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Bidders Questions & Answers
Solicitation NO: 36C24622Q0850
Question Reference Number
| Question |
| Response |
| Amendment |
| Question 1: |
| Who is the previous contractor? |
| OE Enterprises, Inc. |
| Amendment 0001 |
| Question 2: |
| What was the previous award amount? |
| $1,637,589.24 |
| Amendment 0001 |
| Question 3: |
| Are there any new requirements on this contract? |
| The requirements are described within section B under the Scope of Work |
| Amendment 0001 |
| Question 4: |
| Could you confirm the 8/11 due date? |
| RFQ due date is August 15, 2022. |
| Amendment 0001 |
| Question 5: |
| Do employees need to be scheduled from 6:00 am- 6:00 pm Monday through Saturday? |
| Per section B, page 11. of the solicitation the contractor shall provide coverage Monday-Saturday 6:00am--6:00pm. |
| Amendment 0001 |
| Question 6: |
| Is this a new requirement or are the services currently being performed by another vendor? |
| Yes, under contract 36C24622P0738, which was a bridge to VA246-16-C0122 |
| Amendment 0001 |
| Question 7: |
| Who is the current/previous contractor? |
| OE Enterprises, Inc. |
| Amendment 0001 |
| Question 8: |
| What is the current contract number? |
| VA246-16-C0122 & 36C24622P0738 |
| Amendment 0001 |
| Question 9: |
| What was the total monthly or yearly dollar value of the current contract? |
| The contract total value was $1,637,589.24 |
| Amendment 0001 |
| Question 10: |
| Who is the incumbent? |
| OE Enterprises, Inc. |
| Amendment 0001 |
| Question 11: |
| What is the annual value of the existing contract? |
| The contract total value was $1,637,589.24 |
| Amendment 0001 |
| Question 12: |
| How can a site visit be arranged? |
| Per section E, page 26 of the solicitation email amber.hess@va.gov NLT 9:00 AM at Aug 5, 2022. |
| Amendment 0001 |
| Question 13: |
| What county is the site located in? |
| The address for the services is listed within the solicitation page 6 under the scope of work. |
| Amendment 0001 |
| Question 14: |
| The contractor must provide consumables. What is the population (FTE)? |
| There are approximately 50FTE VA staff working at the Charlotte CBOC. |
| Amendment 0001 |
| Question 15: |
| How many employees are required? |
| No employee minimum specified as this is a commercial contract. However, contractor must ensure compliance with PWS/SOW/QASP to avoid quality control issues or contract deficiencies. |
| Amendment 0001 |
| Question 16: |
| Do you have an estimated cost of equipment and supplies for a year for this contract specifications? |
| This Charlotte CBOC Janitorial is an ongoing requirement. 35x Single Stall Toilets (Avg. 60 Sqft. Each) [1x Toilet, Toilet Paper Dispenser, Sink, Paper Towel Dispenser, and Steris Style (non-battery powered) Handsoap Wall mounted Dispenser) |
4x Four Stall Public Restrooms (Avg. 180 Sqft. Each) [4x Fixtures and Dispensers] 5x Purell Hand Sanitizer Dispensers per section [14 sections] Amendment 0002
| Question 17: |
| In section 6. Personel requirements states that contractor shall provide day attendant coverage Monday – Saturday 6am to 6pm. In 7. Work hours it states normal working hours are Monday – Sunday 8am-8pm. Can you clarify what hours we need to have coverage to perform all tasks. |
| Hours at the VA directly depend on the VA Police staffing availability. This has varied in the last year. The VA Police relayed the clinic’s current hours of operation are 7am-5pm, Monday thru Friday. The PWS will be adjusted to refelct this. Please use these hours when submitting quotes. |
| Amendment 0003 |
| Question 18: |
| Can Semi annual, annual and monthly flooring task be performed at night? Example, floor stripping, carpet shampoo, floor buffing |
| Due to the previously mentioned manpower Issues, I am not certain if or when afterhours work will be authorized, due to these factors outside of our control. |
| Amendment 0003 |
| Question 19: |
| I noticed they say nothing about windows in the contract. Are the windows being addressed in another contract? |
| The PWS states, 9.5 Window cleaning is expected for the interior windows on a weekly basis. Clean all mirrors, door glass (interior and exterior) throughout clinic on a daily basis. So I believe this is sufficient to address the entry’s for the overall clinic and sub clinics. There should be a quarterly cleaning interval for exterior/outside surfaces of the glass windows and glass doors for this building. |
| Amendment 0003 |
| Questions 20: |
| How much carpet (sqft) as well how much tile is there (sqft)? |
| 68K Total Sqft., 58K Cleanable Sqft. 30% Carpeted = 17,400 Sqft. 10% Non-Waxable Grouted Tile = 5,800 Sqft. 60% Waxable VCT Tile = 34,800 Sqft. |
| Amendment 0005 |
| Question 21: |
| Are there any significant changes in the Statement of Work compared to the previous Solicitation? If so, what are those changes? |
| Please review Amendment 0001 through 0005 as any changes to the PWS would be reflected in those. |
| Amendment 0006 |
| Question 22: |
| What is the estimated monthly patient population utilizing the North Charlotte VA CBOC for service(s)? |
| This answer is forthcoming |
| Question 23: |
| Will the Contractor be responsible for supplying Bio-Hazard “Red Bags” and “Sharps” Containers? |
| Contractor supplies Red Bags only. Sharps Containers are provided by Supply Chain Management’s Distribution Section. |
| Amendment 0006 |
| Question 24: |
| Will the contractor be responsible for cleaning the (interior and exterior) windows/glass above 72 inches in height for the North Charlotte VA CBOC facility for service? |
| No, they will not be responsible for cleaning windows/glass above 72 inches in height. |
| Amendment 0006 |
| Question 25: |
| Question 16: Amendment 0002 – Reference to cost of equipment and supplies for a year for this contract specifications.--What is the model of the air freshener dispenser units installed in the restrooms? |
| Air Fresheners are not used. Any dispensers on the wall are not in use. Air Fresheners are not used, to avoid issues regarding patient and staff members with allergies or other breathing conditions. |
| Amendment 0006 |
| Question 26: |
| Question 18: Amendment 0003 – Reference to scheduling of Semi-Annual/Monthly Floorcare servicing. Due to factors outside of your control, can you please provide further clarification/guidance. Will the North Charlotte VA CBOC allow for the Semi-Annual/Monthly floorcare servicing tasks during off hours, i.e., evenings and/or weekends? |
| In order to obtain access to the building afterhours or on the weekend for Semi-Annual/Monthly floor care , approval must be obtained from the building manager. Specific instructions and necessary information for this will be provided at post-award conference. |
| Amendment 0006 |
| Question 27: |
| 1. The work statement REV 2 page 11, number 10. Hours of Work states that performance of this contract shall be performed during the working hours of 7:00 am to 5:00 pm, Monday through Saturday. Can the government please confirm if this is 5 days a week performance contract or 6 days a week. During the walk through we were told 5 days a week. Monday through Friday 7:00am to 5:00pm. Question number 17 of Amendment 0003 says that it was to be corrected however it still says Monday – Saturday. |
| This answer is forthcoming |
| Question 28: |
| 1. Page 6 para 12 Quality (a) states that a QCP shall be submitted to the Contracting Officer with the proposal, documented in a loose-leaf manual format. Since the proposals are to be submitted via email, can the offeror submit this format at award, and send an email copy at proposal submission. |
| This can be submitted via email along with the rest of the award. |
| Amendment 0006 |
| Question 29: |
| QCP is this a part of the page count for the Technical/Management approach. |
| Yes this is. |
| Amendment 0006 |
| Question 30: |
| Do the government want a full intense QCP plan at proposal submission or a partial detail example of our Quality Program within our Technical/Management approach? |
| The QCP Outline is what is required. Section E identifies what is required at a minimum and what other things your QCP should include. |
| Amendment 0006 |
| Question 31: |
| 1. Should offeror submit the QCP plan as separate document not as a part of the Technical/Management Approach? |
| It is part of the Technical/Management Approach |
| Amendment 0006 |