36C24725Q0500 0002.docx
DOCX document 121 KB Posted
- Attached to
- CBOC Diagnostic X-Ray Service Federal contract opportunity
- Solicitation number
- 36C24725Q0500
About this file
This document is an Amendment to Solicitation for CBOC Diagnostic X-Ray Service (Solicitation Number 36C24725Q0500) issued by the Department of Veterans Affairs VISN 7 Network Contracting Activity. The amendment extends the receipt of offers deadline to April 28, 2025, at 1:00 PM EDT and provides responses to vendor questions about the contract requirements. Key details include a contract for radiologic services at VA Community Based Outpatient Clinics (CBOCs), with a planned period of performance starting May 15, 2025, requiring stationary digital radiography equipment and technologist services.
The contract is structured as a firm-fixed-price arrangement with an estimated annual volume of 37,107 exams (potentially up to 41,550 exams), requiring at least one full-time equivalent (FTE) technologist per site. Critical requirements include equipment compatibility with existing space, VUE PACS system integration, walk-in patient scheduling, and credentialing for radiologists and technologists. Vendors must have experience implementing stationary equipment in government facilities and possess an existing Memorandum of Understanding (MOU). The contract covers multiple VA clinics, with specific site considerations, such as the Pike VA Clinic requiring two radiology suites.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 36C24725Q0500 0003.docx | DOCX document | |
| 36C24725Q0500 0001.docx | DOCX document | |
| Combined Synopsis and Solicitation - CBOC Diagnostic X-Ray.docx | DOCX document |
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Text version
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign) (Signature of Contracting Officer)
04-14-2025
N/A
Department of Veterans Affairs VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901
Department of Veterans Affairs VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901 To all Offerors/Bidders
36C24725Q0500
X
** HOUR & DATE for Receipt of Offers is EXTENDED to: 04-28-2025 1:00pm EDT
This amendment is to do the following:
1. Provide responses to request for information received prior to the deadline
2. All other terms and conditions will remain the same.
James E. Boles Jr.
Contracting Officer
Request for Information- 36C24725Q0500
1) POP start of May 15, 2025 Average production timelines for new equipment are 10-12 weeks depending on vendor.
| a. | Given the short time from submission to POP start, and understood industry production lead times of 10-12 weeks for a digital radiography room, is the government considering equipment that has previously been installed at other locations acceptable for this contract? No, the equipment belongs to the current contractor |
| b. | Can an extension be granted to accommodate a later POP date allowing more competitive responses? An extension will be granted for the solicitation. The POP will not be extended unless the current contract is extended, no gap in patient care. |
| 2) | No requirements were provided on the housing location of the stationary (non-mobile) digital radiology equipment. |
| a. | Is this an existing space, new construction, or will this be in a stationary modular building? existing space at each CBOC |
| i. | If this is existing space, is there a current system in place that will need to be removed? yes |
| b. | Blueprints, room specs and location details are required to provide an accurate assessment prior to bid submissions. I will need to ask for the room size for each CBOC and send to you. The current equipment fits so that is why I asked for specific X-Ray specs in the PWS. |
| c. | Information on utility connectivity is required |
| i. | Electric, water, phone, wifi, etc… |
| 3) | Please provide information on the PACS system that the facility is currently using VUE PACS |
| a. | This is needed to confirm compatibility Yes |
| 4) | How is the initial patient scheduling completed? These are Walk-in patients |
| 5) | Please confirm the 3-page limit excludes the Pricing Pages, Reps & Certs, the Cover Letter, and the SF 1449. Please disregard the 3 page limit. |
6) Contract Type – Firm-Fixed Price vs. Per Completed Exam Pricing – firm-fixed The solicitation includes language suggesting a firm-fixed-price structure (e.g., page 55), but other parts (e.g., page 10) indicate pricing based on completed exams and interpretations. Could you please clarify whether: the equipment and provided technologist are based on past rate and equipment, the interpretations are based on current rates for the type of read. It is all rolled in together for a firm fixed monthly price.
• This is a firm-fixed-price contract or if pricing based on a completed exam is preferred.
7) Pricing Structure If per-exam pricing is acceptable: no, it would be over 100-line items based on CPT codes / Medicare rates.
| • | Should we provide one all-inclusive rate per exam (including both image capture and interpretation)? We can. That is pretty much what we did |
| 8) | Volume Considerations and Accuracy |
The solicitation lists an estimated annual volume of 37,107 exams. As the incumbent, our records indicate the actual volume is approximately 41,550 exams annually (12% delta). Additionally, it appears this does not include the Atlanta VA Clinic. Atlanta VA Clinic was added for a future site.
| • | Would this higher actual volume be factored into the contract once awarded? Yes, it is already factored in. It is unlimited walk-in x-rays during a specific time the CBOC is open |
| • | Would a per-exam pricing model be more appropriate given this fluctuation? Again, it would be over 100 CPT codes at different amounts in pricing and volume (more chest x-rays maybe? Less knees?) |
| 9) | Personnel Requirements and Site Details |
Page 9 of the solicitation notes that “One (1) FTEE Technologist is required at each site.” However, as the current provider, we know that the Pike VA Clinic requires two dedicated, fully equipped radiology suites and two technologists. You are correct, we have 2 rooms, and the current contractor send a technologist for each room, however we require at least one.
| • | Can this discrepancy be clarified or updated? Sure, we are requesting 1.0 FTE for each site min. Unless you want me to change it to 2.0 FTE for Pike. |
| • | How will other bidders be made aware of such site-specific requirements so they can submit accurate bids???? |
Note: it is very important for each bidder to send their current MOU and an indicated workflow of how they will send the completed exam with interpretation to the patients’ medical record.
A current MOU usually takes 6-12 months to be approved so it is important the vendor has an existing one. The vendor will also need to have (past) experience implementing a stationary (non-mobile) equipment into a government facility / CBOC.
*All Radiologists that read the exams need to be credentialed and provide Peer reviews bi-annually and all technologists have to be credentialed.
File details come from the government source that posted it. Updated .