36C24618Q0247-00004000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2.

AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF

CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV.

11/2016) is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITE M 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR

43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes r eference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14.

DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME

AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS

OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00004 None Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24618Q0247 02-06-2018

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

X Amendment A00003 is executed and provides for the following:

Quotes Due by Date changes to 12:00 PM February 20, 2018.

Base period of Performance 1 April - 30 September 2018 Fayetteville HCC location only.

Option 1 Period of Perfromance 1 October 2018 to 30 Septemebr 2019 and forward will cover both locations.

Answer post site visit vendor submitted questions, see attached.

Site Visit Vendor Questions In Amendment 1 you answered the question about the current carts at HCC will be used by the contractor and then after year 1 they would transition to contractor carts. What about the carts for the base period at the Fayetteville VA on Ramsey street?

A: The base period 1 April 2018 - 30 September 2018 for the HCC location only. The Ramsey Street location starts with Option 1 when Vendor carts will be utilized.

Can you provide specifications for the shuttle carts? How many passengers?

A: Shuttle Carts are Golf Cart style, HCC location uses electric carts, Ramsey Street Location uses gas powered carts.

At the Health Care Center, the electric golf cart hook up is provided. Currently VA Medical Center owns golf carts. Will the contractor be provided to purchase carts and provide the gas/electrical hookup as well?

A: As updated in Amendment 3 Government will provide the carts to the contractor for use in performing this contract. Vendor will be responsible for operation, care and maintenance.

Is there a storage area for the shuttles?

A: Yes, there are designated spots to park the carts overnight or when not in use.

If the shuttles are electric, will the VA provide the power and power hook up?

A: Yes Page 8, Section 6 (a) – The Contractor shall provide a locking key cabinet(s), a ticket dispenser(s) – can you provide the specifications on the type of ticket dispenser?

A: This item would be part of the vendor technical and operation plan submission with their quote.

Page 9, Section 9. The Contractor turns over any remaining keys and tickets to the Administrative Officer on Duty (AOD). Who is responsible for damage or damage claims after we turn the keys and tickets over to the AOD?

A: Once the keys and tickets are accepted by the AOD the Liability would shift.

Page 10, Section 13. The insurance requirement for general liability, garage keepers liability insurance along with a commercial umbrella in the amount of $10,000,000. Section C.3 has different requirements. Please confirm the insurance limits and coverages you desire.

A: The requirement at Section C.3 is a FAR requirement “Supplemental Insurance” is in addition to the information outlined in Section 13 What is the policy if we fill up the valet area we are given to park cars? Will additional space be available?

A: Vendor would provide this detail in their operational plan they submit with their quote.

Where can our employees park?

A: Contractor parking will be determined after award Section 4 (b) – It says Contractor will provide limited hours of operations for special events. How will the Contractor be compensated for additional work?

A: At the rates outlined in their accepted quote If additional valets or shuttle drivers are needed for increased demand during normal hours of operation, will the Contractor be compensated for the additional work?

A: Vendor would provide this detail in their operational plan they submit with their quote.

Can the proposal due date be extended to allow for more time between questions and final proposals?

A: Due Date is now February 20, 2018 How and with whom do we communicate in the event of winter weather contingency plans?

A: After award contractor would communicate with the identified Contracting Officers Representative (COR) and the Contracting Officer.

Will the contractor be able to suggest or make changes to existing signage and wayfinding information?

A: Vendor would provide this detail in their operational plan they submit with their quote.

If valet parking space allotment changes or changes location due to construction, will the contractor be included in that decision-making process?

A: COR would identify any contractor effected areas and advise the CO of issues.

If golf carts should operate in construction areas, who is liable for damage to the golf cart or personal injury to driver/passengers because of construction equipment/debris?

A: Carts would not operate in a construction area Would contractor have access to camera footage at both locations for the purposes of insurance claims processing?

A: Vendor would provide this detail in their operational plan they submit with their quote.

Expectations for turnaround time and level of customer service are clearly laid out for valet parking but not for the shuttle service. What are the customer service and turnaround time levels the contractor will be expected to uphold under terms of the contract?

A: The shuttle service is an extension of the Valet Parking Service, similar standards would be applied.

How are contracted employees expected to handle potential safety concerns from patrons (ex. Behavioral/mental outpatient clinics at VA Medical Center)? What, if any, medical training are contracted employees expected to need and how are they expected to respond if a medical emergency arises in the parking lot or while on the golf cart?

A: No data available at this time Will the VA Hospital provide any occupational health services to valet staff on-site (immunizations, flu shots, etc).

A: No data available at this time How present/available is hospital police at both locations to assist in security concerns in the valet area?

A: Both centers have security on site What is the shuttle route at both locations? Maps preferable.

A: Vendor would provide this detail in their operational plan they submit with their quote.

Does contractor need to get approval from contracting officer prior to ordering uniforms upon receipt of contract? If so, how far in advance?

A: Uniform changes post award would be coordinated with the COR. Contractor would be expected to be prepared to begin service on the effective date of service.

If existing practices for valet parking or shuttle at either location shown during the site visit differ under current contract from what is stated in solicitation for bids, what practices should potential contractor use when preparing bid?

A: Vendor would provide this detail in their operational plan they submit with their quote.

Is there an incumbent contractor, or is this an initial RFQ?

A: Information on existing contracts can be found at www.usaspends.gov.