Exhibit K - Contract Submittal Schedule.pdf
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- Solicitation number
- 36C24425R0051
About this file
Exhibit K is a comprehensive Contract Submittal Schedule for a lease solicitation (RLP No. 36C24425R0051) by the Department of Veterans Affairs Veterans Health Administration for office space in Sussex County, Delaware. The document outlines 31 RLP Submittals and 18 Lease Submittals that a potential lessor must provide, ranging from initial proposal documents to post-lease documentation.
Key RLP Submittals include GSA Form 1364 (Proposal to Lease Space), proof of ownership, flood plain documentation, space concept drawings, building location narrative, technical capability narrative, parking details, site plans, energy efficiency compliance (Energy Star and LEED-NC Silver), and various other administrative and technical documents. Lease Submittals subsequently require documents such as building occupancy permit, HVAC balance report, executed lease document, construction schedule, as-built drawings, and a commissioning plan. The solicitation seeks approximately 4,713 rentable square feet (RSF) and 3,491 net usable square feet (NUSF) for a Veterans Center.
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EXHIBIT K
CONTRACT SUBMITTAL SCHEDULE
PROJECT NUMBER
PROJECT TITLE
SOLICITATION/CONTRACT NUMBER
RLP NO. 36C24425R0051
LEASE NO. 36C24425L0009
TO BE COMPLETED BY PROJECT ENGINEER
LI
N
E N
U M
B
ER
DESCRIPTION OF ITEM,
CONTRACT REFERENCE, TYPE
OF SUBMITTAL
D A
TE
R
EC
EI
VE
IN
C O
N
TR
A C
TI
G
TE
T O
C
IV
IL
EN
IN
EE
R
ET
U R
N S
U
SP
SE
TE
SU
M
IT
TA
L
N U
M B
S
DATE CONTRACTOR
NOTIFIED
C O
N
TR
A C
TO
ES
U
B M
IT
TA
L
FI
A L
A
PP
R O
VA
REMARKS
APPROVED
DIS-APPROVED
RLP SUBMITTALS
1 GSA Form 1364, Proposal to Lease Space (Exhibit F)
2 GSA Form 1217, Lessor’s Annual Cost Statement (Exhibit G)
3 GSA Form 12000, Pre-lease Fire Protection and Life Safety Evaluation for an Office Building (Part A&B) (See Section 3 for applicable requirements) (Exhibit H)
4 Proof of ownership (Reference RLP Section 3.04)
5 Documentation evidencing proof that offered space/property/building is outside of the 100 Year Flood Plain (Reference RLP Section 2.02 & 3.02)
6 Evidence of at least Conditional Commitment of Funds (Reference RLP Section 3.02 & 3.04)
7 Space Concept Drawing/First Generation Plans (Reference RLP Sections 2.01, 3.02, 3.04 & 4.05)
8 Building Location Narrative (Reference RLP Section 3.02 & 4.05)
9 Design Concept Narrative (Reference RLP Section 4.05)
10 Technical Capability Narrative
11 Time required to Occupy Space Narrative (Reference RLP 4.05)
12 Parking Narrative (Reference RLP Section 3.03)
13 Site Plan (Reference RLP Section 3.04)
14 Legal Description of Property and tax ID number associated with the property (Reference RLP Section
15 Proof of Status/Preferences or Statement (Reference RLP Section 2.05, 3.02, and 3.04)
16 Representation Regarding Certain Telecommunication and Video Surveillance Services or Equipment (Exhibit U)
17 Proof of Signing authority (See RLP
18 SAM Active Registration (See RLP
19 Proper Zoning (See RLP Section
20 Subcontracting Plan (if applicable)
21 Program Management & Response Plan (Reference RLP Section 4.05)
22 Emergency Preparedness Plans
23 Past Performance References
24 Proposed Milestone Plan or Critical Path of Build Out Phase (Reference RLP Section 4.05)
25 Compliance with Energy Star Requirements (Reference RLP
26 LEED-NC Silver Scorecard & Statement Requirements (Reference RLP Section 3.04)
27 Any deviations from the Government’s Stated Requirement (Reference RLP Section 3.04)
28 Building Security Unit Price List (Exhibit I)
29 Asbestos Certification or Management Plan (Exhibit S)
30 Floor Plan(s) (Exhibit L)
31 Tenant Improvements Cost Summary (Exhibit U)
CONTRACT SUBMITTAL SCHEDULE
PROJECT NUMBER
PROJECT TITLE
SOLICITATION/CONTRACT NUMBER
RLP NO. 36C24425R0051
LEASE NO. 36C24425L0009
TO BE COMPLETED BY PROJECT ENGINEER
LI
E N
U M
DESCRIPTION OF ITEM,
CONTRACT REFERENCE, TYPE
OF SUBMITTAL
TE
R
EC
EI
VE
IN
C
O N
TR
A
C
TI
TE
T O
C
IV
IL
IN
EE
ET
U R
N S
U
SP
SE
TE
SU
M
IT
TA
L
N U
M B
S
DATE CONTRACTOR
NOTIFIED
C O
N
TR
A C
TO
ES
U
B M
IT
TA
FI
A L
A
PP
R O
VA
REMARKS
APPROVED
DIS-APPROVED
LEASE SUBMITTALS
1 BUILDING OCCUPANCY PERMIT
2 HVAC BALANCE REPORT
3 WATER TESTING REPORT
4 EXECUTED LEASE DOCUMENT
(GSA FORM L100)
5 FIRM COMMITMENT OF FUNDS
SUFFICIENT TO PERFORM WORK
6 LICENSE OR CERTIFICATION TO
PRACTICE IN THE STATE
7 REUSED BUILDING MATERIAL
“REUSE PLAN”
8 GREEN LEASE SUBMITTALS
9 MSDS SHEETS
10 DIDS
11 TI PRICE PROPOSAL
12 CONSTRUCTION SCHEDULE
13 AS-BUILT DRAWINGS
14 COLOR BOARD FOR FINISHES
15 Section 1.03 a record of the meter numbers and verification that the meters measure Government usage only
16 Within 60 days after occupancy by the Government, the Lessor shall provide the LCO with a detailed written schedule of all periodic services and maintenance to be performed other than daily, weekly, or monthly.
17 Interior Signage Requirement
18 Commissioning Plan prior to completion of DIDs
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