36C24526Q0098 WV MSW SOW v2.pdf

B.1 STATEMENT OF WORK (v2)

West Virginia VAMC’s Solid Waste Removal & Recycling Services

A. GENERAL SCOPE

The contractor will provide all labor, packaging, collection, removal, transportation, equipment, supplies and services for pickup, disposal and proper treatment of Solid Waste in accordance with Local, State, Federal laws and regulations for all locations listed within Appendix A (VISN 5 MD WV VAMC Facility Locations). The contactor will also provide comprehensive management of solid waste, and recycling for the facilities specifying these services to include the following locations: West Virginia VA Medical Centers and their associated CBOCs (Community Based Outpatient Clinic) within VISN 5, the Capitol Healthcare Network.

The VISN 5 facilities generate approximately 10 million pounds of waste each year (FY24 data) of which, the majority is municipal solid waste.

The VISN is also looking for a contractor to take a value engineered approach to structuring the management of waste streams at our larger facilities with the focus on maximizing recycling and landfill avoidance. At a minimum, the Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, transportation, and any other items or services necessary to perform Municipal Solid Waste (MSW) collection, recycling, and provide open top containers for both construction debris and solid waste at the facilities detailed in Appendix A.

1. For the purposes of this contract, Municipal Solid Waste will include the following: Solid waste is any material discarded by human activity, regardless of its physical state (solid, semi-solid, or contained gas). This includes a broad spectrum of items, such as:

a. Municipal Solid Waste: Everyday items from households and businesses like food scraps, paper, plastics, and packaging. Examples include but are not limited to:

Garbage, Food Waste, Glass, Packaging, Paper, Cardboard, Plastic

b. Industrial waste: Waste generated by manufacturing and other industrial processes.

c. Construction and demolition waste: Debris from building and construction activities

d. Tires

2. The Contractor will also provide a comprehensive recycling program including education and outreach for all facilities in VISN 5. The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations, international agreements and appropriate Final Governing Standards (FGS). Furnish all labor, supervision, materials, and equipment necessary to accomplish complete removal of solid waste from all Department of Veterans Affairs Medical Center listed below.

a. For the purposes of this contract, Comprehensive Recycling program will include the following: Recovery and reprocessing of waste materials for use in new products. The basic phases in recycling are the collection of waste materials, their processing or manufacture into new products, and the purchase of those products, which may then themselves be recycled.

b. Typical materials that are recycled: Iron and steel scrap, Aluminum cans, Glass bottles, Paper, Wood (including pallets), Plastics, Cardboard, Blue Wrap, Tires.

3. The Government encourages the inclusion additional proposed plans for waste management and waste minimization efforts regarding solid waste and recycling at VISN 5 facilities.

4. The contractor will work with a designated Contracting Officers Representative (COR) at each VA Medical Center, designated at the order level.

5. Estimated Quantities & Frequency of Pickups for MSW are listed in the table below:

LOCATION

AVERAGE ANNUAL

POUNDS

OF SOLID WASTE

FREQUENCY OF

PICKUPS

Martinsburg VAMC 1,027,096 2X Week Cumberland CBOC N/A Lessor provides Ft. Detrick CBOC N/A Lessor provides

Franklin CBOC N/A Lessor provides Hagerstown CBOC N/A Lessor provides

Stephens City CBOC N/A Lessor provides Harrisonburg CBOC N/A Lessor provides Petersburg CBOC N/A Lessor provides Huntington VAMC 638,400 Weekly Charleston CBOC N/A Lessor provides Gallipolis CBOC N/A Lessor provides Lenore CBOC N/A Lessor provides

Prestonsburg CBOC N/A Lessor provides Clarksburg VAMC 747,320 Weekly Braxton Co. CBOC N/A Lessor provides

Monongalia Co. CBOC N/A Lessor provides Tucker Co. CBOC N/A Lessor provides Wood Co. CBOC N/A Lessor provides Beckley VAMC 375,000 Weekly

Greenbrier Co. CBOC N/A Lessor provides Princeton CBOC N/A Lessor provides

Actual weight and pick up frequency will be determined by each station at the order level.

6. Locations and Services Anticipated Start Date:

• Martinsburg VA Medical Center and CBOCs April 1, 2026 o Municipal Solid Waste o Comprehensive Recycling Program https://www.britannica.com/technology/materials-processing

• Huntington VA Medical Center and CBOCs April 1, 2026 o Municipal Solid Waste o Comprehensive Recycling Program

• Clarksburg VA Medical Center and CBOCs April 1, 2026 o Municipal Solid Waste o Comprehensive Recycling Program

• Beckley VA Medical Center and CBOCs April 1, 2026 o Municipal Solid Waste o Comprehensive Recycling Program

Comprehensive list of VISN 5 WV VA Medical Centers and Community Based Outpatient Clinics listed in Appendix A. These services will be available to all locations listed in Appendix A.

B. SPECIFICATIONS

1. SOLID WASTE:

a. The selected contractor shall manage municipal solid waste at the facilities listed below. In addition to these services the contractor may be requested to provide additional solid waste management for special events or one-time activities. Special events / one-time activities must be definitized at the order level prior to executing additional services.

b. The projected requirements for solid waste equipment at each location are as follows

(Please note that the actual needs will be finalized at the order level):

i. Martinsburg VAMC

1. Contractor to provide (1) thirty-four-yard compactor to the Main

Building 500 with a pickup frequency of 2 times per week as required.

2. Contractor to provide (2) eight-yard containers to Building #501, NHU with a pickup frequency of 3 times per week as required.

3. Contractor to provide (2) eight-yard containers to Building #502, Domiciliary with a pickup frequency of 3 times per week as required.

4. Contractor to provide (1) eight-yard container to Building #21 with a pickup frequency of 1 time per week as required.

5. Contractor to provide (1) eight-yard container to Building #207/209, 2nd Street with a pickup frequency of 3 times per week as required.

6. Contractor to provide (1) eight-yard container to Building #305B/405A with a pickup frequency of 3 times per week as required.

7. Contractor to provide (1) eight-yard container to Building #511 with a pickup frequency of 2 times per week as required.

8. Contractor to provide (1) eight-yard container to Building #306A/508

Laundry pad with a pickup frequency of 2 times per week as required.

9. Contractor to provide (1) eight-yard container to Building #519, 6th

Street with a pickup frequency of 3 times per week as required.

10. Contractor to provide (1) thirty-yard container each to the following locations: Building #509, Building #310B, Building 519, and Dock 500.

All containers will require an on-call pick up frequency as required.

ii. Huntington, WV

1. One (1) 32 cubic yard compactor for solid waste removal/disposal services, Schedule - one pick up per week. – Location: BLDG 2: UPPER

DOCK

2. One (1) 20 cubic yard roll off container for waste removal/disposal services. Schedule - one pick up per week Location: BLDG 2: LOWER

DOCK

3. One (1) 8 cubic yard container for waste removal/disposal services.

Schedule - three pick-ups per week Location: BLDG 4: CANTEEN

4. One (1) 30 cubic yard roll off container for solid waste removal/disposal services for Bldg. 29 – Point Warehouse. Schedule -to be picked up as needed within 24 hours of notification by medical center Point of Contact (POC). Location: BLDG 29 WAREHOUSE

5. One (1) 8 cubic yard container for waste removal/disposal services.

Schedule - one pick up per week Location: BLDG 20: BRAC

6. One (1) 6 cubic yard container for waste removal/disposal services.

Schedule - one pick up per week Location: FISHER HOUSE

iii. Clarksburg VAMC

1. Contractor to provide (1) forty-yard compactor to the main building with a 2 times per week pick up frequency as required.

iv. Beckley VAMC

1. One (1) 30-yard self-contained trash compactor for the disposal of garbage located at the back loading dock of bldg.1.

2. One (1) open top 30-yard construction dumpster for the disposal of construction debris located at the back loading dock of bldg.1.

3. One (1) 6-yard dumpster for regular office trash to be located by bldg.

14/15.

c. All other locations listed in Appendix A but not specified above may request minimal services upon issuance of an order. Service capabilities will be limited to the line items listed in the base BPA price/cost schedule unless a modification to the base BPA is negotiated and executed.

d. The VA reserves the right to relocate the containers when deemed necessary.

e. The equipment shall be maintained in operable condition, and all equipment areas should remain clean and organized, as verified by the Contracting Officer's Representative (COR). If the COR identifies any contractor furnished equipment as inoperable, the contractor is required to repair or replace it, at no cost to the Government, within 2 days of the COR's request.

2. RECYCLING

a. To minimize waste, the contractor shall provide a waste audit report annually, at a minimum. Offerors should provide a sample of a waste audit as part of the submission package.

b. The selected contractor shall provide single stream recycling at a minimum to the facilities listed below. The selected contractor is also encouraged to provide proposals on increasing single stream recycling and composting initiatives throughout the region.

c. For all facilities, the contractor will be responsible for providing internal recycling containers and the mapping of the locations of the containers. The VA will provide floor plans for the contractor to mark the recycling equipment locations. This is to be maintained at all times and to be available to the COR upon request. Survey all areas weekly and inspect the waste and recycling equipment & containers. Ensure preventative maintenance is scheduled and executed for compactors and containers.

d. The projected requirements for recycling equipment at each location are as follows

(Please note that the actual needs will be finalized at the order level):

i. Martinsburg VAMC

1. Facility-owned baler is used for cardboard recycling.

2. All other recycling is performed manually and handled internally by

Supply Chain Management Services.

ii. Huntington VAMC:

1. One (1) 40 cubic yard compactor for cardboard recycling collection.

Schedule - one pick up per week Location: BLDG 2: UPPER DOCK

2. One (1) 20 cubic yard compactor for comingled plastic recycling collection. Schedule - one pick up per week Location: BLDG 2: UPPER

DOCK

3. One (1) 8-cubic yard size container for cardboard recycling collection and pickup for Bldg. 4. Schedule - three (3) pickups per week. - BLDG 4:

CANTEEN

a. Extra pick up if needed: 8-cubic yard size container for cardboard recycling collection and pickup for Bldg. 4. - BLDG 4:

CANTEEN

4. One (1) 20 yard Open Top roll off container for scrap metal recycling. Schedule – to be picked up as needed within 24 hours of notification by medical center Point of Contact (POC). Location:

BLDG 29.

iii. Clarksburg VAMC

1. One (1) 30 cubic yard open top dumpster for metal recycling picked up once monthly Location: Building 7

2. One (1) 30 cubic yard open top dumpster for wood recycling picked up once monthly Location: Building 7

iv. Beckley VAMC

1. One (1) 30 cubic yard compactor for cardboard recycling collection.

Schedule - one pick up per month Location: BLDG 1.

e. All other locations listed in Appendix A but not specified above may request minimal services upon issuance of an order. Service capabilities will be limited to the line items listed in the base BPA price/cost schedule unless a modification to the base BPA is negotiated and executed.

f. The VA reserves the right to relocate the containers when deemed necessary.

g. The equipment shall be maintained in operable condition, and all equipment areas should remain clean and organized, as verified by the Contracting Officer's Representative (COR). If the COR identifies any contractor furnished equipment as inoperable, the contractor is required to repair or replace it, at no cost to the Government, within 2 days of the COR's request.

3. ONSITE WASTE COLLECTION/LABOR

a. The contactor shall supply onsite collection at the following facilities as detailed below:

i. Not applicable to WV VAMCs

4. CONTRACTOR PERSONNEL

a. The contractor shall provide the COR with a list of contractor/subcontractor employees expected to enter the buildings to perform services as per the contract.

While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

Winans, Eric Todd Added per email from Mark Wiley from Huntington.

b. An access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor’s employees must return the access badge(s) to the COR or designee identified by the COR at the end of each pick-up process.

c. The contractor shall be required to comply with all security policies/requirements of each VISN 5 facility. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

d. It is the responsibility of the contractor’s personnel to park in the appropriately designated parking areas. Parking information shall be coordinated with each facility COR. Department of Veterans Affairs Medical Center at 50 Irving Street, NW.

Washington, and D.C does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

5. PERFORMANCE STANDARDS

a. Overall Service: Timeliness and Professionalism

i. Contractor shall provide timely service to all medical center and CBOC locations at the task order location.

ii. Contractor staff shall conduct themselves in a professional manner, at all times.

b. Invoice Accuracy

i. The contractor shall submit invoices according to the price/cost schedule and services provided at the task order level.

ii. Additional documentation to facilitate invoice acceptance shall be provided upon request by the COR.

c. Recordkeeping/Documentation/Reporting

i. Contractor shall provide all manifests and monthly reports timely to the COR at the task order level.

ii. All reports and documentation should be accurate and comprehensive, reflecting the services provided.

d. Equipment Condition & Overall Tidiness

i. Equipment must be maintained in operable condition, and all equipment areas must remain clean and organized, as verified by the Contracting Officer's Representative (COR).

ii. The contractor shall conduct inspections of containers and compactors at least annually to ensure functionality. Evidence of these inspections must be provided to the COR before the end of each task order period of performance.

iii. If the COR identifies any contractor-furnished equipment as inoperable, the contractor is required to repair or replace it at no cost to the Government within 2 days of the COR's request.

e. Management Planning

i. The management plan must include all items required within the

Statement of Work (SOW) and be reviewed/updated at least annually or when significant operational changes occur, including changes of key personnel.

ii. The final version of this plan must be provided to the COR before the start of the first task order period of performance and updated at least annually, thereafter.

6. MANAGEMENT PLAN

a. The ability to successfully provide the number and types of services required on a daily basis over an extended period of time requires a comprehensive Management Plan. The required services shall be delivered within the normal working hours (6A- 6P), while meeting the quality standards required. The Contractor shall focus on delivering the primary services of collections, consolidation, transportation, shipping and disposal in a manner the meets the requirements and needs of VISN 5. The Contractor shall identify the key staff members who will carry out the requirements.

b. The contractor shall provide a communication plan for employees and subcontractors. Highly functional and efficient data and voice communications are critical for successfully performing the contract requirements. The Contractor must be capable of sending and receiving e-mails and faxes, communicate with the Project Manager, communicate with service vehicles regularly to determine locations and relay service-related messages, and send/receive electronic data files.

Communication shall be critical in ensuring no interruption of services.

Communication shall include how waste will be collected, manifested, and treated.

Communication shall be very important to ensure compliance.

c. Contractor shall provide a highly qualified project manager with strong support from corporate management as this shall be essential to successfully performing these requirements day to day over an extended period of time. This plan shall identify the organizational structure proposed to direct these operations. The management team members shall be identified along with a description of qualifications and relative experience. The methods and procedures used to carry out this plan shall be specified, including the problem resolution procedures to be used in the event of service related or personnel problems. The Contractor shall identify the types of employee incentives used to encourage quality performance by Contractor staff. The plan shall specify the manager that shall be designated to meet with the Contracting Officer, at the Government’s convenience, for scheduled and impromptu meetings to discuss contractual issues. Resumes shall be provided for all members of the project management team and other key personnel requiring special skills. Contractors should not view this as simply a trash disposal service. This requirement is broad and diverse and requires an integrated, involved management approach to deliver these services successfully.

Appendix A - VISN 5 WV VAMC Facility Locations

1. Martinsburg VAMC, 510 Butler Avenue, Martinsburg WV 25405

2. Cumberland CBOC, 200 Glen Street, Cumberland, MD 21502

3. Fort Detrick CBOC, 1433 Porter St, Building 1433, Frederick, MD 21702

4. Franklin CBOC, 91 Pine Street, Franklin, WV 26807

5. Hagerstown CBOC, 1101 Opal Ct., Suite 2020, Hagerstown, MD 21740

6. Stephen City CBOC, 170 Prosperity Dr., Winchester, VA 22602

7. Harrisonburg CBOC, 1755 South High Street, Harrisonburg, VA 22801

8. Petersburg CBOC, 15 Grant St., Petersburg, WV 26847

9. Huntington VAMC, 1540 Spring Valley Drive, Huntington, WV 25704

10. Charleston CBOC, 700 Technology Drive, South Charleston, WV 25309

11. Gallipolis CBOC, 323A Upper River Rd., Gallipolis, OH 45631

12. Lenore CBOC, 2867 Route 65, 15 Lenore Business Mall, Williamson, WV

25661

13. Eastern Kentucky Outpatient Clinic, 5230 KY Route 321, Suite 8, Prestonsburg, KY 41653

14. Clarksburg VAMC, 1 Medical Center Drive, Clarksburg, WV 26301

15. Braxton County CBOC, 40 Reston Place, Gassaway, WV 26624

16. Monongalia County CBOC, 40 Commerce Drive, Suite 101, Westover, WV

26501

17. Tucker County CBOC, 212 Spruce St., Parsons, WV 26287

18. Wood County CBOC, 2311 Ohio Avenue, Suite A, Parkersburg, WV 26101

19. Beckley VAMC, 200 Veterans Avenue, Beckley WV 25801

20. Greenbrier County CBOC, 228 Shamrock Lane, Ronceverte, WV 24970

21. Princeton CBOC, 150 Courthouse Rd., Princeton, WV 24740

B.1 STATEMENT OF WORK (v2)