36C24622Q1163_1.docx

36C24622Q1163

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

652-23-1-638-0002 36C24622Q1163 10-11-2022 Satasha Stewart 757-251-4136 10-18-2022 15:30

EDT

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 X X 561990 $12 Million Net 30 N/A X Central Virginia VA Health Care System 1201 Broad Rock Boulevard Richmond VA 23249 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page On-Site Document Shredding requirement at the Central Virginia VA Health Care System in Richmond, VA and a total of six Community Based Outpatient Clinics in Fredericksburg Charlottesville, Emporia, and Henrico.

Contractor shall provide all labor, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform shredding and disposal of all sensitive paper materials and media destruction defined in the Performance Work Statement, PWS. Must be flexible to add new additional CBOCs during the base +4 year period.

Period of Performance: One Base Year and Four Option Years Base Year: 1 November 2022 to 31 October 2023 Option Year 1: 1 November 2023 to 31 October 2024 Option Year 2: 1 November 2024 to 31 October 2025 Option Year 2: 1 November 2025 to 31 October 2026 Option Year 2: 1 November 2026 to 31 October 2027 See CONTINUATION Page 652-3630162-638-856100-2580 010056100 X X Natasha Jacobson Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246

Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.3 PERFORMANCE WORK STATEMENT (PWS)

SHREDDING CONTRACTUAL SERVICES

1. GENERAL: This is a services contract to provide services to shred and dispose of all sensitive paper materials and media destruction at the Department of Veterans Affairs (VA) Central Virginia VA Healthcare System (CVHCS) in Richmond, Virginia. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

a. Description of Services/Introduction: The contractor shall provide all labor, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform shredding and disposal of all sensitive paper materials and media destruction as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

b. Background: CVHCS requires services to shred and dispose of all sensitive paper materials and media destruction. The Contractor is responsible for providing all personnel, equipment, tools, materials, vehicles and other items and services necessary to perform shredding services to include the CBOCs located in Emporia, Fredericksburg (Southpoint, Mary Washington, and Massaponax), Charlottesville, and Henrico, VA. Confidential materials shall be handled according to applicable local, state and federal regulations. The Contractor shall be a full-service shredding contractor who can demonstrate expertise and qualifications in confidential document destruction management.

c. Objectives: The objective of this service is for the Contractor to shred and dispose of all sensitive paper materials and media destruction safely and in compliance with all applicable local, state and federal regulations.

d. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

e. Place of Performance: The work to be performed under this contract will be performed at:

Central Virginia VA Health Care System (CVHCS),1201 Broad Rock Blvd. Richmond, Virginia 23249 Fredericksburg at Southpoint CBOC, 10401 Spotsylvania Avenue, Suite 300, Fredericksburg, VA 22408 Fredericksburg Mary Washington CBOC, 130 Executive Center Parkway, Fredericksburg, VA 22401 Massaponax CBOC, VA Clinic, 4830 Southpoint Drive, Fredericksburg, VA 22407 Emporia CBOC, VA Outpatient Clinic, 1746 East Atlantic St., Emporia, VA 23847 Charlottesville CBOC, 590 Peter Jefferson Parkway, 2nd Floor, Suite 250 Charlottesville, VA 22911 Henrico CBOC, 7702 East Parham Road, Parham Doctors Hospital, MOB III, Suite 201, Richmond, VA 23294 *Must have availability to possibly add or subtract CBOCs during contract period*

2. SCOPE. The CVHCS requires services to shred and dispose of all sensitive paper materials and media destruction. Media Destruction includes floppies, tapes, DVD’s, CD’s, VHS, VIC cards, printer ribbons, memory cards, super disks, 35mm film and x-rays. The contractor is responsible for providing all personnel, equipment, tools, materials, vehicles and other items and services necessary to perform shredding services at the CVHCS to include the Community Based Outpatient Clinics (CBOCs) located in Fredericksburg (Southpoint, Mary Washington and Massaponax), Emporia, Henrico and Charlottesville, VA. Confidential materials shall be handled according to applicable local, state and federal regulations.

3. SPECIFIC REQUIREMENTS:

1. All paper and media shall be shredded on site. Written approval from the Contracting Officer (CO) shall be required prior to any material that is not completely shredded shall be allowed to be transported off site.

a. All shredded material received at the Contractor’s facility for further destruction shall be destroyed within 48 hours in accordance with NIST Records Management regulations.

2. All functions provided by the Contractor shall meet the standards IAW VA Directive 6371, Destruction of Temporary Paper Records and follow the National Institute of Standards and Technology (NIST) Special Publication 800-88 (NISTSP 800-88) Guidelines for Media Sanitization. Contractor shall provide a certificate of destruction directly after service to include date, signature, amount shredded and HIPPA disclaimer to the COR.

3. All loads leaving the VA facilities must be secured and sealed before transportation. All VA material arriving at the Contractor destruction facility must be shredded material.

4. All breaches of security will be reported to the VA immediately. Documentation of Chain of Custody of all materials removed from any VA campus is required.

5. Contractor will submit all required reports in a timely matter. All required reports will be submitted to the COR no later than 10 days after the close of the month for monthly reports, or by the required timeframe provided by the report.

6. The Contractor shall monitor all shred containers at the CVHCS and CBOCs for damage. Contractor shall report damage to the COR and report underutilized containers so the COR for reutilization if needed.

a. Damage report will be provided as needed or within 7 days.

b. Underutilization report will be provided monthly to the COR.

7. The Contractor shall provide all necessary locked collection bins and containers. All the collections bins and containers shall have a keyed lock to limit access. All containers shall be like keyed.

a. The Contractor shall supply the Contracting Officer Representative (COR) with 1 key to facilitate opening containers if needed.

b. The Contractor shall supply the COR with extra keys upon request, the COR will be responsible for all keys issued to the CVHCS.

8. If additional collection containers are required, they shall be provided by the Contractor through a bilateral contract modification.

4. QUALITY CONTROL: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program (QCP) is the means by which he/she assures himself/herself that his work complies with the requirement of the contract. The QCP is to be delivered within 30 days after contract award or with the contractors proposal if it is an evaluation factor, three copies of a comprehensive written QCP shall be submitted to the CO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

5. Media Sanitization and Disposal Compliance:

The Contractor documents/records shall show that the Contractor sanitized information system media, both paper and digital, using approved equipment, techniques and procedures, prior to disposal or release for reuse and are consistent with current VA media sanitization procedures and NISTSP 800-88, Guidelines for Media Sanitization. The Contractor shall maintain records or documents that show that the media sanitization control responsibility has been assigned and specific actions taken to ensure the implementation of this control.

The Contractor documents/records shall show that they consistently apply media sanitization and disposal on an ongoing basis. Records cannot be sold advantageously or otherwise salvaged; the records may be destroyed by pulping or shredding or other suitable means following NISTSP 800-88 guidelines.

6. Media Transport Compliance:

All breaches of security will be reported to the VA immediately.

Documentation of Chain of Custody of all materials removed from any VA campus is required. The Contractor documents/records shall show that the unit restricts the pickup, receipt, transfer, and delivery of information system media (paper and electronic) to authorized personnel. The Contractor shall maintain a list of personnel that have been authorized for the pickup, receipt, transfer, and delivery of information system media to determine if access is appropriately restricted. The Contractor shall maintain records or documents that show that the media transport control responsibility has been assigned and specific actions taken, to ensure the implementation of this control. The VA requires that the Contractor control MODERATE and HIGH-impact information systems media (paper and electronic) and restricts the pickup, receipt, transfer, and delivery of such media to authorized personnel. When anomalies or problems are encountered by the Contractor in the implementation of the media transport control, these are documented and the resulting information is used to improve the control.

7. Additional Requirements:

1. VA Handbook 6300.1 “Records Management Procedure” shall be applicable to all record/microfiche destruction. The procedure reads: “The authorized destruction of records that are classified or otherwise restricted from disclosure by statute, such as Privacy Act of 1974 or Title 38 USC, must be witnessed by a Federal employee or a contractor employee. If a contract is used to dispose restricted VA records, the facility Records Officer must authorize the use of a contractor or subcontractor employee to witness the destruction.

The Contractor must provide documentation that the contractor employee is authorized to witness destruction of the record. Resale of VA records for use as records or documents is prohibited.

8. Confidentiality of Material Destruction: Contractor personnel shall maintain the confidentiality of the material to be destroyed. Any contractor personnel found to be reading any of the CVHCS materials shall be promptly removed from the government premises. The person(s) involved shall not be allowed to return to the CVHCS for any future service requests.

B.3.1: VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

B.4 SPECIAL CONTRACT REQUIREMENTS

9. COORDINATION.

a. Hours of Operation: Services shall be provided each Wednesday between the hours of 8:00 a.m. – 3:30 p.m. at the CVHCS and biweekly at the CBOCs. If the regularly scheduled shredding day falls on a national holiday, the Contractor can perform the service either the day prior to or the day after the holiday and shall inform the CVHCS Contracting Officer Representative (COR) of the revised shredding day.

b. Federal Holiday Schedule: The following Federal Holidays are observed:

1. Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

2. When New Year’s Day, Juneteenth National Independence Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed; if it falls on Saturday the preceding Friday is observed.

c. Collection Methods: The collection method should complement the CVHCS current process. Contracts should limit inference with patient care.

d. On-Site Reporting: All Contractor personnel must first report to the Office of Police to sign in and get a contractor badge which must be worn while on station. Personnel must return badge and sign out upon exiting station.

e. Identification of Contractor Employees: All Contractor personnel must present themselves in clean and neat uniform with an employee ID and a clearly display the contractor badge. Contractors must conduct themselves in a professional and courteous manner.

A. Audits:

1. Audits will be conducted on a regular basis by the CVHCS Informational Security Officer and Privacy Officer. Upon request, they will have access to Contractor’s training records, operation process, storage, transportation and destruction documents, policies and procedures.

B. Personnel Screening Compliance:

1. The Contractor’s records/documents must show that they appropriately screen individuals requiring access to the CVHC’s information and information systems prior to authorizing access.

2. The Contractor must maintain records or documents that show that the personnel screening control responsibility has been assigned and specific actions taken to ensure the implementation of this control.

3. The Contractor documents/records must show that they consistently conduct personnel screening for positions within their working unit on an ongoing basis.

4. When anomalies or problems are encountered by the Contractor in the implementation of the personnel screening control, these are documented, and the resulting information is used to improve the control.

5. VA requires that all personnel be subject to an appropriate background screening prior to permitting permanent access to VA information and information systems, in accordance with requirements contained in VA Directive and Handbook 0710, VHA Personnel Suitability and Security Program, and VA Handbook 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program.

10. BACKGROUND INVESTIGATIONS

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform the statement of work is: Low Risk, Tier 1. The Contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel Management (OPM) through the VA, the Contractor shall reimburse the VA within 30 days. Upon award, the CO shall provide the Contractor with detailed instructions on fulfilling security requirements.

11. CONTRACT ADMINISTRATION DATA

a. Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

b. The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract.

c. The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority.

d. In the event the contractor effects any such change at the direction of any person other than the contracting officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof.

12. POINTS OF CONTACT

Contracting Officer (CO) Satasha Stewart Department of Veterans Affairs Network Contracting Office 6 27 Averill Drive Hampton, VA 23667 757-251-4136 Fax: 757-251-4262 Satasha.Stewart@va.gov

Contracting Officer’s Representative Michele Buhl Department of Veterans Affairs Central Virginia VA Healthcare System 1201 Broad Rock Blvd.

Richmond, VA 23249

804-675-5000, EXT. 7298

michele.buhl@va.gov

13. REPORTS

Damage Report – As needed Underutilization Report – Monthly Certificates of Destruction – Day of Service/Destruction

14. INVOICES

The contractor shall submit payment requests in electronic form via VA's Electronic Invoice Presentment and Payment System http://www.fsc.va.gov/fsc/einvoice.asp. Invoices shall be submitted monthly in arrears. The following information must be included on all submitted invoices. Invoices submitted without the following information may be rejected for payment. Invoices shall include at a minimum:

· Contract number

· Obligation/Purchase Order Number

· Invoice Number

· CLIN (Contract Line-Item Number)

· Date of Service

· All invoices submitted must be accompanied by copies of all certificates of destruction for that billing period.

15. GEMS:

The CVHCS has a Green Environmental Management System (GEMS). The CVHCS is committed to protecting and improving the environment.

Our goals are:

· Taking a leadership role in environmental stewardship by providing a clean and safe environment in our community;

· Conserving natural resources and supporting their sustainability by upgrading our environmental systems;

· Reducing the use of hazardous products and the generation of wastes;

· Purchasing renewable, reusable, recyclable and recycled products;

· Working to constantly improve the immediate and long term environmental impacts of the products, services and processes used by the CVHCS. The Contractor must follow the spirit of GEMS and recycle all applicable material. The Contractor will follow the GEMS guidelines provided by the CVHCS GEMS coordinator.

B.2 PRICE/COST SCHEDULE

On Site Document Shredding Service: Central Virginia VA Health Care System, 1201 Broad Rock Boulevard, Richmond, VA 23249

Contract Period: Base POP Begin: 11-01-2022 POP End: 10-31-2023 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper Shredding

On Site Document Shredding Service: Fredericksburg Southpoint CBOC, 10401 Spotsylvania Avenue, Suite 300, Fredericksburg, VA 22408.

POP Begin: 11-01-2022 POP End: 10-31-2023

On Site Document Shredding Service at the Fredericksburg Mary Washington CBOC, 130 Executive Center Parkway, Fredericksburg, VA 22401.

POP Begin: 11-01-2022 POP End: 10-31-2023

On Site Document Shredding Service at the Massaponax CBOC, VA Clinic, 4830 Southpoint Drive, Fredericksburg, VA 22407.

POP Begin: 11-01-2022 POP End: 10-31-2023

On Site Document Shredding Service at the Emporia CBOC, VA Outpatient Clinic, 1746 East Atlantic Street, Emporia, VA 23847.

POP Begin: 11-01-2022 POP End: 10-31-2023

On Site Document Shredding Service: Charlottesville CBOC,590 Peter Jefferson Parkway #250, Charlottesville, VA 22911.

POP Begin: 11-01-2022 POP End: 10-31-2023

On Site Document Shredding Service at the Henrico CBOC, Parham Doctors Hospital, MOB 7702 East Parham Road, Richmond, VA 23294

POP Begin: 11-01-2022 POP End: 10-31-2023

On Site Document Shredding Service: Central Virginia VA Health Care System, 1201 Broad Rock Boulevard, Richmond, VA 23249 Contract Period: Option 1 POP Begin: 11-01-2023 POP End: 10-31-2024

On Site Document Shredding Service: Fredericksburg Southpoint CBOC, 10401 Spotsylvania Avenue, Suite 300, Fredericksburg, VA 22408.

POP Begin: 11-01-2023 POP End: 10-31-2024

On Site Document Shredding Service at the Fredericksburg Mary Washington CBOC, 130 Executive Center Parkway, Fredericksburg, VA 22401.

POP Begin: 11-01-2023 POP End: 10-31-2024

On Site Document Shredding Service at the Massaponax CBOC, VA Clinic, 4830 Southpoint Drive, Fredericksburg, VA 22407.

POP Begin: 11-01-2023 POP End: 10-31-2024

On Site Document Shredding Service at the Emporia CBOC, VA Outpatient Clinic, 1746 East Atlantic Street, Emporia, VA 23847.

POP Begin: 11-01-2023 POP End: 10-31-2024

On Site Document Shredding Service: Charlottesville CBOC. 590 Peter Jefferson Parkway #250, Charlottesville, VA 22911.

POP Begin: 11-01-2023 POP End: 10-31-2024

On Site Document Shredding Service at the Henrico CBOC, Parham Doctors Hospital, MOB 7702 East Parham Road, Richmond, VA 23294

POP Begin: 11-01-2023 POP End: 10-31-2024

On Site Document Shredding Service: Central Virginia VA Health Care System, 1201 Broad Rock Boulevard, Richmond, VA 23249

Contract Period: Option 2 POP Begin: 11-01-2024 POP End: 10-31-2025

On Site Document Shredding Service: Fredericksburg Southpoint CBOC, 10401 Spotsylvania Avenue, Suite 300, Fredericksburg, VA 22408.

POP Begin: 11-01-2024 POP End: 10-31-2025

On Site Document Shredding Service at the Fredericksburg Mary Washington CBOC, 130 Executive Center Parkway, Fredericksburg, VA 22401.

POP Begin: 11-01-2024 POP End: 10-31-2025

On Site Document Shredding Service at the Massaponax CBOC, VA Clinic, 4830 Southpoint Drive, Fredericksburg, VA 22407.

POP Begin: 11-01-2024 POP End: 10-31-2025

On Site Document Shredding Service at the Emporia CBOC, VA Outpatient Clinic, 1746 East Atlantic Street, Emporia, VA 23847.

POP Begin: 11-01-2024 POP End: 10-31-2025

On Site Document Shredding Service: Charlottesville CBOC, 590 Peter Jefferson Parkway #250, Charlottesville, VA 22911.

POP Begin: 11-01-2024 POP End: 10-31-2025

On Site Document Shredding Service at the Henrico CBOC, Parham Doctors Hospital, MOB 7702 East Parham Road, Richmond, VA 23294.

POP Begin: 11-01-2024 POP End: 10-31-2025

On Site Document Shredding Service: Central Virginia VA Health Care System, 1201 Broad Rock Boulevard, Richmond, VA 23249

Contract Period: Option 3 POP Begin: 11-01-2025 POP End: 10-31-2026

On Site Document Shredding Service: Fredericksburg Southpoint CBOC, 10401 Spotsylvania Avenue, Suite 300, Fredericksburg, VA 22408.

POP Begin: 11-01-2025 POP End: 10-31-2026

On Site Document Shredding Service at the Fredericksburg Mary Washington CBOC, 130 Executive Center Parkway, Fredericksburg, VA 22401.

POP Begin: 11-01-2025 POP End: 10-31-2026

On Site Document Shredding Service at the Massaponax CBOC, VA Clinic, 4830 Southpoint Drive, Fredericksburg, VA 22407.

POP Begin: 11-01-2025 POP End: 10-31-2026

On Site Document Shredding Service at the Emporia CBOC, VA Outpatient Clinic, 1746 East Atlantic Street, Emporia, VA 23847.

POP Begin: 11-01-2025 POP End: 10-31-2026

On Site Document Shredding Service: Charlottesville CBOC,590 Peter Jefferson Parkway #250, Charlottesville, VA 22911.

POP Begin: 11-01-2025 POP End: 10-31-2026

On Site Document Shredding Service at the Henrico CBOC, Parham Doctors Hospital, MOB 7702 East Parham Road, Richmond, VA 23294.

POP Begin: 11-01-2025 POP End: 10-31-2026

On Site Document Shredding Service: Central Virginia VA Health Care System, 1201 Broad Rock Boulevard, Richmond, VA 23249 Contract Period: Option 4 POP Begin: 11-01-2026 POP End: 10-31-2027

On Site Document Shredding Service: Fredericksburg Southpoint CBOC, 10401 Spotsylvania Avenue, Suite 300, Fredericksburg, VA 22408.

POP Begin: 11-01-2026 POP End: 10-31-2027

On Site Document Shredding Service at the Fredericksburg Mary Washington CBOC, 130 Executive Center Parkway, Fredericksburg, VA 22401.

POP Begin: 11-01-2026 POP End: 10-31-2027

On Site Document Shredding Service at the Massaponax CBOC, VA Clinic, 4830 Southpoint Drive, Fredericksburg, VA 22407.

POP Begin: 11-01-2026 POP End: 10-31-2027

On Site Document Shredding Service at the Emporia CBOC, VA Outpatient Clinic, 1746 East Atlantic Street, Emporia, VA 23847.

POP Begin: 11-01-2026 POP End: 10-31-2027

On Site Document Shredding Service: Charlottesville CBOC, 590 Peter Jefferson Parkway #250, Charlottesville, VA 22911.

POP Begin: 11-01-2026 POP End: 10-31-2027

On Site Document Shredding Service at the Henrico CBOC, Parham Doctors Hospital, MOB 7702 East Parham Road, Richmond, VA 23294.

POP Begin: 11-01-2026 POP End: 10-31-2027

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.3 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

(a) Definition. As used in this clause— United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

(c) Compliance. The Contractor shall comply with all guidance, including guidance conveyed through Frequently Asked Questions, as amended during the performance of this contract, for contractor or subcontractor workplace locations published by the Safer Federal Workforce Task Force (Task Force Guidance) at https:/www.saferfederalworkforce.gov/contractors/.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts at any tier that exceed the simplified acquisition threshold, as defined in Federal Acquisition Regulation 2.101 on the date of subcontract award, and are for services, including construction, performed in whole or in part within the United States or its outlying areas.

(End of Clause) C.4 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[X] 852.233–70, Protest Content/Alternative Dispute Resolution.

[X] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause) C.5 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. The Contracting Officer may, at their discretion, require the Contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the Contracting Officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed, and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification:

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee:________________________________________ Printed Title of Signee:_________________________________________ Signature:___________________________________________________ Date:_____________________ Company Name and Address:________________________________________ (End of Clause)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

(End of Addendum to 52.212-4)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022) (JUL 2020) (DEVIATION)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[X] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved] [X] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

[X] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[] (10) [Reserved] [] (11) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (SEP 2021) (15 U.S.C. 657a).

[] (12) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (SEP 2021) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (13) [Reserved] [] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[X] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219–9, Small Business Subcontracting Plan (NOV 2021) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JUN 2020) of 52.219–9.

[] (v) Alternate IV (SEP 2021) of 52.219–9.

[] (18)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[] (ii) Alternate I (MAR 2020) of 52.219-13.

[] (19) 52.219–14, Limitations on Subcontracting (SEP 2021) (15 U.S.C. 657s).

[]…