36C24725R0015.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24725R0015 X 01-02-2025 508-25-1-5883-0002 508-22-102 Department of Veterans Affairs VISN 7 Network Contracting Office 1670 Clairmont Rd. Room GC125 Decatur GA 30033 Email only. Send to contract specialist:

joyce.powers1@va.gov cc: ryan.crispin@va.gov No physical documents will be accepted.

JOYCE POWERS, joyce.powers1@va.gov 470-501-5673 Project No./Title: 508-22-102, "Renovate Nutrition and Food Service and Freezers " Project Location: Atlanta VAMC - 1670 Clairmont Rd. Atlanta GA 30033

This acquisition is 100% Set-aside for Services Disabled Veteran Owned Small Businesses (SDVOSB) only.

The SDVOSB Business must be 51% or more owned and controlled by one or more service-connected veterans.

Offeror required to complete VAAR 852.219-75. Limitations on Subcontracting. (Complete Attachment 2)

MAGNITUDE OF CONSTRUCTION: Between $5,000,000.00 and $10,000,000.00 NAICS Code: 236220; Small Business Standard: $45 Million

To be eligible for award, the offeror shall be registered at the following websites: System for Award Management at https://sam.gov with completed electronic annual representations certifications, VetCert at https://veterans.certify.sba.gov/ and comply with VETS 4212, Federal Contractor Veterans Employment Report. Offerors MUST ensure registration in these websites are accurate, complete, and have not expired prior to proposal due date or thereafter.

Offerors who have not done business with VA must complete VA10091 to register in financial database. (Attachment 6)

Site Visit: An organized site visit is scheduled for 14 Jan 2025 at 1:00 PM Eastern Time (ET).

Location: Atlanta VAMC, 1670 Clairmont Rd., Main Entrance Lobby, Front Desk area (Information provided at the site visit shall not alter the terms and conditions of the solicitation and terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. Offerors are required to submit all questions in writing to the Contracting Officer following the site visit.)

Requests for Information (RFIs): Due Date: 20 Jan 2025, 1:00 PM ET, via email to contacts listed in Block 8 above.

Late RFIs may not be accepted and offerors are responsible of ensuring questions are received on time.

Responses will be provided in question and answer form via a posted amendment at www.sam.gov.

Offer guarantee will be accepted via email only if received before the date/time specified in block 13a below to the email contacts specified in Block 8 above. Hand-delivered and/or mailed offer guarantees will not be accepted.

x x 52.211-10 X 1 electronic 14:00

EST

02-13-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Complete Price Offer Schedule Department of Veterans Affairs VISN 7 Network Contracting Office 1670 Clairmont Rd. Room GC125 Decatur GA 30033 Austin Payment Center Department of Veteran Affairs PO Box 149971 Austin TX 78714-8971

(877) 353-9791

(512) 460-5545

JOYCE POWERS

VA-VHA-RPOE-2023-0023

(To be completed by Government)

Table of Contents

A.3 PRICE OFFER SCHEDULE

Period of Performance: 365 Calendar Days

A single award will be made on line Item 1 The Period of Performance includes submittal phase and the completion of all punch list items.

ATTACH YOUR ITEMIZED COST BREAKDOWN

Offerors are to include a construction price/cost breakdown using Attachment 4

A.4 STATEMENT OF WORK

Atlanta GA VAMC 1670 Clairmont Rd Decatur GA 30033

RENOVATE Nutrition Food Service (NFS) Kitchen and Freezers (Construction)

PROJECT # 508-22-102

1. DEFINITIONS:

a. VA: Veterans Affairs.

b. CONTRACT DOCUMENTS: Construction Drawings and Specifications distributed to bidders in hard copy or electronic format.

c. CO: Contracting Officer

d. COR: Contracting Officers Representative. VA employee of VAMC Facilities and Engineering Service officially assigned to act as a Project Manager and Inspector on behalf of VAMC and the Contracting Officer. COR shall be “First Point of Contact” on all matters concerning contract work for subject Project.

e. DOEE: Department of Energy and Environment

f. EPA: Environmental Protection Agency

g. FAR: Federal Acquisition Regulation

h. ICRA: Infection Control Risk Assessment. An ICRA form must be filled out and signed by Infection Control personnel prior to any work – coordinate with CO/COR.

i. ILSM: Interim Life Safety Measures. Any series of Operational Actions taken to temporarily reduce hazards posed by Life Safety deficiencies which have been created by demolition, renovation, or construction works, and which are to remain in place and in effect for duration of Contract work.

j. NFPA-NFC: National Fire Protection Association – National Fire Codes.

k. NEPA; National Environmental Protection Act. An environmental law that requires all federal agencies to prepare environmental assessments (EAs) and environmental impacts statements (EISs) on any major construction project.

l. NEC: National Electrical Code, NFPA – NFC Standard 70

m. OSHA: Occupational Safety and Health Administration

n. PPE: Personal Protective Equipment

o. PROVIDE: Whenever used throughout the Scope of Work, term “Provide” is to be understood to mean – Purchase newly manufactured; Furnish delivered to VAMC work site in protective containers; Secure from tampering or theft; and Install in accordance with Contract Scope of Work, Drawings, Specifications and Manufacturer’s Instructions all required items of administrative submittals, labor, demolition, construction, equipment items, and installation works for entirety of Contract.

p. SDS: Safety Data Sheets

q. SOW: Statement of Work

r. SWMP: Storm Water Management Plan.

2. SCOPE

The purpose of this project is to renovate the Nutrition and Food Services and Freezers area at the Veteran’s Affairs Medical Center in Atlanta, located at 1670 Clairmont Rd, Decatur, GA 30033.

Contractor to provide a proposal to include all the necessary materials, labor, and equipment to complete all required construction work within all documented areas. Work consists of interior renovations of approximately 13,570 square feet, within the kitchen area of the Veteran Affairs Medical Center, Atlanta (VAMCATL), according to Contract Documents (Drawings dated 09/13/2024 and Specifications dated 09/13/2024).

Proposal shall include all costs for construction activities that may be performed, including work during non-clinical hours (evenings, nights, and weekends) to minimize impact to patients.

The Medical center will be operational during construction work and the Contractor shall provide a Safety/Infection Control Plan submittal for approval. The sterilization area shall be provided with fire separation (fire rated walls/partitions and doors). The fire exits shall be marked with illuminated signage. Fire alarms and extinguishers shall be provided in all work areas. All supplies must be stored at least 18 inches from sprinkler heads. The Contractor shall compile a Life Safety Plan that identifies fire and smoke related walls in the project area. All ducts passing through fire-rated walls require fire/smoke dampers. Because area usage can change over the years, identify which AHU serves a given area, and determine its fire alarm sequence. If the area is served by more than one AHU, check that the fire alarm sequences, and emergency shutoff buttons are compatible.

The work includes demolition, interior structural and non-structural metal framing, gypsum board partitions, interior finishes, case work, sprinklers, fire alarm, plumbing, Heating, Ventilation, and Air Conditioning (HVAC), lighting, and electrical work. The Contractor shall replace, or upgrade floors, ceilings, lighting, electrical distribution, HVAC, plumbing, Fire protection and life/safety systems, room finishes, doors and hardware. The Contractor shall also include total replacement of all walk-in commercial refrigeration equipment. Floors shall be level with no ridges or bumps in order to prevent pools of water from forming, creating a slipping hazard. A level floor also promotes ease of movement of transport carts, case carts, and other wheeled equipment. Durable flooring materials that can withstand daily or more frequent cleaning as well as the application of chemical agents must be specified. The floor to wall transition shall be coved to allow proper cleaning in order to preclude growth of microorganisms in the crevices. Additionally, floors in NFS work areas should be capable of handling heavy weights and heavy traffic pattern of wheeled fully loaded bulk food and meal tray carts. Interior partitions shall be constructed of metal studs and gypsum wallboard (GWB) with non-particulate or fiber shredding composition capable of withstanding constant cleaning. Wall protection shall be installed to prevent damage by carts and other rolling equipment. Provide wall blocking to support wall-mounted ancillary equipment (recoding devices, sensors, SS shelves, hand-cleaners, etc.). Provide sound attenuation to achieve a minimum Sound Transmission Coefficient (STC) rating of 45. Doors should swing out from the NFS areas a means of safe egress; however, they can create hazardous conditions by blocking the corridor traffic if not recessed into an alcove. Provide door protection, vision panels, and hand-free operated mechanisms where possible in work areas. Consider the use of powered sliding doors in high traffic/high transaction areas. Door widths should be able to accommodate the movement of carts and equipment. Finishes in labs must be impervious to contaminates and able to withstand washing with detergents. Durability, cleanability, sustainability, and low flammability are critical properties when selecting interior finishes for NFS. Finishes must be able to withstand washing with detergents. NSF floors should be of a non-slip finish. NFS ceilings should be set a minimum of 2700 mm (9’-0”) form floor to ceiling, with 600x1200 mm (2’x4’) acoustical tile.

Additional modifications of existing building areas, where required by Contract Documents, shall be included to support the construction project. The Contractor shall replace six (6) commercial low and medium temperature walk-in refrigeration equipment, approximately 2,128 SF. Temperature refrigeration equipment to include aluminum doors, floors, insulation, dry coolers, fans, pumps, freezer condensing units, evaporators, piping, cooper cooler and suction line sets, necessary structural steel beams and frames. Refrigeration components are in equipment rooms located up to 550 LF from the NFS. Lines sets and piping are routed in crawl spaces, above ceilings and on the rooftop. New rooftop mounted line sets and piping will be protected by aluminum clad covering. Construction bid documents shall include sufficient details, schedules, and prescriptive specifications to permit accurate design-bid-build (DBB) quantity takeoff and estimating. Two of the existing walk-in refrigerator/freezers are inoperable and can be used as refrigeration swing space during the construction phase.

Construction phasing is required per Contract Documents. The NFS Kitchen space in Building C-1 will remain open during the construction phase. Phasing Plans shall include temporary walls and infection control barriers as necessary to phase the work during construction.

The work includes interior Architectural, Mechanical, Electrical and Plumbing systems demolition, renovation of existing flooring, ceiling, wall finishes and related Mechanical, Electrical and Plumbing work necessary for a complete renovation. The Contractor is to also coordinate the installation items that in the Contract Documents are required to be installed “by others”. The Contractor shall ensure that space, casework, mechanical, electrical, gas, and plumbing requirements of each piece of equipment are incorporated into the project. The Contractor shall include Interior Equipment Plans and Schedules defining existing and new equipment layouts keyed to each individual piece of equipment. The keyed Equipment Schedule shall determine Item Code, Manufacture, Manufacture Model Number, Physical Dimension (Size), Material Finish, Description, Installation, Quantity, Location (Old/New), Provided by Contractor/Installed by Contractor; Existing Equipment/Relocated by Contractor; or Existing/New Equipment Installed/Relocated by Owner; Mechanical Connection, Electrical Connection, and Comments.

Staging and laydown areas will be finalized between contractor and the VAMC.

Asbestos abatement is a requirement of this contract, and it is included in the scope of work where required per Drawings and Specifications. The abatement work will be performed during non-clinical hours and the Contractor is required to submit an Abatement Plan.

It is the responsibility of the Contractor to conduct site visits, verify existing conditions, quantities of materials, installation instructions of materials to be used, and discrepancies or conflicting requirements in the Statement of Work and/or Contract Documents before preparing the Final Proposal. Contract Documents (Construction Drawings and Specifications) take precedence and will govern over other distributed documents if any conflicts arise. Notify CO/COR immediately for such discrepancies and/or conflicts.

The Construction Progress Schedule/Critical Path Method (CPM) schedule, Submittal Schedule, Cost Progress Schedule, Accident Prevention Plan, Life Safety Plan, Quality Control (QC) Plan, ICRA, Preconstruction Checklist and Security Requirements documents for Badging shall be submitted for evaluation/approval before Notice to Proceed (NTP) is issued and within thirty (30) calendar days of receipt of Notice of Award, unless otherwise directed from Contracting Officer. The starting date of the schedule shall be the date the contractor receives the "Notice to Proceed". At a minimum, both the starting and ending dates shall be indicated on this schedule. The Construction Progress Schedule/ CPM schedule must include vendor lead times and all schedules to be updated when changes occur.

The Contractor shall also provide a Cost Progress Schedule that indicates the anticipated installation of work versus the elapsed contract time, for the approval of the contracting officer. The actual percent completion will be based on the value of installed work divided by the current contract amount. The actual completion percentage will be indicated on the monthly progress report.

The Contractor shall also provide a 24”x36” construction sign attached to each door of the construction site. The sign may contain a picture of the completed project in addition to other pertinent information like the A/E’s and Contractor’s name, Project Cost, Start Date, End Date, etc. Coordinate the sign requirements with the COR.

3. PERFORMANCE MONITORING

The contractor’s performance will be monitored by the Contracting Officers Representative, Infection Control Risk Assessment Office, as well as the Safety Office during the contract period. The COR will review the materials, workmanship, certification and expertise of the contractor and their sub-contractors to verify they are in compliance with the drawings/specifications of the contract documents and Construction Schedule. Non-compliance with specifications and drawings without prior written approval will require replacement to meet the contract documents at the contractor’s expense.

The Safety Office will review the operations and site construction conditions of the project to confirm that all Safety regulations relating to construction and healthcare facilities are being adhered to. Non-compliance may result in jobsite shut down until compliance is met at the contractor’s expense.

The contractor shall furnish to the CO/COR a consolidated Daily Report for the preceding workday in which is showing the number of laborers, mechanics, foremen/forewomen and pieces of heavy equipment used or employed by the contractor and subcontractors. The report shall bear the name of the firm, the branch of work which they perform such as concrete, plastering, masonry, plumbing, sheet metal work, etc. The report shall give a breakdown of employees by crafts, location where employed, and work performed. The report shall also list materials delivered to the site on the date covered by the report.

4. SECURITY REQUIREMENTS

The Security Requirements for Badging includes completion and submission of Background Investigation Request Worksheet to the VHA Service Center Personnel Security Office. Each contract employee is required to undergo a Special Agreement Check (SAC) background investigation which equates to being fingerprinted.

Upon successful completion of fingerprinting, all contract employees will be required to obtain a non-Personal Identity Verification (non-PIV) badge. Contractor staff working on site will be required to always wear the badges while on site. Contractor will be required to immediately notify the COR of any changes in staff performing work on site. Upon completion of the contract all identification badges must be returned to the COR before final payment can be made.

5. SUBMITTAL REQUIREMENTS

The Contractor shall furnish to the COR, for his/her approval, an electronic, PDF version of all shop drawings, product data, Safety Data Sheets (SDS), and catalogue cuts, of all material/equipment furnished under this contract, before purchase, manufacture, or construction. The COR will examine these submittals and one copy will be returned to the Contractor if approved or require correction.

It is the responsibility of the Contractor to set up a File Transfer Protocol (FTP) site that complies with VA requirements, i.e. SUBMITTAL EXCHANGE or equivalent, to publish/transfer the required information like submittals, shop drawings, RFIs, cut sheets, etc.

The COR shall return the submittals approved or disapproved within 15 calendar days after receipt.

Warranties and operating instructions are required at the completion of the Contract work per Specifications.

6. SAFETY PRECAUTIONS

a. The Contractor shall comply with all applicable Federal, State and Local legal requirements regarding workers health and safety. The requirements include, but are not limited to, NFPA, EPA, and those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulation, such as applicable provision of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for following/complying with the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

b. Contractor shall assume the responsibility to guard against causing fires and/or explosion and to protect Government Property, reference NFPA 241 and OSHA 29 CFR 1926.

c. Follow Interim Life Safety Measures (ILSM). Any series of Operational Actions taken to temporarily reduce hazards posed by Life Safety deficiencies which have been created by demolition, renovation, or construction works, and which are to remain in place and in effect for duration of Contract work. Provide interim life safety measures (ILSM) where fire protection, fire suppression and/or smoke/fire partitions will be shut down or rendered ineffective during construction. Coordinate with the VA Safety Office through COR. ILSM must be posted outside work area at all times.

d. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially regarding exits and exit way access. All utility shutdowns shall be coordinated through the COR and not compromise security, communication, or fire safety for occupants.

e. All construction fire barriers that separate the construction area from the rest of the Medical Center to be 1-hour rated. Once all 1-hour construction fire barriers are in place, Safety & Infection Control will inspect with the COR to ensure all protective measures are in place to start. After all Safety, Infection Control, Security, etc. are in place a “Pre-Construction Checklist Assessment” will be signed by Safety, Infection Control, and COR. Then the document shall be posted outside of the main entrance door throughout the duration of the project.

f. The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Association (NFPA) 10 and NFPA 41 must be provided and be operational.

g. The Contractor must obtain a burn permit from VA Safety Office thru the COR prior to any cutting, welding, brazing, grinding, and soldering. All permits shall be prominently displayed outside of the entrance door(s) during all construction.

h. The Contractor shall notify the COR of any Utility Outages and a Utility Outage request must be completed by Facility Management Service (FMS) prior to taking any Utilities out of service. Contractor shall allow ample time (minimum 10 days) for FMS to coordinate and schedule such events.

i. All necessary precautions shall be taken by the contractor to prevent activation of any existing smoke detectors or sprinkler heads.

j. The Contractor shall at all times keep the work area free from accumulation of waste materials. Contractor is responsible for the removal of all materials and debris from the premises utilizing Contractor’s waste bin under the guidance of state, federal, and local laws and regulations. Use of owner’s waste bins is prohibited. Upon completing construction, the Contractor shall remove all temporary facilities and leave the project site in a clean and orderly condition acceptable to the COR.

k. Any repair of damage caused as a result of this project will be the responsibility of the Contractor.

l. General Requirements:

· The Contractor shall provide a quantity of construction personnel, equipment, materials, tools and supervision as needed to complete the services and technical requirements in the Statement of Work (SOW). It is expected that the Contractor shall partner closely with facility personnel to verify asbestos containing material, lead paint, mold, etc. All abatements will be coordinated, requested, and vetted through the facility Safety Office.

· The Contractor must be approved by applicable authorities to provide abatement services in Georgia. All work and disposal shall be done according to state, federal and local laws and regulations.

· The Contractor shall designate and make available a representative to meet with the COR weekly or a previously agreed upon alternative schedule to discuss the Progress Report, or other matters pertaining to the project. The contractor shall follow up all telephone conversations affecting the scope of work with an email summary of the conversation sent to the CO/COR.

· The Contractor shall NOT conduct any work that is beyond this Statement of Work, Specifications, and Drawings, unless directed in writing by the CO. Any work done by the Contractor beyond this SOW without direction from the Contracting Officer will be at the Contractor’s own risk and at no cost to the Atlanta Veteran Affairs Medical Center or U.S. Government.

· The Contractor shall prepare and maintain a Project Schedule and Abatement Plan to address the cost and schedule for the project. The Project Schedule and Abatement Plan is intended to document the entire project from beginning to end.

· Any cost associated with services subcontracted by the Contractor shall be borne by and be the complete responsibility of the Contractor under this contract.

· The Contractor shall survey the facility areas where construction will take place with the facility designated subject matter expert and become thoroughly familiarized with the existing conditions and conditions that will affect the construction. The Contractor will coordinate verification of existing conditions and conditions that affect the abatement by properly vetting the hazards through the designated facility subject matter expert.

· The Contractor shall ascertain all local permit requirements, licensing requirements, and the quality and availability of materials, sub-contractors, and equipment that may be needed to execute the contract.

· The Contractor shall inspect and evaluate all available drawings and reports pertaining to the project. The Contractor shall field verify all dimensions for construction relevant to the project.

· All materials and equipment incorporated into the project shall be brand new. The Contractor shall transport and safeguard all materials and equipment required for construction as instructed by the manufacturer’s instructions. The contractor shall include all transportation and installation costs in the bid price.

· The Contractor shall maintain continuous usage of approved existing systems during construction, including providing temporary cooling units if necessary. Request must be listed in the Abatement Plan and approved in writing by the facility designated subject matter expert.

· Deliverables to accompany completion of construction: The Contractor shall provide one copy of proof of proper disposal of hazardous materials to COR.

7. INFECTION CONTROL RISK ASSESSMENT

a. Follow all Infection Control Risk Assessment (ICRA) guidelines for dust control during all construction work. A construction dust “Risk Assessment” will be conducted by the Medical Center’s Infection Control Personnel. Bi-weekly inspections for dust control will be conducted by Infection Control Personnel, Safety Manager, and COR to enforce implementation of risk assessment.

b. Contractor shall provide negative air pressure continuously monitored with a digital display, recording and alarm instrument which must be calibrated on installation, maintained with periodic calibration, and monitored by the contractor and able to continuously document negative pressurization. In addition, the contractor to provide dust partitions in all areas of work to prevent dust from getting into patient and employee occupied areas. All ventilation ducts shall be capped, and any used ducts shall be approved by Engineering HVAC Shop to ensure proper duct work is utilized correctly.

8. HAZARDOUS MATERIAL REPORTING

a. The Contractor shall maintain hazardous inventories and safety data sheets (SDS) for all hazardous materials (as defined in 29 CFR 1910.120, 40 CFR’s 355, 370, & 372) to be stored on the construction site, and used at this Medical Center. Hazardous materials must be inventoried when received and when the project is completed.

b. Hazardous Materials Inventories, Safety Data Sheets and Material Quantities used shall be submitted to the COR, for the Safety Office approval.

c. In the event of a spill, Contractor shall immediately notify the COR and the Safety Office. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provision of 40 CFR Part 761.

d. Comply with EPA, OSHA, DOEE, VHA construction safety, and VHA Master Specification requirements for demolition of structures. Comply with EPA, DOEE, and VHA requirements for proper handling (such as bagging, sealing and recycling) Mercury-Containing Devices (may include but are not limited to thermometers, manometers, pressure stats, gauges, float or level controls, load meters, supply relays, phase splitters, and sink traps) per 40 CFR 273, and Title 20 DCMR.

e. All hazardous waste expected as a result of renovation, demolition or construction activities (including but not limited to mercury-containing, fluorescent bulbs, electrical devices that contain PCBs) must be properly managed and disposed in accordance with EPA’s 40 CFR 262, -The contractor is solely responsible for filling out and signing any hazardous (or non-hazardous waste) manifest for waste generated on the construction site. The contractor must use their own company’s EPA ID number. All hazardous waste transported off the medical campus will be packed in suitable containers and must have a label that is in compliance with DOT 49 CF 173.

f. In a hospital setting, mercury is commonly found in sink traps. Proper caution and use of Personal Protective Equipment (PPE) should be practiced when dismantling sinks which may contain mercury. Material should be collected and properly disposed of or recycled at the expense of the contractor. Records of proper disposal should be submitted to the COR and maintained in the projects file.

g. In accordance with EPA’s 40 CFR and DOEE’s 20 DCMR, the contractor as the generator of the waste is responsible for filling out, and signing any hazardous or non-hazardous waste manifests, and they will use their own EPA ID number. Copies of waste manifest shall be submitted to the COR.

h. All hazardous chemicals that need to remain at the job site must be stored and handled from VA in accordance with EPA and DOEE requirements.

9. ENVIRONMENTAL PROTECTION

In order to provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control and abatement and all applicable provisions of EPA, and the facility’s construction safety policy as well as the specific requirements stated elsewhere in the Contract Documents.

All hazardous and universal waste resulting from contractor demolition and construction shall be removed and properly disposed in accordance with 40 CFR 261 through 265, 40 CFR 273 and 40 CFR 279. Also, 20 DCMR 261 through 265, 273, and 279 by the contractor at no additional cost to the VA. This will include the disposal of ballasts, fluorescent bulbs, used oil, mercury switches and any hazardous material. Copies of disposal manifests must be provided to the CO/COR. Contractor must comply with Federal Executive Order 13834 and project specifications by developing a waste management plan to divert the demolition debris from the solid waste stream.

10. CONSTRUCTION REQUIREMENTS

a. Provide daily on-site Superintendent or General Foreman to coordinate all building trades and provide liaison for the COR and Contracting Officer. General Foreman will be designated and be on-site at all times.

b. All equipment and materials shall be approved by the COR prior to being brought on job site.

c. Provide and install BEST, 7-pin, Interchangeable Core, Small Format, Lockset to all construction temporary doors. VA will pin and install cores. Coordinate with COR.

d. When using special keys for access to roof, mechanical and electrical areas, doors must be kept closed and locked while in such spaces.

e. OSHA and VA CONSTRUCTION SAFETY STANDARDS will be enforced. Contractor must have completed the 30-hour OSHA Construction Safety course.

f. The Contractor, subcontractors, suppliers, or anyone else employed by the contractor cannot park in the VA premises, unless approved otherwise.

g. Contractor will maintain their own dumpster at an approved location for removal of waste materials.

h. Utility services will not be disrupted without prior approval. It is anticipated that the existing utilities will be adequate for any new service, addition and/or remediation of the areas is not included unless otherwise specified in this Scope of Work or Contract Documents.

i. Where cutting of existing surfaces or removal of existing finishes is required to perform the work under this contract, fill resulting openings, patch the surface and finish to match the adjacent existing surfaces. Holes, penetrations, and other openings caused by the demolition or new construction shall be filled with an approved fire stopping material. Catalog data on all fire stopping material to be used shall be submitted to the COR for review and approval prior to installation.

j. Do not disturb any wiring whose origin, function or utility are unknown without prior approval from the COR.

k. The contractor shall protect and maintain all items indicated to be reused.

l. The Contractor shall repair or replace any damage to the existing conditions caused by his actions. Repair and replacement of damaged conditions shall match the integrity of the adjacent area. All required work shall be provided at no additional cost to the Government.

m. The Contractor shall be responsible for all final paint and touch-up work which shall be completed after the installation of all systems and components.

n. The medical center facility (Atlanta VAMC) will be occupied and functioning operational during construction. Each phase of construction will need to be coordinated with the COR to determine the acceptable hours of construction. Protect patients, government property, personnel, and visitors at all times.

o. Work is to be performed as to not interfere with patient access at any time.

p. All construction work and installed equipment and any Installation shall be warranted for a period of at least one (1) year from Substantial Completion approved date unless noted otherwise in individual Specification Sections. Substantial Completion shall be identified at such time that all Close Out deliverables (as described in Specifications) are provided and accepted by the CO/COR.

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WEB LINK FOR DRAWINGS & SPECIFICATIONS

VA Atlanta Renovate NFS Kitchen & Freezers - Bid Documents

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A.5 PROPOSAL PREPARATION AND EVALUATION INFORMATION

I. Proposal Submission

This is a competitive Request for Proposal (RFP) that represents the best value to the Government conducted under Federal Acquisition Regulation (FAR) Subpart 15.1 using the tradeoff process and evaluated in accordance with FAR Subpart 15.3, Source Selection. This section describes the method for evaluating and selecting offers for this procurement.

A. Proposal Submission:

1. Submit one (1) Electronic Proposal to the email addresses indicated on page 1, block 8 of the Standard Form 1442. The Subject Line of the email should include “Company Name, RFP number, Project Title.”

2. The size of your file shall not exceed 10 MB. If you have multiple documents, please submit them as separate emails. Emails larger than this may be rejected by the network servers and will be considered non-responsive.

3. Interested firms are responsible for ensuring electronic submission delivery by the time and the date specified. It is highly recommended that interested firms confirm that the Contracting Officer has received electronic submissions. Failure to provide a proposal in its entirety before the deadline will render the proposal non-compliant.

B. Proposal Preparation and Format Instructions:

Offerors must provide all requested information for each factor. Proposals must separately address each element of each factor as applicable to be considered responsive to this RFP. Factor headings should be highlighted in yellow or typed in bold text for identification. It is the contractor’s responsibility to ensure the submitted proposal is in the proper format and that the provided information is clearly understood and free of ambiguities.

Offerors proposals should consist of past performance and price proposals, as described below.

1. TAB A: General Information:

(1) Cover Page with Solicitation Number, Project Title

(2) Table of Contents

(3) Signed offer/Acknowledgement of Amendments (SF1442)

(4) Copy of current VetCert SDVOSB certification

(5) SAM UEI Number

(6) Offer Guarantee Bond (DO NOT SEND HARD COPY) Electronic copy acceptable and should be emailed to Point of Contact(s) listed on page 1, block 8.

(7) Safety or Environmental Violations and Experience Modification (EMR) Rate

* Submit information regarding current experience modification rate form (See Attachment 1). An EMR of greater than 1.0 may disqualify the bidder/offeror.

(8) 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (Jan 2023) (Deviation), (See Attachment 2).

(9) Provide evidence of VETS-4212 Reporting (if applicable)

2. TAB B: Past Performance

(1) Offeror must submit a minimum of one (1) but no more than three (3) references utilizing page one of Attachment 3 for projects similar in scope, size, and complexity within the past five (5) years from the date of the posting of this solicitation to SAM.gov. Completed PPQs must be received directly from the client/customer for which the construction project was performed. If a CPARS is available for any of the projects submitted, they should also be submitted.

(2) The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the offeror’s references or the references unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

(3) PPQs should be emailed to the construction contract administrator of the entity (Government or civilian) for which the construction was completed and emailed to Joyce Powers at email joyce.powers1@va.gov, and CC: Ryan Crispin, ryan.crispin@va.gov .

3. TAB C: Price Proposal

(1) Complete the price offer schedule in section A.3.

(2) Price shall be addressed using the attached price breakdown worksheet, which is included in Attachment 4.

(3) Provide supporting documentation showing quotes/price breakdowns for both prime and subcontractors.

NOTE: Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-73(d)(3).

II. EVALUATION CRITERIA/OVERVIEW

The evaluation is subjective based on the information provided in response to the information requested in the evaluation factors. The two (2) factors to be evaluated include past performance and price. Offerors proposal shall address the following:

A. FACTOR 1 - PAST PERFORMANCE:

Past Performance will be evaluated to assess recency and relevancy, resulting in a performance confidence assessment rating. For evaluation purposes, past performance will be significantly more important than price.

1. Past Performance: The basis of the evaluation will be the degree to which past performance evaluations and all other past performance information reviewed by the Government reflect a trend of satisfactory performance considering 1) compliance with the contract requirements, 2) effectiveness of the Offeror's on-site management; 3) use of appropriate personnel for contract requirements); 4) timeliness in the submission of schedules, reports, and submittals; 5) adherence to the construction schedule; 6) coordination and control of subcontractors; 7) ability to effectively deal with the customer and other Government personnel; 8) cooperativeness in solving problems and negotiating changes; 9) response to warranty notifications, and other pertinent information obtained from past performance evaluations that have affected the overall performance of previous or ongoing projects.

2. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources, including sources outside of the Government. Other sources may include but are not limited to past performance information retrieved through the (CPARS), for Contractors who are part of a partnership or joint venture identified in the offeror’s proposal, inquiries of owner representative(s), and any other known sources not provided by the offeror.

3. In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. Common aspects of relevancy include similarity of service/support, complexity, dollar value, contract type, and degree of subcontract/teaming.

4. Relevant performance is defined as work, as a prime contractor, to include Commercial Kitchen Renovation, Replacement, Construction, or Equipment Installation including phasing. This relevant work can be a portion of a larger requirement, which was issued by the VA, Federal, State, Local Government agencies, and/or commercial facilities.

5. Recent is defined as performance within the last five (5) years, to include ongoing projects.

Table 1. Past Performance Relevancy Ratings