Attachment VIII- Revised INSTRUCTIONS TO OFFERORS FOR BID PREPARATION.pdf

INSTRUCTIONS TO OFFERORS FOR BID PREPARATION

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. A COMPLETE BID SHALL

CONSIST OF THE FOLLOWING

(a) GENERAL INSTRUCTIONS:

1. Award will be made to the responsible bidder whose bid is deemed responsive to the terms of this invitation for bid and is deemed most advantageous to the Government.

2. All Bid preparation cost will be the sole responsibility of the Offeror. The Government will not reimburse any interested party for their proposal preparation expenses (costs) or any expenses

(costs) associated with their Pre-Bid Site Visit attendance.

3. Electronic Bids Authorized - IAW FAR 14.202-7 The Contracting Officer has authorized

Electronic Submission of Bids, only email submission is authorized. However, should an Offeror elect to submit their Bid electronically, it will be the sole responsibility of the Offeror to ensure that the bid is received, in its entirety, no later than 5:00 PM EST one (1) day prior to the established

Bid Opening Date identified. Bids received electronically that conform to this requirement shall be deemed responsive and read aloud during the Bid Opening. Electronic bids received after the aforementioned date & time (5:00PM EST, 1 day prior to Bid Opening) shall be deemed nonresponsive. Any offeror who elects to submit their Bid Electronically, accepts this term without prejudice. The Contracting Officer may, after the date set for bid opening, request the apparently successful offeror to provide the complete, original signed bid. Offers shall be submitted via email to Keith Hunter, Contracting Officer, at Keith.Hunter@va.gov and courtesy Copy Quentin Norvell, Contract Specialist quentin.norvell@va.gov no later than 5:00 PM EST one (1) day prior to the established Bid Opening Date identified. Multiple emails may be required to submit all attachments.

Format for Electronic submission (email) shall be as follows:

IFB Number, Offeror Name, Email 1 of XX

Additionally, the Email shall contain the list of attachment for each email submitted.

Electronic documents shall be submitted in .pdf, .doc, or .xls and restricted to emails of less than less than 10MB as that is maximum single email size allowable. Communication containing documents in any other format may be blocked or stripped by the Government's server and may not be received by this office. Files in .zip format or file(s) exceeding 10MB may not be received by this office. It is the contractor’s responsibility to verify that all submissions are received.

4. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet all requirements shall result in an offer being deemed non-responsive. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale for consideration.

mailto:Keith.Hunter@va.gov mailto:quentin.norvell@va.gov

(b) SPECIFIC INSTRUCTIONS – A COMPLETE BID SHALL CONSIST OF THE

FOLLOWING

1. TAB A: General Information

a. Cover page with Solicitation Number and Project Title

b. Table of Contents

c. Company information to include: DUNS Number, Cage Code, Tax ID Number, Principal points of contact with addresses, phone numbers and email addresses.

d. Bid Cost Breakdown Worksheet for Base Bid.

TAB B: Offer, Guarantee, and Certifications

a. Complete the SF 1442, Blocks 14, 15, 16, 17, 19, 20A, 20B, 20C. An official having the authority to bind your company contractually must sign and date the SF 1442 Block 20A-C.

One copy of the SF 1442 must bear an original, authorized signature. In doing so, the Offeror accedes to the contract terms and conditions as written in the IFB. All sections of the IFB, excluding Instructions to Offerors and Evaluation Procedures Sections, constitute the model contract. SF1442 Block 19 Acknowledgement of Amendments (as applicable) – Interested

Parties need to acknowledge all amendments that were posted to SAM.gov prior to Bid

Closing.

b. Complete the following Clause’s and Provisions and certify when necessary.

i. 52.204-8 Annual Representations and Certifications, paragraph (d) applies to this contract.

ii. 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

iii. 52.209-5 Certification Regarding Responsibility Matters (Aug 2020)

iv. 52.209-13 Violation of Arms Control Treaties or Agreements – Certification

(NOV 2021)

v. 52.209-7 Information Regarding Responsibility Matters (OCT 2018)

vi. 52.219-28 Post-Award Small Business Program Rerepresentation (SEP 2023)

vii. 52.225-9 Buy American--Construction Materials (OCT 2022)

viii. 852.219-75 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services and Construction (JAN 2023)

c. Bid Bond/Offer/Guarantee IAW Provision 52.228-1 - (offerors are highly encouraged to review this term in its entirety)

d. Copy of Veteran Small Business Certification printout showing your firm as a verified SDVOSB

(https://veterans.certify.sba.gov).