S05-Responses to Bidder Questions-Renovate Shell Space 2.6.26.pdf
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- Attached to
- Z1DA--RENOVATE SHELL SPACE (658-22-104)
- Solicitation number
- 36C24626B0015
About this file
This file is a Request for Information (RFI) Questions & Responses document for project 658-22-104, "Renovate Shell Space" at Salem VA Medical Center, located at 1971 Roanoke Blvd, Salem, VA 24153. The RFI contains 34 contractor questions and corresponding government responses addressing project specifications, construction requirements, and operational procedures.
Key project details include: the VA will purchase and install a Herman Miller Action Office cubicle system (approximately 96"L x 72"W x 67"H); the contractor will install workstations and wiring once VAMC installation is complete; power connections will be routed through walls per Drawing EP101; carpet tile finishes are "basis of design or equal"; paint shall match existing colors with samples submitted to the Contracting Officer's Representative (COR) for approval using Sherman Williams as the basis of design; temporary plastic wall panels are acceptable if they comply with bid documents and Infection Control Risk Assessment (ICRA) requirements; the contractor may remove debris through a window contingent on safety compliance and window reinstallation at project completion; dumpster placement is available in the courtyard with alternatives subject to government approval; after-hours work is permitted with VAMC evaluation; ceiling construction to IT and Electrical rooms is Acoustical Ceiling Tile (ACT); the superintendent may serve dual or triple roles as Site Safety and Health Officer (SSHO) and Quality Control Manager if all training requirements are met; tax must be included in proposals; prevailing wage rates apply with no escalation anticipated due to short project duration; and the Build America, Buy America (BABA) Act applies. An amendment extended the bid due date to Wednesday, February 18, 2026, by 5:00 PM EST.
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RFI QUESTIONS & RESPONSES
658-22-104- RENOVATE SHELL SPACE
SALEM VA MEDICAL CENTER
1971 Roanoke Blvd. Salem, VA 24153
1. 54" height will not work with overhead cabinets. It will not work with a door. What is the height requirement? Drawings look like they contain overhead requirements.
Response: Please see D6/A101 for conceptual elevations of systems furniture.
Contractor shall install workstations selected and purchased by VA. VAMC will purchase and install cubicle system. Contractor to install wiring once VAMC installation is completed. VA will provide cut sheets for the selected workstations.
Herman Miller Action Office (approx. 96”Lx72”Wx67”H).
2. Do you have a preference for monolithic, or segmented panels?
Response: VAMC will purchase and install cubicle system.
3. Do the cubicles require any glass? Such as on a slider door or storage areas.
4. Power is to be connected to cubicles through the wall or ceiling?
Response: Power is to be connected to the cubicles through the wall as shown on
Drawing EP101.
5. What size cubicles? Can you give exact spec requirements? We did not notice the exact requirements.
6. Can we use the window as a means for removing construction material?
Response: Yes, contingent on execution with all Safety Requirements and reinstallation of window at end of wortks. Contractor shall be responsible for all damages to window/frame/sash and replacement/storage of removed unit.
7. Will after hours work be permitted?
Response: Yes. VAMC will evaluate requests for after hours works on an as-needed basis.
8. Will the contractor have to provide patch panels and network switches?
Response: No, the contractor will not have provide patch panel and network switches.
9. Buy USA made requirements on furniture/cubicles?
10. Can a list of available locations for the dumpster be provided?
Response: The courtyard below the work area is available for placement of the dumpster. An alternate area may be suggested by the Contractor for Government review and approval if an alternative site is desired.
11. Does the carpet tile brand mentioned need to be used or can a substitute equivalent be used?
Response: Finishes are basis of design or equal.
12. Will VA provide the paint and color spec or will the contractor be required to match with a sample?
Response: Contractor shall match existing color and provide sample to COR for approval. Basis of design is Sherman Williams. Color shall be specificed during review of Submission package.
13. Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO?
Response: For this project, the Contractor’s Superintendant can serve dual role because not a “MAJOR” project. See other requirements for Training, however, within 013526 Safety Requirements for Major Projects, Paragraph 1.8.D. Plan to discuss all dual roles for required safety at preconstruction meeting with COR after
NTP.
14. If no to the question above, will the SSHO need to be full-time for this project?
Response: An assigned SSHO with adequate training shall be present at all times of work (full-time assigned to a person qualified) per 013526 Safety Requirements for
Major Projects, even when serving as a dual role or between multiple persons.
15. Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC?
Response: For this project, the Contractor’s Superintendant can serve dual role as
CQC System Manager, but must fulfill all of the Training and other requirements in keeping with 01 45 00 Quality Control, Paragraph 3.4. A QCM System manager must be present at all times (full-time assigned to a person qualified).
16. If no to the question above, will the QA/QC need to be full time for this project?
Response: An assigned QCM System manager with adequate training shall be present at all times of work (full-time assigned to a person qualified) per 01 45 00 Quality
Control, even when serving as a dual role or between multiple persons.
17. Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC?
Response: Yes permitted contractor meets all requirements of each role.
18. Please confirm if tax should be included in our proposal?
Response: Yes.
19. Please provide the latest wage determination for this project’s county.
Response: This information is readily availiable on-line and the responsibility of the
Contractor. Yes, see Amendment 0001.
20. Please confirm if the current prevailing wages will be consistent for the life of the project with no escalation?
Response: This project is anticipate to have a short duration and consistant wage determination rates.
21. Please confirm the current design documents meet current VA TIL guidelines.
Response: Confirmed.
22. Who is responsible for contracting the commissioning agent?
Response: The VAMC shall contract for the Commissioning Agent.
23. Is the use of temporary plastic wall panels (such as STARC panels) acceptable to meet ICRA requirements?
Response: Contractor to follow bid documents for dust containment and temporary constuction barriers. See General Demolition Notes Drawing A101 and specifications.
The project area is Business Occupancy. A project ICRA is being provided as part of responses to Bidder Questions. Drawing A101, General Demolition Note “M” states
“Contractor to abide by all the ICRA infection control regulations.”
24. Please confirm if there are any domestic material requirements.
Response: Build America, Buy America (BABA) Act applies to Federally funded projects. See FAR clause 52.225-9 Buy American-Construction Materials.
25. To allow sufficient time to review responses and prepare our bid we kindly request that you please extend the bid date.
Response: Amendment has been posted extending bid due date to Wednesday
Februrary 18, 2026 by 5:00PM EST.
26. Please confirm the only “ICRA” needed is per Sheet A101 Note B “Provide Dust Control and
Containment Mats, Floor and Wall Protection”.
Response: A project ICRA is being provided as part of responses to Bidder Questions.
Drawing A101, General Demolition Note “M” states “Contractor to abide by all the
ICRA infection control regulations.” See attached ICRA document.
27. Sheet A101 Note E states to “Scan the Slab” at each penetration. Is that correct and if so, what is the slab concrete thickness?
Response: Note E is correct; intent is to confirm no underslab or embedded utilities in areas of penetrations. Assume 6” for slab thickness.
28. Sheet 101 Note J states to provide new headers/lintels over “Every” opening in both new and existing walls and partitions. Please give more detail of where this is required. There does not seem to be any work required that would need have new headers.
Response: Please disregard General Demolition Note J. There is no work to doors or headers.
29. Please confirm the locations of the existing IT and Electrical rooms are correct.
Response: Location of existing IT and electrical rooms are shown on Drawing E-100.
30. For running conduits to the IT and Electrical rooms, what is the ceiling construction between those rooms and the new Swing space, such as ACT or Drywall.
Response: Ceiling construction is ACT.
31. For running the conduits to the IT and Electrical Rooms, can this work be performed during regular working hours?
Response: Work will need to be coordinated with effected services through the COR.
32. For the demolition of existing, can the debris be removed through a window or will debris be required to be removed through the facility?
Response: Contingent on execution with all Safety Requirements provided in Project
Documents and reinstallation of window at end of works, a chute may be utilized for trash removal. Contractor shall be responsible for removal/replacement/storage and all damages to window/frame/sash.
33. Please confirm the Contractor will be responsible for installing the new cubicles.
34. Who is the manufacturer of the new cubicles and what style will the VA order?
Response: VA will provide specs and drawings for the selected workstations. Basis of design is Herman Miller Action Office (approx. 96”Lx72”Wx67”H).
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