36C24420R0066 Tomotherapy Solicitation DB.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 111

36C24420R0066

X

06-25-2020

646-20-3-5660-0027

646-CSI-112

Y 00244

Department of Veterans Affairs Network Contracting Office 4

1010 Delafield Road Pittsburgh PA 15215

See attached delivery schedule

Angie Scott (412) 822-3776

Design Build Project - UD Radiation Therapy Tomotherapy Upgrade - Project Number 646-CSI-112

This is a design build solicitation under FAR part 36.301 ALL Qualified Offerors may submit for Phase I. After Phase I evaluation completion, selected Phase II Offerors will be notified by email with instructions for Phase II submission;

however, Phase II information is also included in this Solicitation. Non-Selected Phase I Offerors will be notified.

This project is being solicited as a 100% Service Disabled Veteran Owned Small Business set-aside.

The North American Industry Classification System (NAICS) Code is 236220 Size Standard is $39.5 Million

Per VAAR 836.204 Disclosure of Magnitude of Construction Projects - Estimate is between $1,000,000.00 and $5,000,000.00 This Request for Proposal is being issued pending the availability of funds. No contract will be awarded until appropriated funds are made available to the Contracting Officer. When funding becomes available, this solicitation will result in an award of a Firm Fixed Price Contract. Only one award will be made as a result of this solicitation.

A Conference/Site visit is scheduled for Thursday, July 2, 2020 at 11:00 AM at VAPHS UD, Atrium Lobby 1st Floor, 4100 Allequippa Street, Pittsburgh, PA 15219 (see FAR 52.236-27). Site visits are not mandatory but highly recommended. No other site visit will be offered.

Phase I is the qualifying stage of the solicitation. Phase I response is NOT a Request for Proposal.

Addendum to block 11, Standard Form 1442: A seperate Notice to Proceed will be issued for Design and construction. Design shall be completed prior to the start of construction. Design time is 77 Calendar Days.

At the time of submission of Phase I, Offeror must be a SDVOSB concern and is verified and active in VETBIZ VIP Database for eligibility.

As per FAR 15.101-1, the acquisition method is a Tradeoff Source Selection Process.

An Offer chosen to submit Phase II Proposals will be evaluated to determine the most highly qualified offerors.

Addendum to block 13 b) Offer Guarantee is required for those qualified to submit a Phase II proposal.

An offer guarantee is not required for Phase I submissions.

Davis Bacon Wage Determination PA20200001 is a requirement for the award and applicable Labor Standard Provisions will apply for the duration of the contract.

15 257

X X 52.211-10

X 10 see instructions 1:00 PM

07-27-2020

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

00244

Department of Veterans Affairs Network Contracting Office 4 1010 Delafield Road

Pittsburgh PA 15215

Austin Payment Center Department of Veterans Affairs

PO Box 149971 Austin TX 78714-9971

(877) 353-9791 (512) 460-5429

Angelamarie Scott

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

GENERAL:

SPECIFICS:

SECTION D - PACKAGING AND MARKING

[For this Solicitation, there are NO clauses in this Section]

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

F.2 52.211-12 LIQUIDATED DAMAGES—CONSTRUCTION (SEPT 2000)

SECTION G - CONTRACT ADMINISTRATION DATA

[For this Solicitation, there are NO clauses in this Section]

SECTION H - SPECIAL CONTRACT REQUIREMENTS

[For this Solicitation, there are NO clauses in this Section]

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 VAAR 852.223-71 SAFETY AND HEALTH (SEP 2019)

I.3 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

I.4 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

I.5 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (JUL 2018)

I.6 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

I.7 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.8 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(MAR 2020)

I.9 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (OCT 2015)

I.10 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

I.11 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013)

I.12 52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT

FOR EPA-DESIGNATED ITEMS (MAY 2008)

I.13 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (MAY 2014)

I.14 52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 1984)

I.15 52.244-2 SUBCONTRACTS (OCT 2010)

I.16 52.246-21 WARRANTY OF CONSTRUCTION (MAR 1994)

I.17 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (OCT 2019)

I.18 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

I.19 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

I.20 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND

COMPLIANCE (JUL 2018)

I.21 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

I.22 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

I.23 VAAR 852.236-72 PERFORMANCE OF WORK BY THE CONTRACTOR (APR

2019)

I.24 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (APR 2019)

I.25 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

I.26 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

I.27 SUPPLEMENTAL INSURANCE REQUIREMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

[For this Solicitation, there are NO attachments in this Section]

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS

K.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020) ..79

K.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (DEC 2019)

K.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

K.4 52.209-13 VIOLATION OF ARMS CONTROLS TREATIES OR AGREEMENTS—

CERTIFICATION (JUN 2018)

K.5 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999) 87

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

L.2 52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION (JAN

2017) ALTERNATE I (OCT 1997) AND ALTERNATE II (OCT 1997)

L.3 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

L.4 52.216-1 TYPE OF CONTRACT (APR 1984)

L.5 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

L.6 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

L.7 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

L.8 52.228-1 BID GUARANTEE (SEP 1996)

L.9 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.10 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB

1995)

L.11 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

L.12 VAAR 852.223-70 INSTRUCTIONS TO OFFERORS—SUSTAINABLE

ACQUISITION PLAN (SEP 2019)

L.13 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

L.14 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

SECTION M - EVALUATION FACTORS FOR AWARD

[For this Solicitation, there are NO provisions in this Section]

M.1 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

M.2 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

M.3 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

36C24420R0066 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

Schedule for Phase I:

Phase 1 is the qualifying stage of the solicitation. Phase I response is not a request for proposal.

Phase 1 submissions are due by 1:00 PM on July 27, 2020.

36C24420R0066 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

VA Pittsburgh Healthcare System

University Drive Division

A/E SCOPE OF WORK

For

UD Radiation Therapy Tomotherapy Upgrade Project #646-CSI-112

Bid Documents ready by: 77 DAYS after Design NTP

Construction Completion: 257 DAYS after NTP

Contracting Officer: Angelamarie Scott

COR: Michael Dwyer

-- Services --

Provide Professional Architect/Engineer (A/E) and healthcare planning services to include but not limited to:

Site investigation – architectural, structural, electrical, plumbing, and mechanical including HVAC and control replacement, electrical, environmental services monitoring (asbestos monitoring and sampling), and site modifications. Provide for asbestos sampling of any suspicious materials found during site investigation. Note that the University Drive Campus

36C24420R0066 Section D area to be renovated was built in the 1950’s, so the presence of asbestos containing materials is possibly present. Please note that survey area includes sections of plaster and tile ceilings accessible only through ICRA carts. Prior request for notice to inspect must be coordinated and scheduled for times and dates. Connections to existing utilities must be fully investigated to ensure that the existing utilities can support the load of the new connection during design.

Area layouts of design spaces shown on Attachment “A” (University Drive Campus Building 1).

100% Contract drawings and specifications for construction.

3rd Party Cost Estimates that include attention to phasing and ICRA as well as all other items associated with design.

As there will be Design Build scope to follow, this scope shall include Limited Contractor Assurance Review by AE Design Team 75% and 100% Design and related third party site visits during Construction.

Provide File Transfer Protocol (FTP) system for use throughout duration of project. Site must be in place within 30 days of contract award. Site must remain open until final construction contract is complete. This site is intended for AE, VA, and contractor use. Site must be compatible to access and open AutoCAD 2017, all Microsoft Office 2013 programs (Word, Excel, Project), and pdf files.

Site must use Secure Socket Layer (SSL) or Secure Shell (SSH) when FTPing the files which will provide encryption during the transfer.

A/E FTP site must be secure (password protected), user friendly for uploading and downloading of files, and organized for easy file retrieval by the VA COR, Contracting Officer (CO), and contractors. Site must be organized with folders indicating each level of submission as outlined in this scope of work and corresponding required files. Must also submit hard copies to the VA for Design Review Drawings, Specifications, and Construction Documents.

Comply with VHA Safety & Fire Protection Program to have drawings submittals reviewed by VA at 100% submission. Review based on VA standards, codes and regulations. Provide responses back to the VA fire review comments to verify that the comments have been reflected in the project drawings. Bid documents will be re-reviewed to ensure compliance with VA fire review comments. Items that have not been picked up will require changes to the Bid Documents until all review items have been addressed.

Comply with VA Green Energy Management System (GEMS) program as per specifications:

017419 and 010110.

Comply with VA Design Guides, FGI Guidelines, and applicable codes as outlined in the VA Design Guides (most recent versions of all of the codes)

Infection Control Risk Assessment: The AE shall work with the VA Infection Prevention and Control staff to determine required infection risk assessment levels and shall incorporate VA IPC recommendations into project ICRA drawings.

Project scheduling and phasing. Phasing drawings shall also have provisions for safety and fire protection measures to be taken during construction. These measures are to be fully developed through coordination with VA Safety Department.

Include in design documents to update the TrueSite Workstation located at University Drive to reflect the as-built location of all fire alarm devices as well as to reflect the as-built project floor plans. This update shall include all updates to points, lists, tables, and graphics. All fire alarm devices shall be operable from the updated graphic screens as well as from the device list in a manner similar to all existing devices.

Additionally, include in design documents to update the VA campus DDC system to reflect the as-built location of all HVAC and domestic water control devices associated with the project as well as to reflect the as-built project floor plans. This update shall include all updates to points, lists, tables, and graphics and shall include the removal of items demolished under the construction project. All HVAC and domestic water devices shall be operable from the updated graphic screens as well as from the device list in a manner similar to all existing devices.

-- Project Scope --

GENERAL:

This project will have construction activities in the Radiation Therapy area of University Drive. Develop drawings from 75% to 100% drawings, signed and sealed bid documents, and both working and bid specifications to provide replacement of an existing Linear Accelerator with a Tomotherapy system. In review of this design, evaluation of the existing air handling system, chilled water system, plumbing, fire protection, data system, and electrical utilities is required. This work must also incorporate detailed phasing analysis and ICRA requirements for area closures and utility shutdowns that will be required to accommodate the proposed construction work. The Basis of Design shall be based on the Tomotherapy equipment being procured by VAPHS. Specifications and detail drawings will be provided by VAPHS on the equipment that is to be used for the Basis of Design. This equipment upgrade and area renovation project will require the design of an exterior removable skylight/access cover for equipment access into radiology. This work includes but is not limited to: mechanical, electrical, plumbing, structural, equipment installation, audio visual, and architectural. See Attachments – A, B, C, D, and E. (A – General Overview Basement Floor Plan, B – Radiology Basement Floor Plan, C- Parking Lot #7, D-Partial HVAC Plan, E- Partial Plumbing Plan)

SPECIFICS:

The upgrade of the existing Linear Accelerator #1 with a new Tomotherapy system at University Drive Campus will require close coordination with the equipment Supplier, manufacturer, and Installer. The project consists of the renovation of the Linear Acceleration Room #1 – BW254 to accommodate a new Tomotherapy Linear Accelerator, Design and installation of a Skylight/Access Hatch in work area BW252, provide minor system upgrades to the Linear Accelerator #2 – BW253 room to accommodate the upgrade of the linear accelerator #2, and upgrading utility support systems.

It is anticipated that the general demolition will consist of existing acoustical ceilings, floor coverings, HVAC soffits and ductwork, plumbing, lighting, control wiring, audio and visual equipment/wiring, casework, and Medical Gas (Oxygen, air and Vacuum). Maintain or allow for remove/reinstall of decorative ceiling feature panels to allow use in final ceiling.

Anticipated structural demolition will consists of modifying concrete floor slab in Linear Accelerator #1 Room - BW254 to accommodate requirements for electrical floor trench, compressed air piping, supplemental air duct, and pit for gantry. Concrete slab in parking lot #7 located above Work Area - BW252 will need to be removed to accommodate a new 5’ x 9’ Skylight/Access Hatch opening. Provide design for structural supports around new access opening as needed.

The Tomotherapy accelerator upgrade and space renovation in room BW254 shall include replacing existing power conditioner, update local audio and video system, modify concrete floor slab, replace floor covering, install a new equipment access in the ceiling, provide new metal studs and drywall around the new access shaft, replace wall covering and paint, replace acoustical ceiling as needed, replace/upgrade lighting as needed, replace casework, replace sink and plumbing, upgrade Medical Gas (Oxygen, air and Vacuum) supply, and upgrade of fire suppression/detection systems as required by code.

Existing HVAC AHU, ductwork, building management system, and split system currently providing conditioned air to the space shall be analyzed to determine if the current system is capable of meeting the new system air conditioning, air flows, and cooling requirements as well as meeting the air conditioning needs of the adjacent spaces. HVAC supply and return ductwork shall be updated to comply with the air flow requirements of the new Tomotherapy system. Consideration should be given for increased air flow with a larger AHU fan drive, and a new Liebert HVAC cooling system in the vault. Existing HVAC ductwork, VAV units, power, control wiring, and chill water piping may need to be relocated to provide clear access for the new equipment access in Work Room BW252.

Existing Medical Gas, and Fire Protection piping may need to be relocated to provide clear access for the new equipment access in Work Area BW252.

A new 5’x9’ skylight/access hatch for equipment access is to be designed above Work Area in room BW252. New equipment access shall be located within room BW252 to minimize relocating existing HVAC ductwork, VAV units, power, control wiring, chill water piping, Medical Gas piping, and Fire Protection piping located above the ceiling. The AE shall provide two (2) design options for the new equipment access.

Option – A, the preferred option, will be to provide a water tight insulated skylight system that is removable for installation of new Tomotherapy Equipment and all future equipment. The skylight shall be designed so that it can be lifted off for equipment access and easily reinstalled maintaining a water tight installation.

Option – B will be to design a removable water tight covered access hatch that can be lifted off and reinstalled. Design all required structural support members for the access opening. The design options shall take into consideration that the skylight/access hatch will be located in parking lot #7 at ground level

(See Attachment C). The design shall provide protection for personnel and protection of the skylight/access hatch itself using curbs, bollards, and/or fencing as needed. AE to locate vaults in Parking Lot #7, and accurately reflect location of vaults on contract drawings.

Provide new air compressor, air tank, and air dryer as required to support the new Tomotherapy Equipment. Locate new air compressor, air tank, and air dryer in Mechanical room BW224 on existing equipment pad/foundation. Specify all required air piping, electrical power, instrumentation and controls wiring as required.

Include all concrete floor slab modifications in room BW254 required to accommodate the new Tomotherapy equipment including all in-slab supplemental air ducts, conduits, compressed air piping, recessed floor pit for gantry, floor pit drain, supplemental air duct, electrical floor trench, and required electrical conduit/boxes.

Provide for new sink and plumbing fixtures in the new casework.

Make accommodations for the floor pit drain below the gantry.

The Linear Accelerator #2 in room DW253 will remain in operation during the construction phase and during the installation of the new Tomotherapy Linear Accelerator #1 equipment. Consideration shall be given for work schedule, noise limitations, and vibration restrictions to avoid any disruption of service of the Linear Accelerator #2 or to the Service in general. Excessive noise and vibration as a result of concrete removal, hammer drilling, etc. shall be accomplished on off hours. Provide a phased construction and ICRA Plan as part of the design submission. Minor utility upgrades may be required to accommodate the upgrade to the Linear Accelerator #2 scheduled to be performed after the completion of the renovation to room BW254, and the installation of the Tomotherapy Linear Accelerator #1. Minor upgrades required to the Linear Accelerator #2 – room BW253 shall be included as part of this design.

Construction will be addressed in phases to allow operations to continue during construction to the extent possible. Phasing incorporated as part of the schematic design options and presented during the SD submission. Phasing must work within budget and allow the VA to continue operations at minimal interference.

Detailed phasing drawings and ICRA planning for each phase. Note that ICRA planning will require topping off of existing walls where walls around each phase do not go to deck. Walls, temporary or existing must be floor to deck. The architect shall identify those spaces where topping off of walls is required on the construction drawings, as well as document that the contractor is responsible for 1 hour rated full height walls on all temporary partitions

Facility design must meet VA TIL requirements first and foremost, followed by requirements laid out in the most recent edition of the FGI guidelines and NFPA.

Field verification of existing space and existing utilities servicing the renovated space.

AE to provide Shielding Assessment Physicist Report to verify that the existing shielding meets the requirements of the new Tomotherapy equipment and that a study for additional shielding will not be needed.

Design and V.P.I.H. Services for asbestos abatement of the renovated space including the monitoring of abatement activities, air sampling, and final TEM clearances of containment areas shall be the responsibility of the A/E. The AHERA survey will not be used, the VA wants sampling completed at the location of the proposed renovation area.

A/E is responsible for providing certified industrial hygiene services to perform asbestos survey investigations, bulk sampling, development of specifications and drawings, and construction period services. All designs shall be accomplished in accordance with VA guidelines and specifications, which are available on the Internet at http://www.cfm.va.gov/TIL/ A/E shall pay particular attention to USAF, NFPA, BOCA, VA Handbook 7610 space criteria and PG18-9 Space Planning Criteria, and PG-18-12 Design Guides.

Recommend bid alternatives as necessary to meet the budget limitations if the project becomes over budget. Note: the AE shall be fully responsible for providing a complete and functional design to the VA within noted budget limitations. Bid alternates will be required to the amount of 10% of the project budget, but bid alternates are not to be used to bring the overall scope within budget. The base bid shall be in budget, and bid deduct alternates shall be supplied to the VA to reduce the budget by 10% from the base bid (max budget) price.

Provide/upgrade the radiation detection system, film viewer, and patient CCTV system.

Reinstall all Medical Equipment items removed during demolition and prior to start of construction.

-- Site Investigations --

EXPECTATION: A/E will make site visits as necessary to survey existing conditions.

Make site visits as required to determine existing as-built conditions affecting this project. Note:

Information including drawings and other documentation provided to the A/E is used as reference only.

The AE is expected to perform their own site survey to field verify accuracy of existing drawings and to locate any additional utilities / obstructions in a given area to provide quality new project drawings. All additional references and specifications are available in VHA’s Technical Information Library at address http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/TIL/. Electronic AutoCAD background drawings will be provided by the VA upon request. A/E shall field verify every aspect that relates to the project. The A/E shall field verify all dimensions and utility connections. AE shall take precautions during field surveys to comply with all ICRA requirements. Coordinate site visits with the COR as determined after award. Drawings produced by the AE shall account for obstructions in the path of new utilities, relocation of existing utilities as required to accommodate new work, relocation of existing utilities if the architecture team deems it necessary to relocate an existing chase or shaft, and architectural accommodates as required for new / existing utilities (ie – access panels for new and existing utilities shall be covered under specification noted “as needed”. If utility work is required above a hard / drywall ceiling, architectural drawings shall reflect the need to remove and replace the existing ceiling unless the ceiling in question is a walkable plaster ceiling and include requirements for associated ICRA.). All utility tie in points shall be well researched and clearly shown. Utility tie in points showing a general direction and indicated as “tie into existing ________ system in room _______” will not be allowed.

The A/E shall arrange for and oversee the performance of topographic surveys, test borings, test pits, soil tests, subsurface exploration and other such investigations as he/she determines are required for the proper design of the project.

-- Design Review Schedule --

EXPECTATION: Submit review package so they are received on the noted day.

SUBMISSIONS:

Submit review packages so they are received on the noted day (calendar days after NTP) or earlier:

Initial PDT Meeting................................................................................................................ 0 days

Submission (95%) .............................................................................................................. 35 days

(PDT Meeting) .......................................................................................................... 14 days

Design Development Documents (100%) ......................................................................... 14 days

(PDT Meeting) ............................................................................................................ 7 days

Design Development (Construction/Specifications) ......................................................... 7 days

Design Completion 77 days from NTP

Construction Period 180 days from NTP http://www.cfm.va.gov/TIL/

Note: The issue of the Notice to Proceed (NTP) may be combined with the first Project Design Team (PDT) Meeting. A/E will be required to attend and take minutes of each PDT meeting. Minutes will be submitted electronically via e-mail to the COR and Contracting Officer within three calendar days of each meeting.

-- Design Requirements/Submissions --

EXPECTATIONS: Submit complete review package in accordance with the following requirements and guidelines outlined in http://www.cfm.va.gov/contract/aeDesSubReq.asp Volume C Document

Please pay specific attention to the schematic, design and construction submission requirements.

Deliver all design packages in person directly to the Project Manager on the established dates to allow the VA Project Development Teams to meet as scheduled. A transmittal letter is required to go to the Contracting Officer on the same day as delivery.

Include all information as follows and as outlined in the attachments for each submission.

Information required for each submittal is outlined in Program Guide PG-18-15 Volume C. The manual is at the following address: http://www.cfm.va.gov/contract/aeDesSubReq.asp

Attachment A - General Overview Basement Floor Plan http://www.cfm.va.gov/contract/aeDesSubReq.asp http://www.cfm.va.gov/contract/aeDesSubReq.asp

Attachment B - Radiology Basement Floor Plan

Attachment C - Parking Lot #7

Attachment D - Partial HVAC Schematic

Attachment E - Partial Plumbing Schematic

Attachment F

Design Development 100% Submission Requirements

Deliver the following (labeled with 100% submission) and include this attachment as a checklist with your submission: (In addition, all submissions to be uploaded to the AE FTP site on the same day.)

2 copies of a narrative report forwarding the design develop 100% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the COR, and any design calculations or analysis.

3 sets of all drawings (2 – ½ scale, 1 Full Size) updating all previous comments required by project produced on Auto CAD 2017 Software. Show equipment to be used in each room/area. All drawings shall be 1/8” scale.

2 copies of updated itemized cost estimate by spec section or trade (labor, material and equipment) and also by VA criteria, NRM, Minor, BSER and BSEA.

2 copies of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

1 additional copy each of the custom edited VA Master Specifications and 50% drawings as specified above is to be made available via AE FTP site to VISN Fire Safety Professional Engineer on the same dates as delivered to the Project Manager. A letter of transmittal signifying delivery will be forwarded to the COR. Fire Protection Engineer must be given access to this site to retrieve these documents for review.

1 copy of drawings in AutoCAD 2017, PDF Format, and specifications in Microsoft Word 2016 on A/E FTP Site.

1 binder depicting the interior design scheme (actual samples for fabrics and finishes) for all areas, include an inventory of materials/manufactures recommended for use for approval and prepared for order by the VA Interior Designer. This information should also be submitted on A/E FTP Site as a Spreadsheet. A letter of transmittal signifying delivery will be forwarded to the COR.

2 copies of Infection Control Risk Assessment.

1 copy of drawings in AutoCAD 2017 and in PDF and specifications in Microsoft Word 2013 on AE FTP Site

Attachment G

Design Development Bid Document Submission Requirements

Deliver the following (labeled with 100% – For Bid”) and include this attachment as a checklist with your submission: (In addition, all submissions to be uploaded to the AE FTP site on the same day.)

2 copies of a narrative report forwarding the design develop 75% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager and any design calculations or analysis.

3 sets of all drawings (2 – ½ scale & 1 Full Size) updating all previous comments required by project produced on Auto CAD 2017. Show equipment to be used in each room/area. All drawings shall be 1/8” scale.

2 copies of updated itemized cost estimate by spec section or trade (labor, material and equipment) and also by VA criteria, NRM, Minor, BSER and BSEA.

2 copies of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

2 copies of Infection Control Risk Assessment.

1 copy of drawings in AutoCAD 2017 and in PDF and specifications in Microsoft Word 2016 on AE FTP Site

1 copy of finish selections in loose format labeled with designated manufacturer, finish, and area, if applicable to the chosen phasing scheme (any modifications required to finished spaces).

Standards/Codes/Requirements/Regulations

Meet all applicable and current federal and state codes/requirements, i.e.:

OSHA Occupational Safety and Health Administration

EPA Environmental Protection Agency

PADEP Pennsylvania Department of Environmental Protection

NFPA 101 Life Safety Code

TJC The Joint Commission

AHERA Asbestos Hazard Emergency Response Act

NESHAPS National Emission Standards for Hazardous Air Pollutants

NFPA Applicable codes published by the National Fire Protection Association

ASTM ASTM International (formerly the American Society for Testing and Materials

PENNDOT Pennsylvania Department of Transportation

UFAS Uniform Federal Accessibility Standards

Design using the following VA publications http://www.cfm.va.gov/TIL

PG-18-1 Master Construction Specifications

PG-18-3 Design and Construction Procedures

PG-18-4 Standard Details and CAD Standards

PG-18-5 Equipment Guide List

H-18-8 Seismic Design Handbook

PG-18-9 Space Planning Criteria http://www.cfm.va.gov/TIL http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/cPro.asp http://www.cfm.va.gov/CFM/TIL/sDetail.asp http://www.cfm.va.gov/CFM/TIL/equip.asp http://www.cfm.va.gov/CFM/TIL/seismic.asp http://www.cfm.va.gov/CFM/TIL/planning.asp

PG-18-10 Design Manuals (by discipline)

PG-18-12 Design Guides (graphical, by function)

PG-18-13 Barrier Free Design Guides

PG-18-14 Room Finishes, Door, and Hardware Schedules

PG-18-15 Minimum Requirements for A/E Submissions

PG-18-17 Environmental Compliance Manual

H-7545 VA Cultural Resource Management

VA Handbook 0730/1 Security and Law Enforcement

References for Mental Health Environmental Care Version 04-18-2011

VHA DIRECTIVE 2011-036

Design using the following VA publications are available on the internet address http://www.cfm.va.gov/TIL http://www.cfm.va.gov/cfm/til/dManual.asp http://www.cfm.va.gov/cfm/til/dGuide.asp http://www.cfm.va.gov/CFM/TIL/accessibility.asp http://www.cfm.va.gov/cfm/til/room/RoomFinishes.pdf http://www.cfm.va.gov/CFM/contract/aeDesSubReq.asp http://www.cfm.va.gov/cfm/til/spclRqmts.asp#EC http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=312&FType=2 http://www.cfm.va.gov/TIL

HVAC DESIGN GUIDE SUPPLEMENT (updated 5/23/2019)

VA PITTSBURGH HEALTHCARE SYSTEM

AIR / WATER

• On medium pressure systems, do not install flexible joints prior to the VAV box. All ductwork shall be metal.

• Install outside air temperature sensors at each air handling unit.

• Do not install mini-split air conditioning systems for computer/telecommunication rooms because these systems do not restart automatically.

• Do not install duct sensors in return ducts for temperature control. Provide wall thermostats or wall sensors. If there is a concern regarding occupants tampering with thermostat controls, provide lockable covers over thermostats.

• Install supply diffusers on opposite side of room of return air grilles. If supply diffusers are installed in the center of room, provide 3-way diffusers blowing away from the return air grilles. Intent is to minimize stratification.

• In access restricted areas, permanently remove covers of variable air volume (VAV) boxes prior to installation of the VAV boxes. Coordinate with maintenance staff prior to installation. Allows for easier access for maintenance.

• Provide 24” x 24” x 4” pre-filters.

• Provide 24” x 24” x 12” final and HEPA filters.

• Provide slide trays for filter racks to allow for easy removal and replacement of filters.

No clips, bolts, or other means of fastening are acceptable.

• For air handling units, provide stainless steel drip pans and insure positive slopes to drains.

• All fan bearings shall be accessible via access panels. Panels shall be large enough to allow complete access for maintenance and/or removal of bearings.

• VA Pittsburgh has an established energy management program to increase efficiencies and performance of the chilled water system throughout the facility. The program includes installation of a Belimo Energy Chilled Water Control Valve to provide the required control and real time monitoring under the energy management initiatives. For all new installations and renovations of HVAC equipment shall include the Belimo Energy Chilled Water Control Valve in design manual specifications and or drawings for submission for bid documentation.

CONTROLS

• Do not install duct sensors in return ducts for temperature control. Provide wall thermostats or wall sensors. If there is a concern regarding occupants tampering with thermostat controls, provide lockable covers over thermostats.

• All control components shall be operated and viewable on the existing controls system.

Any deviations shall be explained and preapproved by the hospital Utilities Department.

• All fire and smoke dampers shall have end switches that report back to a central location to indicate damper operation. Simplifies testing of dampers.

• All valves shall be 0 to 10 volt control voltage.

• Provide positive proof of pump water flow via a flow switch or differential pressure switch.

• DDC; Direct Digital Controls design specifications and drawings shall include the following:

a. All old work graphics, programing software and old naming and location information shall be permanently scrubbed/ removed from the existing direct digital control systems.

b. When utilizing existing network NAE or land gates for communication a minimum of 10% availability remain to support future work or provide new or additional network accesses for the project.

c.

• Include the following for all control panels:

a. Provide new enclosure with label.

b. Controllers shall be prewired to a terminal strip within the panel.

c. Label all wires.

d. Label all relays and controllers.

e. Install all wiring in wiring troughs.

f. Provide complete schematic wiring diagrams showing all wiring connections for each controller. Diagrams shall be laminated and mounted inside control panels.

g. Panels shall not have excessive amounts of wiring.

h. No relays, controllers, or terminal strips shall be installed behind wiring.

i. No relays, controllers, or terminal strips shall be installed behind racks or troughs.

j. Relays, controllers, terminal strips, and wiring shall be installed neatly in a workmanlike manner.

k. Enclosures shall be large enough to allow installation of all relays, controllers, troughs, and terminals strips within the enclosure with ample space for additional equipment and access for maintenance.

l. No conduit penetrations shall be in the top of the enclosure. Conduit shall be run to a trough and run from the trough into the bottom of the enclosure.

SEQUENCE OF OPERATION

• Edit specification to meet VAPHS requirements.

STEAM

• If bronze gate valves for on/off are specified for steam piping, provide 300 lb. valves.

• On/off valves shall be gate valves, not ball valves.

• Provide tapered plug valves to modulate steam.

• No steam valve shall be greater in size than 1-1/2 inches.

• Provide schedule 80 black pipe for all condensate return lines.

• Properly size by-pass valves based on flow and not adjacent pipe sizes.

• Maximum thickness of steam coils shall be eight rows of tubes, with no more than ten fins per inch. Allows access for cleaning coils.

• All control valves shall have threaded joints.

• Between the outlet of any drip trap and the stop valve, install a Tee with a 1/4-inch test valve. Allows for convenient testing of the drip trap’s operation.

• Eliminate by-passes at all drip traps.

• Install orifice traps wherever drip traps are installed where constant loads are present.

WATER

• Provide ball valves for all cold and hot water lines. Balls shall be chrome.

• No water valves shall be greater in size than 2 inches.

• Provide metal flexible joints on hot water heating lines. Rubber materials are not acceptable.

• Properly size by-pass valves based on flow and not adjacent pipe sizes.

• All control valves shall have threaded joints.

• All chilled water cooling coils and hot water heating coils shall be 100% drainable coils.

• Heating coils shall provide the stated rise at full pressure, high and low.

• Provide a minimum of two (2) feet between heating coil and cooling coil and provide an access door for this space. Allows for proper installation of freezestat and provides access for maintenance of both coils.

• Maximum thickness of water coils shall be eight rows of tubes, with no more than ten fins per inch. Allows access for cleaning coils.

• Control valves shall be linear use. For example, at 100% open it shall be 100% full temperature rise, and at 50% open it shall be 50% of stated temperature rise across the coil.

• Chemically clean and flush all water and fluid lines prior to initial release into existing lines. Provide tap-ins and temporary pumps to facilitate circulation of fluid within lines.

Remove temporary pumps once lines have been tested and approved for cleanliness.

• Provide a filtration system for hot water to minimize repairs, flushing, exposure to hot water (safety), cold complaints, etc. Filtration system shall be similar to those manufactured by Amiad SAF (large buildings) or Tekleen.

GENERAL

• All consideration shall be provided to maintain complete access to all associated HVAC, electrical & plumbing controls, valves, switches, disconnects, access doors and access panels. Completed construction shall allow access to these components for use, maintenance, repair, and replacement.

• Provide adequate number of access panels for non-removable metal ceiling systems.

Intent is to have sufficient access so that no panel that is not an access panel has to be removed to gain access to items above the ceiling grid. Preference is to make each full-sized ceiling panel an access panel.

• Documentation: Contractor shall provide a minimum of three (3) hard copies of technical manuals, as-built drawings, and manufacturer’s operation and maintenance manuals.

Also provide same information on cad disc for addition to electronic library.

• Verify sources of utilities (chilled water, steam, hot water) with FMS staff to insure adequate capacity is available.

• Install lockable local disconnects at each AHU, pump, exhaust fan, etc. to facilitate lockout-tagout of the equipment.

• All existing work ducts supply, return and exhaust being used as part of the design project shall be professionally cleaned and sanitized prior to being returned to service in the upgraded or new system.

• Accessibility of all HVAC equipment shall be a priority during the design and the installation for ease of access and serviceability. The design shall include specific submittal requirements of the Contractors for producing coordination drawings. The HVAC Contractor shall take the lead in producing a set of coordination drawings in which the HVAC ductwork and equipment shall be dimensionally located on a set of working drawings to be used for coordination. The Plumbing Contractor, followed by the Electrical Contractor, and then by the Fire Protection Contractor, each shall overlay their work on the working set of drawings including all piping, equipment, conduit, cable tray, etc. Locate equipment, valves and access panels for ease of access for maintenance and repair. Conflicts shall be identified and resolved at the Contractor level. In the event that a conflict cannot be worked out, the Design Team, and the VA Project Management team will assist in providing workable solutions. Final coordination drawings shall be submitted for review and approval by the design team and the VA Project Management Team prior to the start of construction.

ELECTRICAL DESIGN GUIDE SUPPLEMENT (updated 5/23/2014)

I. REQUIREMENTS FOR ELECTRICAL INSTALLATIONS (26 05 11)

• No work is permitted on energized circuits or equipment except as authorized by the Facility Director.

• Both control power and main system power supplying equipment or electrical systems must originate from a common source. (Example: An HVAC unit with control power provided through a Johnson Control Panel should be wired so that the control power and system power are supplied from a common distribution point/circuit breaker or through the same ATS. This would also include VAVs, etc.)

• VA Pittsburgh Lock-out/Tag-out procedures shall be utilized by all contractors.

• Properly patch/seal all penetrations through floors, ceilings, roofs, and walls.

• All electrical installations shall be in accordance with the VA Master Construction Specifications (TIL- Technical Information Library) Divisions 0 through 48 where project specifications or drawings do not specifically address a particular area or question. In general, electrical installations are addressed in Divisions 26, 27, and 28. However all divisions shall apply.

• Upon completion of all electrical work/projects a complete and accurate set of as-built drawings shall be turned over to the COR before final payment on the contract will be submitted.

• Necessary electrical outages shall be coordinated with the COR and facility staff in order to mitigate any effects on the mission of the facility and patient safety.

Certain outages may require provision of temporary power to the affected areas.

Materials and labor for the installation of temporary power shall be provided by the contractor. The necessity for the provision of temporary power shall be at the sole discretion of facility supervision and staff.

• "Existing-to remain in place" electrical systems within any project area, or raceways and cables permitted by the Project Engineer to be re-used within a project area, must conform or be brought into conformity with, all project specifications and applicable codes.

• All abandoned conductors or conductors not deemed reusable shall be removed back to the nearest junction box. Where the entire circuit is to be removed, the conductors shall be removed back to the power, telecommunications, or signal…