required of the selected vendor.

PROJECT SCOPE AND DESCRIPTION

This project will provide labor and material for demolition and installation, one for one, replacement of all ceiling tiles. It will also include the provision of new paint color on all the walls, the demolition & installation of new wall protection, new cove base, flooring, and the installation of new commercial grade rubber tile. The included drawings specify which areas will receive the work specified. Reference the green highlighted areas within the included drawings for areas within scope. All work shall be performed/installed per the manufacturer’s instructions and the project specifications. The most stringent requirements shall govern. Any questions shall be directed to the listed COR on the project.

Salient Characteristics Product Description: Construction: nora vulcanized rubber compound 926 with environmentally compatible color pigments that are free from toxic heavy metals like lead, cadmium, or mercury Physical Characteristics: (dimensions are approximate)

a. Size Approx. 36.53” x 39.53” (1004 mm x 1004 mm)

b. Gauge ----------- 0.14” (3.5 mm)

c. Composition: Homogeneous rubber compound

d. Colors: 16 Standard

e. Surface: Two-tone Characteristics & Technical Performance A. Reference Specification: Meets or exceeds all technical requirements as set forth in ASTM F 1344-21a Standard Specification for Rubber Floor Tile B. Static Load Limit: When tested in accordance with Test Method F970, with an applied load of 250 lb (113.4 kg), the residual indentation shall not be greater than 0.005 in. (0.127 mm).

C. Hardness—The rubber floor tile shall have a durometer hardness as follows: Grade 1 ³ 85 Grade 2 ³ 70 but less than 85 (Shore, Type A, instantaneous reading) when tested in accordance with Test Method D2240 D. Resistance to Heat—When tested in accordance with Test Method F1514, the color change of the rubber floor tile shall have an average DE not greater than 8.0 after 7 days exposure to 158 °F (70 °C). The specimen surface shall be wiped with a clean, white cotton cloth prior to taking the initial and posttest conditioned period color readings to remove any wax bloom or other contaminants which may affect the accuracy of the color readings.

E. Abrasion Resistance—When tested in accordance with Test Method D3389 and with the abrader equipped with H-18 wheels and a load of 500 gf (gram-force) per wheel, the maximum material loss shall not exceed 1 g after 1000 cycles.

F. Dimensional Stability: When tested in accordance with Test Method F2199, the dimensional change of the rubber floor tile.

G. in both the machine direction (MD) and the across machine direction (AMD) shall not exceed 0.15 %.

H. Chemical Resistance: When tested in accordance with Test Method F925, the rubber floor tile shall have no more than a slight change in surface dulling, color change or surface attack, when exposed to the following chemicals:

· White vinegar (5 % acetic acid)

· Rubbing alcohol (70 % isopropyl alcohol)

· Sodium hydroxide solution (5 % NaOH)

· Hydrochloric acid solution (5 % HCl)

· Sulfuric acid solution (5 % H2SO4),

· Household ammonia solution (5 % NH4OH)

· Household bleach (5.25 % NaOCl).

Sustainability, Environment & Indoor Air Quality Carbon: All flooring products 3rd party verified carbon neutral throughout their entire life cycle through the Interfave Carbon Neutral Floors program.

Indoor Air Quality: Greenguard Gold Certified for low VOC emissions in compliance with CDPH 01350 Material Composition: Free of added formaldehyde, heavy metals and ortho-phthalates, fluorinated chemicals (PFAS), and halogenated flame retardants.

Transparency: Cradle to Cradle v3.1 Silver, Environmental Product Declarations (EPDs), and Health Product Declarations (HPDs) available for standard norament and noraplan floor coverings.

Product Plant Certifications: ISO 9001:2000, ISO 14001

Materials/Finishes:

Norament pado Rubber Tile: Color: Specified Below

DELIVERY AND INSTALL DATES:

Installation will be part of this contract requirement.

Delivery and Shipments can be scheduled with VA Engineering POC or Interior Design- at least 1 week prior to shipping.

Shipping to:

Birmingham VA Medical Center 700 19th Street Birmingham, AL 35233 POC: Zachary Thrasher Zachary.thrasher@va.gov Phone: 205-933-8101 ext. 335898

I. WARRANTY

· Warranty – 30 year Limited Commercial Warranty

J. Information

a. Period of Performance (POP): The required period of performance will be 274 days from the date of contract award or notice to proceed.

b. Work Hours & Restricitons: The contractor shall be available during hours of 2000-0600, Monday – Friday. Contractor may be required to work weekends, holidays, evenings, and nights hours (WHEN Hours) based upon medical center operations.

c. Federal Holidays: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

d. Governement Responsibilities: The Government shall be responsible for making the building available to Contractor during W.H.E.N hours 8:00 pm ‐ 6:00 am.

e. Security Requirements:

i. Security Procedures:

1. Vendor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

a. A VA issued access badge will be given to the prime contractor’s employee (Project Manager, Superintendent, Site Safety and Health Officer, Quality Manager) upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor’s employees must return the access badge(s) to the COR or designee when the work is complete.

b. The prime contractor shall provide the COR with a list of contractor employees expected to enter facilities. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

c. The contractor’s employee shall be expected to make two (2) trips to the PIV Office. They will be required to show two forms of non-expired govenrment issued identification, undergo a background investigation, and undergo a fingerprinting process.

d. Compliance with these proceedures will incure no additional cost to the government.

e. The prime contractor’s employee (Project Manager, Superintendent, Site Safety and Health Officer, Quality Manager) shall be required to obtain clearance prior to commencing work on the project.

f. The prime contractor will be responsible for badging their personell and subcontractor personell.

2. No photography of VA premises is allowed without written permission of the Contracting Officer.

3. VA reserves the right to close down or shut down the project site and order Vendor’s employees off the premises in the event of a national emergency. The Vendor may return to the site only with the written approval of the Contracting Officer.

4. The Certification & Accreditation requirements of VA Handbook 6500.3 do not apply and a Security Accreditation Package is not required.

f. Tuberculosis Screening:

i. Contractor shall provide written certification that all contract employees assigned to the work site have had a pre-placement tuberculin screening within 90 days prior to assignment to the worksite and been found have negative TB screening reactions. Contractors shall be required to show documentation of negative TB screening reactions for any additional workers who are added after the 90-day requirement before they will be allowed to work on the work site. NOTE: This can be the Center for Disease Control (CDC) and Prevention and two-step skin testing or a Food and Drug Administration (FDA)-approved blood test.

1. Contract employees manifesting positive screening reactions to the tuberculin shall be examined according to current CDC guidelines prior to working on VHA property.

2. Subsequently, if the employee is found without evidence of active (infectious) pulmonary TB, a statement documenting examination by a physician shall be on file with the employer (construction contractor), noting that the employee with a positive tuberculin screening test is without evidence of active (infectious) pulmonary TB.

3. If the employee is found with evidence of active (infectious) pulmonary TB, the employee shall require treatment with a subsequent statement to the fact on file with the employer before being allowed to return to work on VHA property.

g. OSHA Requirements:

i. Contractor shall adhere to all current & aplicable OSHA standards

ii. OSHA 10-hour training is required for all workers on site and the OSHA 30-hour training is required for Trade Competent Persons (CPs)

h. Parking: It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COR

i. Medical Center will not be liable for or reimburse the contractor for any parking violations incurred by their personnel, regardless of the circumstances.

ii. Contractor shall not park in the Medical Center Fire Lane. Contractor will be subjected to towing or ticketing.

i. Smoking Restriciton: Smoking is prohibited on the VA Campus. Violators will be expelled from the property.

j. Disruption to contractor normal hours of operation:

i. Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

ii. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

iii. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee.

iv.

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2.2 PROPOSAL PREPARATION AND EVALUATION INFORMATION

I. PROPOSAL SUBMISSION

This is a competitive Request for Proposal (RFP) that represents the best value to the Government conducted under Federal Acquisition Regulation (FAR) Subpart 15.1 using the tradeoff process and evaluated in accordance with FAR Overhaul Subpart 15.2, Evaluation and Award. This section describes the method for evaluating and selecting offers for this procurement.

A. Proposal Submission:

1. Submit one (1) Electronic Proposal to the email addresses indicated on page 1, block 8 of Standard Form 1442. The Subject Line of the email should include “Company Name, RFP number, Project Title.”

2. The size of your file shall not exceed 10 MB. If you have multiple documents, please submit them as separate emails. Emails larger than this may be rejected by the network servers and will be considered non-responsive.

3. Interested firms are responsible for ensuring electronic submission delivery by the time and the date specified. It is highly recommended that interested firms confirm that the Contracting Officer has received electronic submissions. Failure to provide a proposal in its entirety before the deadline will render the proposal non-compliant.

B. Proposal Preparation and Format Instructions:

Offerors must provide all requested information for each factor. Proposals must address each element of each factor as applicable to be considered responsive to this RFP. Factor headings should be highlighted in yellow or typed in bold text for identification. It is the contractor’s responsibility to ensure the submitted proposal is in the proper format and that the information provided is clearly understood and free of ambiguities.

Offerors’ proposals should consist of past performance and price proposals, as described below.

1. TAB A: General Information:

(1) Cover Page with Solicitation Number, Project Title

(2) Table of Contents

(3) Signed offer/Acknowledgement of Amendments (SF1442)

(4) Copy of current VOSB MySBA Certification.

(5) SAM UEI Number

(6) Offer Guarantee Bond (DO NOT SEND HARD COPY) Electronic copy acceptable and should be emailed to Point of Contact(s) listed on page 1, block 8.

(7) Safety or Environmental Violations and Experience Modification (EMR) Rate *Submit information regarding current experience modification rate form (See Attachment 1). An EMR of greater than 1.0 may disqualify the bidder/offeror.

(8) 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (Jan 2023) (Deviation), (See Attachment 2).

(9) Provide evidence of VETS-4212 Reporting (if applicable)

2. TAB B: Relevant and Recent Past Performance Experience

3. TAB C: Price Proposal

II. EVALUATION CRITERIA AND FACTORS

A. The evaluation is subjective based on the information provided in response to the information requested in the evaluation factors. The two (2) factors to be evaluated include past performance and price.

B. Relevant and Recent Past Performance Experience will be evaluated to assess recent and relevant past performance resulting in a performance confidence assessment rating. For evaluation purposes, past performance will be significantly more important than cost or price.

C. Offerors proposal shall address the following:

1. FACTOR 1 – RELEVANT AND RECENT PAST PERFORMANCE EXPERIENCE:

***Relevant is defined as performance similar or greater in scope, magnitude, and complexity than the effort described in this solicitations scope of work, to include demolition and installation, one for one, replacement of all ceiling tiles. It will also include the provision of new paint color on all the walls, the demolition & installation of new wall protection, new cove base, flooring, and the installation of new commercial grade rubber tile per project SOW, Drawings, Specifications, and solicitation documents. This relevant work can be a portion of a larger requirement, which was issued by the VA, Federal, State, Local Government agencies, and/or commercial facilities.

***Recent is defined as performance within the last five (5) years, to include ongoing projects.

Proposal shall include:

(1) Offeror must submit a minimum of one (1) but no more than three (3) references.

(2) The submission shall include a brief description of the project, the Contracting Officer’s Representative (COR) contact information for references, Contract Number, and Dollar Value.

(3) Provide a brief narrative describing the firms (primary and sub) specialized experience working with demolition and installation, one for one, replacement of all ceiling tiles. It will also include the provision of new paint color on all the walls, the demolition & installation of new wall protection, new cove base, flooring, and the installation of new commercial grade rubber tile per project SOW, Drawings, Specifications, and solicitation documents.

i. Further note: If utilizing the past performance of a subcontractor, subcontractors identified in the proposal must remain on the contract for its duration unless there is a compelling reason to replace them. The prime contractor will need to obtain approval from the contracting officer before making changes to key subcontractors.

(4) Respondents with no previous past performance shall state this when addressing the selection criteria. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably. Superior performance ratings on relevant projects may be considered more favorably in the evaluation.

(5) The Government will evaluate the offeror’s past performance on active and completed contracts. The Government will contact the offeror’s submitted references on contracts if deemed necessary. Past performance information may be obtained from any other sources available to the Government, to include, but not limited to: Contract Performance Assessment Reporting System (CPARS) or other databases, past performance questionaries, and interviews with Program Managers, Contracting Officers, and/or Contracting Officer Representatives. The past performance evaluation will assess the relative risks associated with an offeror’s likelihood of success in performing the scope of work requirements as indicated by the offeror’s record of past performance.

(6) The following evaluation documents are acceptable:

i. Contractor Performance Assessment Report System (CPARS), or

ii. Past Performance Questionnaire (PPQ) evaluation (Attachment 3).

(7) If a completed CPARS evaluation is available, it shall be submitted with the proposal. If using Attachment 3 PPQ, it should be emailed to the construction contract administrator of the entity (Government or civilian) for which the construction was completed and emailed to Cayley Blommers at email cayley.blommers@va.gov, and CC: joseph.osborn@va.gov.

2. FACTOR 2 – PRICE PROPOSAL:

(1) Complete the price offer schedule in section A.3.

(2) Price shall be addressed using the attached price breakdown worksheet, which is included in Attachment 4 to include cost elements such as:

a. Labor (Direct & Indirect),

b. Materials, Material Markups, Materials overhead,

c. Equipment

d. Subcontractor Cost

e. Other Direct Costs

f. Overhead expenses

g. Indirect Cost

h. Profit

i. Bonds

j. Breakdown of G&A expenses inclusive of all project staff and general requirements of the Prime Contractor.

(3) Provide supporting documentation showing quotes/price breakdowns for both prime and subcontractors.

NOTE: Price breakdown shall be indicative of showing at least 15% percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-73(d)(3).

III. EVALUATION CRITERIA/OVERVIEW

A. Proposals will be evaluated on the basis of two evaluation criteria: Past Performance and Price. Past performance will be evaluated for relevancy and confidence levels. Past performance will be considered significantly more important than price.

B. Past Performance: The basis of the evaluation will be the degree to which past performance evaluations and all other past performance information reviewed by the Government reflect a trend of satisfactory performance considering 1) compliance with the contract requirements, 2) effectiveness of the Offeror's on-site management; 3) use of appropriate personnel for contract requirements); 4) timeliness in the submission of schedules, reports, and submittals; 5) adherence to the construction schedule; 6) coordination and control of subcontractors; 7) ability to effectively deal with the customer and other Government personnel; 8) cooperativeness in solving problems and negotiating changes; 9) response to warranty notifications, and other pertinent information obtained from past performance evaluations that have affected the overall performance of previous or ongoing projects.

C. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources, including sources outside of the Government. Other sources may include but are not limited to past performance information retrieved through the (CPARS), for Contractors who are part of a partnership or joint venture identified in the offeror’s proposal, inquiries of owner representative(s), and any other known sources not provided by the offeror.

D. In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. Common aspects of relevancy include similarity of service/support, complexity, dollar value, contract type, and degree of subcontract/teaming.

Table 1. Past Performance Relevancy Ratings

E. Past performance evaluation will allow the government to assess the offeror’s ability to perform the effort described in this solicitation based on the offeror’s demonstrated present and past performance. The assessment process will result in an overall performance confidence assessment of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence or Neutral/Unknown Confidence.

Table 2. Performance Confidence Assessments

F. In evaluating price, the government may use various price analysis techniques and procedures to determine price reasonableness. Price will be evaluated for Price Reasonableness. The Government reserves the right to evaluate proposals and award a contract without discussions (except clarifications as described FAR Overhaul 15.202(a)(2)(i-iv)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a performance and price standpoint. The Government will evaluate price based on the total price.

IV. EVALUATION AND BASIS FOR AWARD:

A. FAR Overhaul 15.103-1 shall apply to the government’s evaluation of proposals. The factors that shall be used to evaluate offers are Past Performance and Price. Past Performance is significantly more important than Price.

B. Discussions: The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR Overhaul 15.202(a)(2)(i-iv)). Offerors should not automatically assume that they will have an opportunity to participate in discussions or be asked to submit a revised offer. Communication conducted to resolve minor or clerical errors would not constitute discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines them necessary.

C. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation, will be most advantageous to the Government, past performance, and price considered. The proposals must conform to the RFP's requirements and be evaluated to represent the Best Value to the Government. The Best Value is the most advantageous offer, consistent with the Government's stated importance of evaluation criteria. This may result in award being made to a high-rated, higher-priced offeror where the Contracting Officer determines that it is worth the price premium to do so.

D. Offerors must provide all requested information for each factor. Proposals must separately address each of the factors as applicable to be considered responsive to this RFP. It is the contractor’s responsibility to ensure the submitted proposal is in the proper format and that the information provided is clearly understood and free of ambiguities (Reference Proposal Preparation and Format Instruction).

E. To determine which proposal represents the best overall value, the Government will conduct a tradeoff analysis, comparing the strengths and weaknesses of the competing proposals to determine which proposal represents the best value to the Government and thus shall receive contract award.

F. The Government reserves the right to accept other than the lowest priced offer. The right is also reserved to reject any and all offers. The basis of the award will be a conforming offer, the price or cost of which may or may not be the lowest. If other than the lowest offer, it must be sufficiently more advantageous than the lowest offer to justify the payment of additional amounts.

G. Award will result in a firm-fixed-price contract. It is the Offeror’s responsibility to ensure the submitted price proposal includes all costs for total project requirements and completion in accordance with the specifications and drawings herein. The Offeror assumes all risk for omissions in prime and/or subcontractor proposals.

H. The Government evaluation team will consider all information provided in the proposal individually. Once these individual analyses are completed, the team will meet and determine a rating by consensus decision.

I. Exceptions to the contractual terms and conditions of the solicitation (e.g., standard company terms and conditions) may result in a determination to reject a proposal.

J. Failure to submit all the data in the format indicated in this section may be cause for determining a proposal incomplete and, therefore, not considered for evaluation and for subsequent award.

K. A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. Information obtained from government and commercial systems will be used to determine responsibility. Any information received by the Government that would be cause for an adverse Determination of Responsibility will make the offeror ineligible for award.

SDVOSB Verification: The Government will review SBA certification database (https://veterans.certify.sba.gov/) to confirm Service-Disabled Veteran-owned Small Business (SDVOSB) status certification for the submitted proposals. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB certification status will be performed for the apparent award. For a Joint Venture to be considered eligible as an SDVOSB if the joint venture 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph 852.219-73(d) of the clause will be performed by the aggregate of the joint venture participants. Failure of a prospective SDVOSB to meet these certification requirements by the SBA shall result in elimination from consideration. Joint Venture -- Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture:

1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402; and

2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

L. Limitations on Subcontracting Certificate. The prospective offeror must complete certification -- 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (Jan 2023) (DEVIATION)

M. To be eligible for an award, if applicable, offerors must have submitted the required Federal Contractor Veterans’ Employment Report (VETS-4212 Report) with respect to the preceding fiscal year if the contractor was subject to the reporting requirements in accordance with 52.222-37.

N. Safety or Environmental Violations and Experience Modification Rate (EMR):

a. Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

b. Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, the Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

c. Self-insured contractors or other contractors who cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation.

d. Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

e. If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, the Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

f. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

g. This requirement applies to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

2.3 GENERAL SOLICITATION INFORMATION

I. GENERAL PROPOSAL INFORMATION

A. PROPOSAL MATERIALS

Proposal materials consisting of drawings, specifications, contract forms, and any issued Amendments will be posted at www.sam.gov. This is the only official location where these documents can be obtained, and updates are posted. No ‘hard copy’ proposal materials are available.

B. WAGE DETERMINATION:

Wages for all contractors and subcontractors must comply with Construction Wage Rate Requirements (Reference 52.222-6 for further information). The current determination is General Decision AL20260087 dated 1/02/2026, Attachment 5. Be advised the determination that is current at the time of the contract award is the determination that will apply to the contract. Current determinations are always available at https://sam.gov.

II. DATABASE REGISTRATION INFORMATION

A. SYSTEM FOR AWARD MANAGEMENT REGISTRATION

The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system.

Please Note: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting Officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

B. THE EXCLUDED PARTIES LIST SYSTEM (EPLS)

To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract, the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

C. VETS-4212 REPORTING REQUIREMENT

Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process.

For more information on this requirement and/or for completing the web-based reporting form, visit https://www.dol.gov/agencies/vets/programs/vets4212.

Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (JUN 2020) under the General Conditions.

III. BONDING INFORMATION

A. BID GUARANTEE

A bid guarantee is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount by the proposal submission date and time shall require rejection in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1), and the form must be a scanned copy of an original (no whiteouts, clear signatures, seals must be evident and visible) and contain the proper solicitation number, proposal due date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties have to be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety.

B. PERFORMANCE AND PAYMENT BONDS

In accordance with Contract Clause 52.228-15 and FAR 28.102, Contractors are reminded that any amount awarded between $35,000.00 to $150,000 shall require a Payment Bond (SF 25A) or an Irrevocable Letter of Credit (ILC), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award as instructed by the contracting officer. The bonds shall contain no whiteouts or other corrections. Payment and Performance bonds are required in the penal sum of 100% of the contract's price.

IV. SECURITY/BADGING

A. Contractor employee (s) may be required to obtain security screenings and/or ID badges for employees through VA prior to the start of any work on site depending upon length of work time on site. The contractor must coordinate badge requests with the respective Contracting Officer Representative (COR). Any PIV Badging requires two (2) trips to a VA facility and the time required to complete the necessary paperwork. One trip is for completing the electronic fingerprinting, and the other to pick up the PIV Badge.

B. ROSTER: Within 15 days after issuance of the notice to proceed or as agreed to with the Contracting Officer, the Contractor should provide a roster of Contractor and Subcontractor employees to the COR to begin their background investigation.

C. FORMS: Contractor personnel will need to complete the forms listed below depending upon the length of facility access needed:

D. Employee access for less than 6 months: Fingerprint request form (PIV Office Fingerprint Request Form (Updated 3-1-2020)) and SAC form (SAC FORM (NEW)) Any VA PIV facility can take fingerprints; not necessarily where the work is to be performed.

E. Employee access for les greater than 6 months: Fingerprint request form, SAC form, Contractor Background Investigation Request (Contractor Background Investigation Request Form 06-03-2021), OPM optional form 306 (of306) Personnel shall submit all required information related to their background investigations utilizing the Office of Personnel Management’s (OPM) Electronic Questionnaire for Investigations Processing (e-QIP) after receiving an email notification from the Security and Investigation Center (SIC). Emails will be sent to employees requiring completion.

F. BADGING STEPS: After completing forms, the following steps need to be followed to obtain a badge.

1) Fingerprints: Need to schedule fingerprinting in coordination PIV Office. Fingerprint request form and SAC form must be brought to the PIV office along with two forms of valid ID when Contractor gets fingerprinted. Contractor informs COR of employees that have been fingerprinted and sends COR all the required forms. Only electronic fingerprints are authorized.

2) Adjudication: COR submits the paperwork to the required office for adjudication. COR receives confirmation that the Contractor is favorably adjudicated, or contractor answers follow up questions. The Contractor, when notified of an unfavorably adjudicated background investigation on a Contractor employee as determined by the Government, shall withdraw the employee from consideration in working under the contract.

3) Sponsor: COR will let the Contractor know when they have been sponsored.

4) Badging: Contractor schedules an appointment using https://portal.usaccess.gsa.gov/scheduler. Note: This link is best used in Google Chrome. Contractor personnel must bring two forms of valid ID when picking up a badge.

C. COMPLIANCE: Failure to comply with the Contractor personnel security investigative requirements may result in loss of physical and/or logical access to the VA…