RFIS Responses.xlsx
XLSX spreadsheet 20 KB Posted
- Solicitation number
- 36C24725R0015
About this file
This is a Questions and Answers document containing 88 RFI responses related to a VA renovation project for Nutrition and Food Service and Freezers. The document primarily addresses technical clarifications and logistical requirements for contractors.
Key details include: Siemens is confirmed as the fire alarm and fire suppression company; McKinney's is the preferred HVAC vendor; TrimCo is the preferred roofing vendor. The Superintendent can serve multiple roles including Quality Control Manager (QCM) and Site Safety & Health Officer (SSHO). Work hours for utility shutdowns are 4pm-7am. Contractors must undergo badging/security requirements and TB testing for prime contractors. The VA will provide water and power access but contractors must supply their own mobile office. Materials storage is allowed but VA will only pay for installed materials and those in use for up to 3 weeks. Regarding flooring, epoxy products can be installed over existing tile, with specification section 096723.60 RES 6A replacing section 09 67 23 20. Testing, Adjusting and Balancing (TAB) must be completed at each phase end and project completion.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C24725C0057_1 Award Notice.pdf | ||
| 36C24725R0015 0003.pdf | ||
| 2025-02-03_229004_AE002.pdf | ||
| 36C24725R0015 0002.pdf | ||
| 09672360 RES 6A.pdf | ||
| 36C24725R0015 0001.pdf | ||
| 36C24725R0015.docx | DOCX document | |
| Attachment 5 - DBA Wages GA20240305 11-15-2024.pdf | ||
| Attachment 3 - Past Performance Questionnaire -PPQ.docx | DOCX document | |
| Attachment 6 - INVOICING.docx | DOCX document | |
| Attachment 1 - Experience Modification Rate Form.pdf | ||
| Attachment 4 - Itemized Cost Breakdown.xlsx | XLSX spreadsheet | |
| Attachment 7 - WEB LINK FOR DRAWINGS AND SPECS.docx | DOCX document | |
| Attachment 2 - VAAR 852.219-75 VA Notice of Limitations on Subcontracting Jan 2023 Dev.pdf |
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Text version
Sheet1
| RFI # | RFI Text | Company Name | Response | |
| 1 | Will the VA confirm the deck height? | VENERGY GROUP, LLC | Requesting clarification of this question. Need to specify more in order to answer accurately | |
| 2 | Will the VA confirm all activities required for off-hours work? | VENERGY GROUP, LLC | Any Utility Shutdown | |
| 3 | Will the VA confirm that new resinous flooring can be installed on existing tile (reference AD101 Note O)? | VENERGY GROUP, LLC | Yes, epoxy products can be applied over tile floors. Replace section 09 67 23 20 with new attached section 096723.60 RES 6A | |
| 4 | Will the VA annotate toilet accessory locations on finish plans, or confirm that only soap and paper towel dispensers are required at sink locations and all other toilet accessories are not applicable? | VENERGY GROUP, LLC | Only soap and paper towel dispensers are required at new sink locations. | |
| 5 | Will the VA confirm that no FRP is required for this project (finishes)? | VENERGY GROUP, LLC | Confirmed per Finish Schedule | |
| 6 | Will the VA provide specifications for wall tile (finishes)? | VENERGY GROUP, LLC | See 09 30 13 - CeramicPorcelain Tiling for specifications, finish to match adjacent surfaces. | |
| 7 | Will the VA provide specifications for wall covering (finishes)? | VENERGY GROUP, LLC | Wall Coverings are identified in Spec 10 26 00 - Wall and Door Protection | |
| 8 | Will the VA confirm the base building fire alarm company? | VENERGY GROUP, LLC | Siemens | |
| 9 | Will the VA confirm the base building fire suppression company? | VENERGY GROUP, LLC | Siemens | |
| 10 | Will the VA confirm base building HVAC controls? | VENERGY GROUP, LLC | Varies, depends on where work is being performed. There are multiple HVAC controls | |
| 11 | Will the VA confirm the preferred HVAC vendor? | VENERGY GROUP, LLC | Mckinney's | |
| 12 | Will the VA confirm the preferred lightning protection vendor? | VENERGY GROUP, LLC | There is no preffered lighting vendor. | |
| 13 | Will the VA confirm the preferred roofing vendor? | VENERGY GROUP, LLC | TrimCo | |
| 14 | Can we receive a file transfer for the CAD files? | Brown and Phillips Architectural Design | CAD files have been submitted to the VA | |
| 15 | Is this a tax-exempt project? | B2 Constructors, LLC | No | |
| 16 | If tax-exempt, will the government provide the prime contractor with a tax-exempt certificate for use by subcontractors and vendors? | B2 Constructors, LLC | No. Not tax exempt | |
| 17 | Can the Superintendent be shared across multiple projects, or should they only be dedicated full-time to this project? | B2 Constructors, LLC | Yes | |
| 18 | Can the Superintendent fulfill the Quality Control Manager (QCM) role? | B2 Constructors, LLC | Yes | |
| 19 | If the Super cannot fulfill this role, the average ADDITIONAL cost for a dedicated QCM is approximately $26,500 per month (salary, labor burden, per diem, housing, company vehicle, monthly return trips home, company phone, etc). We expect this project to be 12 months long, and the bid is expected to increase by $318,000.00. Please confirm a dedicated QCM is still required. | B2 Constructors, LLC | N/A, Super can fullfill | |
| 20 | Is the QCM required to be onsite full-time, or can they make site visits as required for inspections? | B2 Constructors, LLC | If they also serve as superintendent then must be onsite full-time | |
| 21 | If the QCM is required to be onsite, should they be assigned to this project only, or can they be assigned to another project as well? | B2 Constructors, LLC | No, the QCM can be assigned to multpile projects unless the QCM is also the superintendent, in which case they must be assigned to one project. | |
| 22 | Can a subcontractor (e.g., Terracon or a similar testing firm) fulfill the QCM role? | B2 Constructors, LLC | Yes | |
| 23 | Can the Superintendent fulfill the Site Safety & Health Officer (SSHO) role? | B2 Constructors, LLC | Yes, as the onsite “Competent Person” if they are designated they will be able to declare an emergency work stoppage if necessary. | |
| 24 | If the Super cannot fulfill this role, the average ADDITIONAL cost for a dedicated SSHO is approximately $26,500 per month (salary, labor burden, per diem, housing, company vehicle, monthly return trips home, company phone, etc). We expect this project to be 12 months long, and the bid is expected to increase by $318,000.00. Please confirm a dedicated SSHO is still required. | B2 Constructors, LLC | N/A | |
| 25 | Is the SSHO required to be on-site full-time, or can they be a home office employee (e.g., Safety Director) on the prime contractor's staff? | B2 Constructors, LLC | On site full-time | |
| 26 | If the SSHO is required to be onsite, should they be assigned to this project only, or can they be assigned to another project as well? | B2 Constructors, LLC | No, the SSHO can be assigned to multpile projects unless the SSHO is also the superintendent, in which case they must be assigned to one project. | |
| 27 | Can a subcontractor fulfill the SSHO role with periodic visits? | B2 Constructors, LLC | No | |
| 28 | Does the VA require any scope of work in this project to be performed outside of regular work hours? | B2 Constructors, LLC | Refer to scope of work/contract, Must adhere to Gov Holidays. Also any utility shutdowns | |
| 29 | What trades or scopes will be required to perform off-hours work for work scopes that must be performed? | B2 Constructors, LLC | Any shutdown | |
| 30 | What will the work hours and days be for scopes that require off-hours work? | B2 Constructors, LLC | work hours outside of normal business 4pm- 7am | |
| 31 | In the event of contract modifications, should contractors apply bond premiums to the individual modification or wait until the end of the job where the VA issues a final modification to reimburse contractors for bond overruns for all mods. | B2 Constructors, LLC | Any bond adjustments should be included per individual modification. | |
| 32 | Where is the designated contractors' and subcontractors' parking area? | B2 Constructors, LLC | Varies, will be determined at time of award based on hospital needs | |
| 33 | Will the VA allow 2-3 parking spaces for the prime contractor and each subcontractor? | B2 Constructors, LLC | Varies, will be determined at time of award based on hospital needs | |
| 34 | Where shall these people park if the VA cannot make 2-3 spaces available for the prime contractor and each of the subs? | B2 Constructors, LLC | Varies, will be determined at time of award based on hospital needs | |
| 35 | Is badging required for the project? | B2 Constructors, LLC | badging/security required | |
| 36 | Are background checks and fingerprinting required? | B2 Constructors, LLC | Prime, yes. | |
| 37 | How long is the turnaround time for background check results? | B2 Constructors, LLC | Varies depending on the individuals background | |
| 38 | How many hours should the prime contractor and subcontractors budget for on-site badging, safety training, orientation, etc.? | B2 Constructors, LLC | 4 hours | |
| 39 | Is tuberculosis testing required before contractors can commence work onsite? | B2 Constructors, LLC | Prime, yes. | |
| 40 | In lieu of the provided cost estimate breakdown, will the government accept a printout report from our COTS estimating software that provides the same level of breakdown specified in the government-provided breakdown spreadsheet? | B2 Constructors, LLC | No, but it can be submitted as supporting document. | |
| 41 | Will the VA allow a Temp Wall System (i.e., Starc Wall, Edge Guard, etc) instead of a rigid wall ICRA system? This usually provides substantial cost savings to the VA. | B2 Constructors, LLC | “Starc Walls” may be acceptable considering the multi phasing process being used to complete this project. Duration of construction per phase and reconfiguration of temp wall location approved with separate ICRA. | |
| 42 | If fire-rated walls are required, can we use one-hour-rated temp walls, which are ASTM-certified? | B2 Constructors, LLC | Starc Walls or equal may be acceptable considering the multi phasing process being used to complete this project. Duration of construction per phase and reconfiguration of temp wall location approved with separate ICRA. | |
| 43 | Will the VA provide the point of contact information for the BMS integration contractor? | B2 Constructors, LLC | Ricky Smith | |
| 44 | Will the VA provide the point of contact information for the Fire Alarm integration contractor? | B2 Constructors, LLC | Mike Boyle | |
| 45 | Will the VA allow contractors to use water from VA sources? | B2 Constructors, LLC | Yes | |
| 46 | Is temp power available for contractors to connect to? | B2 Constructors, LLC | Yes | |
| 47 | If no temp power is available, a generator will be required, which usually adds significant cost to rent and fuel. Please confirm this is necessary if no temp power is available. | B2 Constructors, LLC | N/A | |
| 48 | What are the locations for temp power? | B2 Constructors, LLC | Facility, There are 1400 panels | |
| 49 | Are contractors required to set a pole and meter electric usage? | B2 Constructors, LLC | No | |
| 50 | Will the VA provide a space for the Prime Contractor’s Superintendent to set up, or should we add costs to our bid for a mobile office? | B2 Constructors, LLC | VA will not have space, must include mobile office into bid or find an alternate location. | |
| 51 | Is space available for a 10’ x 40’ temporary ground-level office near the temporary power source? | B2 Constructors, LLC | Need to clarify where site will be | |
| 52 | Will the VA provide space for a 20-yard dumpster? | B2 Constructors, LLC | Yes | |
| 53 | Where shall contractor dumpsters be located? | B2 Constructors, LLC | Varies, will be determined at time of award based on hospital needs | |
| 54 | Can the VA accommodate a dumpster near the job site? | B2 Constructors, LLC | Varies, will be determined at time of award based on hospital needs | |
| 55 | Will the VA allow contractors to use VA indoor restrooms? | B2 Constructors, LLC | Yes | |
| 56 | Can Porta Johns be placed within a 100’ radius of the job site if required? | B2 Constructors, LLC | Yes | |
| 57 | Can contractors perform crane lifts during regular hours? | B2 Constructors, LLC | This is circumstantial. | |
| 58 | Can utility tie-ins be performed during regular hours? | B2 Constructors, LLC | No | |
| 59 | Can system commissioning activities be performed during regular hours? | B2 Constructors, LLC | Potentially, depending if it affects patient care | |
| 60 | Will the VA allow for stored material so that we can procure and lay down long lead items and/or critical path material/equipment? | B2 Constructors, LLC | VA can allow for space to store material but contractor responsible for maintaining stored material | |
| 61 | Will the VA fully pay for this material/equipment if stored onsite? | B2 Constructors, LLC | VA will only pay for installed materials and materials in use for up to 3 weeks | |
| 62 | Is there moisture in the substrate? | B2 Constructors, LLC | Unable to determine without destructive testing. | |
| 63 | Has a test been done to determine if there is moisture in the substrate? | B2 Constructors, LLC | Requesting clarification of this question. Need to specify more in order to answer accurately | |
| 64 | Please confirm that Stonehard is the sole source of RES-1 resinous flooring. Can another material equal to or better be approved? | B2 Constructors, LLC | Stonhard is the Basis of Design, provide an epoxy flooring that meets the performance criteria of the new attached section 096723.60 RES 6A | |
| 65 | Please provide drawings showing where the existing floor tiles will be removed and replaced with new resinous flooring. | B2 Constructors, LLC | per AD101 Floor and wall tile to remain throughout | |
| 66 | Please provide drawings showing where tile will need to be replaced or repaired either on walls or floors. | B2 Constructors, LLC | The amount of affected wall area will vary based upon the demolition techniques of the demolition Contractor. Contractors Means and Methods will drive Quantities. | |
| 67 | Will the tile be required to be removed for new resinous flooring? If not, | B2 Constructors, LLC | per AD101 Floor and wall tile to remain throughout | |
| 68 | Is the tile bed thick set or thin set? | B2 Constructors, LLC | Unable to determine without destructive testing. | |
| 69 | Is resinous flooring intended to be installed over the existing tile? | B2 Constructors, LLC | Yes, epoxy products can be applied over tile floors. | |
| 70 | If the resinous flooring as specified is to be installed over the existing tile, it may void warranty, please confirm if this installation is approved even though it may void warranty. | B2 Constructors, LLC | Replace section 09 67 23 20 with new attached section 096723.60 RES 6A | |
| 71 | Please provide a “Schedule for Finishes” per specification 09 06 00? | B2 Constructors, LLC | File is uploaded to the Sharepoint Site provided in attachment 7 of the soliciation. | |
| 72 | Since the existing walls and barriers have tiles on them. Please provide the existing tile manufacturer, tile sizes, tile color, etc to match the existing for patching or repairs. | B2 Constructors, LLC | No existing records of tile are on file. Contractor to provde a match in the field. | |
| 73 | Drawing AE100, Plan Note 7 refers to Rigid Vinyl Wallcovering, please provide specifications for Rigid Vinyl Wallcovering. | B2 Constructors, LLC | Wall Coverings are identified in Spec 10 26 00 - Wall and Door Protection | |
| 74 | Please provide a Wall Type Detail on drawing AE002, for Wall Type S6A.1FI. | B2 Constructors, LLC | Revised Sheet AE002 to be provided with detail | |
| 75 | All notes in the demolition drawings specify that existing wall protection and corner guards will be removed. Will any wall protection and corner guards be reused/saved or should they be disposed of? | B2 Constructors, LLC | Corner guards and wall protection should be removed and replaced with new. (JC) | |
| 76 | Please provide drawings showing where new or existing wall protection or corner guards will be installed / re-installed. | B2 Constructors, LLC | Modify Note N on AD101 to maintain existing wall protection throughout area of work. File is uploaded to the Sharepoint Site provided in attachment 7 of the soliciation. | |
| 77 | The specifications and the Finish Schedules show two different products. Neither of these two products are suitable for a kitchen environment. The suitable product for a kitchen environment in the VA master spec is 0967 23.60, Res - 6A. Which product will be required for the installation? | B2 Constructors, LLC | Replace section 09 67 23 20 with new attached section 096723.60 RES 6A | |
| 78 | Is there any equipment furnished by VA? | Kotuku, Inc. | No | |
| 79 | The order of installed heights for each item (HVAC, Plumbing, Fire Suppression, Electrical Cable/Cable Tray) on ceiling . | Kotuku, Inc. | The coordination of trade installation sequencing, including the order of installed heights for HVAC, plumbing, fire suppression, and electrical systems, is the contractor’s responsibility. The contractor must ensure proper coordination with other trades to maintain required clearances and comply with project specifications. Additionally, installation should be planned to minimize disruption to the day-to-day operations of the medical facility. | |
| 80 | Should we do T.A.B (Testing, Adjusting, and Balancing) ? | |||
| TAB Specialist must be a member of AABC or an experienced technician of the firm certified by the NEBB. | Kotuku, Inc. | Yes, TAB must be completed at the end of each phase and again at project completion, following the requirements outlined in Specification 230593. Additional details about the TAB Agency requirements can be found in Section 1.5 of the same specification. | ||
| 81 | Special Inspector of Record (SIOR) – SIOR must be an independent third party hired directly by the Prime Contractor on this project? | Kotuku, Inc. | Yes, the SIOR must be an independent 3rd party hired by the GC. | |
| 82 | Designer of Record (DOR) – A registered design professional is contracted by the Government as an A/E responsible for the overall design and review of submittal documents prepared by others. | |||
| Should we hire this person (DOR)? | Kotuku, Inc. | No. DOR is under VA contract. | ||
| 83 | VAV Terminal don’t have HWS/HWR piping connection. (51-2-9C, 51-2-10C, 51-2-11C) |
Is this right?
| Kotuku, Inc. | Correct. These are cooling on terminal units. | ||
| 84 | We would like to confirm the owner furnished materials (especially, kitchen appliances). | Kotuku, Inc. | Please see attached equipment list |
| 85 | Will a site visit sign in sheet be provided in the future? | Kotuku, Inc. | This was provided in amendment 0001 |
| 86 | After reviewing the bid documents, are there any security or access control items that are part of the project scope? Other than general Div.28 specifications references, there are no security devices noted on the drawings or specific manufacturers or equipment listed”. Please clarify | Harbor Services Inc. | There is a security camera in the corridor between Storage GC111J and Cooler GC116 that shall be relocated as a part of this project. See sheet EP110-1. |
| 87 | There is a discrepancy in spec section (#09672320) for our scope. Section 2.1 states system thickness 2-3mm. However, section 3.5E mentions a trowelled mortar base which is much thicker. Please advise how to bid | Harbor Services Inc. | Replace section 09 67 23 20 with new attached section 096723.60 RES 6A |
| 88 | Does firm need contractor license in the State of Georgia to bid on solicitation? | Kotuku, Inc. | Offerors are required to be registered in SAM to bid on projects. Any proof of licenses would be required when firms register in SAM. We are not requesting proof of license. Under FAR clause 52.236-7 Permits and Responsibilities: This clause stipulates that the Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. |
File details come from the government source that posted it. Updated .