36C24424B0004 0005.docx

Request For Information Response Construction Project No. 542-21-201 Remove Underground Fuel Storage Tank E-85 Coatesville VA Medical Center COR: Daniel.Hiltebeitel@va.gov

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 542-21-201 00244 Department of Veterans Affairs Network Contracting Office 4

00244 Department of Veterans Affairs Network Contracting Office 4

To all Offerors/Bidders

36C24424B0004

X X X

Remains 3PM 18 June 2024 X See attached questions and answers

Everett E Shaver Jr Contracting Officer

The purpose of this document is to add to a list of RFIs and corresponding responses per VA guidance for bidding contractors’ consideration. The information may be used in consideration of construction contract bid development for Project # 542-21-201, Remove Underground Fuel Storage Tank E-85 at the Coatesville VAMC.

Solicitation No.: 36C24424B0004 Date: 06 June 2024

Diesel Fuel System:

QUESTION:

1) Please confirm the drawings showing the electrical panel and Veeder Root on Details C3 and C6 on Sheet M-101 of the drawings have the panels reversed. It currently shows electrical going to the Veeder Root and the communications going to the electrical panel.

RESPONSE:

1) The electrical and Veeder Root panels are correctly labeled in Details C3 and C6 on Sheet M-101 of the drawings. The electrical and communication lines are stacked vertically (wall mounted) inside the building, they are depicted spaced for ease of viewing on the drawing (mis-labeled inside the building only).

QUESTION:

2) The SOW indicates installation of an Atlas 9153K dispenser and Detail C9 on Sheet M-101 indicates installation of an Atlas 9853K. Please note that Gasboy has phased out these models and the equivalent models are the Atlas X 9153G and 9853G. Please clarify which dispenser you are requiring for the project.

RESPONSE:

2) The AtlasX 9853G shall be provided as the updated model to the 9853K as called out on the design plans and specifications as basis of design for this project.

QUESTION:

3) The specified UDC for the dispenser (identified as a OPW DS-1120 on Detail C9 on Sheet M-101) does not have the same footprint as the new Atlas X dispensers, which have a larger footprint. Would an equivalent Bravo UDC be acceptable? Should the UDC be plastic or fiberglass (fiberglass recommended)?

RESPONSE:

3) An equivalent Bravo UDC, matching the updated Atlas dispenser footprint would be acceptable. Fiberglass would be an acceptable substitution.

QUESTION:

4) Can the Islander Prime be equipped with wireless technology rather than hard wired (as the Islander for the gas tank is specified)?

a. If the Islander must be hard wired, would it require CAT 6a (per Sheet Note 3 on Drawing E-101) or CAT 6e per the SOW?

b. If the Islander must be hard wired, where is the Building 12 Telecom Room Cabinet located? It is not shown on the drawings.

RESPONSE:

4) Yes. See response to Question number 10.

a. CAT 6A.

b. The Building 12 IT Closet is currently under construction as part of the EHRM Project. It will be located in Building 12.

QUESTION:

5) Please confirm we are to provide a new submersible pump per Detail C6 on Sheet M-101. If so, should this be fixed or variable speed?

RESPONSE:

5) Confirmed, provide a new submersible pump per Detail C6 on Sheet M-101. Fixed speed based on manufacturer recommendation per AtlasX 9853G dispensers.

QUESTION:

6) Please confirm we are to provide a laptop computer and router for Building 14 per Sheet Note 6 on Drawing E-101. If so, are there any specifics to the requirements of this equipment?

RESPONSE:

6) Confirmed, provide a new laptop computer and router compatible an in accordance with manufacturer requirements to function with installed system. Laptop shall be capable of running the software to track the fuel usage.

QUESTION:

7) We understand that the intent is to reuse the existing 4” containment piping between the UST STP sump and UDC. If new 2” product line cannot be installed in the 4” containment piping and the containment piping required replacement between the sump and UDC, would removal of the concrete above the STP and replacement of the containment piping be considered a contract modification?

RESPONSE:

7) Should the piping conduit be unsuitable for reuse, the contractor would need to submit an RFI with justification for any possible contract change.

QUESTION:

8) Because the product line to the dispenser and the UDC are topographically lower than the STP sump and leaked fuel would not drain to the STP sump, an anti-siphon valve should be installed in the STP sump. Please confirm that bidders should include an anti-siphon valve.

RESPONSE:

8) A replacement sensor must be installed in the UDC to match the existing condition. A Leak in the product line would be detected by the UDC sensor. An anti-siphon valve is not required.

For both Gasoline and Diesel Fuel Systems:

QUESTION:

9) For the Islanders, should this be equipped with an RFI key fob/card reader or would it be manually used with keypad?

RESPONSE:

9) The unit shall be equipped with a Mifare Tag Reader and Magnetic card reader per spec section 23 10 00 – 2.5 – F - 2– d.

QUESTION:

10) Is the intent for the Islanders to simply turn on/off the dispensers or is the intent to acquire/record data?

a. If data acquisition/recording is not required, would a simpler FMU (e.g., Gasboy Site Prime) be acceptable?

b. If data acquisition/recording is desired, are we to include the Gasboy EKOS system (one-time setup fee then monthly charge of $179)? Would the VA pay the monthly charges? If not, how long should the contractor pay for the EKOS service?

RESPONSE:

10) Yes, intent for the Islanders to simply turn on/off the dispensers.

a. A simpler FMU e.g. a Gasboy Site Prime is acceptable.

QUESTION:

11) We understand that the existing Veeder Root systems (inclusive of the console, wiring, sensors, and probes) are to be removed and existing communication conduits are to be reused for the new wiring. If the new wiring cannot be pulled through the existing conduits and these needed to be replaced, would these be considered a contract modification? Note that for the diesel UST this would require all or partial removal/replacement of the concrete pad above tank to access the interstitial monitor riser pipe handhole and the STP sump for the ATG probe and the liquid sensor.

RESPONSE:

11) Should the conduit be unsuitable for reuse, the contractor would need to submit an RFI with justification for any possible contract change.

QUESTION:

12) Drawings E-101 and E-102 indicate we are to install new electrical wire for the pumps within existing conduit. If we are unable to reuse existing conduit to pull the new wires and the conduit needed replacement, would this be considered a contract modification? Note the panel for the gas tank is remote from the tank location.

RESPONSE:

12) Should the conduit be unsuitable for reuse, the contractor would need to submit an RFI with justification for any possible contract change.

QUESTION:

13) The Gasboy systems are currently on a 8 to 10-week lead time (which could increase between now and NTP. Can the POP be increased to 180 days to account for submittal approval and lead time for the specified equipment?

RESPONSE:

13) The POP (Period of Performance) is a term relegated to Service contracts only, we will not use that term with a performance contract. The Schedule can be modified per formal submission of contractor’s logistical constraint extension request to the CO.

QUESTION:

14) The E-stops for both tanks are push-pull type, which are out of code (push only allowed). Should the contractor include replacement of these?

RESPONSE:

14) Yes, the E-stops being out of code, should be replaced to meet current code per SOW.

Gasoline System:

QUESTION:

15) Whenever pumps are replaced on tanks, PA Labor and Industry requires and inspection of the systems, which requires proper tank labelling and E-stop signage be clear. The labelling on the tank and E-stop sign are faded. We also recommend pressure washing and repainting the tank. Should the contractor include these in their bid.

RESPONSE:

15) The final complete system must pass the PA Labor and Industry required inspection of the system.

QUESTION:

16) The face on the clock gauge is broken and its function is unknown. Should replacement of the product level gauge be included by bidders?

RESPONSE:

16) See Response #15. The final complete system must pass the PA Labor and Industry required inspection of the system. The damaged clock gauge shall be replaced as a part of this project.

QUESTION:

17) We recommend the gasoline product piping be new for the installation of a new pumping unit. The first valve after the suction line exits the tank a 90 would be needed then a SS ball valve prior to any other valves. Currently the gate valve third after the 90 and in front should be a fire valve and anti-siphon as existing. I would also replace the solenoid as part of age and again good practice.

RESPONSE:

17) Good practice is required per Spec and FAR. Piping and valves are called to be replaced on contract drawing M-102.

QUESTION:

18) Is a pulser required for the Atlas 9823K dispenser (such that the Islander would be able to track fuel dispensed for data acquisition/recording purposes)?

RESPONSE:

18) Yes, a pulser is required, see Response number 10.

End of Document