36C24724Q0310 0004.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

534-24-2-783-0126

Department of Veterans Affairs W.J.B. Dorn VA Medical Center 6439 Garners Ferry Road Columbia SC 29209-1639

Department of Veterans Affairs W.J.B. Dorn VA Medical Center 6439 Garners Ferry Road Columbia SC 29209-1639 To all Offerors/Bidders

36C24724Q0310

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: Monday, April 1, 2024 at 5pm EST.

x

Subject: Opthalmology Supplies for Goose Creek, SC, CBOC

Please refer to pages 2 through 6 for a summary of changes made to the subject solicitation.

CONTINUATION PAGE

Amendment 0004 to extend closing date and incorporate additional language into the solicitation.

The following verbiage is hereby incorporated into Amendment 0004

1. QUOTATION SUBMISSIONS: The contractor(s) are highly encouraged, but are not required, to submit in writing to the Contracting Officer, via e-mail at joseph.locke@va.gov a short paragraph to summarize changes made to their individual quotation submittals to clearly document changes made. These changes should be made via short bullet point below for an example and should include the following information, at a minimum.

· Quotation 1 was submitted on March 1, 2024, and included pricing for brand name items;

· Quotation 2 was submitted on March 2, 2024, and included pricing for brand name and equal items.

· Quotation 3 was submitted on March 3, 2024, and included the lowest pricing for a mixture of brand name and equal items.

· Quotation 4 was submitted on March 15, 2024, and included my best quotation that prices out additional requirements documented in Amendment 0004 and accounts for my demonstration provided to the VA on March 17, 2024, and is my “best” quotation and the quotation presented for final review by the technical evaluation team.

2. SOLICITATION CLOSING DATE: The solicitation closing date is extended to April 1, 2024, at 5pm EST.

3. WHITE GLOVE DELIVERY: The contractor shall deliver the items to the Goose Creek Eye Clinic at 7 South Alliance Drive, Goose Creek, SC 29445. Delivery shall be coordinated with the point of contact(s) and/or project manager (PM) to ensure the clinic is ready and able to receive the items. The items shall be delivered inside to the designated rooms. The contractor shall fully install the items while keeping the COR and/or PM updated on progress.

4. REQUIRED DELIVERY DATE: The required delivery date for all items is firmly re-established on June 3, 2024.

5. PARTIAL SHIPMENTS: Partial shipments are encouraged and will be requested at no additional cost to the Government.

6. STATUS UPDATES: Status updates, to include weekly emails to provide status; delivery information and tracking number(s) for ALL LINs is requested at no additional cost to the Government.

7. CONTINGENCY PLANNING: The line items (LINs) identified in Table A below are essential to opening the new Community Outpatient Clinic (CBOC) and providing direct patient care.

In the event of a natural disaster or any other disruption to the prime contractor and/or subcontractor’s supply chain whereas delivery of one or more of the LINs identified in TABLE A would be affected, the contractor is asked but is not required to provide in writing; included as part of their quotation submission, a short paragraph (2-3 sentences) to address any possible contingency delivery, specifically for the line items identified in Table A below that must be available on station, fully functional and operational to provide direct patient care.

a. Once acceptance and performance start by the Contractor, expedited delivery at no additional cost to the Government will be requested for all LINs.

b. To plan for any unforeseen contingency, an additional Line Item (LIN) shall hereby be incorporated and referenced as “Contingency Delivery”. These “contingency charges” are for charges that are above the total contract amount to ensure delivery of the minimum items identified in Table A.

c. The LIN shall include a “not to exceed” figure to account for the contractor’s cost (prime contractors and subcontractor’s cost as applicable) to move the line items (LINs) referenced on this contract in front of a competing order (another Government facility or from a Commercial Entity) and/or overtime pay to facilitate meeting the required delivery schedule.

d. The “not to exceed” figure referenced in line item (LIN) “Contingency Delivery” is:

i. Not a guaranteed amount above the contract amount to owed to the contractor (prime or subcontractor as applicable).

ii. Any increase to the contract amount must be approved by:

1. The Fund Control Point (FCP),

2. Service line,

3. Charleston, SC, VA Medical Center Leadership.

4. Charleston SC VA Medical Center Budget Office

5. funds must be obligated by the VISN Obligators.

e. The Contractor and its subcontractors, as applicable shall not start any work or incur any costs relating to this LIN until receipt of a modification that is signed by a warranted Contracting Officer.

TABLE A:

Corps Medical

Reliance chair mover, poly

Lombart and ABMS

f. As a result of what has been communicated to me by the Contracting Officer, specifically in Amendment 0004, my not to exceed price for “Contingency Delivery” is $_____________ and shall reflect a delivery date of __________________.

8. ADDITIONAL QUESTION RECEIVED AFTER THE POSTING OF AMENDMENT 0003:

QUESTION: A question received after Amendment 0003 was issued and posted to BetaSam.gov was “Will interested offerors be provided the opportunity to provide product demonstrations for products quoted as equal to the brand name?”

ANSWER:

a. In the spirt of enhancing opportunities for competition, ALL Interested offerors will be allowed to request and provide demonstrations* of any products which they intend to quote that they determine meet the salient characteristics of the brand name and are considered by the contractor to be the equivalent of the brand name, if the request is made prior to the suspense provided below.

b. Demonstrations are highly encouraged to take place “virtually” via MS TEAMS or another virtual meeting web site conducive to the collaboration and sharing of information due to the following:

c. All questions and answers provided to ALL interested offerors shall be made available prior to the solicitation closing date and time to make it as fair as possible to everyone that is an interested party to this solicitation.

d. If any contractor takes issue with anything communicated, either in the solicitation, or through Amendments 0001, 0002, 0003 and amendment 0004, the contractors are highly encouraged to contract the Contracting Officer directly via cell (803) 979-0338 or via email at joseph.locke@va.gov prior to the revised solicitation closing date established within Amendment 0004.

e. Demonstrations are asked to be coordinated directly with the Contracting Officer via written communication via e-mail: joseph.locke@va.gov.

a. Demonstrations which are requested will be given every opportunity to be provided to any interested contractor as long as the request is submitted no later than March 22 2024, at 5pm EST.

b. Demonstrations that are requested after March 25, 2024, at 9am EST will be considered, but cannot be guaranteed to any contractor(s) that fail to meet the established suspense.

c. Demonstrations shall document the contractor’s ability to meet or exceed all required salient characteristics of the Brand Name item(s) to be quoted:

i. It was found that the Brand Name products requested represent the current equipment used in all locations by the Eye Section for the examination of patients and teaching of Residents, Students, and Fellows.

ii. The standardization of eye lane examination equipment allows for consistent findings with the equipment at any location; in addition, routine familiarity with the equipment encourages efficiency as the clinical care team and HTM need only be knowledgeable of, and care for one system.

iii. Ability to see and then compare the compare the quality of image or output of the reviewed product versus the brand. Eye examinations require consistency in imaging and lighting to follow and identify pathology.

iv. Teaching equipment needs to be as uniform throughout the section as possible, all equal items quoted should performance aspect of the item and the quality of the images produced. This is requested to specifically see how it compares to the items used in clinic and whether there is enough similarity to use in place of the brand.

9. TECHNICALLY ACCEPTABLE ITEMS FROM CURSORY REVIEW OF AVAILABLE DATA.

Technically Acceptable Items

14-Mar-24

***END OF AMENDMENT 0004***