S02-Solicitation_Amended_PM Centrifuge_36C24627Q0092 _final.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24627Q0092 10-22-2026

Monique Cordero 757-315-3977 12-07-2026 10:00am EST

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

X 100

X

811210

$34 Million

NET 30

N/A

X

Durham VA Medical Center

GRECC

508 Fulton Street Durham NC 27705

Network Contracting Office 6

Hampton VA 23667

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

512-460-5049 512-460-5221

X

See CONTINUATION Page

This solicitation is for a small business set-aside under NAICS code 811210-Electronic and Precision Equipment Repair and Maintenance.

Contractor shall provide preventative maintenance for centrifuges and other included instruments. Contractor shall provide preventative maintenance services to include cleaning instruments, calibrating centrifuges, and performing run tests. Contractor shall have experience performing preventative maintenance on Beckman Model J2-21M Superspeed Centrifuge, Model L8-80 Ultra centrifuge, GPR centrifuge, Eppendorf refrigerated centrifuge, Nuair Incubator, Eppendorf Refrigerated micocentrifuge, Lab-Line/ Shaker. Contractor shall also provide repairs and emergency services in accordance with the Statement of Work, terms and conditions, clauses and provisions of this solicitation.

See CONTINUATION Page

X X

Monique R. Cordero Contracting Officer

36C24627Q0092

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 STATEMENT OF WORK (SOW)

B.4 SPECIAL CONTRCT REQUIREMENTS

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.222-62 PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 (NOV 2025)

(DEVIATION)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.5 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL

CONTRACTORS (DEVIATION APR 2026)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 INSTRUCTIONS TO QUOTERS

E.2 BASIS FOR AWARD

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

E.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (OCT 2025) (DEVIATION)

E.5 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.6 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (NOV 2025)

(DEVIATION)

E.7 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.8 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

ADDRESS:

POC:

PHONE:

EMAIL:

b. GOVERNMENT: Monique Cordero, Contracting Officer

Network Contracting Office 6

Hampton, VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[ ] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Bi-Annually in arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Submit Invoices to: https://www.tungsten-network.com/customer-campaings/veteransaffairs

Payment Office: https://www.fsc.va.gov/einvoices.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

0001 11/09/2026 https://www.tungsten-network.com/customer-campaings/veteransaffairs https://www.fsc.va.gov/einvoices.asp

B.2 PRICE/COST SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 2 JB ______________ _____________

Bi-Annual preventative maintenance-Beckman Model J2-21M Superspeed Centrifuge Serial #1901 Location: N3022-23 Contract Period: Base POP Begin: 04-01-2027 POP End: 03-31-2028

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

LOCAL STOCK NUMBER: N/A

2 JB ______________ ______________

Bi-Annual preventative maintenance-Beckman Model L8-80 Ultra Centrifuge.

Serial #8B938 Location: N3017-23 Contract Period: Base POP Begin: 04-01-2027 POP End: 03-31-2028

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

LOCAL STOCK NUMBER: N/A

Bi-Annual preventative maintenance-Beckman Model TL-100 Ultra Centrifuge.

Serial #TG923 Location: N3017-23 Contract Period: Base POP Begin: 04-01-2027 POP End: 03-31-2028

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

LOCAL STOCK NUMBER: N/A

2 JB _____________ ______________

Bi-Annual preventative maintenance-Beckman Model GPR Centrifuge.

Serial #9G021 Location: N3021-23 Contract Period: Base

POP Begin: 04-01-2027 POP End: 03-31-2028

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Bi-Annual preventative maintenance-Beckman Model GPR Centrifuge. ( Serial #9F003 Location: N3018-23 Contract Period: Base POP Begin: 04-01-2027 POP End: 03-31-2028

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

2 JB _____________ ______________

Bi-Annual preventative maintenance-Eppendorf refrigerated centrifuge. Model #5424R Serial #5404H0832711 Location: N3020-23 EE #100774 Contract Period: Base POP Begin: 04-01-2027 POP End: 03-31-2028

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Bi-Annual preventative maintenance-Nuair Incubator Model #NU Serial #172950022416 EE#87750 Location: N3018-23 Contract Period: Base POP Begin: 04-01-2027 POP End: 03-31-2028

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Bi-Annual preventative maintenance-Eppendorf Refrigerated Microcentrifuge Model: 5424R Ser: 5404HO832211 Location: N3018-23 Contract Period: Base POP Begin: 04-01-2027 POP End: 03-31-2028

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Bi-Annual preventative maintenance-Lab-Line Incubator/Shaker

Model: R3526120 Ser: 7800889 Location: N3018-23 Contract Period: Base POP Begin: 04-01-2027 POP End: 03-31-2028

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

1 HR ______________ $3,000.00

Repair Services/ Emergency Services

(Onsite Response to include parts & labor) Government Not-to-Exceed $3,000.00 Contract Period: Base POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

BASE YEAR TOTAL: $_______________

Bi-Annual preventative maintenance-Beckman Model J2-21M Superspeed Centrifuge Serial #1901 Location: N3022-23 Contract Period: Option 1 POP Begin: 04-01-2028 POP End: 03-31-2029

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Rebuilding of Equipment - Instruments and Laboratory Equipment

Centrifuge.

Serial #8B938 Location: N3017-23 Contract Period: Option 1 POP Begin: 04-01-2028 POP End: 03-31-2029

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Bi-Annual preventative maintenance-Beckman Model TL-100 Ultra

Centrifuge Serial #TG923 Location: N3017-23 Contract Period: Option 1 POP Begin: 04-01-2028 POP End: 03-31-2029

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

2 JB ______________ _____________

Centrifuge Serial #9G021 Location: N3021-23 Contract Period: Option 1 POP Begin: 04-01-2028 POP End: 03-31-2029

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Centrifuge (Quantity: 2 each) Serial #9F003 Location: N3018-23 Contract Period: Option 1 POP Begin: 04-01-2028 POP End: 03-31-2029

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment centrifuge. Model #5424R Serial #5404H0832711 Location: N3020-23 EE #100774 Contract Period: Option 1 POP Begin: 04-01-2028 POP End: 03-31-2029

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Serial #172950022416 EE#87750 Location: N3018-23 Contract Period: Option 1 POP Begin: 04-01-2028 POP End: 03-31-2029

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Bi-Annual preventative maintenance-Eppendorf Refrigerated

Microcentrifuge Model: 5424R Ser: 5404HO832211 Location: N3018-23 Contract Period: Option 1 POP Begin: 04-01-2028 POP End: 03-31-2029

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Model: R3526120

Ser: 7800889 Location: N3018-23 Contract Period: Option 1 POP Begin: 04-01-2028 POP End: 03-31-2029

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

(Onsite Response to include parts & labor) Government Not-to-Exceed $3,000.00 Contract Period: Option 1 POP Begin: 04-01-2028 POP End: 03-31-2029

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

OPTION YEAR 1 TOTAL: $__________

Superspeed Centrifuge Serial #1901 Location: N3022-23 Contract Period: Option 2 POP Begin: 04-01-2029 POP End: 03-31-2030

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Centrifuge Serial #8B938 Location: N3017-23 Contract Period: Option 2 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision

Rebuilding of Equipment - Instruments and Laboratory Equipment

Centrifuge Serial #TG923 Location: N3017-23 Contract Period: Option 2 POP Begin: 04-01-2029 POP End: 03-31-2030

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Centrifuge (Quantity: 2 each) Serial #9G021 Location: N3021-23 Contract Period: Option 2 POP Begin: 04-01-2029 POP End: 03-31-2030

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Centrifuge Serial #9F003 Location: N3018-23 Contract Period: Option 2 POP Begin: 04-01-2029 POP End: 03-31-2030

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and centrifuge. Model #5424R Serial #5404H0832711 Location: N3020-23 EE #100774 Contract Period: Option 2 POP Begin: 04-01-2029 POP End: 03-31-2030

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Serial #172950022416 EE#87750 Location: N3018-23 Contract Period: Option 2 POP Begin: 04-01-2029 POP End: 03-31-2030

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Microcentrifuge Model: 5424R Ser: 5404HO832211 Location: N3018-23 Contract Period: Option 2 POP Begin: 04-01-2029 POP End: 03-31-2030

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Model: R3526120 Ser: 7800889 Location: N3018-23 Contract Period: Option 2 POP Begin: 04-01-2029 POP End: 03-31-2030

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

1 HR ______________

$3,000.00

(Onsite Response to include parts & labor) Government Not-to-Exceed $3,000.00 Contract Period: Option 2 POP Begin: 04-01-2029 POP End: 03-31-2030

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

LOCAL STOCK NUMBER: N/A

OPTION YEAR 2 TOTAL: $_________

Superspeed Centrifuge Serial #1901 Location: N3022-23 Contract Period: Option 3 POP Begin: 04-01-2030 POP End: 03-31-2031

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Centrifuge Serial #8B938 Location: N3017-23 Contract Period: Option 3 POP Begin: 04-01-2030 POP End: 03-31-2031

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

2 JB ___________ ______________

Centrifuge Serial #TG923 Location: N3017-23 Contract Period: Option Year 3 POP Begin: 04-01-2030 POP End: 01-31-2031

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision

2 JB ______________ $3,000.00

Centrifuge.

Serial #9G021 Location: N3021-23 Contract Period: Option 3 POP Begin: 04-01-2030 POP End: 03-31-2031

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Centrifuge Serial #9F003 Location: N3018-23 Contract Period: Option 3 POP Begin: 04-01-2030 POP End: 03-31-2031

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and centrifuge. Model #5424R Serial #5404H0832711 Location: N3020-23 EE #100774 Contract Period: Option 3 POP Begin: 04-01-2030 POP End: 03-31-2031

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Serial #172950022416 EE#87750 Location: N3018-23 Contract Period: Option 3 POP Begin: 04-01-2030 POP End: 03-31-2031

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Microcentrifuge Model: 5424R Ser: 5404HO832211 Location: N3018-23 Contract Period: Option 3 POP Begin: 04-01-2030 POP End: 03-31-2031

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Model: R3526120 Ser: 7800889 Location: N3018-23 Contract Period: Option 3 POP Begin: 04-01-2030 POP End: 03-31-2031

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

(Onsite Response to include parts & labor) Government Not-to-Exceed $3,000.00 Contract Period: Option 3 POP Begin: 04-01-2030 POP End: 03-31-2031

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

OPTION YEAR 3 TOTAL: $_________

Superspeed Centrifuge

Serial #1901 Location: N3022-23 Contract Period: Option 4 POP Begin: 04-01-2031 POP End: 03-31-2032

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Centrifuge Serial #8B938 Location: N3017-23 Contract Period: Option 4 POP Begin: 04-01-2031 POP End: 03-31-2032

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Bi-Annual preventative maintenance Beckman Model TL-100 Ultra

Centrifuge Serial #TG923 Location: N3017-23 Contract Period: Option 4 POP Begin: 04-01-2031 POP End: 03-31-2032

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Bi-Annual preventative maintenance Beckman Model GPR

Centrifuge Serial #9G021 Location: N3021-23 Contract Period: Option 4 POP Begin: 04-01-2031 POP End: 03-31-2032

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Bi-Annual preventative maintenance Beckman Model GPR

Centrifuge Serial #9F003 Location: N3018-23 Contract Period: Option 4 POP Begin: 04-01-2031 POP End: 03-31-2032

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Bi-Annual preventative maintenance Eppendorf refrigerated centrifuge. Model #5424R Serial #5404H0832711 Location: N3020-23 EE #100774 Contract Period: Option 4 POP Begin: 04-01-2031 POP End: 03-31-2032

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Bi-Annual preventative maintenance Nuair Incubator Model #NU

Serial #172950022416 EE#87750 Location: N3018-23 Contract Period: Option 4 POP Begin: 04-01-2031 POP End: 03-31-2032

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Bi-Annual preventative maintenance Eppendorf Refrigerated

Microcentrifuge Model: 5424R Ser: 5404HO832211 Location: N3018-23 Contract Period: Option 4 POP Begin: 04-01-2031 POP End: 03-31-2032

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Bi-Annual preventative maintenance Lab-Line Incubator/Shaker

Model: R3526120 Ser: 7800889 Location: N3018-23 Contract Period: Option 4 POP Begin: 04-01-2031 POP End: 03-31-2032

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

Repair Services/ Emergency (Onsite Response (parts & labor)

Contract Period: Option 4 POP Begin: 04-01-2031 POP End: 03-31-2032

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

OPTION YEAR 4 TOTAL: $___________

CONTRACT GRAND TOTAL: $______________

B.3 STATEMENT OF WORK (SOW)

1. INTRODUCTION

The Durham VA Medical Center (VAMC), Geriatric Research Service requires preventative maintenance services for all centrifuges and other included instruments for service bi-annually on the government-owned equipment for the Geriatric Research, Education, and Clinical Center (GRECC), located at 508 Fulton Street, Durham, NC 27705-3875.

2. SCOPE

The Department of Veterans Affairs, Durham VA Medical Center utilizes the centrifuges and other included equipment to test blood samples for diagnostic purposes. The Durham VAMC requires a contractor to perform preventative maintenance on all centrifuges and other included instruments bi-annually in accordance with the manufactures recommended maintenance manual. Preventative maintenance services will include cleaning instruments, calibrating them and performing test runs.

3. SUMMARY OF WORK

Contractor shall provide certified and trained personnel to perform preventative maintenance on all centrifuges and included instruments bi-annually. Contractor shall provide all labor, personnel, tools, equipment, parts, manuals and schematics to perform bi-annual preventative maintenance, repairs, and emergency repairs as follows;

Maintenance

a. Contractor shall provide preventive maintenance bi-annually in accordance the manufacturers recommended maintenance manual schedule.

b. Preventative maintenance services shall include calibrating centrifuges, cleaning included instruments, and performing test runs to ensure that equipment is fully functional.

c. Contractor shall provide a preventative maintenance plan outlining all services for each type of equipment and identify the personnel who will perform the services.

d. Contractor shall notify the COTR of any necessary repairs and recommendations during preventative maintenance so that corrective action(s) and/or repairs can be performed or scheduled.

e. The contractor shall provide a preventative maintenance plan outlining all services for each type of equipment and identifying the personnel who will perform the services.

f. The contractor shall give one (1) calendar’s weeks’ notice prior to arriving on-site to perform scheduled preventative maintenance. Upon arrival at the station to perform maintenance services or in response to a telephone request by an authorized employee of the Department of Veterans Affairs, the contractor shall check in with Engineering service prior to performing services during normal working hours, 8:00am to 4:30pm, Monday through Friday.

g. After completion of service, repair, or maintenance work during regular working hours, the contractor shall obtain the signature of the Contracting Officer’s Technical Representative (COTR) or other authorized representative acknowledging receipt of services. A copy of the signed service(s) or repair ticket shall be provided to the GRECC representative.

Repairs

a. Contractor shall be contacted by GRECC lab personnel when repairs are required.

b. The contractor shall repair centrifuge and included instruments for any malfunctions on an as needed basis to resolve malfunctions.

c. Contractor personnel shall perform repairs to centrifuge and included instruments at the time of discovery if all labor, tools, parts, and equipment are available. If parts are not available at the time of discovery equipment needs repairs, contractor shall schedule to perform repairs once all parts are available.

d. Repairs performed to centrifuge and included instruments shall include the cost of any parts and labor needed to complete the service and shall not exceed the Government established annual Not-to-Exceed amount of $3,000.00. If the Government Not-to-Exceed amount has been used for year and the repair cost goes above the $3,000.00 limit, the contractor will need the Contracting Officer’s approval before any work is to be performed to repair equipment.

e. Contractor shall provide and maintain on-site records of all repair and preventative maintenance conducted and any corrective action(s) (if any) taken.

Emergency Repairs (On-Site Response)

a. Contractor shall respond to telephone calls for emergency repairs by within two hours.

b. Contractor shall send a Field Service Engineer (FSE). The FSE must be on-site within 24 hours of an emergency service call initiated during normal business hours of 8:00am-4:30pm, Monday through Friday, to include weekends and federal holidays.

c. For emergency calls outside normal business hours, the contractor shall check in with Operations at the Boiler Plant, building 7, and coordinate with the appropriate Engineering representative.

f. Contractor shall provide emergency on-site repair services not to exceed the

Government Not-to-Exceed amount or $3,000.00 for service, parts, and labor.

If the Government Not-to-Exceed amount has been used for year and the repair cost goes above the $3,000.00 limit, the contractor will need the Contracting Officer’s approval before any work is to be performed to repair equipment.

A. EQUIPMENT LIST

Contractor shall provide bi-annual preventative maintenance and repairs to the equipment in the equipment listed below.

Brand Equipment Type Quantity Model Serial Number Location Frequency Beckman Superspeed Centrifuge 1 J2-21M 1901 N3022-23 Bi-annual Beckman Ultra Centrifuge 1 L8-80 Ultra

Centrifuge 8B938 N3017-23 Bi-annual

Beckman Ultra Centrifuge 1 Tl-100 TG923 N3017-23 Bi-annual

Beckman Centrifuge 1 GPR 9G021 N3021-23 Bi-annual Beckman Centrifuge 1 GPR 9F003 N3018-23 Bi-annual Eppendorf Refrigerated Centrifuge 1 5424R 5404H0832711 N3020-23 Bi-annual Nuair Incubator 1 NU5810 172950022416

EE#87750

N3018-23 Bi-annual

Eppendorf Refrigerated Microcentrifuge

2 5424R 5404H0832211 N3018-23 Bi-annual

Lab-Line Incubator/Shaker 2 R3526120 7800889 N3018-23 Bi-annual

B. Contractor Requirements

Contractor is required to perform all preventative maintenance and repairs and the following;

a. All work to be performed by contractor personnel shall be performed by competent personnel experienced and qualified to work on the specific equipment listed on the schedule in accordance with the manufacturers practices.

b. All maintenance and repairs shall be performed in accordance with the original equipment manufacturer (OEM) standards.

c. Contractor shall return calls for emergency service within two hours.

d. The contractor shall submit emergency repair proposals that specially identify all cost and cost components involved for the specific repair. The proposal shall reflect in detail any discounts offered by the contractor.

e. Any emergency repair costs shall be reviewed by the COR and/or designated

Engineering Service Representative. The COR shall request approval from the Contracting Officer (CO) prior to proceeding repairs. Costs incurred without prior approval shall be denied. During nights, weekends, and holidays, the contractor shall deliver service tickets to the technologist in charge of the equipment.

f. Contractor shall provide all transportation, lodging, labor, tools, equipment, materials and parts necessary to accomplish the work outlined in the Statement of Work (SOW). No additional charges, except for those specifically outlined in the contract shall be charged to the VA at any time.

g. Contractor shall wear a uniform that adequately identifies the company and employee(s) in a professional manner to all personnel, patients, staff and visitors of the Durham VAMC and the GRECC.

4. PERFORMANCE STANDARDS AND METRICS

Performance standards define the required services. The Government performs surveillance to assess whether the contractor exceeds, meets, or does not meet these standards.

Task or Deliverable Performance Standard Quality Assurance Method Performance Preventative Maintenance Government- Owned Laboratory Equipment

Complete preventative maintenance as outlined in Statement of Work (SOW).

100% Inspection of Completed Work

Emergency Call Service Respond to emergency calls within 24 hours of call from GRECC authorized staff.

100% Timely completion of emergency service

Preventative Maintenance delivered within assigned months (October and April of each option year)

Completed not later than the last day of assigned months October and April.

95% Timely completion within the assign months

5. GOVERNEMNT RESPONSIBILITIES

The Government shall ensure the contractor has access to documents and resources necessary to support all tasks, including preventative maintenance documentation.

6. BACKGROUND INVESTIGATIONS

A full background check is not required. However, all contract employees must present photo identification and provide advanced notice from the requiring service to obtain a VA badge.

Upon award, the COR shall provide detailed instructions on fulfilling security requirements.

7. TORT CLAIMS

Contractor employees are not covered under the Federal Tort Claims Act. When a contractor’s employee has been identified as a provider in a tort claim, the Contractor employee is responsible for notifying the contractor’s legal counsel and/or insurance carrier. Any settlement of judgement arising from a contractor employee’s action or non-action is the responsibility of the contractor and/or insurance carrier.

8. CONTRACT ADMINISTRATION

The Contractor is responsible for full management during the contract performance; the administration of the contract will require maximum coordination between the Government and the Contractor.

The Contracting Officer (CO) is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the CO on all matters pertaining to contract administration. Only the CO is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of the contract.

The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority.

Points of Contact

Title Name Email COR Harry D. Babwah, Jr. Harry.Babwhjr@va.gov COTR Greogry A. Taylor Gregory.Taylor3@va.gov Contracting Officer Monique Cordero Monique.Cordero@va.gov GRECC, Advanced Medical Support Assistant

Thomas B. Simmons Thomas.Simmons@va.gov

IN THE EVENT THE CONTRACTOR EFFECTS ANY SUCH CHANGE AT THE

DIRECTION OF ANY PERSON OTHER THAN THE COTNRACTING OFFICER

WITHOUT AUTHORITY, NO ADJUSTMENT SHALL BE MADE IN THE COTNRACT

PRICE TO COVER AN INCREASE IN COSTS INCURRED AS A RESULT THEREOF

mailto:Harry.Babwhjr@va.gov mailto:Gregory.Taylor3@va.gov mailto:Monique.Cordero@va.gov mailto:Thomas.Simmons@va.gov

B.4 SPECIAL CONTRCT REQUIREMENTS

1. HOURS OF OPERATION

The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays or during off duty hours as described below.

Normal working hours are Monday through Friday, 8:00am to 4:30pm, excluding federal holidays which are as follows:

New Year’s Day Birthday of Martin Luther King, Jr. Juneteenth Washington’s Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Any other day specifically declared by the President of the United States to be a federal holiday.

When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

2. PAYMENT & INVOICES

Contractor shall submit all invoices electronically and must contain the obligation number.

Payment for invoices will be in arrears upon receipt of valid invoice.

The contractor shall submit invoices upon completion of work in arrears covering the services performed under this contract. The invoices shall include at a minimum the following information:

• Date of invoice

• Contract Number

• Purchase Order Number

• Vendor Name

• Invoice Number

• CLIN or Line Items

• Date of Service

All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

The Contractor shall submit payment requests in electronic form via the VA’s Electronic Invoice Presentment & Payment System at www.tungsten-network.com.

3. MANDATORY WRITTEN DISCLOSURES:

Mandatory written disclosures required by FAR clause 52.203-13 to the Department of Veterans Affairs, Office of Inspector General (OIG) must be made electronically through the VA OIG Hotline at http://www.va.gov/oig/contacts/hotline.asp and clicking on "FAR clause 52.203-13 Reporting." If you are experiencing any difficulty accessing the website, call the Hotline at 1-800- 488-8244 for further instructions.

http://www.tungsten-network.com/

4. BADGES:

Contractor is required to wear I.D. badge during the entire time he/she is on VAMC grounds.

I.D. badges MUST have an identification picture and shall be issued by VAMC. Contractor is required to wear an identification badge at all times while on VAMC grounds. Identification badges must include a photo and will be issued by the VAMC. The contractor should contact the GRECC at (919)286-6932 to confirm the date and time of arrival for servicing the centrifuges.

Upon arrival, please call (919)286-6932, and the COR or GRECC staff will escort the contractor to the laboratory in room N3003.

5. NO SMOKING POLICY:

All VHA health care facilities (including CBOCs and HCCs) are smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. The policy applies to cigarettes, cigars, pipes, or any other combustion of tobacco, including but not limited to electronic or e-cigarettes, vape pens or e-cigars.

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER

RIGHTS

NOV 2023

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS OR STATEMENTS

JAN 2017

52.204-9 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT—

MAINTENANCE (DEVIATION)

NOV 2025

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS

DEBARRED, SUSPENDED, PROPOSED FOR

DEBARMENT, OR VOLUNTARILY EXCLUDED

JAN 2025

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS

NOV 2015

52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (DEVIATION)

OCT 2025

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE

(DEVIATION)

NOV 2025

52.222-3 CONVICT LABOR (DEVIATION) NOV 2025

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH

DISABILITIES (DEVIATION)

NOV 2025

52.222-41 SERVICE CONTRACT LABOR STANDARDS

(DEVIATION)

NOV 2025

52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE

CONTRACT LABOR STANDARDS-PRICE

ADJUSTMENT (MULTIPLE YEAR AND OPTION

CONTRACTS) (DEVIATION)

NOV 2025

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL

HIRES

MAY 2014

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

52.222-49 SERVICE CONTRACT LABOR STANDARDS—PLACE

OF PERFORMANCE UNKNOWN (DEVIATION)

NOV 2025

52.222-50 COMBATING TRAFFICKING IN PERSONS

(DEVIATION)

NOV 2025

52.222-51 EXEMPTION FROM APPLICATION OF THE SERVICE

CONTRACT LABOR STANDARDS TO CONTRACTS

FOR MAINTENANCE, CALIBRATION, OR REPAIR OF

CERTAIN EQUIPMENT —REQUIREMENTS

(DEVIATION)

NOV 2025

52.222-55 MINIMUM WAGES FOR CONTRACTOR WORKERS

UNDER EXECUTIVE ORDER 14026 (DEVIATION)

NOV 2025

52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW

INFORMATION

MAY 2024

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN

TEXT MESSAGING WHILE DRIVING

MAY 2024

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL

YEAR

APR 1984

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—

SYSTEM FOR AWARD MANAGEMENT

OCT 2018

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

MAR 2023

52.233-3 PROTEST AFTER AWARD AUG 1996

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT

CLAIM

OCT 2004

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT, AND VEGETATION

APR 1984

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEVIATION)

APR 2026

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE DEC 2022

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.204-70 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL (DEVIATION)

MAR 2026

852.215-70 SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESS EVALUATION

FACTORS (DEVIATION)

JAN 2023

852.215-71 EVALUATION FACTOR COMMITMENTS OCT 2019

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER OCT 2020

(End of Clause)

C.2 52.222-62 PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 (NOV

2025) (DEVIATION)

(a) Definitions. As used in this clause (in accordance with 29 CFR 13.2)--

Child, “domestic partner”, and “domestic violence” have the meaning given in 29 CFR 13.2.

Employee-

(1)(i) Means any person engaged in performing work on or in connection with a contract covered by Executive Order (E.O.) 13706; and

(A) Whose wages under such contract are governed by the Service Contract Labor Standards statute (41 U.S.C. chapter 67), the Wage Rate Requirements (Construction) statute (40 U.S.C. chapter 31, subchapter IV), or the Fair Labor Standards Act (29 U.S.C. chapter 8);

(B) Including employees who qualify for an exemption from the Fair Labor Standards Act's minimum wage and overtime provisions;

(C) Regardless of the contractual relationship alleged to exist between the individual and the employer; and

(ii) Includes any person performing work on or in connection with the contract and individually registered in a bona fide apprenticeship or training program registered with the Department of Labor's Employment and Training Administration, Office of Apprenticeship, or with a State Apprenticeship Agency recognized by the Office of Apprenticeship.

(2)(i) An employee performs “on” a contract if the employee directly performs the specific services called for by the contract; and

(ii) An employee performs “in connection with” a contract if the employee’s work activities are necessary to the performance of a contract but are not the specific services called for by the contract.

Individual related by blood or affinity whose close association with the employee is the equivalent of a family relationship has the meaning given in 29 CFR 13.2.

Multiemployer plan means a plan to which more than one employer is required to contribute and which is maintained pursuant to one or more collective bargaining agreements between one or more employee organizations and more than one employer.

Paid sick leave means compensated absence from employment that is required by E.O. 13706 and 29 CFR Part 13.

Parent, sexual assault, spouse, and stalking have the meaning given in 29 CFR 13.2.

United States means the 50 States and the District of Columbia.

(b) Executive Order 13706.

(1) This contract is subject to E.O. 13706 and the regulations issued by the Secretary of Labor in 29 CFR part 13 pursuant to the E.O.

(2) If this contract is not performed wholly within the United States, this clause only applies with respect to that part of the contract that is performed within the United States.

(c) Paid sick leave. The Contractor must-

(1) Permit each employee engaged in performing work on or in connection with this contract to earn not less than 1 hour of paid sick leave for every 30 hours worked;

(2) Allow accrual and use of paid sick leave as required by E.O. 13706 and 29 CFR Part 13;

(3) Comply with the accrual, use, and other requirements set forth in 29 CFR 13.5 and 13.6, which are incorporated by reference in this contract;

(4) Provide paid sick leave to all employees when due free and clear and without subsequent deduction (except as otherwise provided by 29 CFR 13.24), rebate, or kickback on any account;

(5) Provide pay and benefits for paid sick leave used no later than one pay period following the end of the regular pay period in which the paid sick leave was taken; and

(6) Be responsible for the compliance by any subcontractor with the requirements of E.O.

13706, 29 CFR Part 13, and this clause.

(d) Contractors may fulfill their obligations under E.O. 13706 and 29 CFR Part 13 jointly with other contractors through a multiemployer plan, or may fulfill their obligations through an individual fund, plan, or program (see 29 CFR 13.8).

(e) Withholding. The Contracting Officer must, upon his or her own action or upon written request of an authorized representative of the Department of Labor, withhold or cause to be withheld from the Contractor under this or any other Federal contract with the same Contractor, so much of the accrued payments or advances as may be considered necessary to pay employees the full amount owed to compensate for any violation of the requirements of E.O. 13706, 29 CFR Part 13, or this clause, including-

(1) Any pay and/or benefits denied or lost by reason of the violation;

(2) Other actual monetary losses sustained as a direct result of the violation; and

(3) Liquidated damages.

(f) Payment suspension/contract termination/contractor debarment.

(1) In the event of a failure to comply with E.O. 13706, 29 CFR Part 13, or this clause, the contracting agency may, on its own action or after authorization or by direction of the Department of Labor and written notification to the Contractor take action to cause suspension of any further payment, advance, or guarantee of funds until such violations have ceased.

(2) Any failure to comply with the requirements of this clause may be grounds for termination for default or cause.

(3) A breach of the contract clause may be grounds for debarment as a contractor and subcontractor as provided in 29 CFR 13.52.

(g) The paid sick leave required by E.O. 13706, 29 CFR Part 13, and this clause is in addition to the Contractor's obligations under the Service Contract Labor Standards statute and Wage Rate Requirements (Construction) statute, and the Contractor may not receive credit toward its prevailing wage or fringe benefit obligations under those Acts for any paid sick leave provided in satisfaction of the requirements of E.O. 13706 and 29 CFR Part 13.

(h) Nothing in E.O. 13706 or 29 CFR Part 13 shall excuse noncompliance with or supersede any applicable Federal or State law, any applicable law or municipal ordinance, or a collective bargaining agreement requiring greater paid sick leave or leave rights than those established under E.O. 13706 and 29 CFR Part 13.

(i) Recordkeeping.

(1) The Contractor must make and maintain, for no less than three (3) years from the completion of the work on the contract, records containing the following information for each employee, which the Contractor must make available upon request for inspection, copying, and transcription by authorized representatives of the Administrator of the Wage and Hour Division of the Department of Labor:

(i) Name, address, and social security number of each employee.

(ii) The employee's occupation(s) or classification(s).

(iii) The rate or rates of wages paid (including all pay and benefits provided).

(iv) The number of daily and weekly hours worked.

(v) Any deductions made.

(vi) The total wages paid (including all pay and benefits provided) each pay period.

(vii) A copy of notifications to employees of the amount of paid sick leave the employee has accrued, as required under 29 CFR 13.5(a)(2).

(viii) A copy of employees' requests to use paid sick leave, if in writing, or, if not in writing, any other records reflecting such employee requests.

(ix) Dates and amounts of paid sick leave taken by employees (unless the Contractor’s paid time off policy satisfies the requirements of E.O. 13706 and 29 CFR Part 13 as described in 29 CFR 13.5(f)(5); leave must be designated in records as paid sick leave pursuant to E.O. 13706).

(x) A copy of any written responses to employees’ requests to use paid sick leave, including explanations for any denials of such requests, as required under 29 CFR 13.5(d)(3).

(xi) Any records reflecting the certification and documentation the Contractor may require an employee to provide under 29 CFR 13.5(e), including copies of any certification or documentation provided by an employee.

(xii) Any other records showing any tracking of or calculations related to an employee's accrual or use of paid sick leave.

(xiii) The relevant contract.

(xiv) The regular pay and benefits provided to an employee for each use of paid sick leave.

(xv) Any financial payment made for unused paid sick leave upon a separation from employment intended, pursuant to 29 CFR 13.5(b)(5), to relieve the Contractor from the obligation to reinstate such paid sick leave as otherwise required by 29 CFR 13.5(b)(4).

(2)(i) If the Contractor wishes to distinguish between an employee's covered and noncovered work, the Contractor must keep records or other proof reflecting such distinctions. Only if the Contractor adequately segregates the employee's time will time spent on noncovered work be excluded from hours worked counted toward the accrual of paid sick leave. Similarly, only if the Contractor adequately segregates the employee's time may the Contractor properly refuse an employee’s request to use paid sick leave on the ground that the employee was scheduled to perform noncovered work during the time he or she asked to use paid sick leave.

(ii) If the Contractor estimates covered hours worked by an employee who performs work in connection with contracts covered by the E.O. pursuant to 29 CFR 13.5(a)(1)(i) or (iii), the Contractor must keep records or other proof of the verifiable information on which such estimates are reasonably based. Only if the Contractor relies on an estimate that is reasonable and based on verifiable information will an employee’s time spent in connection with noncovered work be excluded from hours worked counted toward the accrual of paid sick leave. If the Contractor estimates the amount of time an employee spends performing in connection with contracts covered by the E.O., the Contractor must permit the employee to use his or her paid sick leave during any work time for the Contractor.

(3) In the event the Contractor is not obligated by the Service Contract Labor Standards statute, the Wage Rate Requirements (Construction) statute, or the Fair Labor Standards Act to keep records of an employee’s hours worked, such as because the employee is exempt from the Fair Labor Standards Act's minimum wage and overtime requirements, and the Contractor chooses to use the assumption permitted by 29 CFR 13.5(a)(1)(iii), the Contractor is excused from the requirement in paragraph (i)(1)(iv) of this clause and 29 CFR 13.25(a)(4) to keep records of the employee's number of daily and weekly hours worked.

(4)(i) Records relating to medical histories or domestic violence, sexual assault, or stalking, created for purposes of E.O. 13706, whether of an employee or an employee’s child, parent, spouse, domestic partner, or other individual related by blood or affinity whose close association with the employee is the equivalent of a family relationship, must be maintained as confidential records in separate files/records from the usual personnel files.

(ii) If the confidentiality requirements of the Genetic Information Nondiscrimination Act of 2008 (GINA), section 503 of the Rehabilitation Act of 1973, and/or the Americans with Disabilities Act (ADA) apply to records or documents created to comply with the recordkeeping requirements in this contract clause, the records and documents must also be maintained in compliance with the confidentiality requirements of the GINA, section 503 of the Rehabilitation Act of 1973, and/or ADA as described in 29 CFR 1635.9, 41 CFR…