Tent Requirements Update.pdf
PDF 117 KB Posted
- Solicitation number
- 36C24525Q0019
About this file
This document contains the requirements for an outdoor event tent package for the Washington DC VA Medical Center (DCVAMC) - Winter Haven Homeless Stand-down event. The requirements include delivery, installation, and project management of tents, tables, chairs, table linens, food warmers, heaters, lighting, generators, and other related services.
The contractor shall coordinate and provide project management of all products and services, and will have the opportunity to attend an in-person walk-through to review the plans and make necessary revisions. The contractor is responsible for taking accurate field measurements, protecting the property, managing delivery and unloading, assembly and final acceptance, supporting the day of the event, break-down and pickup, and maintaining a quality control plan. The solicitation number is 36C24525Q0019, the event is scheduled for November 1-3, 2024, and the contracting agency is the Department of Veterans Affairs Veterans Health Administration.
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Other files
| File | Type | Posted |
|---|---|---|
| Tent Requirements Update 10.9.24.pdf | ||
| 36C24525Q0019 0002.docx | DOCX document | |
| 36C24525Q0019 0001.docx | DOCX document | |
| 36C24525Q0019 Winter Haven Event.pdf | ||
| 36C24525Q0019_1.docx | DOCX document | |
| WinterHaven Site_Without Tent Names.pdf |
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Text version
Requirements of Space
1) Welcome/Registration (Red Area on Floorplan) (Enrollment/Eligibility)
a. 1 Tent with back and sidewalls (Dimensions 20’ x 20’)
b. 4 tables
c. 4 table linens
d. 8 chairs
2) Treatment Resources (Blue Area on Floorplan)
a. 1 Tent with back and sidewall (Dimensions 10’ x 20’) (2 Stations)
i. 3 tables
ii. 3 table linen
iii. 9 chairs
b. 1 Tent with back and sidewall (Dimensions 20’ x 20’) (3 Stations)
i. 3 tables
ii. 3 table linens
iii. 9 chairs
c. 1 Tent with back and sidewall (Dimensions 10’ x 10’) (4 Stations)
i. 4 tables
ii. 4 table linens
iii. 12 chairs
d. 1 Tent with back and sidewall (Dimensions 20’ x 20’) (4 Stations)
i. 4 tables
ii. 4 table linens
iii. 12 chairs
e. 1 Tent with back and sidewall (Dimensions 10’ x 20’) (3 Stations)
i. 3 tables
ii. 3 table linens
iii. 9 chairs
f. All tents with lighting
3) Government Agency (Yellow Area on Floorplan)
a. 1 Tent with back and sidewall (Dimensions 10’ x 20’) (4 Stations)
i. 4 tables
ii. 4 table linens
iii. 12 chairs
b. 1 Tent with back and sidewall (Dimensions 20’ x 20’)
i. 4 tables
ii. 4 table linens
iii. 12 chairs
c. 2 Tents with back and sidewall (one front/one behind) (Dimensions 10’ x’ 20’)
i. dividers in middle of tents
ii. 3 tables (each tent)
iii. 3 table linens (each tent)
iv. 9 chairs (each tent)
d. All tents with lighting
4) Primary Care (Red Area on Floorplan)
a. 1 Tent with back and sidewalls (Dimensions: 20’ x 20’)
i. 4 tables
ii. 4 table linens
iii. 8 chairs
b. 1 Tent with back and sidewalls (20’ x 60’ (Divided into 3 stations))
i. 10 tables
ii. 10 table linens
iii. 22 chairs
c. 7 ambient lights for smaller rooms
5) Vaccine & Women’s Health Clinic (Orange Area on Floorplan)
a. 1 Tent with back and sidewalls (Dimensions: 10’ x 20’)
i. 2 tables
ii. 2 table linens
iii. 8 chairs
b. 1 Tent with back and sidewalls (Dimensions: 20’ x 20’ (Divided into 4 stations))
i. 4 tables
ii. 4 table linens
iii. 8 chairs
c. 1 Tent with back and sidewalls (Dimensions: 20’ x 60’)
i. 35 chairs
d. 1 Tent with back and sidewalls (Dimensions: 20’ x 60’ (Divided into 3 stations)
i. 6 tables
ii. 6 table linens
iii. 12 chairs
e. Lighting for all tents
6) Winter Gear: Boots/Shoes (Purple Area on Floorplan)
a. 1 Tent with back and sidewalls (Dimensions: 10’ x 40’ (Must be able to open in back))
b. 8 tables
c. Lighting in tent
7) Winter Gear: Coats & Backpacks (Purple Area on Floorplan)
a. 1 Tent with back and sidewalls (Dimensions: 10’ x 60’ (Must be able to open in back))
b. 15 rolling garment racks
c. 3 tables for accessories
d. 6 tables for backpacks
e. 6 Chairs
f. 2 space heaters minimum
g. 2 ambient lights
8) Miscellaneous Stations (Middle on Floorplan)
a. 1 Tent with back and sidewalls (Dimensions: 10’ x 10’ (OIT))
i. 1 table
ii. 1 table linen
iii. 1 chair
b. 1 Tent with back and sidewalls (Dimensions: 10’ x20’ (Legal/Veterans Consortium/Legal Services NOVA))
i. 3 tables
ii. 3 table linens
iii. 9 chairs
c. 1 Tent with back and sidewalls (Dimensions: 10’ x 20’ (Serving Together))
i. 3 tables
ii. 3 table linens
iii. 9 chairs
d. 1 Tent with back and sidewalls (Dimensions: 10’ x’20’ (CWT/Medicare/Vet Center))
i. 3 tables
ii. 3 table linens
iii. 9 chairs
e. 1 Tent with back and sidewalls (Dimensions: 10’ x 10’ (Chaplain/NLB/DVNF))
i. 3 table
ii. 3 table linen
iii. 9 chairs
f. 1 Tent with back and sidewalls (Dimensions 10’ x 10’ (Am Legion/DAV/VFW))
i. 3 table
ii. 3 table linen
iii. 9 chairs
g. 1 Tent with back and sidewalls (Dimensions 10’ x 10’ (SSA/IRS/MDR))
i. 3 tables
ii. 3 table linens
iii. 9 chairs
h. 1 Tent with back and sidewalls (Dimensions: 10’ x’20’ (Dental))
i. 3 tables
ii. 3 table linens
iii. 9 chairs
i. 1 Tent with back and sidewalls (Dimensions: 10’ x’20’ (Toxic Exposure))
i. 2 tables
ii. 2 table linens
iii. 6 chairs
j. 1 Tent with back and sidewalls (Dimensions: 10’ x’20’ (DCDES/PCS/EHVRP))
i. 3 tables
ii. 3 table linens
iii. 9 chairs
k. All tents with lighting
9) Food & Beverage Area (Fisher House Parking Lot)
a. 1 Tent with back and sidewalls (Dimensions: 20’ x 60’)
i. 10 tables
ii. 10 table linens
iii. 50 chairs
iv. lighting in tent
v. 2 food warmers with trays and heating elements
10) Miscellaneous
a. Electric Generators (2 minimum)
b. Extension cords (to coordinate with each tent)
c. Any additional electrical/ mechanical equipment (to fulfill event requirements)
d. 2 portable restrooms
e. 2 handwashing stations
File details come from the government source that posted it. Updated .