Attachment X Bid Specifications March 21 2025.pdf

UPGRADE-REPLACE FIRE AND

STORAGE ROOM DOORS (B47/62)

Construction Documents - 100% Set

Specifications

CHARLES GEORGE

VETERANS’ AFFAIRS MEDICAL CENTER

1100 TUNNEL ROAD, ASHEVILLE NC

PROJECT NO. 637-23-103

October 21, 2024 March 21, 2025

Charles George VA Medical Center Upgrade-Replace Fire and Storage Room Doors Bldgs 47, and 62

Project No. 637-23-103 October 21, 2024

Consultants Directory - 00 01 03 - 1

SECTION 00 01 03

CONSULTANTS DIRECTORY

PART 1 - GENERAL

PROJECT LISTING

A. Architect / Physical Security

Awen Solutions Group 4196 Merchant Plaza Woodbridge, Virginia 22192

B. Fire Protection Engineer

Coffman Engineers, Inc.

8171 Maple Lawn Blvd., #320

Fulton, MD 20759

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

- - - E N D - - -

March 21, 2025

Consultants Directory - 00 01 03 - 2

THIS PAGE INTENTIONALLY LEFT BLANK

Table of Contents

00 01 10-1

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES

DIVISION 00 - SPECIAL SECTIONS

00 01 03 Consultants Directory

00 01 10 Table of Contents

00 01 15 List of Drawing Sheets

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements

01 26 13 Requests for Interpretation

01 32 16.15 Project Schedules

01 33 23 Shop Drawings, Product Data, and Samples

01 35 26 Safety Requirements

01 42 19 Reference Standards

01 45 00 Quality Control

01 57 19 Temporary Environmental Controls

01 58 16 Temporary Interior Signage

01 74 19

01 81 13

Construction Waste Management

Sustainable Construction Requirements

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Selective Demolition

02 82 11

06 10 00

07 84 00

07 92 00

Traditional Asbestos Abatement

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

Rough Carpentry

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

Firestopping

Joint Sealants

DIVISION 08 OPENINGS

Table of Contents

00 01 10-2

SECTION NO. DIVISION AND SECTION TITLES

08 01 10 61

08 11 13

Door and Frame Repairs

Hollow Metal Frames and Doors

08 14 00 Interior Wood Doors

08 71 00

08 80 00

09 22 16

09 29 00

09 91 00

28 31 00

Door Hardware

Glazing

DIVISION 09 – FINISHES

Non-Structural Metal Framing

Gypsum Board

Painting

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

Fire Detection and Alarm

List of Drawing Sheets 00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

BUILDING 00 (GENERAL)

00 - GENERAL

00-GI001 COVER SHEET

00-GI002 GENERAL NOTES & ARCHITECTURAL SYMBOLS

00-GI003 TYPICAL ADA REQUIREMENTS

00-GS001 CONSTRUCTION SEQUENCE PLAN

08-ARCHITECTURE

00-AE511 DOOR, FRAME & FRAMING DETAILS

00-AE512 FRAMING DETAILS

00-AE601 SCHEDULES

00-AE601A SCHEDULES

00-AE602 DOOR & FRAME TYPES

BUILDING 47

00 - GENERAL

47-GS100 PHASING/ICRA PLAN – LEVEL 00

47-GS101 PHASING/ICRA PLAN – LEVEL 01

47-GS102 PHASING/ICRA PLAN – LEVEL 02

47-GS103 PHASING/ICRA PLAN – LEVEL 03

47-GS104 PHASING/ICRA PLAN – LEVEL 04

47-GS105 PHASING/ICRA PLAN – LEVEL 05

08-ARCHITECTURE

47-AE100 OVERALL FLOOR PLAN - LEVEL 00

47-AE101 OVERALL FLOOR PLAN – LEVEL 01

47-AE102 OVERALL FLOOR PLAN – LEVEL 02

47-AE103 OVERALL FLOOR PLAN – LEVEL 03

47-AE104 OVERALL FLOOR PLAN – LEVEL 04

47-AE105 OVERALL FLOOR PLAN – LEVEL 05

BUILDING 62

00 - GENERAL

62-GS101 PHASING/ICRA PLAN – LEVEL 01

62-GS102 PHASING/ICRA PLAN – LEVEL 02

08-ARCHITECTURE

62-AE101 OVERALL FLOOR PLAN – LEVEL 00 AND LEVEL 01

62-AE102 OVERALL FLOOR PLAN – LEVEL 02

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List of Drawing Sheets 00 01 15 - 2

General Requirements 01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1 - GENERAL

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including selective demolition in existing structures, furnish labor and materials and perform work for the

Charles George VA Medical, Upgrade-Replace Fire and Storage Room Doors Bldgs. 47 and 62, 1100 Tunnel Road, Ashville, NC 28805, as required by drawings and specifications.

B. Visits to the site by Bidders may be made in accordance with what is listed in the solicitation and at the discretion of the Contracting Officer.

C. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

E. Contractor Work Hours

1. Normal working hours for this contract will be from 7:00AM to 4:30PM (local time)

Monday through Friday except for weekends and established Federal Holidays.

2. Performing on-site work outside normal working hours will require approval from the

Contracting Officer and the COR. Requests shall be submitted via email at least 72 hours prior to the requested date and at no additional cost to the Government.

Approvals are subject to the availability of on-site staff.

01 00 00 -2

1.3 STATEMENT OF BID ITEM(S)

A. GENERAL CONSTRUCTION: BASE BID Work includes general construction, alterations, necessary removal of portions of existing structures and construction and certain other items.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the

Contracting Officer Representative, COR, so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the

Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General

Contractor’s employees off the premises in the event of a national emergency. The

General Contractor may return to the site only with the written approval of the

Contracting Officer.

C. Guards: NA

D. Key Control: NA

E. Document Control:

01 00 00 -3

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked

“Law Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit access to only those who will need it for the project.

Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of the Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in a specified location following VA standards and procedures using Engineering Document Management Software

(EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic, shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies. A limited number of 5 permits shall be issued for the General Contractor and its employees for parking in designated areas only. Contractor to coordinate with VA Medical Center

Facility Manager.

01 00 00 -4

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on

Government premises to areas authorized or approved by the Contracting Officer. The

Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the

COR.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with the normal functioning of the

Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or

01 00 00 -5 medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by the Department of Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to Medical

Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems

(except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR or Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the

Government and not the Contractor.

I. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week.

Therefore, any interruption in service must be scheduled and coordinated with the

COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure

01 00 00 -6 accomplishment of this work in successive phases mutually agreeable to COR and

Contractor.

J. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company

(Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

K. Utilities Services: Maintain existing utility services for Medical Center at all times.

Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of

COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the

Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL

INSTALLATIONS, 27 05 11 REQUIREMENTS FOR COMMUNICATIONS

INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR ELECTRONIC

SAFETY AND SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to the COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

01 00 00 -7

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical

Center. Interruption time approved by Medical Center may occur at other than

Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the

Government and not the Contractor.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions;

so that they are completely behind the finished surfaces.

M. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Wherever excavation for new utility lines cross existing roads, at least one lane must be open to traffic at all times with approval.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

01 00 00 -8

1.7 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from selective demolition, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are noted on drawings or in specifications as items to be stored. Items that remain property of the

Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to reinstallation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by

Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government.

When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.8 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work

(walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems

01 00 00 -9

(including telephone) which are not scheduled for discontinuance or abandonment.

Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE

CONDITIONS" (FAR 52.236-2).

1.9 AS-BUILT DRAWINGS

A. The contractor shall maintain two full-sized sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings.

To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR. Paragraphs A, B, & C shall also apply to all shop drawings.

1.10 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction in at least 30 days before the planned pre-warranty conference, submit four sets of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and

9 month warranty inspection will be conducted, measured from time of acceptance, by

01 00 00 -10 the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the

Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of people to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

01 00 00 -11

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expense, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the

Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the

Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor. This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to

Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service Requirements:

01 00 00 -12

E. Following oral or written notification by the Contracting Officer, the Contractor shall respond to construction warranty service requirements in accordance with the

“Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 workdays and work continuously to completion or relief.

4. The “Construction Warranty Service Priority List” is as follows:

a) Code 1-Life Safety Systems

Fire suppression systems.

Fire alarm system(s).

b) Code 1-Air Conditioning Systems

Air conditioning leak in part of the building, causing damage.

Air conditioning system not cooling properly.

c) Code 1-Electrical

Power failure (entire area or any building operational after 1600 hours).

Security lights.

Smoke detectors.

d) Code 2-Electrical

Power failure (no power to a room or part of building). Receptacle and lights not operational (in a room or part of building).

e) Code 3-Electrical

Exterior lights not operational.

01 00 00 -13

f) Code 1-Gas

Leaks and pipeline breaks.

g) Code 1-Heat

Power failure affe cting heat.

h) Code 1-Plumbing

Hot water heater failure.

1) Leaking water supply pipes

i) Code 2-Plumbing

Flush valves not operating properly

Fixture drain, supply line or any water pipe leaking.

Toilet leaking at base.

j) Code 3- Plumbing

Leaky faucets.

k) Code 3-Interior

Floors damaged.

Paint chipping or peeling.

Casework damaged.

l) Code 1-Roof Leaks

Damage to property is occurring.

m) Code 2-Water (Exterior)

No water to facility.

n) Code 2-Water (Hot)

No hot water in portion of building listed.

o) Code 3

All work not listed above.

F. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the Contracting Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

01 00 00 -14

Warranty Tags

Type of product/material

Model number

Serial number

Contract number

Warranty period from/to

Inspector’s signature

Construction Contractor

Address

Telephone number

Warranty Contact

Address

Telephone number

Warranty response time priority code

1.11 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.12 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to written approval and compliance with the following provisions:

1. Permission to use each unit or system must be given by COR in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the COR will withdraw permission for use of the equipment.

2. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated

01 00 00 -15 and adjusted. Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National Electrical Code, (2023 Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, and aligned. Vibrations must be eliminated.

4. Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze up damage.

5. The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system.

6. All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the

Government.

C. This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections.

D. Any damage to the equipment or excessive wear due to prolonged use will be repaired or replaced by the contractor at the contractor’s expense.

1.13 TEMPORARY USE OF EXISTING ELEVATORS

A. Use of existing elevators for handling building materials and Contractor's personnel will be permitted subject to following provisions:

1. Contractor makes all arrangements with the COR for use of elevators. The COR will ascertain that elevators are in proper condition. Personnel for operating elevators will not be provided by the Department of Veterans Affairs.

01 00 00 -16

2. Contractor covers and provides maximum protection of following elevator components:

a) Entrance jambs, heads soffits and threshold plates.

b) Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

c) Finish flooring.

d) Government will accept hoisting ropes of elevator and rope of each speed governor if they are worn under normal operation. However, if these ropes are damaged by action of foreign matter such as sand, lime, grit, stones, etc., during temporary use, they shall be removed and replaced by new hoisting ropes at the contractor's expense.

1.14 SANITARY FACILITIES

A. Contractor may have for use of Contractor's workers, any public toilet. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workers. Failure to maintain a satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.15 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the

Contractor from existing outlets and supplies, as specified in the contract. The

Contractor shall carefully conserve any utilities furnished without charge.

1.16 TESTS

A. As per specification section 23 05 93 the contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor shall document the results of the approved plan and submit for approval with the as built documentation.

B. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pretested.

01 00 00 -17

C. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

D. Mechanical and electrical systems shall be balanced, controlled and coordinated. A system is defined as the entire system which must be coordinated to work together during normal operation to produce results for which the system is designed. For example, air conditioning supply air is only one part of the entire system which provides comfort conditions for a building. Other related components are return air, exhaust air, steam, chilled water, refrigerant, hot water, controls and electricity, etc. Another example of a system which involves several components of different disciplines is boiler installation. Efficient and acceptable boiler operation depends upon the coordination and proper operation of fuel, combustion air, controls, steam, feedwater, condensate and other related components.

E. All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonable period of time during which operating and environmental conditions remain reasonably constant and are typical of the design conditions. Individual test results of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

1.17 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and subassembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be

01 00 00 -18 placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained.

All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage.

The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of Veterans

Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

1.18 GOVERNMENT-FURNISHED PROPERTY

A. The Government shall deliver to the Contractor, the Government furnished property shown on the drawings.

B. Equipment furnished by Government to be installed by Contractor will be furnished to

Contractor at the Medical Center.

C. Contractor shall be prepared to receive this equipment from the Government and store or place such equipment not less than 90 days before Completion Date of the project.

01 00 00 -19

1. Storage space for equipment will be provided by the Government and the Contractor shall be prepared to unload and store such equipment therein upon its receipt at the

Medical Center

D. Notify the Contracting Officer in writing, 60 days in advance, of date on which Contractor will be prepared to receive equipment furnished by Government. Arrangements will then be made by the Government for delivery of equipment.

1. Immediately upon delivery of equipment, Contractor shall arrange for a joint inspection thereof with a representative of the Government. At such time the

Contractor shall acknowledge receipt of equipment described, make notations, and immediately furnish the Government representative with a written statement as to its condition or shortages.

2. The Contractor thereafter is responsible for such equipment until such time as acceptance of contract work is made by the Government.

E. Equipment furnished by the Government will be delivered in a partially assembled

(knock down) condition in accordance with existing standard commercial practices, complete with all fittings, fastenings, and appliances necessary for connections to respective services installed under contract. All fittings and appliances (i.e., couplings, ells, tees, nipples, piping, conduits, cables, and the like) necessary to make the connection between the Government furnished equipment item and the utility stub up shall be furnished and installed by the contractor at no additional cost to the

Government.

F. Completely assemble and install the Government furnished equipment in place ready for proper operation in accordance with specifications and drawings.

G. Furnish supervision of installation of equipment at construction site by qualified factory trained technicians regularly employed by the equipment manufacturer.

1.19 RELOCATED EQUIPMENT AND ITEMS

A. Contractor shall disconnect, dismantle as necessary, remove and reinstall in new location, all existing equipment and items indicated by symbol "R" or otherwise shown to be relocated by the Contractor.

B. Perform relocation of such equipment or items at such times and in such a manner as directed by the COR.

01 00 00 -20

C. Suitably cap existing service lines, such as steam, condensate return, water, drain, gas, air, vacuum and/or electrical, at the main whenever such lines are disconnected from equipment to be relocated. Remove abandoned lines in finished areas and cap as specified herein before under paragraph "Abandoned Lines".

D. Provide all mechanical and electrical service connections, fittings, fastenings and any other materials necessary for assembly and installation of relocated equipment; and leave such equipment in proper operating condition. All service lines such as noted above for relocated equipment shall be in place at point of relocation ready for use before any existing equipment is disconnected. Make relocated existing equipment ready for operation or use immediately after reinstallation.

1.20 SAFETY SIGN

A. Provide a Safety Sign where directed by COR. Face of sign shall be 19 mm (3/4 inch) thick exterior grade plywood. Provide two 100 mm by 100 mm (four by four inch) posts extending full height of sign and 900 mm (three feet) into ground. Set bottom of sign level at 1200 mm (four feet) above ground.

B. Paint all surfaces of Safety Sign and posts with one prime coat and two coats of white gloss paint. Letters and design shall be painted with gloss paint of colors noted.

C. Maintain sign and remove it when directed by COR.

D. Drawing details in VA Signage Design Manual, Section 11 Specialty Signs (found on VA

TIL) show required legend and other characteristics of sign and are attached hereto and is made a part of this specification.

E. Post the number of accident-free days on a daily basis.

Requests for Interpretation 01 26 13 - 1

SECTION 01 26 13

REQUESTS FOR INTERPRETATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Requests for Interpretation.

1.2 DEFINITIONS

A. Requests for Interpretation (RFI): Contractor initiated written instrument related to the execution of the Work that is addressed to the Architect. The RFI shall be used by the

Contractor as the means to ask questions related to the Work; subject to the conditions contained in this section.

1.3 ACTION SUBMITTALS.

A. Requests for Interpretation: Include a detailed, legible description of an item needing information or interpretation and the following:

1. Project Name

2. Project Number

3. Date

4. Name of Contractor

5. Name of Architect

6. RFI sequential number

7. RFI subject

8. Reference to the appropriate document

a. Specification Section number and title and related article, paragraph, and subparagraphs

b. Drawing number and detail references

c. Schedule

d. Bulletin number

e. Other Contract Documents if any

9. Field dimensions and conditions, as appropriate

10. Contractor’s suggested resolution. If Contractor’s suggested resolution impacts the

Contract Amount, Milestones or Contract Time, Contractor shall state the impact in the RFI.

11. Contractor’s signature.

01 26 13 - 2

12. Attachments: Include sketches, descriptions, measurements, photos, Product

Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected.

B. RFI shall not be used to:

1. Make a product, material, system, or equipment substitution.

2. Transfer Contractor’s responsibility for a timely and thorough review of the contract documents to the A/E.

C. Contractor shall transmit the request for clarification to COR with a concurrent copy to the Architect.

1. Attachments shall be electronic file in Adobe Acrobat PDF format.

1.4 INFORMATIONAL SUBMITTALS

A. RFI Log: Contractor shall prepare, maintain, and submit a tabular log of RFI organized by RFI number. Submit log weekly to COR with a concurrent copy to the Architect.

Include the following:

1. Project Name

2. Name and address of Contractor

3. Name and address of Architect

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date RFI was submitted.

7. Date RFI was received back from COR.

1.5 QUALITY ASSURANCE

A. Authorship: Prior commencement of the RFI process, Contractor shall designate a full time “RFI Manager” whose duties shall include the responsibility of enforcing Request for Interpretation provision of this Section, to maintain an up-to-date log of all RFI, advise the COR in writing of the status and disposition of all RFI at the progress meetings, and be a member of the Contractor’s staff. The RFI Manager shall be experienced in administration and supervision of the type of Work indicated on the

Contract Documents.

01 26 13 - 3

1. Each RFI shall originate solely from the RFI Manager. An RFI submitted by an entity, or individual other than the RFI Manager shall be returned to the Contractor with no action.

1.6 ADMINISTRATIVE REQUIREMENTS

A. Processing Time: Allow ten working days for the VA response to each RFI. RFIs received after 3:00 p.m. EST will be considered as received the following business day.

1. Allow additional time if coordination with other work is required. VA will advise

Contractor when an RFI being process must be delayed for coordination.

2. VA action may include a request for additional information, in which case, time for response will date from time of receipt of addition information.

B. Action on RFI that may result in a change to Contract Amount, Milestones or Contract

Time may be eligible for Contractor to submit Proposal Request.

1. If Contractor believes RFI response warrants change to Contract Amount, Milestones or Contract Time, notify the COR in writing within five days of receipt of the RFI response.

C. Frivolous RFIs

1. RFI shall not be used for the following:

a. Request for approval of submittals.

b. Request approval of substitutions.

c. Requests for approval of Contractor’s means and methods.

d. Request for adjustment in Contract Amount, Milestones or Contract Time.

e. Request for interpretation of VA action on submittals.

f. Requests for coordination information already indicated on the Contract

Documents, or to transfer coordination responsibility from the Contractor to the VA or A/E Team.

g. Incomplete RFI or inaccurately prepared RFI.

2. Frivolous RFI shall be removed from the RFI log.

01 26 13 - 4

1.7 COORDINATION

A. Coordinate preparation and processing of RFI with performance of construction activities.

B. Submit RFI with such promptness as to cause no delays in the Work. No adjustments of Contract Amount, Milestones or Contract Time will be granted because of failure to have an RFI submitted with sufficient time to allow for the orderly processing of a response by the VA.

PART 3 - EXCECUTION

1.8 CONTRACTOR’S ACTION

Immediately on discovery of the need for additional information or interpretation of the Contract

Documents, prepare and submit an RFI in the form specified.

A. Prior to submission of the RFI, coordinate the nature of the inquiry with the requirements of other Sections or trades as related thereto and responses to previous

RFI.

B. Complete each Blank on the RFI form.

C. In preparing each RFI, verify the applicable…