36C24723Q0065 0005_1.docx

SUBJECT*

FY23: Generator Maintenance Contract Base + 4

GENERAL INFORMATION

VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901

POINT OF CONTACT*

Contract Specialist Gregory Snyder gregory.snyder@va.gov

PLACE OF PERFORMANCE

East: 2400 Hospital Rd, Tuskegee, AL 36083

West: 215 Perry Hill Rd, Montgomery, AL 36109

POSTAL CODE

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The purpose of this amendment is to update/clarify the SOW and the Line Items. Unscheduled and/or emergency maintenance is included in this contract (see last page of the SOW), but it is an unpriced Line Item (i.e. line item 3 for each year). No price is to be listed by the offeror for unscheduled maintenance on Line Items 3 for this RFQ. Instead, future quotes for necessary unscheduled/emergency maintenance on any of the generators are to be submitted for approval to the COR and CO after the contract has been awarded. These unscheduled repairs will be a part of this contract.

See revised SOW and Line Item list attached for details.

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning ________ __ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTR

ACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by vi rtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is receiv ed prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF

AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs

VISN 7

Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901 Department of Veterans Affairs VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901 To all Offerors/Bidders

36C24723Q0065 01-11-2023

X

See CONTINUATION Page X The purpose of this amendment is to update/clarify the SOW and the Line Items. Unscheduled and/or emergency maintenance is included in this contract (see last page of the SOW), but it is an unpriced Line Item ( i.e.

line item 3 for each year). No price is to be listed by the offeror for unscheduled maintenance on Line Items 3 for this RFQ.

Future quotes for unscheduled/emergency maintenance on any of the generators are to be submitted for approval to the COR and the CO.

See revised SOW and Line Item list attached for details. The date of RFQ return remains 1/13/20 23 at 1:00pm.

Sheryl Harris Contracting Officer Page 1 of Page 1 of

STATEMENT OF WORK (REVISED 1/11/2023)

PERFORMANCE BASED WORK STATEMENT

DIESEL GENERATORS

Inspections, Preventive Maintenance, Testing Central Alabama Veterans Healthcare System (East and West Campuses)

I. SCOPE OF WORK:

a. The contractor shall provide all labor, equipment, tools, materials, supervision, test equipment, travel and transportation necessary to perform monthly preventive maintenance and inspections of the diesel generators along with checking the switchgears for each of the 19 listed generators in accordance with current NFPA 99 and NFPA 100 testing and maintenance activities.

b. Inspections shall include, but not limited to, assessing the prime mover’s exhaust gas temperature against the minimum temperature recommended by the manufacturer (this information must be on the report).

c. Annually, the contractor shall provide a minimum of four (4) continuous hours load bank with at least 30% of the nameplate rating to perform test. During the test, the dummy or load bank must be arranged so that it could be disconnected if power was lost to each facility and the generator was needed for Medical Center’s use. Take engine oil sample and have analysis. Provide copy of the report to the facility.

d. This annual inspection (of the generators, etc.) must be accomplished during the month of August.

II. PERIOD OF PERFORMANCE:

a. This contract is for a base year with (4) one-year options.

b. The days and hours of operation is Monday thru Friday 8:00 a.m. to 4:30 p.m. excluding Federal holidays.

III. EQUIPMENT DESCRIPTION:

Diesel Generators with manufacturer, model, location and size located at CAVHCS (East Campus), 2400 Hospital Road Tuskegee, AL and CAVHCS (West Campus), 215 Perry Hill Rd, Montgomery, AL.

WEST CAMPUS

VOLTAGE

OUTPUT

EAST CAMPUS

VOLTAGE

OUTPUT

80kva

Cummins Kohler

SC534ES

350R0ZD71

Hi power portable

Building 13

30kva

Hi power portable

Building 13

30kva

Hi power portable Hi power portable

Building 13 Building 13

30kva 30kva

IV. PERFORMANCE REQUIREMENTS:

a. Diesel powered emergency generators shall be exercised for FOUR (4) continuous hours annually with supplemental loads of:

· 30 percent of nameplate rating for sixty (60) minutes, followed by;

· 50 percent of nameplate rating for sixty (60) minutes, followed by;

· 75 percent of nameplate rating for 120 minutes for a total of four continuous hours.

b. The contractor’s inspection shall include the following:

· Check exciter brushes

· Check for ground fault current

· Check all safety alarms

· Check all shutdown systems

· Check operation of emersion heater

· Observe operation of governor during start-up, accepting load and shutdown

· Check operation of remote safety alarms in Boiler Plant.

c. The contractor’s mechanical personnel shall:

· Check over-speed shutdown

· Check cylinder head mechanism and make any necessary adjustments

· Drain, flush and refill the generator cooling systems per manufacturer’s recommendation.

· Air filters need to be changed out per manufacturer’s recommendation but at least every 3 years

· Oil and fuel filters need to be changed as needed

· Check operation of fuel transfer pumps and day tank systems

d. The contractor shall make all adjustments and repairs where parts are not required.

e. The contractor shall provide a written report to the Operations Supervisor (COR) within 30 days after completion of the inspection. The report will contain information as to the condition, operation, recommendations for corrective action; and analysis report of engine oil sample. Written reporting shall contain but not limited to the following headings:

· Lubricating System

· Cooling Systems and Hoses

· Air Cooled Engines

· Fuel System

· Air Intake System

· Exhaust System

· Ignition System (Gas/Gasoline) also provide fuel analysis on each generator.

· Engine Electrical System

· Engine Generator System

· Generator Operation

· Transfer Switch Operation

· Generator Inspection

· Generator Room/Enclosure

· Assessment of Evidence of Wet Stacking

f. The contractor shall provide the Contracting Officer’s Representative (COR) notification five (5) working days prior to coming onto the site for inspection.

V. CONTRACTOR QUALIFICATIONS

a. Contractor shall have a minimum five (5) years of experience servicing generators for various types of facilities.

b. Contractor shall have a minimum five (5) years of experience servicing the type of generators indicated in section III Equipment Description above.

c. Contractor shall have Liability Insurance.

VI. SECURITY REQUIREMENTS:

a. Vendors/contractors shall wear VA issued ID badge at all times while on station.

b. Taking photographs and video is strictly prohibited while on station and on all Federal VA premises.

Incidental Parts and Repairs (Unscheduled Maintenance) The contractor shall provide all labor, equipment, tools material, supervision, test equipment, travel and transportation necessary to perform unscheduled and/or emergency repairs of the Diesel Generators located in Montgomery and Tuskegee Alabama. All modifications must be approved by the Contracting Officer prior executing repairs. The contractor shall submit one quote for the repairs to the COR and Contracting Officer for each unscheduled repair needed. Please note that mileage and travel costs are not to be included in invoices, but only labor and/or service in addition to the materials needed.

PRICE/COST SCHEDULE ITEM INFORMATION

REQUESTING A BASE YEAR PLUS FOUR (4) OPTION YEARS: Perform Maintenance in Facility Emergency Generators at 215 Perry Hill Rd, Montgomery, AL 36109. See statement of work for details.

Perform Maintenance in Facility Emergency Generators at 215 Perry Hill Rd, Montgomery, AL 36109. See statement of work for details.

Contract Period: Base POP Begin: 02-05-2023 POP End: 02-04-2024

Perform Maintenance in Facility Emergency Generators at 2400 Hospital Rd, Tuskegee, AL 36083 See statement of work for details.

Contract Period: Base

Unscheduled and/or Emergency Repairs not covered by PM Service Contract (Amount Not to Exceed $10,000.00 per year) ***ALL unscheduled REPAIRS/EQUIPMENT, MUST BE REQUESTED AND PRE-APPROVED BY THE COR, PER SOW.*** The contractor shall provide all labor, equipment, tools, material, supervision test equipment, travel and transportation necessary to perform repairs on the Diesel Generators for CAVHCS located in Montgomery and Tuskegee Alabama. All modifications must be approved by the Contracting Officer prior to executing repairs. The contractor must submit one quote for repairs to the COR and CO for approval.

Contract Period: Base

Perform Maintenance in Facility Emergency Generators at 215 Perry Hill Rd, Montgomery, AL 36109. See statement of work for details.

Contract Period: Option 1 POP Begin: 02-05-2024 POP End: 02-04-2025

Perform Maintenance in Facility Emergency Generators at 2400 Hospital Rd, Tuskegee, AL 36083 See statement of work for details.

Unscheduled and/or Emergency Repairs not covered by PM Service Contract (Amount Not to Exceed $10,000.00 per year) ***ALL unscheduled REPAIRS/EQUIPMENT, MUST BE REQUESTED AND PRE-APPROVED BY THE COR, PER SOW.*** The contractor shall provide all labor, equipment, tools, material, supervision test equipment, travel and transportation necessary to perform repairs on the Diesel Generators for CAVHCS located in Montgomery and Tuskegee Alabama. All modifications must be approved by the Contracting Officer prior to executing repairs. The contractor must submit one quote for repairs to the COR and CO for approval.

Perform Maintenance in Facility Emergency Generators at 215 Perry Hill Rd, Montgomery, AL 36109. See statement of work for details.

Contract Period: Option 2 POP Begin: 02-05-2025 POP End: 02-04-2026

Perform Maintenance in Facility Emergency Generators at 2400 Hospital Rd, Tuskegee, AL 36083 See statement of work for details.

Unscheduled and/or Emergency Repairs not covered by PM Service Contract (Amount Not to Exceed $10,000.00 per year) ***ALL unscheduled REPAIRS/EQUIPMENT, MUST BE REQUESTED AND PRE-APPROVED BY THE COR, PER SOW.*** The contractor shall provide all labor, equipment, tools, material, supervision test equipment, travel and transportation necessary to perform repairs on the Diesel Generators for CAVHCS located in Montgomery and Tuskegee Alabama. All modifications must be approved by the Contracting Officer prior to executing repairs. The contractor must submit one quote for repairs to the COR and CO for approval.

REQUESTING A BASE YEAR PLUS FOUR (4) OPTION YEARS: Perform Maintenance in Facility Emergency Generators at 215 Perry Hill Rd, Montgomery, AL 36109. See statement of work for details.

Contract Period: Option 3 POP Begin: 02-05-2026 POP End: 02-04-2027

Perform Maintenance in Facility Emergency Generators at 2400 Hospital Rd, Tuskegee, AL 36083 See statement of work for details.

Unscheduled and/or Emergency Repairs not covered by PM Service Contract (Amount Not to Exceed $10,000.00 per year) ***ALL unscheduled REPAIRS/EQUIPMENT, MUST BE REQUESTED AND PRE-APPROVED BY THE COR, PER SOW.*** The contractor shall provide all labor, equipment, tools, material, supervision test equipment, travel and transportation necessary to perform repairs on the Diesel Generators for CAVHCS located in Montgomery and Tuskegee Alabama. All modifications must be approved by the Contracting Officer prior to executing repairs. The contractor must submit one quote for repairs to the COR and CO for approval.

REQUESTING A BASE YEAR PLUS FOUR (4) OPTION YEARS: Perform Maintenance in Facility Emergency Generators at 215 Perry Hill Rd, Montgomery, AL 36109. See statement of work for details.

Contract Period: Option 4 POP Begin: 02-05-2027 POP End: 02-04-2028

Perform Maintenance in Facility Emergency Generators at 2400 Hospital Rd, Tuskegee, AL 36083 See statement of work for details.

Unscheduled and/or Emergency Repairs not covered by PM Service Contract (Amount Not to Exceed $10,000.00 per year) ***ALL unscheduled REPAIRS/EQUIPMENT, MUST BE REQUESTED AND PRE-APPROVED BY THE COR, PER SOW.*** The contractor shall provide all labor, equipment, tools, material, supervision test equipment, travel and transportation necessary to perform repairs on the Diesel Generators for CAVHCS located in Montgomery and Tuskegee Alabama. All modifications must be approved by the Contracting Officer prior to executing repairs. The contractor must submit one quote for repairs to the COR and CO for approval.