Attachment 2 Statement of Work Rev1 Fuel Oil Polishing.docx

Statement of Work rev1 Fuel Oil Polishing and Biocide Treatment Coatesville VA Medical Center

1. DESCRIPTION: This service includes all necessary work associated with the annual filtering, polishing and biocide treatment of all fuel oil located at the Coatesville VA Medical Center (CVAMC). while complying with the Department of Veterans Affairs (DVA) requirements, and all applicable Federal, State, and local codes.

2. PLACE OF PERFORMANCE: CVAMC, 1400 Blackhorse Hill Rd., Coatesville, PA 19320.

3. BACKGROUND: The purpose of this service is to maintain the condition of all fuel oil located at the CVAMC.

4. SCOPE: The contractor shall provide all necessary labor, equipment, additives and materials necessary to clean and treat contents of Above ground Storage Tanks (AST) and Underground heating oil Storage Tanks (UST) once annually. The contractor shall be responsible for the annual removal of the contamination that has built up in the tanks listed below, which consists of the removal of water bottom, sediment, gums, microbes and oxidized fuel, and add biocide to all tanks.

5. PERFORMANCE REQUIREMENTS:

5.1. Tank locations

5.1.1. Heating oil #2 ultra-low sulfur dyed red in five (5) underground and two (2) above ground storage tanks.

5.1.1.1. Four (4), 20,000-gallon underground heating oil tanks next to (Boiler Plant) Building 14

5.1.1.2. Two (2), 12,000-gallon above ground diesel fuel tanks next to (Hospital Emergency Genset) Building 73

5.1.1.3. One (1), 1,500-gallon underground diesel tank next to (Maintenance Shop) Building 12

5.2. The tanks are emergency fuel for diesel generators, boilers and off-road equipment, along with addition of biocide to the cleaned tanks.

5.3. This work completes the requirements of NFPA 110 7.9.1.3 and TJC EC.02.05.07 EP 8.

5.4. Standard Specification for Diesel Fuel Oils ASTM-D975 is to be followed for performance of the contract.

5.5. The contractor shall remove all water bottom in the tanks.

5.6. The contractor shall treat each tank with biocide additive appropriate for tank size per the biocide manufacturer directions.

5.7. The contractor shall clean each fuel tank by high-velocity recirculation systems.

5.8. Maximum filter media size shall be five (5) microns.

5.9. Contractor shall provide a written report to the Government Technical Point of Contact (TPOC) of the condition of the fuel in each tank graded by ASTM D-975.

5.10. The heating oil/fuel oil/diesel fuel shall be renewed to a minimum value of A-3, per ASTM D-975.

5.11. Before and after condition results for each tank shall be reported as listed in Attachment A and included in the report.

5.12. Before and after water results for each tank shall be included in the report.

5.13. A copy of the field report is to be given to the TPOC immediately after completion of the cleaning and inspection.

5.14. The final report for each site shall be emailed in Microsoft Word or Adobe PDF format to the TPOC within 30 calendar days after completing service at each site.

5.15. A hard copy of each site’s report shall also be sent to the TPOC within 30 days using available delivery means.

5.16. Storm water inlets, manholes, and any other possible routes, which may be a source of ground water contamination, shall be properly covered or protected.

5.17. The contractor shall provide constant monitoring and have materials on-hand for spill control.

5.18. The contractor shall record the conditions of the caps, gaskets, fittings and vents and provide a detailed report documenting the service provided and the over-all condition of the tank components mentioned above to the TPOC and shall be included in the report.

5.19. The contractor shall notify the TPOC at least two (2) weeks prior to arrival on site to perform the annual cleaning.

5.20. If the contractor has a delayed arrival, TPOC must be notified as soon as practicable and rescheduled at no additional cost to the government.

5.21. The contractor shall advise the TPOC of potential hazards or special requirements prior to each cleaning.

5.22. Incidental or other damage to the level measuring system due to performance of this contract will be the contractor’s responsibility to repair it at no additional cost to the government.

5.23. The contractor is responsible for safe and legal transport and disposal of all items necessary for the performance of this contract. In the event of a spill, the contractor shall immediately notify the TPOC via phone or in-person. Contact information will be provided upon arrival for the performance of the contract.

5.24. Barrier: The contractor shall provide a safety barrier around the work area, comprised of a plastic barrier, absorbent mats and caution tape where needed.

5.25. Materials: The contractor shall supply all materials or items needed to complete the service. Additional items for services must first be submitted to the TPOC and the Contracting Officer (CO) for approval prior to installation or service.

6. CONTRACTOR RESPONSIBILITIES:

6.1. The contractor is responsible for verifying all site conditions prior to performing any work under this contract.

6.2. The contractor is responsible for protecting adjacent structures, equipment, vehicles, pedestrians, and vegetation while performing under this contract.

6.3. The contractor shall be responsible for the actions of all individuals provided to work under this contract. If in the event damages arise from work provided by contractor personnel, the contractor shall be responsible for all resources necessary to remedy the incident (including damages to boiler plant instruments) at no additional cost to the Government.

6.4. The contractor shall adhere to all Occupational Safety and Health Administration (OSHA) regulations, as well as the safety regulations of the CVAMC while performing under this contract.

6.5. The contractor shall be responsible for ensuring that all individuals provided to work under this contract are properly licensed to operate a motor vehicle, if operating a motor vehicle on VA property is required.

7. SECURITY REQUIREMENTS:

7.1. Prior to the commencement of any work under this contract, upon arrival at the CVAMC, contractor personnel shall first check-in with the VA Police (Building 1) to obtain a VA visitor badge.

7.2. The contractor employee shall be responsible for safeguarding the badge and immediately report if the badge has been lost, stolen, or destroyed to the VA Police.

7.3. Contractor personnel shall properly display their employee identification badge and VA visitor badge at all times while on VA property so that their name, photo, and the company they work for can easily be seen.

7.4. All contractor personnel shall properly sign out with the VA Police upon the completion of all daily work activities.

8. REQUIRED CONTRACTOR NOTIFICATIONS:

8.1. The contractor personnel shall inform the TPOC of the need to gain access to secured areas. If access is required to secured areas, prearranged scheduling will be coordinated between the contractor and the TPOC.

8.2. The contractor shall coordinate all equipment shutdowns with the TPOC. All work to be performed Monday – Friday from 08:00-16:00 EST excluding federal holidays

8.3. The contractor shall not perform any work or make any purchases beyond the terms of this contract without approval from the Contracting Officer.

8.4. Warranty: All services provided by the contractor, as well as parts replaced shall come with a one (1) year warranty (minimum). All labor, tools, supplies, transportation, and equipment associated with the replacement of warranty items shall be provided by the contractor at no additional cost to the Government.

9. INTERFERENCE IN PERFORMANCE REQUIREMENTS: The following provisions shall be adhered to by contractor personnel throughout the duration of this contract:

9.1. The contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, e.g. utility services, emergency responses, the passage of facility patients/personnel, etc.

9.2. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the Government.

10. CONTRACTOR REQUIRED REPORTING:

10.1. Prior to the completion of all weekly work activities, the contractor shall exclusively supply the TPOC with his/her company’s work documentation (daily logs).

10.2. The contractor shall supply the TPOC with any product literature and maintenance requirements for all items installed under this contract within five (5) days of installation.

11. CLEANUP AND DISPOSAL:

11.1. Housekeeping: The contractor shall maintain a clean work environment, ensuring the area is free from debris after the completion of any and all services provided under this contract.

11.2. If the TPOC finds the area where services were provided to be unacceptable, the contractor at his/her own cost shall re-clean the area until acceptance is gained.

11.3. Disposal of Trash and Hazardous Waste: The contractor shall be responsible for the removal of all trash and debris from VA property after the completion of any and all services provided under this contract.

11.4. The contractor shall comply with the Occupational Safety and Health Administration (OSHA), the United States Environmental Protection Agency (EPA), the Department of Transportation (DOT), State, and all other applicable regulations governing the proper handling, disposal, and removal of waste.

12. PERFORMANCE SCHEDULE: The contractor shall begin performance within 10 days of award.

13. PERIOD OF PERFORMANCE: The contractor shall complete all performance requirements within 90 days of award.

14. WORKING HOURS: The performance of this service shall be performed Monday through Friday from 08:00 – 16:00 EST (except Federal Holidays).

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