36C24726Q0199.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

508-26-2-539-0015

36C24726Q0199 2/20/2026

David Parente 843-252-6747 03-04-2026

4:30 PM EST

Department of Veterans Affairs

Ralph H. Johnson VA Medical Center

109 Bee Street

Charleston SC 29403-5799

X 100

X

541690

$19 Million

N/A

X

See Delivery Schedule

109 Bee Street

Charleston SC 29403-5799

FMS-VA-2(101)

Financial Services Center

PO Box 149971

Austin TX 78714-9971

See CONTINUATION Page

Lockout/Tagout (LOTO) Program

Atlanta VA Healthcare System

RFQ# 36C24726Q0199

RFI's regarding this solicitation shall be submitted NLT

February 26, 2026 at 2PM Eastern to David Parente, Contracting Officer at David.Parente@va.gov. RFI's submitted after this date/time will not be accepted unless it's deemed in the best interest of the Government as determined by the

CO.

For offer to be considered acceptable, please ensure Fill In

Clause at 852.219-75 is completed and returned with offer.

Failure to complete the Fill In Clause will result in an unacceptable offer.

Please ensure to include RFQ# 36C24726Q0199 on ALL correspondence and submission documents.

David Parente, Contracting Officer – David.Parente@va.gov

See CONTINUATION Page

X X

X 1

David Parente

Contracting Officer

36C24726Q0199

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB 2025)

C.3 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

C.4 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 50

C.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 Past Performance Questionnaire (ATTACHED)

D.2 138-9-2024 Lock-Out Tag-Out Policy (ATTACHED)

D.3 WAGE DETERMINATION

SECTION E - SOLICITATION PROVISIONS

E.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.2 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS—REPRESENTATION (NOV 2015)

E.3 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG

2020)

E.4 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.5 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION

FEB 2025)

E.7 52.216-1 TYPE OF CONTRACT (DEVIATION) (NOV 2025)

E.8 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.9 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.10 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

E.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247

109 Bee Street

Charleston SC 29403-5799

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly - In arrears upon completion

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

STATEMENT OF WORK

For Professional Services

Lockout/Tagout (LOTO) Program

1. REQUIREMENT

This requirement is for a one-time professional service for the development of equipment-specific Lockout/Tagout (LOTO) procedures and delivery of LOTO training on behalf of the VA Atlanta Healthcare System.

2. BACKGROUND

Lockout/Tagout (LOTO) procedures are required for the control of hazardous energy sources associated with mechanical, electrical, and compressed gas systems. Procedures must be developed for equipment within the Atlanta VA Healthcare System in accordance with the VA written Compliance Program for LOTO.

3. PERIOD OF PERFORMANCE

The period of performance shall commence upon contract award and shall not exceed one (1) year to complete all requirements identified in this Statement of Work from date of Award.

4. PLACE OF PERFORMANCE

Atlanta VA Medical Center 1670 Clairmont Road Decatur, GA 30033

Fort McPherson VA Clinic 1701 Hardee Avenue SW Atlanta, GA 30310

Trinka Davis Veterans Village 180 Martin Drive Carrollton, GA 30117

5. SCOPE OF WORK

The Contractor shall furnish all labor, supervision, tools, materials, and equipment necessary to perform the services described herein.

5.1 Equipment Survey and LOTO Procedures

5.1.1 Equipment Survey and Inventory Validation

The Contractor shall perform a comprehensive field survey of all Atlanta VA Health Care System locations identified in this SOW to identify equipment requiring Lockout/Tagout (LOTO) procedures.

Existing equipment lists or inventories may be provided as Government-Furnished Information (GFI) for reference only; accuracy is not guaranteed. The field-validated survey shall serve as the authoritative equipment inventory for LOTO procedure development.

Based on current facility records and prior inventories, the Contractor should anticipate development of LOTO procedures for no more than five hundred (500) pieces of equipment. If validated quantities materially exceed this estimate, scope adjustments shall be addressed through contract modification.

5.1.2 LOTO Procedure Development

The Contractor shall develop written, equipment-based LOTO procedures for each identified piece of equipment, including unique procedures and shared/common procedures where appropriate.

Procedures shall comply with OSHA 29 CFR 1910.147 and be developed consistent with ANSI/ASSE Z244.1 and NFPA 70E (current edition) and the VA written Compliance Program, See Attached, (138-9-2024 Lock-Out Tag-Out Policy).

Each procedure shall identify all associated energy sources and define task-specific energy control requirements indicating which energy sources must be isolated for specific maintenance or servicing activities and which may remain energized when they do not pose a hazard. Blanket isolation of all energy sources shall not be required unless all such sources present a hazard.

Task-specific isolation requirements shall be presented in standardized tables, matrices, or equivalent formats within each procedure.

Procedures shall address control of all stored, residual, kinetic, or gravitational energy hazards, including physical blocking, pinning, chocking, securing of rotating components, or other mechanical restraint methods as applicable. Where such controls are required, procedures shall include clear instructions and labeled color photographs demonstrating proper placement and use of isolation devices and restraint methods.

Each procedure shall include labeled color photographs clearly identifying all energy isolation points and depicting device location and orientation.

5.1.3 Final Deliverables and Format Requirements

The Contractor shall provide the following deliverables upon completion and Government acceptance of Phase II submissions:

5.1.3.1 Equipment Placards

• One laminated LOTO placard (minimum 5-mil thickness) for each approved piece of equipment

• Placards shall include the complete approved procedure, task-specific isolation table, and labeled color photographs of all energy isolation and restraint points

• Placards shall be affixed at the point of use using non-destructive, removable but durable mechanical attachment methods unless otherwise directed by the COR

• Drilling, welding, adhesives, or permanent fasteners are prohibited unless expressly authorized in writing by the COR

Installation shall occur only after Government acceptance in accordance with Section 5.3.

5.1.3.2 Electronic Deliverables

• One complete electronic set of all approved LOTO procedures and placards in searchable PDF format

• Files organized by campus, building/location, equipment type, and equipment identifier

• High-resolution embedded photographs for all isolation and restraint points

Electronic deliverables shall be transferred via a secure contractor-hosted SharePoint site or equivalent secure file-sharing platform approved by the COR due to file size and cybersecurity restrictions.

5.1.3.3 Hardcopy Reference Set

• One complete hardcopy set of procedures in binders, separated by campus and organized by location and equipment type

5.1.3.4 Energy Source Identification Labels

The Contractor shall provide and affix durable, clearly legible energy source identification labels at each energy isolation point where missing. Labels shall be fabricated from aluminum, stainless steel, or equivalent corrosion-resistant material suitable for the installation environment, including exposure to moisture, temperature extremes, and cleaning agents as applicable. Labels shall be installed using non-permanent, non-destructive attachment methods unless otherwise directed by the COR.

5.1.3.5 Lockout and Energy Control Hardware Assessment

The Contractor shall provide a consolidated inventory identifying any specialized lockout devices, blocking equipment, restraint hardware, or energy isolation accessories required to safely implement the developed LOTO procedures that are not commonly available in standard maintenance inventories.

The inventory shall include:

• description of device or hardware

• associated equipment or hazard controlled

• estimated quantities

• recommended specifications

• budgetary cost estimates

This deliverable is for planning and budgeting purposes only and does not require procurement or installation under this contract.

5.2 Contractor Quality Control (QC) Program

The Contractor shall establish and maintain a documented Quality Control (QC) Program governing development of all LOTO procedures.

At a minimum, the QC Program shall include:

• A written QC Plan describing internal review processes and acceptance criteria

• Identification of a qualified QC Manager independent of procedure authors

• A standardized QC checklist mapped to OSHA 29 CFR 1910.147, ANSI/ASSE Z244.1, and

NFPA 70E.

• Internal certification of each procedure prior to submission

• Corrective action procedures

Procedures submitted without documented QC certification may be rejected without technical review.

5.3 Phased Submittal and Review Process

5.3.1 Phase 1 – Validation Phase

Phase I shall consist of Government review and approval of representative LOTO placard designs by equipment type prior to equipment-specific placard production and installation.

The Contractor shall submit electronic copies of representative placards for a cross-section of equipment types, including complex equipment involving multiple task-based isolation steps, not to exceed five (5) equipment types per week unless otherwise approved by the COR.

Submittals shall include complete placard layouts incorporating written procedures, labeled photographs of isolation points, and energy control tables.

In addition, the Contractor shall submit a minimum of two (2) physical laminated placard samples and proposed attachment methods for Government review to verify durability, legibility, and layout clarity.

Phase I approval authorizes the Contractor to proceed with development of equipment-specific placards using the approved format. Phase I approval does not authorize installation.

5.3.2 Phase 2 – Production Phase

Following Government acceptance of representative placards under Phase I, the Contractor shall submit equipment-specific placards for Phase II in accordance with the approved formats and procedures.

The Government will conduct sampling-based review of approximately five to ten percent (5–10%) of each Phase II submission to verify compliance with approved designs and SOW requirements.

Placards may be installed only after Government acceptance of Phase II submissions, either through direct review or through successful completion of sampling review without rejection.

Placards not individually reviewed as part of sampling shall be deemed accepted upon successful completion of the Government’s sampling review of the same submission.

If sampling identifies systemic deficiencies indicating failure of the Contractor’s Quality Control Program or noncompliance with SOW requirements, the Government may reject affected submissions in whole or in part, require corrective action, suspend further installations, and require the Contractor to return to Phase I validation for affected equipment types prior to resuming production, at no additional cost to the Government.

5.4 Government Review and Acceptance

Government review, comment, or acceptance of procedures does not relieve the Contractor of responsibility for the accuracy, completeness, or regulatory compliance of the procedures. The Contractor remains solely responsible for compliance with all applicable OSHA and safety requirements.

Designated Government technical personnel will review submitted procedures and the Contracting Officer's Representative (COR) will communicate written acceptance or rejection to the Contractor within fifteen (15) business days of receipt.

5.5 Equipment and Materials Identification

The Contractor shall identify all LOTO equipment and consumable materials required to support implementation.

Deliverables include:

• List of equipment to be installed

• List of consumable materials (locks, tags)

• Informational quote for identified equipment and installation costs

NOTE: Equipment procurement and installation are not included in the base services scope. If required, they will be addressed under separate contract action or modification.

5.6 Training Development and Delivery to VA Personnel

The Contractor shall develop and deliver LOTO training and train-the-trainer materials for VA Maintenance and Operations staff. These materials will be comprehensive and will be used by VA personnel to conduct periodic in-house training after the initial training is provided by the Contractor.

Training materials shall comply with Atlanta VAMC Engineering Service Policy 138-9-2024 (Hazardous Energy Control Program), OSHA 29 CFR 1910.147, ANSI/ASSE Z244.1 guidance, and NFPA 70E (current edition).

Deliverables include:

• Comprehensive training materials suitable for train-the-trainer use

• Two (2) training sessions, six (6) total contact hours, conducted at the Atlanta VA Medical

Center for Maintenance and Operations personnel

• Training materials must enable VA trainers to deliver consistent training to all M&O personnel across all facilities

5.7 Schedule and Progress Reporting

The Contractor shall submit a detailed schedule covering all performance requirements within ten

(10) calendar days of contract award.

The Contractor shall provide monthly written progress reports summarizing:

• Procedures completed and submitted

• Government rejections and corrective actions taken

• Upcoming placard submissions and review milestones

• Schedule status and identified risks

5.8 Government-Furnished Information (GFI)

The Government will provide Atlanta VAMC Engineering Service Policy 138-9-2024 (Hazardous Energy Control Program) as Government-Furnished Information. The Government may also provide available equipment inventories, drawings, O&M manuals, or other prior documentation.

Completeness and accuracy of optional GFI are not guaranteed. Provision of GFI does not relieve the Contractor of responsibility to conduct a comprehensive equipment survey or develop compliant procedures.

5.9 Key Personnel

Key personnel identified by the Contractor (including Project Manager and QC Manager) shall not be substituted without prior notification to the COR and approval by the Contracting Officer.

6. CONTRACTOR PERSONNEL QUALIFICATIONS

6.1 General Requirement

All Contractor personnel performing work under this contract shall possess and maintain appropriate safety training and qualifications commensurate with the hazardous energy control activities being performed.

6.2 Project Manager Qualifications

The Contractor's designated Project Manager shall possess a current 30-Hour OSHA Construction Safety Training certification or equivalent OSHA-recognized training.

6.3 Technical Staff Qualifications

All Contractor personnel performing work under this contract, including but not limited to equipment surveys, development of Lockout/Tagout procedures, labeling activities, or onsite coordination, shall possess a current 10-Hour OSHA Safety Training certification applicable to construction, industrial, or general industry safety, as appropriate.

Contractor personnel will be working independently in proximity to hazardous energy sources;

therefore, possession of these certifications is a material requirement of contract performance.

6.4 Documentation

The Contractor shall provide documentation of required training and certifications to the Government upon request and prior to commencement of onsite work.

7. FACILITY ACCESS, SECURITY, PRIVACY, AND SAFETY

7.1 FACILITY ACCESS AND BADGING REQUIREMENTS

All contractor personnel working unescorted on VA property shall display a valid Personal Identity Verification (PIV) credential from any federal agency. Personnel without existing PIV credentials must obtain VA-issued credentials, which require successful completion of background investigation, prior to unescorted facility access.

Contractor personnel requiring VA-issued credentials should initiate the badging process immediately upon award to avoid performance delays.

7.2 HOURS OF OPERATION

Normal working hours for this contract shall be between 0600 and 1530, Monday through Friday, excluding Federal holidays, at all locations (AVAHCS main campus, Trinka Davis Veterans Village (TDVV), and Fort McPherson (FTM)).

Work is expected to be performed primarily during these hours unless otherwise approved in advance by the Contracting Officer’s Representative (COR).

At the AVAHCS main campus, facility and utility plant staff are present 24 hours per day; however, contractor work outside normal working hours shall require prior coordination and written approval by the COR.

At TDVV and FTM, facility staffing is limited to normal business hours. Work at these locations outside of 0600–1530 shall require advance coordination and may be restricted based on staff availability.

Approval of work outside normal hours is solely for access and scheduling purposes and does not authorize changes to contract scope, price, or staffing levels. The contractor shall not independently adjust daily work hours without COR approval.

7.3 CHECK-IN REQUIREMENTS

Contractor and all Contractor's Service Personnel shall check in and out with Engineering prior to performing and upon completion of all required service. This information is required to contact personnel in case of an emergency during regular hours.

7.4 SECURITY REQUIREMENTS

Contractor personnel shall comply with all VA physical security and facility access requirements.

Contractor may photograph or video record VA equipment and facilities as necessary to complete the equipment survey and procedure development requirements under Section 5.1. However, contractor shall not photograph, record, or remove any patient health information, patient records, or other sensitive VA documentation unrelated to equipment specifications without prior written authorization from the COR.

All equipment surveys and data collection shall be performed in accordance with VA privacy and security policies.

7.5 PRIVACY AND HIPAA COMPLIANCE

Contractor personnel shall not access, view, photograph, or record any patient health information (PHI) during performance of this contract. All work shall be performed in compliance with HIPAA Privacy and Security Rules. Any inadvertent exposure to PHI must be immediately reported to the

COR.

If contractor personnel encounter equipment in clinical areas containing patient information, they shall immediately notify facility staff and shall not proceed until patient information is secured or removed.

7.6 SAFETY REQUIREMENTS

• Contractor shall ensure all tools and equipment are always secured.

• Tools and equipment must be removed from open areas or stored in secured location during breaks, lunch, and/or at the end of each workday.

• All debris must be removed from the facility upon completion of service each day.

• Contractor shall ensure proper signage, barriers, and/or blockage of service area is provided where applicable, especially at hoist way doors and clearly visible to ensure patient/employee safety is adhered to.

• The Atlanta VA Health Care System is a tobacco-free campus. The use of tobacco products, electronic cigarettes, vaping devices, or any smoking-related products is strictly prohibited at all times on VA property, including buildings, grounds, and parking areas.

• Contractor personnel shall comply with all applicable VA patient safety and infection control policies.

7.7 TRAINING REQUIREMENTS FOR CONTRACTOR PERSONNEL

Contractor personnel developing LOTO procedures shall demonstrate competency and training in OSHA 29 CFR 1910.147 (Control of Hazardous Energy - Lockout/Tagout) and NFPA 70E (Electrical Safety in the Workplace), or equivalent training specific to industrial safety and energy control procedures.

Project Manager shall possess documented training and experience in lockout/tagout program development and implementation.

7.8 SITE VISITATION

Given that the facilities are widespread and equipment rooms are spread throughout each campus/facility, a site visit does not meet a practical purpose so no organized site visit is scheduled. Offerors are responsible for assessing the scope of work based on the information provided in the solicitation documents.

The Government may, at its discretion, conduct a site visit after solicitation issuance by amendment if it is determined necessary for proposal preparation. All site visit arrangements, if any, shall be coordinated exclusively through the Contracting Officer.

8. INVOICING

8.1 Payment Eligibility

The Contractor may submit invoices only for deliverables that have received written Government acceptance in accordance with Section 5.3.

Payments shall be made in accordance with the Contract Line-Item Number (CLIN) structure established in the contract schedule.

Interim invoicing is authorized as follows:

• CLIN 0001 – Phase I placard design validation, payable upon Government acceptance

• CLIN 0002 – Phase II placard development and installation, payable monthly for placards accepted and authorized for installation during the invoicing period, in accordance with the contract schedule.

• CLIN 0003 – LOTO training sessions, payable upon Government acceptance

Invoices shall reference the applicable CLIN(s), quantities accepted during the invoicing period, and total amount due. Final payment shall not be made until all deliverables have been accepted.

8.2 Invoice Content Requirements

A properly prepared invoice shall include:

• Invoice number and date

• Contractor’s name and address

• Accurate Purchase Order number

• Description of supplies or services provided

• Period of performance covered by the invoice

• Total amount due

8.3 Invoice Submission Method

Payment will be made upon receipt of a properly prepared invoice submitted electronically through the Tungsten Network (formerly known as OB10):

https://www.tungsten-network.com/ Submission through the Tungsten Network is required for payment processing and is available at no charge to the Contractor.

8.4 Tungsten Network Assistance

If you have questions regarding the e-invoicing program or Tungsten Network:

Tungsten e-Invoice Setup: 1-877-489-6135 Email: VA.Registration@Tungsten-Network.com

FSC e-Invoice Support: 1-877-353-9791 Email: vafsccshd@va.gov

Web Address: http://www.fsc.va.gov/einvoice.asp

RECORDS MANAGEMENT AND CONTRACT SECURITY

A. Contractor shall comply with VA Handbook 6300.1 Records Management Procedures and VA Handbook 6500.6 Contract Security. Both can be found at:

https://www.va.gov/vapubs/search_action.cfm?dType=2 **Note: This link is the complete list of VA Handbooks and are in sequential order.

**Instructions for accessing VA Handbooks at link listed above:

• • Click on link above and once it is opened, please scroll down on the left side until you get to VA Handbook 6300.1.

• • Once there, go to the PDF Format Column and click on PDF.

• • VA Handbook 6300.1 will then ask you to open or save the document.

B. Please follow the same instructions listed above for accessing VA Handbook 6500.6.

• All contractor employees working on this requirement are required to complete mandatory annual training entitled, “VA Privacy and Information Security Awareness” and “HIPPA Training” prior to providing service for each year of the contract with copies sent to the COR for each and available for audit as requested. The course numbers are VA10203 and VA 10176. You must select that you are a contractor. Contractor employees are to self-enroll into TMS via the link: https://www.tms.va.gov/learning/user/SelfRegistrationUserSelection.do https://www.tungsten-network.com/ mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov http://www.fsc.va.gov/einvoice.asp

• A VA employee will escort the contractor when contractor is required to enter/work in sensitive areas.

B9. IDENTIFICATION, SMOKING AND VA REGULATIONS

The Contractor's FSE shall wear visible identification always while on the premises of the Dublin VA Medical Center. Contractor shall contact the Contracting Officer’s Representative (COR) upon contract award, to receive instructions on how to obtain a VA Identification Badge during the performance of this contract. Dublin VA Medical Center is a smoke free campus which includes both tobacco and e-cigarettes; tickets can be issued by Police Services. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. Photography or Video on medical center premises is strictly prohibited. Additionally, pursuant to 38 CFR 1.218(b) (23) Use of recording devices of any kind to record patients or employees is strictly prohibited.

(End)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

1.00 JB _______________

Phase I placard design validation, payable upon Government acceptance

Phase II placard development and installation, payable monthly for placards accepted and authorized for installation during the invoicing period, in accordance with the contract schedule.

LOTO training sessions, payable upon Government acceptance

GRAND TOTAL _______________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB

2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR

2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[X] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with

Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C.

3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment

Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the

American Recovery and Reinvestment Act of 2009.)

[] (4) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712);

this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

[X] (5) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards

(JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (6) [Reserved]

[] (7) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (8) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts

(OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (9) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

[] (10) 52.204–28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply

Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023)

(Pub. L. 115–390, title II).

[] (11)(i) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition.

(DEC 2023) (Pub. L. 115–390, title II).

[] (ii) Alternate I (DEC 2023) of 52.204–30.

[X] (12) 52.209–6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN

2025) (31 U.S.C. 6101 note).

[] (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters

(OCT 2018) (41 U.S.C. 2313).

[] (14) [Reserved]

[] (15) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15

U.S.C. 657a).

[] (16) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (17) [Reserved]

[] (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (19)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[X] (20) 52.219-8, Utilization of Small Business Concerns (JAN 2025) (15 U.S.C. 637(d)(2) and (3)).

[] (21)(i) 52.219–9, Small Business Subcontracting Plan (JAN 2025) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JAN 2025) of 52.219–9.

[] (v) Alternate IV (JAN 2025) of 52.219–9.

[] (22)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[] (ii) Alternate I (MAR 2020) of 52.219-13.

[] (23) 52.219–14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

[] (24) 52.219-16,…