RFI Responses - 36C24524R0024 - NCO5 MATOC II.pdf

RFI Responses - 36C24524R0024 – NCO5 MATOC II

1. Referring to drawing AE104 - Please confirm who is providing the Full Length Mirror for GC to install. Item X0001 Martinsburg VA Response: The VA will provide and install as part of the activation of the completed space.

Contractor and COR to coordinate blocking location.

2. Referring to drawing AE104 - Please confirm There is a note for BOD CCI Group ICS 720, Fusion Maple.

What is this note in reference to?

Martinsburg VA Response: This is a government activation item for PPE’s and not in the contractor’s scope of work.

3. Please provide location of laydown / staging area.

Martinsburg VA Response: Refer to response for RFI 153.

4. Per pages 10-11 of the solicitation, 52.236-27 SITE VISIT – “Site visits shall be scheduled on an “as requested” basis. The seed projects will NOT result in award, and as such site visits may not be required.”

Can you provide clarification? Does the VA intend not to award either seed project? Will site visits be held for these seed projects?

VA Response:

Correct, no award shall be made on either seed project. Site visits have previously been held prior to the RFI submission period being closed.

5. Will the evaluation vehicle be used just for pricing?

VA Response:

The evaluation vehicle will be utilized to review the entire submission package for the MATOC, as described within the solicitation.

6. Please confirm this surveying is not required. (Page / Art. / Para. 01 00 00 18 1.12 & 1.13) Martinsburg VA Response: This scope of work called out in the specifications shall not be required.

7. Will project as-builts be required in CADD? If so, will you provide existing CADD Files.

Martinsburg VA Response: Yes, CAD files will be provided to the awarded contractor.

Baltimore VAMC- Yes. We can provide CADD files at some point post award.

8. Phase I is blank, please provide phasing required. (Spec. Section No. / Title: 01 00 00-8) Martinsburg VA Response: Refer to response for RFI 155.

9. Please provide the location for construction debris dumpsters.

Martinsburg VA Response: Refer to response for RFI 155 Baltimore VAMC- Loading Dock on Arch Street side of the building is where contractors usually occupy temporary space for dumpsters. Coordination with VA required prior to delivery.

10. Please provide location of described fencing. (Spec. Section No. / Title: 01 00 00-9 - Para. J) Martinsburg VA Response: Fencing shall be provided at staging, layout, and material storage areas. Refer to response for RFI 155 for further clarification.

11. Can On-Site Superintendent serve as the on-site QC / SSHO?

VA Response: This can be approved on a case-by-case basis by the CO and COR. Proof of certifications and trainings will be required to be submitted at the time of request

12. Does there need to be a separate individual from the prime contractors superintendent to fulfill the SSHO duties or can the superintendent fulfill the SSHO duties for this contract, if qualified to do so? (Spec 013525 – Para. 1.7 SSHO) VA Response: This can be approved on a case by case basis by the CO and COR. Proof of certifications and

13. Please provide the prevailing rate for charge of electrical use. (Spec. Section No. / Title: 01 00 00-23 - Para.

J) VA Response: This is not a charge that is typically passed on to the contractor unless there is a higher than average rate of use.

14. There is no Davis Bacon wage scale for DC and the other wage scales have expired & been updated.

Can you please provide the current DC wage scale and update the other wage scales that expired 5/17/24?

VA Response: There is no seed project for the DC VAMC. As such, no wage rates will be provided for the MATOC solicitation. Wage rates will be included at the time of each Task Order solicitation.

15. If we have 100% CPARS Evaluations for projects we want to use as a reference, can those be submitted in lieu of asking CO’s or COR’s to complete the PPQ’s?

VA Response: CPARS can be included in addition to the completed PPQ’s. PPQ’s will be required per the requirements in the solicitation.

16. The referenced specification calls for a commercial photographer to provide professional photo documentation during construction with Online interface. Please confirm this requirement for this contract or can progress photos be taken by the prime contractors superintendent and submitted electronically? (Spec. Section No. / Title: 010000 - Page / Art. / Para._- 1.30) VA Response: Progress photos can be taken by the prime contractor’s superintendent and submitted electronically Martinsburg VA Response: For the Martinsburg “Build-out B516 Shell project” refer to response to RFI 143.

17. There is reference of deduct alternates on some of the drawings but no bid alternates indicated on the price breakdown sheet. Please confirm there are no bid alternates for this project. (IN200 & IN300) Martinsburg VA Response: Contractor can forgo bid deduct alternates.

Baltimore VAMC- No bid alternates/deducts

18. Can existing as-built drawings be provided for the existing fire suppression system?

VA Response: If the seed projects were getting awarded, all drawings and specs available would be provided post award to the successful offeror.

19. Is there an existing roof warranty? If so, can the roof warranty holders contact information be provided?

(Drawing No.: AE503 - Plan/Detail/Schedule: C1) Martinsburg VA Response: There is no existing warranty on the “Build-Out B516 Shell Project”.

20. Drawing sheet AE103 shows closet doors but the closet doors are not shown on the door schedule or are not found in the spec. Please provide additional information on the closet doors. (Drawing No.:AE103 - Plan/Detail/Schedule: Keynote 1) Martinsburg VA Response: Refer to response for RFI 164.

21. Can existing architectural as-built drawings be provided to show the existing conditions of the space? Or can photos of the existing shell be provided showing the existing framing/walls, shower floors, "knock-out" panel, MEPs, etc?

22. The finish schedule in the specification calls for ERF-1 to be Epoxy Resinous Flooring but also shows ERF-1 to be ceramic tile. please clarify the intent of ERF-1. (Spec. Section No. / Title:090600 Finishes - Page / Art.

/ Para. 2.9 Div 09 Finishes) Martinsburg VA Response: ERF-1 is ‘Stonhard’ Epoxy flooring, only at the bathrooms.

Baltimore VAMC- No flooring work included in SOW or drawings. Any finish specs regarding flooring are left over by default in the event of contract modification.

23. Will the GC be required/expected to apply to all task orders?

VA Response: There will be a GC required for every task order. It can be a different representative for each task order. All training and certification requirements will be required to be provided at time of appointment.

24. Does the VA know what percentage of the MATOC is expected to have smaller task orders below $200,000.00?

VA Response: There is no way to determine the number of task orders of specific value at the time of MATOC II solicitation or award. The VA cannot guarantee any quantity of awards at set dollar values. The range of award values is a minimum value of $2,500.00 and a maximum value of $1,000,000.00.

25. Can we assume the Superintendent could “triple hat” as SSHO and QCM? (Spec. Sect. : 01 00 00) VA Response: This can be approved on a case by case basis by the CO and COR. Proof of certifications and

26. Please clarify ICRA levels for both projects. In addition, please specify the following: 1) Are we to assume hard walls are required? Or will fire rated plastic be sufficient to separate the work site? 2) Are we to assume negative air is required?

VA Response:

Baltimore VAMC- ICRA class 3 was determined at the time previous ICRA protocols in place. With new protocols in place, expect possibility for a level 4 ICRA requirement.

Martinsburg VAMC- ICRA Level 3; Yes, hard barriers will be required, refer specifications; negative air pressure will be required.

27. Can offerors dual-hat or triple hat the roles of SSHO, Superintendent, and QCM (i.e., one person performing Safety Officer and Superintendent roles, or one person performing Safety, Superintendent, and QCM roles) on either of the seed projects and the task orders for this IDIQ.

VA Response: This can be approved on a case by case basis by the CO and COR. Proof of certifications and

28. Can we submit our proposal in 3 separate emails in order to not exceed the 10MB limit?

VA Response: Yes, Multiple emails can be sent to accommodate the 10MB limit. Please label the emails as to the number that the CO should anticipate receiving (ex. Email 1 of 5)

29. Will a bid bond be required for either of the 2 seed projects?

VA Response: Please review the requirements in the solicitation. Bid bonds are not required under FAR part 15 – Negotiated procurements.

30. If a bid bond is required, will we need to mail the original?

VA Response: Please review the requirements in the solicitation. Bid bonds are not required under FAR

31. If a bid bond is required where will we include a copy of it at in our proposal? Volume III?

VA Response: Please review the requirements in the solicitation. Bid bonds are not required under FAR

32. Do we need to include the Signed Standard form 30 from all of the Amendments issued for this project in any of the Volumes?

VA Response: Please review the requirements stated in each amendment for their specific requirements.

33. Do we need to include Reps and Certs in any of the Volumes?

VA Response: Please review the requirements in the solicitation.

34. Do we need to include Limitations of Subcontracting in any of the Volumes?

VA Response: The document should be included as a separate document for file upload and tracking.

35. Is there specific requirements for the cover page for each volume?

VA Response: Please review the requirements in the solicitation. If nothing is specified it can be up to the interested party to complete as they deem appropriate.

36. Is there specific requirements for the file name for each volume?

VA Response: Please review the requirements in the solicitation. If nothing is specified it can be up to the

37. Is there specific requirements for including a table of contents for each volume?

VA Response: Please review the requirements in the solicitation. If nothing is specified it can be up to the

38. There were several security forms and documents included in this project, are we supposed to fill these out and include them in our proposals somewhere?

VA Response: Please complete all forms required in the solicitation and send as a separate document for file upload and tracking, unless otherwise specified in the solicitation.

39. Please clarify which security forms/documents need to be included in which volumes of the proposal.

VA Response: Please review the requirements in the solicitation, and complete all forms as required/referenced.

40. Factor 4 note indicates the seed project at each locations is utilized for evaluation purposes only and shall not be awarded against. Please confirm that the efforts put forth by all subcontractors and suppliers to put accurate pricing together will not be considered to award the project.

VA Response: Neither seed project will be awarded. As such, the VA shall not reimburse any contractor for costs associated with compiling and submitting their proposals.

41. Please provide the fire ratings (fire, smoke, or non-rated) of the walls impacted by this renovation and the door/ hardware rating associated with these walls. (Spec. Sect. No. : 08 14 00 2.2 E)

42. This specs section seems to be from a different division. Please advise if this section is applicable to this renovation and, if so, please clarify the intent. (Spec. Sect. No: 08 11 13 1.4 G) Martinsburg VA Response: The bathroom door frames will be hollow metal as called out on the drawings.

Baltimore VAMC- The drawing provides door detail and new door. Section 08 11 13 is a requirement.

43. In which volume should we include the "Geographic areas of consideration selection sheet"?

VA Response: The document should be included as a separate document for file upload and tracking.

44. Please provide the lock cylinder manufacturer left blank in the above named spec section. (Spec. Sect. : 08 71 00 1.9 B) VA Response: Manufacturer TBD Martinsburg VA Response: Core compatibility shall be with Corbin-Russwin 7-Pin IC large format core.

45. In the absence of a site visit, please provide an estimated distance for exterior exhaust from the HEP negative air unit, that does not impact patient/staff traffic flow.

Martinsburg VA Response: Refer to response for RFI 121.

Baltimore VAMC- Approximately 14-20 linear feat

46. The following list of forms were attached to the solicitation & required to be returned as part of the proposal. If so, in which volume should we include each (listed below):

a) Declaration for federal employment

b) Self certification of continuous service

c) Contract security services request form #1A

d) Contract security verification request supplemental form #1B

e) Security requirements

f) VHA service center PIV sponsorship form #3

g) Contractor certification: Immigration & Naturalization Act

h) Authorization for Release of Info.

VA Response: These documents should be included as a separate document for file upload and tracking.

47. In the event of contract modifications, should contractors apply bond premiums to the individual modification or wait until the end of the job where the VA issues a final modification to reimburse contractors for bond overruns for all mods.

VA Response: As per FAR bonding requirements, if a modification is processed, the bonds are required to be increased (or are allowed to be decreased) commensurate to the value of the total contract.

48. In lieu of the provided Excel file titled “Construction Price Breakdown”, will the government accept a printout report from our COTS estimating software that provides the same level of breakdown specified in the government-provided breakdown spreadsheet?

VA Response: Proposals are required to be in full detail to allow for proper comparison against the Independent Government Cost Estimate to review if costs can be deemed to be Fair and Reasonable to the Government

49. Can utility tie-ins be performed during regular hours?

VA Response: This is an item that will be determined for each task order awarded off of the contract, as each respective are will have different requirements

50. Are Attachments 6 – 6F required to be submitted with the proposal or are they just examples of forms needed for badging through the PIV?

VA Response: These are example documents to be used as reference. They would not be required at this time as the seed projects are not going to be awarded.

51. Attachments 6C, 6D, & 6E do not seem to apply as they appear to be for federal employees. Please confirm that these forms are not applicable to the MATOC.

VA Response: These are example documents to be used as reference. They would not be required at this time as the seed projects are not going to be awarded.

52. We assume there might have ACM and/or Hazmat materials presence in this project since there is selective demo of floor, ceiling, wastewater pipes are presence in this work. Please clarify.

VA Response: Some areas of the VA hospitals have been surveyed for hazardous materials. No assumptions can be made for areas of the hospital that have not previously been surveyed for those hazardous materials.

Martinsburg VA Response: Refer to response for RFI 132.

53. As per floor plan (AE102), the bathroom doors seem swing both sides, please confirm.

VA Response: That is correct.

54. We assume water street pressure does not have enough force and thus we may need a pump for sprinkler system. Please clarify.

Martinsburg VA Response: This does not apply to the “Shell Build-Out B516 Project”.

55. If a pump for the sprinkler system is required, please provide drawings and details for power supply to the pump.

56. We assume 2 VAV boxes is enough for total six rooms as per HVAC plan. Please confirm.

Martinsburg VA Response: Provide pricing based on contract documents provided.

57. We assume balancing is required for this HVAC work since a significant amount of new HVAC work needs to be done Martinsburg VA Response: Refer to response for RFI 125.

58. Considering this MATOC has (2) seed projects does the paperwork being submitted get submitted with the required info in the 3 volumes one time and providing each seed project with its own price breakdown form and form 1442, or does all of the 3 volumes in its entirety get submitted for each seed project?

VA Response: Please submit one complete package for each seed project, with the files being appropriately labeled so the CO is able to differentiate each project for review.

59. Will the government also accept examples of previous experience to include occupied, mission-critical, federal buildings? If so, will these examples be scored equally to the medical experience examples?

VA Response: Please review the submission requirements within the solicitation.

60. What are the page limits of the different volumes and factors?

61. Are there any page size, font, or font size formatting requirements for the proposal volumes?

VA Response: The VA does not have preference for specific formatting requirements. All documents required should be complete and legible.

62. As currently written, the Source Selection Criteria is simply a restatement of the Instructions to Offerors with the addition of an adjectival rating chart. Can the government please provide more clarity on how offers will be evaluated:

What are the weightings of each factor? VA Response:

What is required to achieve an Excellent rating in each factor? (I.E. does submitting more resumes achieve a higher rating for Key Personnel?) VA Response: The Source Selection Board shall review each package against the source selection criteria. The Va shall not provide specific guidance on how to achieve a higher ranking as this would skew any and all source selection reviews.

63. Can we submit previously received PPQs in lieu of the provided Past Performance Evaluation Form?

64. In order to be considered for both geographical areas, does the government require 3 separate volumes (Technical, Past Performance, and Price) for each geographical area, or does the government only require separate price volumes?

VA Response: Please submit one complete package for each seed project, with the files being appropriately labeled so the CO is able to differentiate each project for review.

65. Will the government consider offerors with a physical office in VISN 5 more favorable than offerors located in other geographic areas?

VA Response: Please review the submission requirements within the solicitation. All requirements limitations for offerors are listed within the document.

RFI’s specific to Upgrade ENT Clinic Access Seed Project:

66. Can the Superintendent also be the Prime Contractor’s Commissioning Manager during commissioning?

VA Response: This can be approved on a case by case basis by the CO and COR. Proof of certifications and

67. Is any commissioning required on this project?

VA Response: The seed projects shall not be awarded, as such no commissioning will be required.

68. Can the Project Manager also be the quality control manager?

VA Response: This can be approved on a case by case basis by the CO and COR. Proof of certifications and

69. Can the Superintendent also be the site safety supervisor?

VA Response: This can be approved on a case by case basis by the CO and COR. Proof of certifications and

70. As is typical for most VA projects can the QC plan be implemented by the onsite superintendent and administrated by the PM without additional staff (other than what is required for commissioning) as call for in 01 45 00.?

VA Response: This can be approved on a case by case basis by the CO and COR. Proof of certifications and

71. Is this project Tax Exempt?

VA Response: The Government is exempt from paying taxes on projects. Please review the FAR for allowable costs associated with Government projects.

72. Please confirm that this project is for evaluation purposes only and will not actually be awarded to any of the MATOC Awardees?

VA Response: This assumption is correct. The seed projects will not result in an award at this time. Future budgets may allow for these projects to be re-solicited, and award may be made at that time to the successful offeror of that stated solicitation.

73. Will any of this work have to be performed after hours or weekends?

VA Response: TBD. Most likely not.

74. Will this project be done in phases?

VA Response: At this time no phasing is anticipated

75. How many areas will we be given at a time?

VA Response: This will be determined as needed and available

76. Will the new doors be provided and installed by the VA and we only provide the door frame?

VA Response: TBD. VA can provide hardware.

77. Will the new door hardware be provided and installed by the VA?

VA Response: VA can provide. Contractor will install.

78. Where do we need to vent air to the outside of the building for the ICRA?

VA Response: COR and Contractor will coordinate with HVAC shops and Infection Control post-award

79. Will we have to remove a window in each room to vent air outside or is there another means of venting air from the space to achieve the negative pressure required by ICRA?

VA Response: COR and Contractor will coordinate with HVAC shops and Infection Control post-award

80. Will temporary sprinklers be required?

VA Response: Temporary sprinklers needed based on regulatory requirements

81. Who is the manufacturer of the current Security and Access Control system?

VA will provide manufacturer post award

82. Please provide a contact for who services the current Security and Access Control System.

VA Response:

VA Physical Security services manages security service contractors for the facility. VA will provide POC post award.

83. Is there any chance of uncovering hazardous materials?

VA Response: Some areas of the VA hospitals have been surveyed for hazardous materials. No assumptions can be made for areas of the hospital that have not previously been surveyed for those hazardous materials

84. Who is the existing signage vendor for this VA?

VA Interior Design will provide info post award

85. Are doors to be factory finished or field finished?

VA Response: TBD

86. When touch-up painting in the corridors, can we go doorway to doorway or do we have to go corner to corner?

VA Response: Doorway to Doorway is acceptable

87. What is the height of the ceilings in the areas where the work is to be performed?

VA Response: Approximately 8ft

88. Who is the manufacturer of the current handicap handrail system that we will need to modify?

VA Response: Manufacturer will be provided post award

89. The Scope of work 3E lists “ICCP: Infection Control Construction Permit.”

Is there any cost to the contractor to obtain this permit?

VA Response: No

90. Specification section 01 00 00 1.5C states “The General Contractor shall provide unarmed guards at the project site, The Contractor shall provide the guards and VA police with communication devices as directed, and The general Contractor shall install equipment for recording guard rounds to ensure systematic checking of the premises” This seems excessive and will add to the cost of the project. Please confirm this is not required.

VA Response: Unarmed guards are not necessary. VA expects the site to be secured after work hours.

If required, please provide more information (for example: how many guards and communication devices are needed? What equipment is needed?)

VA Response: Not applicable

91. Specification section 01 00 00 1.5E7 lists requirements for an Engineering Document Management Software (EDMS) Is Procore acceptable to meet this requirement?

VA Response: ProCore is an acceptable means to meet that requirement

92. Specification section 01 00 00 1.6H lists Phase 1 and Phase 2.

Is phasing required for this project?

VA Response: Not required. If phasing is recommended per end-user coordination then the VA expects the contractor to plan accordingly.

93. For bidding purposes, where would the following items be able to be located at the project site:

Staging area for equipment and material storage VA Response:

Temporary facilities (i.e. porta-potties) VA Response:

Dumpster VA Response:

TBD. Typically, contractors can occupy loading dock space on Arch Street side of the building temporarily.

Coordination required prior to dumpster delivery.

94. Spec 01 00 00 1.20 Photographic Documentation lists extensive requirements for a commercial photographer.

Please confirm this is required.

VA Response: Email submission of site photos is acceptable means for photographic documentation

1.20G also lists requirements for BIM interface capabilities. Please confirm this is required.

VA Response: Not required.

95. Spec 01 35 26 lists requirements for an SSHO.

Please confirm that the prime contractor’s superintendent is permitted to have additional duties as SSHO.

VA Response: This can be approved on a case by case basis by the CO and COR. Proof of certifications and

96. Specification 01 35 26 1.9B required CSP monthly inspections.

Please confirm this is required.

VA Response: Not required. Standard safety officer inspections will suffice.

97. Specification 01 35 26 1.12 is missing the ICRA classification for this project.

What is the ICRA classification for this project?

VA Response: Class 3. New protocols may require class 4 for this project. Contractor expected to comply.

98. Specification section 01 45 00 3.4B states “The CQC system Manager is required to be a graduate engineer, graduate architect, or a graduate of construction management with a minimum of PM or SRE to determine qualifications based on project complexity at construction review years construction experience on construction like the scope of this Contract” Considering the level of complexity of this project, would the VA accept a CQC manager who is not a graduate of these programs, but has extensive experience on similar projects?

VA Response: This can be approved on a case by case basis by the CO and COR. Proof of certifications and

99. Specification section 08 11 13 1.2 Related work lists multiple spec sections that were not included in the package for this project.

Are the following spec sections intended to be included? If so, please provide.

05 50 00 Metal Fabrications 08 34 53 Security Doors and Frames 08 41 13 Aluminum-Framed Entrances and Storefronts 08 80 00 Glazing 23 13 00 Physical Access Control System 28 16 00 Intrusion Detection System 28 23 00 Video Surveillance VA Response: Whatever section isn’t included, is not required.

100. Specification section 08 14 00 1.2 Related work lists the following spec section that were not included in the package for this project.

Is the following spec section intended to be included? If so, please provide.

01 81 13 Sustainable Construction Requirements

101. Specification section 08 51 13 1.2 Related work lists the following spec sections that were not included in

Are the following spec sections intended to be included? If so, please provide.

07 92 00 Joint Sealants 08 56 66 Detection Window Screens

102. Specification section 08 71 00 1.2 Related work lists the following spec sections that were not included in

Are the following spec sections intended to be included? If so, please provide.

07 92 00 Joint Sealants 09 91 00 Painting 28 13 11 Physical Access Control System Division 26 Electrical (no Division 26 specs included in package) 28 31 00 Fire Detection and Alarm

103. Specification section 08 71 00 1.2 Related work lists the following spec sections that were not included in

Are the following spec sections intended to be included? If so, please provide.

09 22 16 Non-Structural Metal Framing 07 21 13 Thermal Insulation 07 92 00 Joint Sealants 09 26 00 Veneer Plastering 13 49 00 Radiation Protection 09 51 00 Acoustical Ceiling

104. The door schedule lists both doors, 2C146A & 2C146B, getting hardware set CR R 8807FL 626.

This designation does not appear in spec section 08 71 00. Please clarify what hardware is required for these doors.

105. Have there been any site visits for this project? If so, can the site visit sign-in sheet be provided?

VA Response: To date, no site visits have been held for this project. No future visits are scheduled

106. The as built drawing only shows our project area, can the VA provide information as to where this project is located at the VAMC Baltimore?

VA Response: Location is within the Baltimore VA Medical Center within the exiting ENT clinic.

107. Can an approximate egress route be provided for personnel and materials?

VA Response: Egress route will be established in NTP/Kick Off meeting.

RFI’s specific to Build-Out B516 Shell project:

108. Can the Superintendent also be the Prime Contractor’s Commissioning Manager during commissioning?

VA Response: This can be approved on a case by case basis by the CO and COR. Proof of certifications and

109. Is any commissioning required on this project?

VA Response: The seed projects shall not be awarded, as such no commissioning will be required.

110. As is typical for most VA projects can the QC plan be implemented by the onsite superintendent and administrated by the PM without additional staff (other than what is required for commissioning) as call for in 01 45 00.?

VA Response: This can be approved on a case by case basis by the CO and COR. Proof of certifications and

111. Is this project Tax Exempt?

VA Response: The Government is exempt from paying taxes on projects. Please review the FAR for allowable costs associated with Government projects.

112. Please confirm that this project is for evaluation purposes only and will not actually be awarded to any of the MATOC Awardees?

VA Response: This assumption is correct. The seed projects will not result in an award at this time. Future budgets may allow for these projects to be re-solicited, and award may be made at that time to the successful offeror of that stated solicitation.

113. Is there any reason to believe the slab has moisture in it and moisture remediation will be needed?

VA Response: No moisture remediation will be required. The concrete slabs are under roof, fully enclosed and conditioned areas.

114. Have other areas on this floor needed moisture remediation on the concrete slab?

VA Response: No.

115. Will any of this work have to be performed after hours or weekends?

VA Response: Potentially for shut-downs for connections to existing utilities. The majority of the building is occupied by nursing home patients therefore the goal is for the work to be performed during normal “business hours”, when residents are awake.

116. Will this project be done in phases?

117. How many areas will we be given at a time?

VA Response: The entire project area will be made available to the awarded contractor. It is expected that the majority of the scope of work will be performed from the outside with little no traffic occurring on the resident side of the construction scope. The original build allowed for a knock-out panel at patient room ‘109’.

118. Are these rooms already framed and sheet rocked?

VA Response: The rooms appear to have all framing complete, in that the perimeter of each room is framed as well as dedicated bathroom, along with door openings, however there may still be a need for additional framing once utilities and other systems have been installed.

119. What is the current status of the finishes in these rooms?

VA Response: There are no finishes in these rooms. Only the main bedroom doors have been installed as part of the prior base contract in order to finish the ‘house’ corridor areas.

120. Can you please provide a demo plan for the architectural demolition?

VA Response: There is no ‘architectural’ demo plan as nothing that has been installed under this discipline will require ‘demolition’. The only item of temporary removal is the knock-out panel in room 109 that is called out in keynote ‘2’ on page AE102.

121. Where do we need to vent air to the outside of the building for the ICRA?

VA Response: Through knock-out panel area indicated in keynote 2 on sheet AE102.

122. Will we have to remove a window in each room to vent air outside or is there another means of venting air from the space to achieve the negative pressure required by ICRA?

VA Response: Through knock-out panel area indicated in keynote 2 on sheet AE102. There is sufficient open attic space above to run vent lines to knock-out panel area.

123. Will temporary sprinklers be required?

VA Response: There is currently sprinklers in the project area as it is an occupied building. Contractor shall plan to cage sprinkler heads for protection during construction. Modification to the sprinkler head locations and coverage will be addressed as part of a shut-down request.

124. Will the contractor be required to turn the existing sprinkler heads up during construction once the ceiling is removed?

VA Response: There is no ceiling in the project area. Refer to response to RFI question ‘123’ for additional information.

125. Will we have to test and balance the entire HVAC system after the work is complete?

VA Response: Yes.

126. Who is the manufacturer of the current Nurse Call system?

VA Response: Hillrom.

127. Please provide a contact for who services the current Nurse Call System VA Response: David Mulford – 240-587-4348. If he is not available request assistance for the Mid-Atlantic region and then VAMC Martinsburg.

128. Who is the manufacturer of the current Fire Alarm system?

VA Response: Edwards.

129. Please provide a contact for who services the current Fire Alarm System VA Response: Convergint Technologies, Michael Crutchley – 703-631-7476

130. Who is the manufacturer of the current Security and Access Control system?

VA Response: Hirsch/Identiv

131. Please provide a contact for who services the current Security and Access Control System VA Response: Contact Hirsch/Identiv support at 888-809-8880 for current service technician for this campus.

132. Is there any chance of uncovering hazardous materials?

VA Response: No, there are no hazardous materials present at this project area as it was a green site with a new build completed 2019.

133. Who is the existing signage vendor for this VA?

VA Response: Creative Signs. POC Amy Blades, 410-336-034

134. Are doors to be factory finished or field finished?

VA Response: Factory finished. The room entry doors are currently installed and do not need to be replaced unless damaged during construction. A pre-construction walk-thru should be planned to document their existing conditions.

135. Are any of the toilet and bath accessories going to be provided by the VA?

136. Are the cubicle curtains going to be provided by the VA?

VA Response: There are no cubicle curtains or tracks in this project scope.

137. Will there need to be insulation above the new ceilings?

138. Can you provide a detail of how we need to patch the plumbing trenches with concrete?

VA Response: Existing conditions is concrete slab on grade. This will be cut and patch of this slab and should be considered as means of methods for completing task.

139. When touch-up painting in the corridors, can we go doorway to doorway or do we have to go corner to corner?

VA Response: Corner to corner.

140. What is the height of the bottom chord of the trusses that we will attach patient lift support members to.

VA Response: Contractor shall confirm after award but measured by the VA is roughly 12’-0” plus/minus 2”.

141. Please provide the manufacturer of the Patient Lift the VA plans to provide so we can use a certified Rep for the install.

VA Response: Handicare. POC: Chris Huisman (443) 458-8876

142. The Instruction to Bidders document provided references Project #571-17-123 Renovate Lab Waiting Area Beckley VAMC. The documents provided for Martinsburg are for Build-Out Existing Shell Space B516 Serenity.

Can it be confirmed the WV region seed project for this MATOC is the Build-Out Shell Space B516 Serenity Project?

VA Response: That assumption is correct. The correct WV seed project is Build-Out Existing Shell Space B516 Serenity at the Martinsburg VA Medical Center.

143. Spec 01 00 00 1.30 Photographic Documentation lists extensive requirements for a commercial photographer.

Please confirm this is required.

VA Response: Yes, this is correct. Mult-Vista provided this service for the base building and has all the original survey points. Point of Contact is Chris Shehane – 443-928-3349

144. 1.30I also lists requirements for BIM interface capabilities. Please confirm this is required.

VA Response: This will not be required as contract documents are not being provided in a BIM format.

145. Spec 01 35 26 lists requirements for an SSHO.

Please confirm that the prime contractor’s superintendent is permitted to have additional duties as SSHO.

VA Response: This can be approved on a case-by-case basis by the CO and COR. Proof of certifications and trainings will be required to be submitted at the time of request.

146. Spec 01 35 26 1.15C states “All electric work shall include a documented 3rd party commercial electrical inspection by certified individual, minimum certification requirement level E3.”

Is this inspection required?

VA Response: No, this will not be required.

147. The specification Table of Contents lists the below sections:

07-21-00: Spray Polyurethane Thermal Insulation 08-41-13: Aluminum-Framed Entrances and Storefronts 08-51-13: Aluminum Windows

Are these specification sections relevant to this project as these are not called out on the drawings?

VA Response: Spec section 08 41 13 and 08 51 13 do not apply to this project, however, for any areas of existing ‘Spray Polyurethan Thermal Insulation’ that will need to be patched spec section 07 21 00 shall be followed.

148. At the site visit, it appeared that there was existing spray foam insulation. Is there additional spray foam insulation involved in this project? If so, where is it located?

VA Response: No new spray foam insulation will be needed for scope of work, however, any modifications/removal of existing to perform work shall be replaced following the guidance of specification section 07 21 00.

149. Drawing A002 does not provide very much information regarding the insulation in the walls?

What insulation is to be included for interior walls?

What insulation is to be included for exterior walls?

VA Response: All interior walls shall have batt insulation provided to fill cavity of metal stud depth for sound attenuation. Exterior walls will not require additional insulation.

150. Drawing AE102 shows wall types for new walls throughout our project area. However, at the site visit (which was not mandatory), there were some existing walls and existing metal framing. There is no demo plan or existing conditions plan included in the drawing set.

For bidding purposes, are we to assume all walls are new as shown on AE102?

If not, can an existing condition plan be provided to ensure all bidders are bidding the same scope?

VA Response: Refer to RFI 118 response for direction.

151. The following specifications are listed in the table of contents, but not included in the specifications package.

08 41 13 Aluminum-Framed Entrances and Storefronts 08 51 13 Aluminum Windows 22 14 00 Facility Storm Drainage 23 34 00 HVAC Fans 26 08 00 Commissioning of Electric Systems 26 29 11 Motor Controllers Are these specification sections intended to be included? If so, please provide.

VA Response: These sections shall not apply to this specific solicitation at this time.

152. Please confirm specifications 26 43 13 Surge Protection Devices and 26 05 73 Overcurrent device coordination study are not needed for this project.

VA Response: These sections shall not apply to this specific solicitation at this time.

153. For bidding purposes, where would the following items be able to be located at the project site:

Staging area for equipment and material storage VA Response: South-east of the building outside of the fenced garden area. After completion of scope damaged turf, landscaping curb and sidewalk shall be corrected by contractor as necessary. Pre-construction documentation of area with COR shall be made.

Temporary facilities (i.e. porta-potties) VA Response: South-east of the building outside of the fenced garden area. After completion of scope damaged turf, landscaping curb and sidewalk shall be corrected by contractor as necessary. Pre-construction documentation of area with COR shall be made.

Dumpster VA Response: South-east of the building outside of the fenced garden area. After completion of scope damaged turf, landscaping curb and sidewalk shall be corrected by contractor as necessary. Pre-construction documentation of area with COR shall be made.

154. Specification 01-00-00-1.3.A states work includes windows and masonry. There are no references in the drawings that include masonry and windows.

Can it be identified where work takes place involving these two scopes?

VA Response: There is no masonry or window scope of work.

155. Specification 01-00-00-1.6.H mentions a Phase I and Phase II.

Is phasing applicable to this project, if so, can it be identified?

VA Response: There is no design phasing for this scope of work, however, the specification reference is in relation to the contractor electing to phase work in order to ensure that the medical center maintains its 24/7 operations.

156. Specification 01-00-00-1.9.D states a National Pollutant Discharge Elimination System (NPDES) Permit is required for this project. All work on this project is taking place inside of the building.

Is this permit applicable for this project?

VA Response: This item DOES NOT apply to this project. Please ignore.

157. Specification 01-00-00-1.12.A mentions a registered professional land surveyor.

Can it be identified where work takes place involving this scope?

VA Response: This item DOES NOT apply to this project. Please ignore.

158. Specification 01-00-00-1.28.A mentions a construction sign.

With the project taking place inside of the building is a construction sign needed for this project?

VA Response: Per policy, construction signage is required for all projects on the VA campus.

159. Specification 01-00-00-1.29.A mentions a safety sign.

With the project taking place inside of the building is a safety sign needed for this project?

VA Response: Per policy, safety signage is required for all projects on the VA campus.

160. Specification 01-00-00-1.34.A states A. Summary: A/E Design Submissions, Shop drawing and product data submittals shall be transmitted to the Government (PDF) format using a web-based submittal exchange website service designed specifically for transmitting submittals between all construction team members, including designated VA team members for this project. It must be compatible with the service ProjectTrek which is was used for the design submittals for this project. This compatibility should allow the seamless transfer of contract documents and references from the Designer/Architect/MEP. Also, it will enhance the ability to review and compare submittals with contract submission requirements. 1.34.C.5 also states 5. A particular service may be considered if submitted prior to bid date for pre-approval.

Is a platform like ProCore sufficient to meet the above stated requirement?

VA Response: ProCore is an acceptable means to meet that requirement

161. Specification 0-45-29.3.14 mentions structural steel and several items referencing testing to include ultrasonic and radiographic testing. There is not a specification for structural steel and the only steel mentioned on the drawings is the reinforcement for the grab bars in the patient restrooms (A002 Detail F).

Can it be identified where work takes place involving this scope?

VA Response: The contractor will have to coordinate with the patient lift manufacturer if additional support steel will be required for their system.

162. Drawing AE102 Note 5 states This wall shall be constructed last as part of the construction process of building from the exterior. There is no note #5 indicated on the drawing. There is a note 6 beside the note 2 depicting where the knock out is to be located. Note 6 states note not used.

Is this a typo between note 5 and note 6 and there should be a note 5 near the note 2?

VA Response: Note 5 refers to the wall between room 109 and 111. Room 109 has the knock-out panel and materials will be brought through that space. Once rooms 111, 113, 114, 115 & 116 are completed using the common “construction vestibule within the construction barrier area then the intervening wall between 109 and 111 can be closed and then finally room 111 knock-out panel replaced. It is understood that for completion of room 111 access may have to be provided to the contractor from the occupied ‘house’ side, however it should be understood that 98%+ of the work shall be performed outside of currently occupied space.

163. Drawing AE103 show a marker in each room labeled R7A near the door identifier, but there are no notes on the drawings indicating what this means. The door hardware specifications 08-71-00 page 85 shows a hardware set labeled HW-R7A.

Does the R7A stand for this hardware set in the specifications listed above?

If so, is this the hardware set for the bathroom door?

VA Response: Yes, R7A is the hardware set listed in the specifications. Sheet AE601 is there reference sheet to clarify door notations.

164. Drawing AE103 appears to only show an identifier that correlates with the bathroom door (3-1-B) as the 3 denotes a bathroom door frame.

Is the 3-1-B identifier for the bathroom door?

There are no door identifiers for the bedroom entrance doors. Please confirm these are existing to remain.

What type of door, frame, and hardware set do the closets receive?

VA Response: Yes, 3-1-B identifier is for the bathrooms. The existing bedroom entry doors are existing to remain and shall be protected by the contractor during construction. The closet doors are paint grade swing doors with magnet holds. They shall match existing as indicated on sheet AE103 keynote 1.

165. Drawing AE104 shows an equipment schedule that indicates what is contractor provided and contractor installed. There are only 5 items (CP / CI) as listed below with the questions.

A1016: Telephone, desk, with speaker.

Can you please confirm this is only a phone that sits on the desk with a speaker?

What is the basis of design?

VA Response: This item shall be provided and installed by the government and not the contractor’s scope of work.

A5145: Hook, Garment, Double, SS, Surface Mounted, w/ Wall stop What is the basis of design?

VA Response: There is no basis of design. Submittal will be accepted as long as it meets requirements.

M0555: Closet, rod, and shelf, for clothing.

Is this just a rod and a shelf?

Where is this located?

What is the basis of design?

VA Response: This is an off the shelf clothes rod and white laminate shelf, and is to be located in the closet near the room entry door.

M8075: Overhead Lift, Patient Please confirm the motor and sling is to be provided by the VA and installed by the contractor.

Please confirm that the track for the patient lift is intended to be provided and installed by the contractor.

Is there a point of contact who we can contact at Handi-Care for their instructions for installation?

VA Response: Motor and sling will be provided by the government and installed by the contractor. Track for patient lift will be provided and installed by the contractor. POC: Chris Huisman (443)458-8876.

X0006: (2) Peepholes in resident doors.

What is the basis of design?

VA Response: Please ignore this item as they will not be required as part of this contract.

166. Drawing AE104 has a note that states, refer to GI003 and GI004for alternate floor plans. These are not included in the bid documents.

Are these drawings relevant to this project, if they are can they be provided?

VA Response: Please ignore the note as there are no alternate plans.

167. Drawing AE105 note 5 that states at locations of smoke tight corridor walls provide 2 layers of 5/8” horizontal Type X gypsum wall board attached to the underside of the metal trusses prior to installation of corridor walls. There is blank note 6 under the keynotes. A note 6 can be located in the corridor area but not a note 5.

Is this a typo between note 5 and note 6 and there should be a note 5 near the corridor?

VA Response: Yes, this is a typographical error. Note ‘6’ on the drawings should be keyed to the text of note ‘5’.

168. Drawing AE401 shows both details A-1 (which is a straight entrance to the resident bathroom) and a B-1 (which is an angled entrance to the resident bathroom).

Can the below room numbers and corresponding details be confirmed?

A-1: 109, 111, 114, 115 B-1: 113, 116 VA Response: The above grouping listed is correct.

169. Drawing AE401 detail A3 shows 1 #7 (toilet paper dispenser, fold up grab bar integrated) & 1 #13 (fold up grab bar). Detail A4 shows 2 #13 Please clarify which detail is correct.

VA Response: There are two fold up grab bars, one on each side of the water closet, only one side has the integral toilet paper dispenser.

170. Specification 10 28 00 Toilet, Bath, and Laundry Accessories references an attached shelf for mirrors. This shelf does not appear on AE401 and there does not appear to be space to add a shelf.

Please confirm no shelf is required.

VA Response: No shelf will be required.

171. AE403 Detail E5 shows a 8”H x4’LG bumper guard.

Can a basis of design be provided?

VA Response: CS Acrovyn – Color Desert Sand

172. Drawing AE601 note 4 states for scheduling door types see PG-18-14.

What is this referencing?

VA Response: Please ignore this reference. Door and hardware types and requirements have been addressed on the drawings and specifications.

173. Drawing IN-300 has a note CG-1 (corner guard) point to 1 location in each room.

Do the angle walls at the bathrooms (113 & 116) and the cubby holes by the closets receive corner guards as well?

VA Response: No, only the locations shown receive corner guards.

174. Drawing IN-300 shows WPS-5 in all the resident rooms.