36C24725Q0203 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 01-02-2025 557-25-1-5151-0012 None 508A

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta GA 30329 508A

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH

ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta GA 30329 To all Offerors/Bidders

36C24725Q0203

X X X HOUR & DATE for Receipt of Offers is EXTENDED to: 01-10-2025 12:00pm EST See CONTINUATION Page X The purpose of this modification is to:

1. Provide answers to questions submitted and provide various drawings.

2. Extend the solicitation date until 12:00pm, January 10, 2025.

3. All other terms and conditions remain the same.

Don Grier

CONTINUATION PAGE

1) Can a subcontractor fulfill the Superintendent Competent Person role?

Yes, a subcontractor may fill this role.

2) Does the VA require any scope of work in this project to be performed outside of regular work hours?

No, this work may be performed during normal working hours. All three chillers will not be out of commission at the same time. Each new chiller must be completely installed and running before the next chiller can be turned off.

3) What trades or scopes will be required to perform off-hours work for work scopes that must be performed?

No after-hours work will be required. Accommodations can be made if the contractor would like to do work outside of the normal working hours with COR approval.

4) What will the work hours and days be for scopes that require off-hours work?

No after-hours work required. Normal working hours are M-F 7:00 AM- 5:00 PM.

5) Please provide a copy of the Site Visit Attendance Sheet.

Will be included.

6) In the event of contract modifications, should contractors apply bond premiums to the individual modification or wait until the end of the job where the VA issues a final modification to reimburse contractors for bond overruns for all mods.

Bond premiums do not apply.

7) Where is the designated contractors' and subcontractors' parking area?

Contractors may park near the boiler/chiller plant. The station will make sure ample space is allotted for chiller delivery and temporary parking.

8) Will the VA allow 2-3 spaces for the prime contractor and each subcontractor?

Contractors may park near the boiler/chiller plant. The station will make sure ample space is allotted for chiller delivery and temporary parking.

9) Where shall these people park if the VA cannot make 2-3 spaces available for the prime contractor and each of the subs?

The VA will ensure all subcontractors have ample parking within reason.

10) How many hours should the prime contractor and subcontractors budget for on-site badging, safety training, orientation, etc.?

Badging will not be required as the contractors will not be entering the medical facility.

11) How long will it take for on-site PIV badges to be received and will they need to be received before work can begin?

Badging will not be required as the contractors will not be entering the medical facility.

12) Is tuberculosis testing required before contractors can commence work onsite?

Not required, but contractors are only allowed to enter building 27 (Chiller/ Boiler plant).

13) Will the VA provide the point of contact information for the BMS integration contractor?

Yes, this will be provided.

14) Will the VA allow contractors to use water from VA sources?

Not unless it’s directly related to the install of the chiller (not to be used for temporary offices).

15) Is temp power available for contractors to connect to

There is no need for the contractor to have temporary power. A temporary trailer will not be permitted. This is a service contract- not a construction project. There is no expectation that a superintendent will be onsite before the chillers arrive. If there is another reason for the temporary power, please let me know. We had a chiller installed in September and temp power/generators were not needed.

16) If no temp power is available, a generator will be required, which usually adds significant cost to rent and fuel. Please confirm this is necessary if no temp power is available.

No temp power needed.

17) What are the locations for temp power?

No temp power allowed.

18) Are contractors required to set a pole and meter electric usage?

NA- temp power will not be provided.

19) Will the VA provide a space for the Prime Contractor’s Superintendent to set up, or should we add costs to our bid for a mobile office?

Mobile offices will not be permitted for this project and no space will be provided. There is no expectation for the contractor to be onsite prior to the chillers arriving. This is a turnkey installation project. No construction work is necessary.

20) Is space available for a 10’ x 40’ temporary ground-level office near the temporary power source?

No space available.

21) Will the VA provide space for a 20-yard dumpster?

No space will be provided.

22) Where shall contractor dumpsters be located?

No dumpsters will be permitted onsite.

23) Can the VA accommodate a dumpster near the job site?

No dumpsters will be permitted onsite.

24) Will the VA allow contractors to use VA indoor restrooms?

Contractors may use the bathrooms in the boiler plant.

25) Can Porta Johns be placed within a 100’ radius of the job site if required?

Porta Johns not allowed.

* 26) Will the VA consider waiving the AISC (American Institute of Steel Construction) requirement for structural steel fabrication and erection for this project? This requirement makes steel procurement on the project exponentially more difficult and costly.

No.

* 27) Are any AISC substitute certifications acceptable instead of AISC certification?

No.

28) Can contractors perform crane lifts during regular hours?

Yes, this is permissible.

29) Can system commissioning activities be performed during regular hours?

Yes, this is permissible.

30) Will the VA allow for stored material so that we can procure and lay down long lead items and/or critical path material/equipment?

No

31) Will the VA fully pay for this material/equipment if stored onsite?

No, payment will only be made after chillers have been installed and operational.

32) We will have a week off for Christmas & New Years and will be back on January 2, 2025. Can we request an Extension of the Bid Due Date?

The solicitation is extended until 12pm (noon) on December 10th.

33) Could you confirm if the specified York Magnetic Bearing Chillers (Model No: YMC2-51758AB) are the only acceptable option, or will equivalent models, such as Trane, be considered?

Tranes or other equivalents will not be considered.

34) The “VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION)” doesn’t apply for General Contractors. Is it possible that the wrong VAAR Clause was referenced? If so, can you provide the correct VAAR Clause?

Yes, the VA's limitations on subcontracting apply to general contractors. VAAR 852.219-76.

35) Please confirm there is no intention for new chiller support steel and vibration isolators.

No intention for new chiller support steel and vibration isolators.

36) What is the type and thickness of the mechanical insulation?

It must match the existing insulation. I suggest reaching out to JCI to see what they use for insulation.

37) Will the VA provide access to any site-specific drawings or schematics for the chiller rooms and related systems?

Yes, they will be provided to the CO.

38) Please provide specs for the following: Electrical conduit, power and control wiring, DDC controls, mechanical insulation, heat trace, testing lab services, hydronic piping, TAB, packaged water chillers, structural steel framing (if needed), Low Voltage Electrical, Grounding & Bonding, Raceway & Boxes, etc.

Specs and drawings will be provided.

39) Please confirm that the VA will provide a commissioning agent to prepare plans for and coordinate the chillers' shutdown, startup, and commissioning.

The VA will not provide this. The contractor is responsible for scheduling these activities with JCI. Local staff will assist onsite.

40) Will the VA Maintenance team assist in the shutdown & lockout tagout procedures for the chiller replacement?

Yes- the VA team will assist.

41) If the chiller crane pick needs to be performed on the weekend, can the crane be set up in the parking lot on Friday, the crane pick the chillers on Saturday, and the breakdown of the crane take place on Sunday?

Yes- that will be allowed. If a crane is used, a lift plan must be provided. The VA will also require OSHA 30 certifications for crane operators and an inspection checklist for equipment.

If the gross crane weight is greater than 26,000 lbs a CDL is required per our safety department.

42) Please provide Chiller Connection details showing all components needed (temp indicators, flex connects, strainers with blowdowns, pressure indicators, etc.).

Drawings to be provided.

43) What is the size of the existing breakers for each of the three chiller power feeds & where are they located?

Breakers are 800 Amp. The breakers are located in the electrical room in the chiller plant (you can see it in the drawings).

44) What is the size of the existing power wiring for each of the three chiller power fee

250 MCM parallel cable (500 MCM).

45) Please confirm that the existing wire and breakers will be reused and not replaced.

Existing wire and breakers to be used.

46) Is a temperature of 44 degrees Fahrenheit acceptable for water leaving the new chillers? Most OEMs have quoted a 44F/54F spec chiller.

The desired range is 40-44 ℉

47) Can the chiller be disconnected, drained, and swapped during regular hours, or does it have to be done during off hours?

This may be done during normal work hours.

48) Please confirm a temp chiller is not required. We will need another RFI question/answer period if required, as this opens many new questions.

Temporary chiller will not be required for this contract.

49) Please confirm the VA will handle all aspects of the controls integration.

No, this is the responsibility of the contractor.

50) If no to the above, please provide a responsibility matrix showing who is responsible for what.

This is a turnkey installation- the contractor is responsible for making sure we have a fully functional chiller.

Responsibilities of contractor include: chiller purchase and delivery, scheduling crane operation, controls integration, hooking up new chiller (electrical and piping), commissioning via JCI, insulation of chiller, etc.

51) Please confirm the pump sizing remains unchanged and that no pumps are included in the scope of work.

Pump sizing remains- no pumps are included in the SOW.

52) Please confirm the drawing/document requirements that contractors will supply the VA at the end of the project, if any.

Contractor shall provide the VA with 1) Warranty documents from York, 2) startup checklists for the chillers, 3) Equipment Submittal sheets.

53) If any drawings are required, do the drawings need to be PE stamped?

No new drawings are required.

54) Please provide existing Chiller Shop drawings and P&IDs.

Included in the amendment.

55) Please confirm the type and thickness of the new lagging.

Not sure what information is being requested here.

56) Please confirm a new junction box and disconnect are not required at the new chillers.

Not required.

57) Will the existing control wires to the chiller be replaced or extended?

No

58) Are thermal sensors to measure delta-T currently installed on the supply and return piping of the existing chillers?

Yes, thermal sensors are currently installed.

59) Will new thermal sensors and wiring need to be installed for the new chillers?

No, existing thermal sensors and wiring to be used.

60) Will the existing isolation valves at the chillers be replaced?

No the existing valves will remain.

61) Please provide drawings showing the locations of the existing chillers and the surrounding walls to the structure's exterior.

Will be provided to the contractor.

62) Who is the supplier for the DDC controls at the plant and what is the integration requirement?

The supplier is Tridium Niagara. Hamlin Air Conditioning and Supply has done all the integration work for the chiller plant. The contractor is responsible for conducting all of the integration work.

63) Are alternate, magnetic bearing chiller manufacturers acceptable if the design intent is maintained?

No, only the specified make and model is allowed.

64) Will temporary chillers be required during the summer months with these three chillers down? If there is any temporary cooling requirement, please specify the intent.

Temporary chillers will not be required through this contract.

65) Please provide specifications for the insulation requirements. Is the contractor to match existing?

Yes- contractor is to match the existing insulation.

66) Please provide specifications for the piping requirements.

Existing piping to be used. The new piping must meet chiller requirements and current set-up.

67) Are value-engineered alternates acceptable if the base price is provided?

No- the specified make and model is the only allowable chiller.

68) Are there record drawings of the existing plant?

Yes, these will be sent to the CO.

69) May you please provide us with the existing Building automated system/DDC service provider?

Tridium Niagara is the system used. Hamlin Air Conditioning and Supply has done all of the BAS work in the chiller plant.

70) Are there any Record Drawings for Central Plant Yes- these will be provided to the CO.

71) Is there a Submittal of Record for CH-2, 4 & 5 Yes, this will be sent to the CO for distribution.

72) Will Alternate Chillers be Permitted No, alternate chillers are not allowed.

73) Temperature Controls Data Map Points We do not have these.

74) Can you provide Concrete Housekeeping Pad Specifications Is the question trying to determine the dimensions? It’s approximately 12ft x 8ft and 4” thick.

75) Can you provide the ASHRAE-15 Requirements We cannot distribute standards and codes from paid subscriptions. There are free resources online that give an overview of the standard.

76) Can the chillers be changed out concurrent No, phasing will be required. Chiller 5 is already down, but chillers 2 and 4 are still running. Chillers 2 and 4 can not be brought down at the same time.

77) Will you require a Maintenance plan for Installed Equipment apart from the manufacturer's 10-year warranty.

Yes- this will be maintained via JCI.

78) Due to the EPA Snap listings, the last day to ship chillers with R-134a is December 31st.

· We are proposing a R-513a machine for this bid which will meet the original efficiency ratings of the 134a machine sold earlier this year. However, this machine will be 4 feet longer than the 134a machine.

· We do have machine that will meet the original length, but it will have the following deviation in efficiency:

The existing machines use R-134a refrigerant. If the minimal efficiency loss is an issue with the 10’ shell, we would need to extend the concrete pad at least 4’ to accommodate the length.

The same length machine is required for this project. This is a turnkey installation, so no additional funds are allocated for concrete/re-piping work.

79) Please clarify the specific warranty VA would like to have on the machines.

Chillers are to come with 10-year parts, labor, and refrigerant warranty.

Chiller Shipment Deadline:

Per the solicitation and EPA SNAP listings, the last day to ship chillers with R-134a is December 31, 2024.

Proposed Replacement:

As York no longer manufactures the current chillers, we propose an R-513a machine for this bid. This unit will meet the original efficiency ratings of the R-134a machine on site but will be 4 feet longer than the existing unit.

Alternate Options:

Machines are available that meet the original length specifications, but with deviations in efficiency:

Please advise how you would like to proceed. If a value-engineered (VE) solution is preferred, some modifications may be required and will need end-user approval.

0. 14-foot shell:

0. Full Load Efficiency (kW/Ton): 0.5731

0. Part Load Efficiency (NPLV): 0.3381

0. 10-foot shell:

0. Full Load Efficiency (kW/Ton): 0.5978

0. Part Load Efficiency (NPLV): 0.3497

Preferred Specification:

If opting for a machine that meets the original length specifications, which shell configuration would you prefer?

The VA requires for the new machine to match the current configuration. This contract is for a turnkey installation. No massive changes (addition of concrete, major piping changes, etc.) can be made to the building.

Chiller Replacement