S05 Questions and Answers Upgrade Elevators project.pdf

RFI questions/answers for Upgrade Elevators project

36C24621R0014

1. Do you intend to solicit the commissioning as a separate contract? Or will the commissioning need to be supplied by the prime contractor? Separate contract.

2. Where would the staging area be allowed to be for this project? In the contractor laydown area next to parking lot T.

3. As this is a Best Value solicitation and price is not the only determining factor, will the general contractor be required to partner with an elevator subcontractor in order to meet the technical qualifications? Is the elevator company’s past performance and experience integral to the technical review? Reference the Instructions to Offerors for Proposal Preparations section in the solicitation notice for both questions.

4. The statement of work in the solicitation is used for new construction projects. If the contractor submits pricing for the items listed in the SOW, as it is written, nearly the entire elevator in each building will need to be replaced.

Can you please address each line item in the elevator SOW and explain exactly what is required? It is very helpful to indicate next to each line item what the government truly requires by adding, “Replace, Retain, Refurbish, Not Used”, etc.

Many line items require the bidder to provide new components such as rails, brackets, counterweights, slings, platforms, cabs, etc. Most of these line items are not usually replaced and are instead renovated to “like new” condition in order to mitigate unnecessary expenditures. The contractor is to provide pricing as per contract documents. (Package 1) See drawing Demolition Floor Plans, demolition key notes 4, drawing no. AD200 and drawing New Work Floor Plans, new work key notes 4, drawing no.

AS100. (Package 3) See drawing Demolition Floor Plans, demolition key notes 4, drawing no. AD101 and drawing New Work Floor Plans, new work key notes 4, drawing no. AS100.

Example: 2.42 HOISTWAY ENTRANCES: PASSENGER/SERVICE ELEVATORS.

This is a prime example of the specification requiring “all new'' instead of what is probably intended, a simple door/entrance refurbishment. However, if this work is required, the entire door frame assemblies will need to be demolished using concrete saws and demolition tools as well as well functioning dust containment barriers. Concrete/grout, blocks, bricks, etc. will be needed to secure the door frames and the sills will need to be replaced and grouted None of the aforementioned work improves performance or reliability and the expense to accomplish this work will prove to be cost prohibitive.

Usually, on a renovation project, the door bucks and sills remain undisturbed and the entrances are simply re-clad using #4 stainless steel or refinished in place. New door panels, new tracks, hangers and interlocks are also installed to return the doors to new condition at a fraction of what has been specified. If possible, can a review of the entire Scope of Work be made by your elevator consultant in order to arrive at a better understanding of what is actually needed and to greatly reduce costs?

5. In what year did the hydraulic elevators undergo renovations? See attached elevator survey.

9 VAMC 1970

Roanoke Blvd Survey

6. Are drawings (shaft layouts) available for the hydraulic elevators? Please refer to contract documents.

See sheets AD100, AD200 and AS100 all packages for hydraulic elevator shafts drawings.

7. What voltage (three-phase power) is used in each building? There is 480V three-phase and 208V three-phase used in the contract documents.

8. The load rating, or class, can be retained as-is. However, if it has been determined that the elevator is to be changed to a higher load rating, it could prove to be problematic and expensive. New engineering and the replacement of rails, brackets, slings, platforms, sills, etc may be necessary. Are any of the elevators changing from one class to another? All elevator load ratings and class remain the same as existing.

9. Section 14 21 00, Line Item 1.1, Paragraph C mentions a traction car in Building 8. Can you please clarify? Building 8 (Elevator 1) is not part of this contract.

10. If emergency power exists, is the Emergency Rescue system necessary? This is a major expense that can be deleted if emergency power is currently in place and operable. Existing building emergency power shall be used for Emergency Rescue Operation.

11. Machine room monitors are usually for groups or banks of elevators. Simplex cars don’t need monitors. Can this be deleted (on simplex cars) in order to save money? No monitors are specified in the contract drawings.

12. The Medical Emergency feature is necessary for elevators that are capable of carrying hospital beds or gurneys. If the car is too small to transport a patient, is Medical Emergency still needed? All Elevators sized for Gurneys will need Medical Emergency Feature. If a specific car originally has the medical emergency feature, it shall be maintained. Contractor to field verify.

13. Are any special keys (Best, Medeco, etc.) required? Best – Cormax

14. Load weighing is not necessary for low rise, geared cars. Can this be deleted?

Install in accordance with plans and specifications.

15. Can you please detail exactly what seismic improvements are necessary? The VA Seismic Design Manual H-18-8 does not clearly indicate what is needed at your facility. If structural steel backing is required for the guide rails or special bracing and/or tie downs are needed, this must be engineered by others and the drawings must be made available to the contractor for fabrication purposes. Can you provide guidance as this could prove to be a very expensive undertaking? It is not the intent of this project to upgrade seismic requirements of the building envelope. The elevator equipment shall be installed in accordance with the manufacture’s specification (to include their seismic requirements).

16. Are the vertical Bi-parting freight doors and gates on the freight elevator currently power operated?

They are manual.

17. Are all elevators required to have auxiliary car operating panels? See specifications for type of elevator. (Package 1) Traction and Hydraulic elevators - Yes, see specifications 14 21 00 section 2.35, 14 24 00 section 2.27. Cart Lifts – No. (Package 3) Traction and Hydraulic elevators - Yes, see specifications 14 21 00 section 2.35, 14 24 00 section 2.27.

18. On the freight car with vertical bi-parting doors, is it your intention to completely replace the entire door system including gates, door panels, wiring, controller, infrared detectors, etc? Yes. Please refer to contract documents. See question 16 and package 3 specification 14 21 00 section 2.55 Power Door Operators:…

19. Who maintains the TUG system, fire alarm system and the Wanderguard system? What elevators are assigned to interface with the TUG and Wanderguard? Fire Alarm: Salem VAMC electric shop.

Wanderguard: BioMed Electronics Shop TUG: Pharmacy. Wonderguard is on S1-3 and P1-3 elevators in building 143. Tug is on elevators S1, S2, and S3 in building 143

20. Who is the current elevator maintenance provider? Salem VAMC electric shop.

21. Drawing AD 200/ AS 100 instructs the bidder to remove/replace a dumbwaiter. Can you please elaborate? Are there details in the SOW for this work? See section 14.24.11 of the Hydraulic Carlit Specification.

22. The requirements for painting in this solicitation will prove to be very intrusive in an occupied building and very expensive. “Paint entire hoist way with epoxy paint” can be interpreted differently from one contractor to another. Can you please clarify? Epoxy paint can cost upwards of $100.00 per gallon not including labor. Is this what you require? Can you please provide better guidance as to what exactly needs to be covered in epoxy paint? Yes. The entire hoistway is to be painted. This includes the CMU walls.

23. Do the specifications take precedence over the drawings if a conflict arises? Yes.

24. The first phase of elevators will be completed and turned over for use for a considerably longer period of time before the final phase of elevator renovations has been completed. The one year warranty and maintenance should begin when the elevator has been returned to public use because the equipment manufacturer’s warranty begins once the car has been turned over. Can you please provide a correction that states the warranty and maintenance begins when the elevator is accepted and is put into use? FAR – Beneficial Occupancy (FAR52.236-11, Use and Possession Prior to Completion)

25. When was the last time the smoke/heat detectors were last tested that are integrated with the elevator control system? Are there any smoke/heat detectors that are non-functioning, and if so, please identify which ones? Smoke detectors in Building 143 P2 Elevator have not been tested due to elevator is out of service.

From: Optimum Fire and Security – Fire system deficiency report Building 1 Elevator Relay – Shunt Failed operation Building 5 Elevator Relay – Shunt Failed Operation Building 76 Attic – Shunt Relay - Failed Operation Building 143 Service Elevator 2 Shaft Heat detector not accessible – elevator out of service

Building 143 Service Elevator 2 Smoke detector not accessible – elevator out of service

26. Where are the Fire Control Panels located in each building that pertain to the elevators being modernized?

FIRE ALARM PANEL

LOCATIONS.pdf The longest distance between an elevator and a fire control panel should be approximately 350 ft.

27. What is the current name and model number for the fire control panel currently being used per building pertaining to the elevator modernization? Salem utilizes both Simplex and Siemens fire alarm control panels. Contractor to verify make and models onsite.

28. Do the Fire control panels currently installed have available slots for the addition of relay modules?

The contractor shall verify existing conditions.

29. Who currently services you fire system for the elevator banks that will be modernized? Johnson Controls/Simplex

30. When was the last time the patient wandering system was tested? The PWS system is tested every 6 months.

31. What version of software is the patient wandering system currently running? RoamAlert PWS software

32. What is the contact information for the current service provider for the patient wandering system? See question 19.

33. When was the last time the TUGS system was tested? – TUG – daily self-diagnostic; Homebase –

Antivirus daily, backup weekly

34. What version of software is the TUGS system currently running? TUG/Homebase runs Ubuntu

14.04.05 with Atheon Custom internal software for TUG

35. What is the contact information for the current service provider for the TUGS system currently installed? Atheon Corporation, #1-888-9522. We are site #79.

36. When was the last time emergency phones have been tested pertaining to the elevators that will be modernized and did any elevators fail the test? If so which elevators? All tested in January 2021. All project elevators passed.

37. Which elevators that will be modernized are currently on emergency power? All except the freight elevator in building 4 (service).

38. When was the last time emergency power was tested for the elevators that will be modernized? Which elevators did not operate on emergency power? The emergency generators are tested monthly.

Individual elevators are not tested during this time. The ATSs are checked. Everything down stream of the ATS is common between normal and emergency power.

39. Who services the ATS for emergency power? There is no current outside service provider for ATS servicing. Staff does basic checks.

40. Are conductors currently emplaced from the ATS to the PTS for all elevators that will be modernized?

Do not understand this question?

41. Since not all elevator pits were accessible during the site visit. Can you identify which ones have sump pumps or will need sump pumps? Sump pumps are not identified as having to be replaced as per

SOW.

42. Can you identify which pits have scavenger pumps and model number? Existing conditions shall be verified by contractor.

43. Can Job boxes be stored in machine rooms or adjacent rooms near the current elevator being modernized? No.

44. Will the VA provide current CAD drawings of the fire protection plan (sprinkler pipe routing) of machine room spaces, hoist way and pits? We have raster drawings, but do not have AutoCAD drawings.

45. Can material be stored in attic spaces adjacent to machine rooms during the modernization of elevator. No.

46. Are all machine room doors to be replaced to meet current fire code? See contract drawings.

47. In building143 the center service car is not operational, why is it out of service? The motor generator has failed with bad bearings and possible tracking issues

48. Which elevators must meet stretcher compliance? The project does not include any resizing of elevator shalfts.

49. Which elevators are located in the sterile processing section? Cart lifts in Bld 143 basement level key plan D and E on Package 1 drawing pages AD100, AD200, AS100 and corresponding discipline pages.

50. S4 sub-basement machine room has a hole in the CMU block wall with an air filter in the middle of it.

What will be required to be done with this? Reference drawing package 1, detail 7 on sheet AS300.

51. The statement below goes against the FAR guidance re equitable compensation for differing site conditions. VAAR 852.243-70 Construction Contract Changes

52. Where would the staging area be allowed to be for this project? See question 2 (duplicate)

53. Spec section 01-00-00-1.6.G states: To ensure such executions, Contractor shall furnish the COR/Contracting Officer’s Representative with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR/Contracting Officer’s Representative two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, COR, and Contractor as follows:

Phase I:

Phase II:

Phase III:

The project drawing PH101 Phasing note #4 states phases indicated in this sheet are to be used by the contractor as a guide for phasing the work associated with the elevators so that access to different floors in the building is maintained during the course of the work.

There are no phases indicated on drawing PH101 to be used as a guide. What are the phasing sequences expected by the government? Phasing notes are provided as a guide for contractor to provide a detail phasing plan in conjunction with the VA. All Phasing notes on sheet PH101 shall be considered and represent (not limited to) the government intent.

54. Spec section 01-00-00-12-1.9.D states: Refer to FAR clause 52.236-7, "Permits and Responsibilities".

The Salem VAMC operates under a General Permit for the Discharge of Stormwater from Small Municipal Separate Storm Sewer Systems which requires regulation of construction activities with over 10,000 SF of land disturbance. This project includes over 10,000 SF of land disturbance. This section also calls for a certified responsible land distributor (RLD) Where is the 10,000 SF of land disturbance taking place as the bid drawings show this an interior renovation project? Is this spec section needed for this project? Specification is not applicable to this project.

55. Spec section 01-32-16-13.2.1.A states: The computer produced schedule shall be prepared and maintained using Primavera P6 software. Is Microsoft Projects an acceptable alternative? Yes

56. Spec section 01-33.231.12.D.1 states: The selected service is: Submittal Exchange (tel: 1-800-714- 0024): www.submittalexchange.com. Is ProCore an acceptable alternative? Use Submittal Exchange.

57. Spec section 01-35-26-14-1.12.B states: The Infection Control Permits will be posted outside the appropriate construction area. More than one permit may be issued for a construction project if the work is located in separate areas requiring separate classes. The primary project scope area for this project is: Class III, however, work outside the primary project scope area may vary.

Class III is stated in the specs (01-35-26-14-1.12.C.2.A) states: Class III & IV (where dust control is the only hazard, and an agreement is reached with the Contacting Officer Representative (COR) and Medical Center) - Airtight plastic barrier that extends from the floor to ceiling. Seams must be sealed with duct tape to prevent dust and debris from escaping.

There is a note on drawing GI003 that states under products and materials: Construction barriers shall consist of 6mil thick fire-retardant plastic sheets, or prefabricated zip walls with 120-volt HEPA filter equipped air scrubber.

Drawing AD100 has construction barriers has notes referencing hard barriers with doors, hardware, and closers with detail #1. Does the note listed on drawing GI003 pertain to this project or do all construction barriers required to be a hard barrier type as per detail #1 on AD100? Yes. Hard barriers are intended for safety of personnel.

58. Drawing MH102 enlarged HVAC plan Penthouse appears to have multiple new units installed. There appears to be no demolition drawing for this area. Is the work in this area all new, without requiring the removal of an existing system? Yes - Contractor shall verify existing conditions.

59. On Page 7 of 80 of the Solicitation, there is a “Price/Cost Schedule” which lists Item #0001, #0002, and a Grand Total. On Page 9 or 80 of the Solicitation, there is a “Proposal Item List” which lists Bid Items I, Bid Item II (Deduct Alternate 1), Bid Item III (Deduct Alternate 2), and Bid Item IV (Deduct http://www.submittalexchange.com/

Alternate 3). Does the VA want the Contractor to format their pricing as shown on the “Price/Cost Schedule” or the “Proposal Item List”? Yes

60. Drawings GI002, asbestos information, states that ACM’s was found to be present within construction limits, see report labeled “Limited Hazardous Material Survey SVAMC Elevator Upgrade Building 143 H & P Project 20181871.” Can a copy of this report and the specification 02-82-11 (Traditional Asbestos Abatement) that is referenced multiple times be made available for proper bidding purposes? Specification 02 82 11 attached.

02 82 11.pdf

61. Drawings GI0002 states that the contractor shall be required to properly abate and dispose of these materials. Can estimated quantities, types, and locations be provided for proper bidding purposes?

Please refer to Hazmat reports. Package 1:

20181871 BES

Design-Build LLC -SV Package 3:

20181871 BES

Design-Build LLC -SV

20181871 BES

Design-Build LLC -SV

20181871 BES

Design-Build LLC -SV

20181871 BES-SVAMC Building

20181871 BES-SVAMC Building

20181871 BES-SVAMC Building

62. Spec section 01-00-00-1.14.A states: A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. What is the intent of the 4 & 9-month inspection and who needs to be present (i.e. GC, Subs, Vendors)? To inspect the integrity and operation of the installed equipment. GC at a minimum.

63. Spec section 01-00-00-1.25.A states: Contractor shall complete approximately 14 square meters (150 square feet) of space in building accessible from ground level without use of elevators for storage of certain materials and equipment by Department of Veterans Affairs.

Subsection 2 of the same specification also states: Storage space shall be turned over to Contracting Officer ninety days prior to Completion Date of the buildings involved. This verbiage included in this specification is consistent with building a new building. Can clarification be provided concerning this storage space? This paragraph does not apply to this contract.

64. Spec section 01-00-00-1.17 states: Contractor will not be allowed the use of existing elevators.

Outside type hoist shall be used by Contractor for transporting materials and equipment. With an elevator project of this complexity at multiple buildings and locations, it is in our opinion, that some use of the elevator to transport certain items will be unavoidable. Is it possible to schedule certain hours that the elevators can be utilized? No.

65. Can a wage scale identifying an elevator mechanic be provided? VA20210172 01/01/2120 See attachment

66. We have received concerns from multiple elevator providers that some of the spec sections within the project specifications are intended for new construction and call for the replacement of some components that are typically not replaced during a modernization project i.e.

a. Section 14 21 00 Traction Elevators

i. 2.16 calls for new machine beams. These are existing structure that should remain and be reused.

ii. 2.26 calls for a new counterweight frame and weights. This is a stacked weight frame made of structural steel and steel plates that balances out the weight of the elevator. It’s highly unusual and expensive to replace these during a modernization.

iii. 2.27 this part suggests installing new car and cwt guide rails. Again, these are structural members that replacing serves no purpose.

iv. 2.42 calls for complete new hoistway entrance frames at each floor. This requires significant demolition of existing walls and contradicts the drawings which call for the GC to repaint the existing frames.

v. 2.44 & 2.45 call for new car sling (frame) and platform. Again, these are structural components that are rarely replaced.

b. Section 14 24 00- hydraulic elevators

i. 2.19 calls for new car guide rails. Same as above. These are structural.

ii. 2.36 & 2.37 calls for new car sling and platform. Same as above.

Can clarification to the above items be provided?

Specific items to be replaced are listed in the drawings. (This is an exception to the specification taking precedence.)

67. The specification mentions complying with Seismic Design manual H-18-8. Salem does not appear to be in a seismic zone per the map. Can clarification be provided as to if there are any seismic requirements? Note the existing elevators are not built with seismic provisions and retrofitting seismic provisions would be prohibitively expensive (would require all of the structural changes mentioned above). See question 15.

68. The specifications (142100 2.8) call for both emergency power operation and auto battery rescue. This is an either/or option. If the building has emergency power for the elevators (generator or alternate power supply), battery rescue is not provided. Can clarification be provided as to which elevators currently run on the emergency generator? Refer to the contract documents. Existing building emergency power shall be used for emergency rescue operations.

69. The below snapshot is off AS100 but it’s consistent on all elevators. It calls for painting the entire hoist way with epoxy paint. It’s common to paint the pits up to the bottom floor level.

Can clarification be provided as to if the entire hoist way is to be painted? See question 22.

70. The front cab wall detail shows an unusual design where the side and rear wall panels are carried onto the front walls. There are parts of this that cannot be done (handrails will get in the way of the button panels) and building this way will cause them to lose 5/8” in cab depth, which is often critical for accommodating modern hospital beds. Traditional front returns would be made from stainless steel without continuing the cab design.

Can clarification be provided as to if the side and rear wall panels are carried into the front walls?

Front returns would be made from stainless steel without continuing the cab design. Contractor is required to provide shop drawings as per contract documents.

71. The spec calls for two rows of handrails in all cars. The drawings only call for two rows on the cars considered service elevators. Also, the passenger elevator handrail detail calls for a 1 ½” diameter wood rail. Wood handrails are not typical for use in elevator cabs.

Refer to the contract documents. See sheets AS300 for details, notes, and finish schedule.

Can clarification be provided as to the handrail requirements for this project?

Vertical Transportation Survey

312.519.9949 www.theelevatorconsultants.com http://www.theelevatorconsultants.com/

VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

©2018 The Elevator Consultants | Confidential and Proprietary. This document is exclusive property of The Elevator Consultants and no part of this may be reproduced or shared in any format without prior written permission. | www.theelevatorconsultants.com

The Elevator Consultants conducted a vertical transportation onsite survey at the VA Medical

Center located at 1970 Roanoke Blvd in Salem, VA on October 1, 2018. The onsite survey was performed at nine (9) buildings which consisted of twenty (20) units; ten (10) traction elevators, eight (8) hydraulic elevators and two (2) service cart lifts. The vertical transportation onsite survey includes a review of the equipment type and condition, an estimated cost to replace the systems and a potential schedule to replace the systems.

Building 1

There is one (1) hydraulic elevator located in Building 1 that has a capacity of 4,000 pounds, travels at a speed of 125 feet per minute and serves 3 landings. The elevator uses a Dover controller, Dover dry hydraulic pump unit assembly, Dover in-ground jack unit assembly, Dover door operation system, slide guide assemblies, spring buffers and cab fixtures that are all original from 1976. Overall, the equipment is in poor condition and is operating beyond its useful life expectancy. The condition of the hydraulic jack unit assembly is unknown because the jack unit is in the ground. The major components; controllers, machine, pump units, door operating equipment, guide assemblies, safety equipment, hall and car fixtures and a safety buffer will be replaced except for the hydraulic jack unit assembly which will be reused during the modernization. An estimated budget of $150K should be planned to modernize the elevator.

This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code. The modernization will take an estimated 4 – 6 weeks from the time material is onsite.

Original Dover controller

VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

©2018 The Elevator Consultants | Confidential and Proprietary. This document is exclusive property of The Elevator Consultants and no part of this may be reproduced or shared in any format without prior written permission. | www.theelevatorconsultants.com

Building 2

There are two (2) hydraulic elevators located in Building 2. The elevators have a capacity of 4,000 pounds, travel at a speed of 100 feet per minute and serves 4 landings. The elevators use Virginia control systems, dry hydraulic pump unit assemblies, GAL door operators and cab fixtures that were installed during the 1995 modernization. The elevators use original slide guide assemblies, spring buffers and in-ground jack unit assemblies. All equipment is in poor condition. The condition of the hydraulic jack unit assembly is unknown because the jack unit is in the ground.

The major components; controllers, machine, pump units, door operating equipment, guide assemblies, safety equipment, hall and car fixtures and a safety buffer will be replaced except for the hydraulic jack unit assembly which will be reused during the modernization. An estimated budget of $150K per elevator for a total of $300K should be planned to modernize both elevators.

This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code. The modernization of both elevators will take an estimated

4 – 6 weeks to modernize after material is on site.

Pump Unit Assembly

VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

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Building 2A

There is a total of two (2) traction elevators located at Building 2A. The elevators have a capacity of 4,000 pounds, travel at a speed of 300 feet per minute and serve 4 landings. The elevators use

Dover Composite controllers, Dover geared traction machines and Dover door operators. All equipment, including the governors, roller guide assemblies, oil buffers and cab fixtures are all original from 1977. The equipment is in poor condition and operating beyond its useful life. The major components such as the controllers, machines, governors, slide guides, safety equipment, door operating equipment, cables, hall fixtures and cab fixtures will be replaced during the modernization. An estimated budget of $250K per elevator for a total of $500K should be planned to modernize both elevators. This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code. The modernization will take an estimated 10 - 12 weeks each to complete after material is on site.

VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

©2018 The Elevator Consultants | Confidential and Proprietary. This document is exclusive property of The Elevator Consultants and no part of this may be reproduced or shared in any format without prior written permission. | www.theelevatorconsultants.com

Building 4

There is a total of two (2) elevators located at Building 4; Traction Elevator F1 and hydraulic

Elevator #1. The traction Elevator F1 has a capacity of 2,500 pounds, travels at a at an estimated speed of 200 feet per minute and serves 2 landings. The Elevator 1 uses a Westbrook control system, a Westbrook geared machine, and a PEELE door operation system. All equipment, including the governor, slide guide assemblies, spring buffers and cab fixtures are original from

1966. The equipment is in poor condition and operating beyond its useful life. The major components like the controller, machine, governor, slide guides, safety equipment, door operating equipment, cables, hall fixtures and cab fixtures will be replaced during the modernization. An estimated budget of $250K should be planned to modernize the elevator.

This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code. The modernization will take an estimated 12 – 16 weeks from the time material is onsite.

The hydraulic Elevator #1 was recently modernized in 2010 and is in good condition. The elevator uses a ThyssenKrupp TAC22 controller, a ThyssenKrupp dry hydraulic pump unit, new fixtures and a ThyssenKrupp door operator. All the equipment is newly modernized from 2010. The major components have estimated useful life of 12 – 17 years left with the proper level of maintenance and parts support from the manufacturer.

Original Westbrook geared machine

VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

©2018 The Elevator Consultants | Confidential and Proprietary. This document is exclusive property of The Elevator Consultants and no part of this may be reproduced or shared in any format without prior written permission. | www.theelevatorconsultants.com

Building 5

There is one (1) hydraulic elevator located in Building 5 that has a capacity of 4,000 pounds, travels at a speed of 125 feet per minute and serves 3 landings. The elevator uses a Dover controller, Dover dry hydraulic pump unit assembly, Dover in-ground jack unit assembly, Dover door operation system, slide guide assemblies, spring buffers and cab fixtures that are all original from 1973. Overall, the equipment is in poor condition and is operating beyond its useful life expectancy. The condition of the hydraulic jack unit assembly is unknown because the jack unit is in the ground. The major components; controllers, machine, pump units, door operating equipment, guide assemblies, safety equipment, hall and car fixtures and a safety buffer will be replaced except for the hydraulic jack unit assembly which will be reused during the modernization. An estimated budget of $150K should be planned to modernize the elevator.

This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code. The modernization will take an estimated 4 – 6 weeks from the time material is onsite.

VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

©2018 The Elevator Consultants | Confidential and Proprietary. This document is exclusive property of The Elevator Consultants and no part of this may be reproduced or shared in any format without prior written permission. | www.theelevatorconsultants.com

Buildings 10 & 11

There is one (1) hydraulic elevator located in Building 10 and one (1) hydraulic elevator located in Building 11. The elevators have a capacity of 4,000 pounds, travel at a speed of 125 feet per minute and serves 3 landings. The elevators use Dover controllers, Dover dry hydraulic pump unit assemblies, Dover in-ground jack unit assemblies, Dover door operation systems, slide guide assemblies, spring buffers and cab fixtures that are all original from 1985. Overall, the equipment at both buildings is in poor condition and are operating beyond the useful life expectancy. The condition of the hydraulic jack unit assembly is unknown because the jack unit is in the ground.

The major components; controllers, machines, pump units, door operating equipment, guide assemblies, safety equipment, hall and car fixtures and safety buffers will be replaced except for the hydraulic jack unit assembly which will be reused during the modernization. An estimated budget of $150K should be planned to modernize each elevator for a total of $300K. This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code. The modernization will take an estimated 4 –6 weeks per elevator from the time material is onsite.

Original Dover controller at both buildings

VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

©2018 The Elevator Consultants | Confidential and Proprietary. This document is exclusive property of The Elevator Consultants and no part of this may be reproduced or shared in any format without prior written permission. | www.theelevatorconsultants.com

Building 76

There is a total of one (1) traction elevator located at Building 76 that has a capacity of 4,000 pounds, travels at a speed of 200 feet per minute and serves 3 landings. The elevator uses a

Dover control system from the 1960’s and a Salem Foundry geared machine from 1936. The slide guide assemblies and spring buffers are from 1936. The fixtures and the door operating equipment are from 1983. The equipment is in poor condition and operating beyond its useful life. The major components like the controller, machine, governor, slide guides, safety equipment, door operating equipment, cables, hall fixtures and cab fixtures will be replaced during the modernization. An estimated budget of $250K should be planned to modernize the elevator. This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code. The modernization will take an estimated 10 – 12 weeks from the time material is onsite.

Original 1936 Salem Foundry geared machine

VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

©2018 The Elevator Consultants | Confidential and Proprietary. This document is exclusive property of The Elevator Consultants and no part of this may be reproduced or shared in any format without prior written permission. | www.theelevatorconsultants.com

Building 143

There are a total of six (6) traction elevators, one (1) hydraulic elevator and two (2) cart lifts located at Building 143. The traction elevators are Elevators P1, P2, P3, S1, S2 and S3. The traction Elevators P1 – P3 have a capacity of 4,000 pounds, travel at a speed of 350 feet per minute and serve 5 landings. The traction elevators S1 – S3 have a capacity of 5,000 pounds, travel at a speed of 350 feet per minute and serve 5 landings. The hydraulic elevator is Elevator

S4 that has a capacity of 5,000 pounds, travels at a speed of 125 feet per minute and serves 3 landings. The cart lifts are SCL 1 and SCL 2. The two (2) cart lifts have a capacity of 1,000 pounds, travel at an estimated speed of 50 feet per minute and serve 2 landings.

All six (6) traction elevators use Dover control systems, Dover geared traction machines and

Dover door operators. All equipment, including the governors, roller guide assemblies, oil buffers and cab fixtures are original from 1970. The equipment is in poor condition and operating beyond its useful life. The major components such as the controllers, machines, governors, slide guides, safety equipment, door operating equipment, cables, hall fixtures and cab fixtures will be replaced during the modernization. An estimated budget of $250K should be planned to modernize each elevator for a total of $1.5M. This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code. The modernization will take an estimated 12 – 16 weeks per elevator from the time material is onsite, completing one elevator per bank at a time.

Original Salem Foundry geared machine

The hydraulic elevator uses a Dover control system, a Dover dry hydraulic pump unit assembly, a

Dover in-ground jack unit assembly, a Dover door operation system, slide guide assemblies, VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

©2018 The Elevator Consultants | Confidential and Proprietary. This document is exclusive property of The Elevator Consultants and no part of this may be reproduced or shared in any format without prior written permission. | www.theelevatorconsultants.com spring buffers and cab fixtures that are all original from 1989. Overall, the equipment is in poor condition and is operating beyond its useful life expectancy. The condition of the hydraulic jack unit assembly is unknown because the jack unit is in the ground. The major components;

controller, machines, pump unit, door operating equipment, guide assemblies, safety equipment, hall and car fixtures and safety buffers will be replaced except for the hydraulic jack unit assembly which will be reused during the modernization. An estimated budget of $150K should be planned to modernize the elevator. This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code. The modernization will take an estimated 4 – 6 weeks for the elevator from the time material is onsite.

The two (2) cart lifts use Dover control systems, dover machines and PEELE door operators that are original from 1990. The cart lifts are in poor condition and are past their projected life cycle.

The modernization of each lift will take one month for each unit and a projected cost of $175K to $200K each for a total of $350K to $400K for both. This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code

VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

©2018 The Elevator Consultants | Confidential and Proprietary. This document is exclusive property of The Elevator Consultants and no part of this may be reproduced or shared in any format without prior written permission. | www.theelevatorconsultants.com

Original PEELE door controller

Overall

Overall, the twenty (20) units surveyed, the overall condition of seventeen (19) of the units were rated as poor and due for modernization based on the use, age of the equipment, parts availability and engineering. An estimated cost of $3.9M to $3.95M should be budgeted to modernize the seventeen (17) elevators and two (2) cart lifts and does not include non-elevator work. It is recommended that quotes be received for all of the non-elevator work (electrical, fire life safety and hoistway patching) so a full budget can be planned attained. The schedule for modernization with 2 crews will take an estimated two and a half (2 1/2) years from the time material arrives on site until the last elevator is completed.

FA Panel Locations FA Panel Circuit and Panel locations Feeder Panel locations

Building Room Panel Circuit Room Panel Circuit Room

1 2B 1-2B-2 36 2B MDP-1 5 3K

2 3 2-2ECLA 17 225C 2-3ECLA DISCONNECT 325C

4 19A 4-19A-4 7 19A 4-19-1 14 19

5 3B 5-3B-3 3 3B 5-ELS 1,3 3J

7 11 7-1ECLA 8 131 7-2ECLA DISCONNECT 231

8 10A 8B EMERG. 9 NR RM 6 4X 7,9,11 106A

9 11A LS3 8 NR RM11 9-LSD 1,3,5 8A

10 4 10LS2 9 NR RM 7B 10LSD 2,4,6 VAULT

11 11E 11LS3 7 NR RM 13 11-LSD B

12 8 12LS5 7 NR RM 4 12-LSD 8,10,12

13 2 A-13-B 31 1

Hall Nr

RM 9 LS3 9 NR RM 10 74-EQD 56,58,60 VAULT

75 7 75-LS3 7 NR RM 9 75-LSD 4 VAULT

76 8 76-BN2 18 NR RM 4 76-EMG 8 VAULT

77 105A 77-105-3 27 105 XM 5 SUBBASEMENT

168 116 A 31 116 MDP-1 10 116

170 176 EQ1 16 176 MDP-1 5 176

143 BB-124 BEELA-2 26 BD-100

ESWBD-

E1 1 BD-122A

UPGRADE ELEVATORS Salem VA Medical Center 07-11

02 82 11 - i

SECTION 02 82 11

TRADITIONAL ASBESTOS ABATEMENT

TABLE OF CONTENTS

1.1 SUMMARY OF THE WORK

1.1.1 CONTRACT DOCUMENTS AND RELATED REQUIREMENTS

1.1.2 EXTENT OF WORK

1.1.3 RELATED WORK

1.1.4 TASKS

1.1.5 CONTRACTORS USE OF PREMISES

1.2 VARIATIONS IN QUANTITY

1.3 STOP ASBESTOS REMOVAL

1.4 DEFINITIONS

1.4.1 GENERAL

1.4.2 GLOSSARY

1.4.3 REFERENCED STANDARDS ORGANIZATIONS

1.5 APPLICABLE CODES AND REGULATIONS

1.5.1 GENERAL APPLICABILITY OF CODES, REGULATIONS, AND STANDARDS

1.5.2 Asbestos Abatement CONTRACTOR RESPONSIBILITY

1.5.3 FEDERAL REQUIREMENTS

1.5.4 STATE REQUIREMENTS

1.5.5 LOCAL REQUIREMENTS

1.5.6 STANDARDS

1.5.7 EPA GUIDANCE DOCUMENTS

1.5.8 NOTICES

1.5.9 PERMITS/LICENSES

1.5.10 POSTING AND FILING OF REGULATIONS

1.5.11 VA RESPONSIBILITIES

1.5.12 EMERGENCY ACTION PLAN AND ARRANGEMENTS

1.5.13 PRE-CONSTRUCTION MEETING

1.6 PROJECT COORDINATION

1.6.1 PERSONNEL

1.7 RESPIRATORY PROTECTION

1.7.1 GENERAL - RESPIRATORY PROTECTION PROGRAM

1.7.2 RESPIRATORY PROTECTION PROGRAM COORDINATOR

1.7.3 SELECTION AND USE OF RESPIRATORS

1.7.4 MINIMUM RESPIRATORY PROTECTION

02 82 11 - ii

1.7.5 MEDICAL WRITTEN OPINION

1.7.6 RESPIRATOR FIT TEST

1.7.7 RESPIRATOR FIT CHECK

1.7.8 MAINTENANCE AND CARE OF RESPIRATORS

1.7.9 SUPPLIED AIR SYSTEMS

1.8 WORKER PROTECTION

1.8.1 TRAINING OF ABATEMENT PERSONNEL

1.8.2 MEDICAL EXAMINATIONS

1.8.3 REGULATED AREA ENTRY PROCEDURE

1.8.4 DECONTAMINATION PROCEDURE

1.8.5 REGULATED AREA REQUIREMENTS

1.9 DECONTAMINATION FACILITIES

1.9.1 DESCRIPTION

1.9.2 GENERAL REQUIREMENTS

1.9.3 TEMPORARY FACILITIES TO THE PDF and W/EDF

1.9.4 PERSONNEL DECONTAMINATION FACILITY (PDF)

1.9.5 WASTE/EQUIPMENT DECONTAMINATION FACILITY (W/EDF)

1.9.6 WASTE/EQUIPMENT DECONTAMINATION PROCEDURES

PART 2 - PRODUCTS, MATERIALS AND EQUIPMENT

2.1 MATERIALS AND EQUIPMENT

2.1.1 GENERAL REQUIREMENTS

2.2 MONITORING, INSPECTION AND TESTING

2.2.1 GENERAL

2.2.2 SCOPE OF SERVICES OF THE VPIH/CIH CONSULTANT

2.2.3 MONITORING, INSPECTION AND TESTING BY CONTRACTOR CPIH/CIH

2.3 ASBESTOS hAZARD aBATEMENT pLAN

2.4 SUBMITTALS

2.4.1 PRE-START MEETING SUBMITTALS

2.4.2 SUBMITTALS DURING ABATEMENT

2.4.3 SUBMITTALS AT COMPLETION OF ABATEMENT

2.5 ENCAPSULANTS

2.5.1 TYPES OF ENCAPSULANTS

2.5.2 PERFORMANCE REQUIREMENTS

2.5.3 CERTIFICATES OF COMPLIANCE

PART 3 - EXECUTION

3.1 REGULATED AREA PREPARATIONS

3.1.3.1 DESIGN AND LAYOUT

02 82 11 - iii

3.1.3.2 NEGATIVE AIR MACHINES (HEPA UNITS)

3.1.3.3 PRESSURE DIFFERENTIAL

3.1.3.4 MONITORING

3.1.3.5 AUXILIARY GENERATOR

3.1.3.6SUPPLEMENTAL MAKE-UP AIR INLETS

3.1.3.7 TESTING THE SYSTEM

3.1.3.8 DEMONSTRATION OF THE NEGATIVE PRESSURE Filtration SYSTEM

3.1.3.9 USE OF THE NEGATIVE PRESSURE FILTRATION SYSTEM DURING

ABATEMENT OPERATIONS

3.1.3.10 DISMANTLING THE SYSTEM

3.1.4 CONTAINMENT BARRIERS AND COVERINGS IN THE REGULATED AREA

3.1.4.1 GENERAL

3.1.4.2 PREPARATION PRIOR TO SEALING THE REGULATED AREA

3.1.4.3 CONTROLLING ACCESS TO THE REGULATED AREA

3.1.4.4 CRITICAL BARRIERS

3.1.4.5 PRIMARY BARRIERS

3.1.4.6 SECONDARY BARRIERS

3.1.4.7 EXTENSION OF THE REGULATED AREA

3.1.4.8 FIRESTOPPING

3.1.5 Sanitary facilities

3.1.6 PERSONAL PROTECTIVE EQUIPMENT

3.1.7 Pre-cleaning

3.1.8 PRE-ABATEMENT ACTIVITIES

3.1.8.1 PRE-ABATEMENT Meeting

3.1.8.2 PRE-ABATEMENT CONSTRUCTION AND OPERATIONS

3.1.8.3 PRE-ABATEMENT INSPECTIONS AND PREPARATIONS

3.2 REMOVAL OF ACM

3.2.1 WETTING acm

3.2.2 SECONDARY BARRIER AND WALKWAYS

3.2.3 WET REMOVAL OF ACM

3.2.4 WET REMOVAL OF AMOSITE

3.2.5 REMOVAL OF ACM/DIRT FLOORS AND OTHER SPECIAL PROCEDURES

3.3 LOCKDOWN ENCAPSULATION

3.3.1 GENERAL

3.3.2 DELIVERY AND STORAGE

3.3.3 WORKER PROTECTION

3.3.4 ENCAPSULATION OF SCRATCH COAT PLASTER OR PIPING

3.3.5 SEALING EXPOSED EDGES

02 82 11 - iv

3.4 DISPOSAL OF ACM WASTE MATERIALS

3.4.1 GENERAL

3.4.2 PROCEDURES

3.5 PROJECT DECONTAMINATION

3.5.1 GENERAL

3.5.2 REGULATED AREA CLEARANCE

3.5.3 WORK DESCRIPTION

3.5.4 PRE-DECONTAMINATION CONDITIONS

3.5.5 FIRST CLEANING

3.5.6 PRE-CLEARANCE INSPECTION AND TESTING

3.5.7 LOCKDOWN ENCAPSULATION OF ABATED SURFACES

3.6 FINAL VISUAL INSPECTION AND AIR CLEARANCE TESTING

3.6.1 GENERAL

3.6.2 FINAL VISUAL INSPECTION

3.6.3 FINAL AIR CLEARANCE TESTING

3.6.4 FINAL AIR CLEARANCE PROCEDURES

3.6.5 CLEARANCE SAMPLING USING PCM – LESS THAN 260LF/160SF:

3.6.8 LABORATORY TESTING OF TEM SAMPLES

3.7 ABATEMENT CLOSEOUT AND CERTIFICATE OF COMPLIANCE

3.7.1 COMPLETION OF ABATEMENT WORK

3.7.2 CERTIFICATE OF COMPLETION BY CONTRACTOR

3.7.3 WORK SHIFTS

3.7.4 RE-INSULATION

ATTACHMENT #1

ATTACHMENT #2

ATTACHMENT #4

02 82 11 - 1

INSTRUCTIONS TO ARCHITECT/ENGINEER AND INDUSTRIAL HYGIENE CONSULTANT

SECTION 02 82 11

CLASS I NEGATIVE PRESSURE ENCLOSURE ASBESTOS ABATEMENT SPECIFICATIONS

PART 1 - GENERAL

1.1 SUMMARY OF THE WORK

1.1.1 CONTRACT DOCUMENTS AND RELATED REQUIREMENTS

Drawings, general provisions of the contract, including general and supplementary conditions and other Division 01 specifications, shall apply to the work of this section. The contract documents show the work to be done under the contract and related requirements and conditions impacting the project. Related requirements and conditions include applicable codes and regulations, notices and permits, existing site conditions and restrictions on use of the site, requirements for partial owner occupancy during the work, coordination with other work and the phasing of the work. In the event the Asbestos Abatement Contractor discovers a conflict in the contract documents and/or requirements or codes, the conflict must be brought to the immediate attention of the Contracting Officer for resolution. Whenever there is a conflict or overlap in the requirements, the most stringent shall apply. Any actions taken by the Contractor without obtaining guidance from the Contracting Officer shall become the sole risk and responsibility of the Asbestos Abatement Contractor. All costs incurred due to such action are also the responsibility of the Asbestos Abatement Contractor.

1.1.2 EXTENT OF WORK

A. Hazardous Material Survey for the project provide brief description of the estimated quantities of asbestos containing materials to be abated.

These quantities are for informational purposes only and are based on the best information available at the time of the specification preparation. The Contractor shall satisfy himself as the actual quantities to be abated. Nothing in this section may be interpreted as limiting the extent of work otherwise required by this contract and related documents.

1.1.3 RELATED WORK

A. Section 07 84 00, FIRESTOPPING.

B. Section 02 41 00, DEMOLITION.

C. Division 09, FINISHES D. Division 22, PLUMBING.

E. Section 21 05 11, COMMON WORK RESULTS FOR FIRE SUPPRESSION / Section 22

05 11, COMMON WORK RESULTS FOR PLUMBING / Section 23 05 11, COMMON WORK

RESULTS FOR HVAC AND STEAM GENERATION.

F. Section 23 21 13, HYDRONIC PIPING / Section 23 22 13, STEAM AND

CONDENSATE HEATING PIPING.

02 82 11 - 2

1.1.4 TASKS

The work tasks are summarized briefly as follows:

A. Pre-abatement activities including pre-abatement meeting(s), inspection(s), notifications, permits, submittal approvals, regulated area preparations, emergency procedures arrangements, and standard operating procedures for asbestos abatement work.

B. Abatement activities including removal, clean-up and disposal of ACM waste, recordkeeping, security, monitoring, and inspections.

C. Cleaning and decontamination activities including competent person (abatement supervisor) and CPIH (project monitor) final visual inspection, personal and area air monitoring and final visual certification of completion.

1.1.5 CONTRACTORS USE OF PREMISES

A. The Contractor and Contractor's personnel shall cooperate fully with the VA representative/consultant to facilitate efficient use of buildings and areas within buildings. The Contractor shall perform the work in accordance with the VA specifications, drawings, phasing plan and in compliance with any/all applicable Federal and State regulations and requirements.

B. The Contractor shall use the existing facilities in the building strictly within the limits indicated in contract documents as well as the approved VA Design and Construction Procedures. Limitations for the use of the existing structure is discussed in Section 01 00 00 - General Requirements.

1.2 VARIATIONS IN QUANTITY

The quantities and locations of ACM as indicated on the hazardous materials survey and the extent of work included in this section are estimated which are limited by the physical constraints imposed by occupancy of the buildings and accessibility to ACM. Accordingly, minor variations (+/- 5%) in quantities of ACM within the regulated area are considered as having no impact on contract price and time requirements of this contract.