36C24227Q0009_1.docx

SUBJECT*

Patient-assisted Parking Services Northport VA Medical Center

GENERAL INFORMATION

Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215

POINT OF CONTACT*

Contracting Officer Dolores Sachuk-Thompson Dolores.Sachuk-Thompson@va.gov

PLACE OF PERFORMANCE

Northport VA Medical Center

79 Middleville Road

Northport NY

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01.

This solicitation is set-aside for small business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 812930, with a small business size standard of $47 Million.

The FSC/PSC is M1LZ.

The Department of Veterans Affairs, Network Contracting Office (NCO) 2, 3495 Bailey Avenue Building 3, 2nd Floor, Buffalo, NY 14215 is seeking to purchase Patient Assisted Parking Services at a firm-fixed price for the Northport VA Medical Center 79 Middleville Road, Northport, NY 11768.

All interested companies shall provide quotations for the following:

Price/Cost Schedule

NORTHPORT PARKING LOT SERVICES

PATIENT ASSISTED PARKING AND LOT ATTENDANTS

1. INTRODUCTION:

The Department of Veterans Affairs Medical Center in Northport, NY (Northport VAMC) at 79 Middleville Road, Northport, NY, 11768 has a firm-fixed priced requirement for one (1) Parking Lot Attendant Services to monitor our veteran-only designated parking lot (Lot B”) located at the facility and four (4) Patient-assisted Parking Attendants. Each shall have continuous coverage during the hours of operation; noted in Section 3A (a-b), while maintaining the wait times in Section 5A. This requirement involves direct Veteran interaction with Veterans of all abilities and their providers. Contract Employees shall be able to provide meaningful and respectful interactions with the Veterans and their Caregivers.

It is anticipated that some of the Attendants shall serve multiple roles during the day; Supervision, Patient Assisted Parking Services and Attendant to provide continuous coverage for all lots; during mandatory employee break periods, without leaving any lot unattended during the hours of service for the lot and no one person shall cover more than one (1) lot at a time.

The Patient Assisted Parking Services shall be adequately staffed with Parking Attendants to cover all hours of operation, breaks and lunch for the attendant lots. Past performance has indicated that there are a minimum of four (4) Patient Assisted Parking Services staff with staggered start times, able to service this lot and provide continuous coverage for the other lots while maintaining the wait times in Section 5A.

Attendant Lot: Parking Lot “B” shall require one (1) full-time Lot Attendant to provide continuous coverage during the hours of operation with relief by the Patient Assisted Parking Service Attendants for mandatory breaks.

The Contractor shall furnish all necessary and appropriate full-time labor, supervision, materials, equipment and supplies to provide the parking lot services in accordance with the terms and conditions of the resulting contract and the specifications and requirements herein.

The period of performance is October 01, 2026- September 30, 2027, with the provision of four (4) option years. The expectation is employees shall be fully trained and ready to perform at the facility on the contract start date.

2. CONTRACTOR QUALIFICATIONS:

The Contractor shall possess all licenses and permits as required by Local, State and Federal law. All Contractor Employees shall also have a valid U.S. driver's license; with at minimum two years of driving experience, be a U.S. Citizen, fluent in the English language and have at least 6-months of Patient Assisted Parking Services parking experience, in a healthcare setting; dealing with patients of all abilities.

The Contractor shall have at least five (5) years of experience in successfully providing Patient Assisted Parking Services. The Contractor shall coordinate, supervise, and evaluate the services provided and immediately correct any deficiencies with their employees.

All employees shall perform assigned duty in a professional and courteous manner.

3. CONTRACTOR PROVIDED ITEMS:

A. STAFFING:

The Contractor shall provide adequate Patient Assisted Parking Services staffing; with a minimum of four (4) Patient Assisted Parking Service Attendants to cover the hours of 7:00 am - 5:00 pm, with the heaviest vehicle traffic between 8:00 am - 3:00 pm. Wait times during all hours shall be less than 10 minutes for each vehicle at drop off or pick up. The Contractor shall provide one (1) Parking Lot Attendant who will stationed in a booth located at the entrance of Parking Lot “B” to monitor authorized parking in Parking Lot “B” during the hours of 6:00 am – 2:00 pm. Contractor may assign Attendants to serve multiple rolls; Supervisor, Patient Assisted Parking Service Attendant or Parking Lot Attendant, but the booth should never be unattended.

a. HOURS OF OPERATIONS: (Patient Assisted Parking Service Attendants Coverage):

Monday thru Friday (5) five days a week, no Federal Holiday, or weekends. The hours for Patient Assisted Parking Services service; 7:00 am – 5:00 pm, with the heaviest Veteran visits 8:00 am – 3:00 pm.

b. HOURS OF OPERATIONS: (Parking Lot Attendants Coverage):

Monday thru Friday (5) five days a week, no Federal Holiday, or weekends hours of operations. One (1) attendant – during the hours of 6:00 am – 2:00 pm.

B. SUPPLIES/EQUIPMENT:

a. The Contractor shall furnish a podium, lock boxes, automated claim checks, cones, and walkie-talkies or cell phones to facilitate the daily parking Patient Assisted Parking Services operations. The VA shall provide secure storage space onsite where supplies can be stored.

b. The VA Police shall provide the Lot “B” Parking Lot Attendant with a radio to contact the police in case of an emergency. At no time shall the police radio be left unattended. Attendant is expected to remain in the parking lot area and have coverage when leaving either parking lot.

c. Contractor employees must sign in and sign out when arriving and departing the facility; utilizing any means the Contractor determines to allow for completion of the required daily report in Section 8.

d. The Government requires that the Contractor utilize technology (software and/or app) with the capability that enables both the individual utilizing the service to call for their car in advance, as well as allow the Government to monitor quantity and time of the Patient Assisted Parking Services for quality control and performance purposes.

e. In addition, due to the inclement weather in our region, the Government requires that The Contractor provide a gas-powered golf cart- type vehicle; for daily use, for their employees to travel between lots to minimize Veteran wait times and maximize Veterans utilizing the service. The Contractor shall be responsible for their own maintenance, gas and lockable Flammable Storage Cabinet that meets NFPA, IFC and OSHA Standards. The Government shall provide secure storage to the Contractor for their equipment.

C. UNIFORMS:

The Contractor shall furnish all uniforms, name badges, seasonal outerwear, and reflective outerwear to all contractor Patient Assisted Parking Services staff. All uniforms and outerwear shall possess the Contractor's logo and company name. All uniforms and outerwear shall be consistent in style and always worn while contractor Patient Assisted Parking Services staff are working. Shorts are not permitted.

D. SIGNAGE:

The Contractor shall furnish and install all required signage to include a sign that indicates tipping is prohibited. All signs must be approved by the Contracting Officer Representative (COR) prior to installation. The COR will approve and designate signage placement.

4. PATIENT ASSISTED PARKING SERVICES PARKING LOT:

The designated Patient Assisted Parking Services lot area at the Northport VAMC is PARKING LOT “L”. The parking lot has approximately 75 parking spaces. The Contractor shall not alter the parking lot stripping but may use the available space to maximize the number of vehicles parked. The Northport VAMC will provide parking lot maintenance, cleaning, repair, and snow removal services. This should also include the main entrance curbside area, walkways, and driveways on the Northport VAMC campus. The Patient Assisted Parking Services staff shall notify the COR of any areas that may be a safety hazard to patients, employees, and visitors.

Estimated daily (Patient Assisted Parking Services) cars parked: Approximately 85 daily, upward to 150 on the busiest day.

5. PARKING PATIENT ASSISTED PARKING SERVICES PROCEDURES:

Parking Patient Assisted Parking Services for vehicle drop-off and vehicle pick-up shall be located at the Northport VAMC, Main Building (200), main entrance and curbside area. Area is subject to change as construction at the facility is ongoing.

A. VEHICLE WAIT PERIOD:

The parking Patient Assisted Parking Services staff should ensure that vehicles have wait times of less than 10 minutes when dropping off or picking up their vehicles. The CO and/or COR will make periodic unannounced inspections to ensure that The Contractor is compliant within the maximum vehicle wait period. The Contractor shall provide additional parking Patient Assisted Parking Services staff to ensure that no vehicles exceed the maximum wait period. No additional costs/fees for additional contractor employees shall be made to Northport VAMC by The Contractor to meet this requirement. The Northport VAMC will provide advance notification to The Contractor of any special events which may cause an increase to the number of Northport VAMC visitors and/or cause parking problems.

B. VEHICLE DROP-OFF:

Upon vehicle drop-off, a parking Patient Assisted Parking Services staff shall courteously ask the driver to request Patient Assisted Parking Services for their length of stay at the Northport VAMC. The Patient Assisted Parking Service staff should provide the driver with a claim check/receipt* and park the car in the designated Northport VAMC parking lot based on the length of stay. The Patient Assisted Parking Service staff shall be in control of all Patient Assisted Parking Service parked vehicles to maximize the space available and facilitate smooth operations. All Patient Assisted Parking Services parked vehicles shall be locked, and the keys shall be appropriately secured in a lock box. Vehicle keys will not be left in the ignition of unattended vehicles. Unattended vehicles will not be left with the engine running.

* Claim check shall be an app-based claim check, unless the patient does not have a “Smart Phone”. In that case, a paper ticket shall suffice for that individual patient.

C. VEHICLE PICK-UP:

Upon vehicle pick-up, the driver shall request their vehicle utilizing the app-based claim check (or claim check, if applicable) and the Patient Assisted Parking Service staff shall retrieve the vehicle. The vehicle shall then be delivered to the driver for ease of exiting the curbside area.

D. CUSTOMER SERVICE:

All patients and patient visitors shall be treated courteously and respectfully by all parking Patient Assisted Parking Services and parking attendant staff. The parking Patient Assisted Parking Services and parking attendant staff shall obey all local and Northport VAMC campus driving laws, including pedestrian traffic. The Patient Assisted Parking Service staff should not assist drivers or passengers in and out of the vehicles. If assistance is required, the parking Patient Assisted Parking Service staff shall contact the Northport VAMC Escort Service. No Escort Service employee shall assist any Patient Assisted Parking Service staff in the removal or retrieval of any vehicle for Patient Assisted Parking Service parking. No patient or patient visitor vehicles shall be driven, removed, nor parked off the Northport VAMC campus at any time.

E. CLOSE OF BUSINESS:

At the close of each business day, the Patient Assisted Parking Services staff shall arrange the remaining vehicles in the Parking Lot “B” for easy access by the patient and patient visitor of those vehicles. All remaining keys shall be provided to the Northport VAMC Police. The patient and patient visitor of those vehicles remaining may pick up their keys at the Northport VAMC Police office.

6. VEHICLE DAMAGE & NEGLIGIENCE CLAIMS & ACCIDENTS:

All vehicle damages and negligence claims acquired during parking Patient Assisted Parking Services service shall be addressed and remedied by The Contractor. All accidents should be reported to the Northport VAMC Police.

7. VEHICLE THEFT:

To eliminate vehicle theft, the Patient Assisted Parking Service staff shall ensure that they are provided with the vehicle key from the vehicle owner in return for a claim check. The vehicle should not be running, and the keys should not be left in the ignition prior to parking. The keys shall be provided to the Patient Assisted Parking Services staff by the vehicle owner, and the Patient Assisted Parking Service staff shall then park the vehicle.

8. VEHICLE COUNT REPORT AND STAFF COUNT:

The Contractor shall provide a daily count of Patient Assisted Parking Services parked vehicles. This daily report shall be provided to the COR at the close of Patient Assisted Parking Services parking every day. To account for all Contractors working in the Northport facility; in lieu of the standard practice of signing in and out with the VA Police, these Contractor Employees shall provide in their report: the employees’ name, hours worked, and cars parked (if applicable).

A sample report is below:

9. TIPPING:

Tipping is strictly prohibited. The parking Patient Assisted Parking Services staff must NOT accept any monetary tips from any vehicle owner or its passengers.

10. PERSONNEL PERFORMANCE:

All work shall be performed by The Contractor's employees who are trained and authorized to work as Patient Assisted Parking Service staff members at Northport VAMC. Contractor employees shall follow all rules, regulations, and directives in force at the facility.

A. CONTRACTOR BADGES:

The Contractor's employees shall be required to obtain Northport VAMC contractor identification (ID) badges for each employee working at the facility. The Contractor's employees shall be fingerprinted. The Contractor shall be required to complete security paperwork on each of their employee. The ID badge shall always be displayed while on Northport VAMC property and surrendered upon completion of the contract or termination of employment. The badge shall be worn attached to the outermost clothing, above the waistline.

B. DAILY TIMESHEETS:

To ensure the safety of the facility, the Contractor's employees shall sign a timesheet daily to confirm the name of workers on duty and to verify arrival time for duty. The on-site supervisor shall provide the sheets daily to the COR.

C. CONTRACTOR SITE VISITS:

Contractor Management shall continuously monitor wait times, make any necessary visits to the facility and be available to meet with the COR, to ensure parking attendants are continuously providing optimal service to the visitors at the Northport VA Medical Center.

D. VA REGULATIONS / PARKING / SMOKING / CELL PHONES:

The Contractor shall abide by all Northport VAMC station policies and regulations. The Contractor's employees should always wear visible identification while on the premises of the Northport VAMC. It is the responsibility of The Contractor to park in the appropriate designated parking areas. Information on parking is available from the Northport VAMC Police. The Northport VAMC will not invalidate or make reimbursement for parking violations of The Contractor under any conditions. Smoking/Vaping is prohibited on the grounds of the Northport VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. Cell phones and Bluetooth electronics for personal use are prohibited during duty hours. The Contractor's may not "lounge" in the Veterans waiting area or lobby. A designated area shall be provided by the COR.

E. TRAINING / ORIENTATION:

The Contractor shall ensure training completion and orientation of their employees. Documentations shall be provided to the COR and shall be kept on file with the COR. The Contractor shall ensure that all their employees that are performing under this contract shall comply of all requirements. The Contractor shall be responsible to ensure that its employees providing work on this contract are fully trained and completely competent to perform the required work. The Contractor and its employees shall attend a pre-performance orientation meeting prior to the commencement of work on site. The Northport VAMC will schedule this meeting and will include discussion of the following topics:

a) Employee Competencies (i.e., Fire and Safety, Disaster Procedures)

b) Medical Emergencies Protocol

c) Handling of lost claim checks, accidents, thefts, and other parking related incidents

d) Uniform (NO shorts) and Badges

e) Labor Standards Provisions

f) Submittals (i.e., Insurance Certification, Licenses)

g) VA 20939 – Basic Privacy Training for Contractors on-site with NO computer access.

11. HOURS OF COVERAGE:

The Contractor shall perform the required work at Northport VAMC Monday through Friday, excluding Federal Holidays during the hours specified in Section 3.

Federal Holidays observed by the Northport VAMC are:

Independence Day

12. PERSONNEL POLICY:

The Contractor shall assume full responsibility for the protection of its personnel furnishing services under this contract, in accordance with the personnel policy of The Contractor, such as providing worker's compensation, professional liability insurance, health examinations, income tax withholding, and social security payments. The parties agree that The Contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose.

(END OF STATEMENT OF WORK)

The purchase order period of performance is 10/01/2026-09/30/2027 with the provision of four (4) option years.

Place of Performance/Place of Delivery

Northport VA Medical Center 79 Middleville Road Northport, NY

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” (OCT 2025) (DEVIATION)

Questions/Requests for Information: Must be submitted via email to Dolores.Sachuk-Thompson@va.gov no later than September 3, 2026 @10:00am ET.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION) (AUG 2025) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

(a) All quoters shall submit the following:

(1) Offeror’s full company name, address, telephone number and Unique Entity Identifier (UEI) and the same information for any other business that is supplying personnel, technical support, etc.

(2) A technical capability statement that clearly and briefly describes how the offer will provide all the required service in the Statement of Work (SOW), in their own words. Be specific in your abilities to meet all the requirements in the SOW as nothing is presumed.

a) Offeror must discuss training and relevant offeror and employee experience with patient assisted parking in a health care setting.

b) Offeror must complete and return the Checklist.

c) Offeror must complete and return the proposed (work) schedule.

d) Offeror must complete and return the proposed price schedule.

e) Offeror must provide information on the use of any Subcontractor or Joint Partnership ( if applicable) to include name, address, size status and UEI.

f) Offeror must provide a Certificate of Liability Insurance in the name of the Offeror.

g) Offeror must bear the expense of obtaining background investigations (Low Risk, Tier 1) to vet their employees to receive PIV cars to work on station.

(3) Offeror shall provide three (3) relevant past performance references of the same size, scope and parking and garage experience of this requirement to include: Name, Address, Contract Number, Dates of Service and Contract Value.

(4) Any additional information necessary to evaluate the factors contained in the provisions at 52.212-2 or as described in the solicitation.

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of Provision)

2. 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

· 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (SEP 2024)

· 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017)

· 52.204-7, System for Award Management—Registration (DEVIATION) (NOV 2025)

· 52.209-7, Information Regarding Responsibility Matters (DEVIATION) (NOV 2025)

· 52.219-1 Small Business Program Representations. (DEVIATION) (NOV 2025)

· 52.229-11, Tax on Certain Foreign Procurements – Notice and Representation (DEVIATION) ( SEP 2025)

· 52.233-2 Service of Protest (DEVIATION) (NOV 2025)

· 852.233-70, Protest Content/Alternative Dispute Resolution (OCT 2018)

· 852.233-71, Alternate Protest Procedure (OCT 2018)

· 852.239-75, Information and Communication Technology Accessibility Notice (FEB 2023)

3. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Evaluation Factor 1 - Technical Capability: Technical capability is defined as an offeror’s ability to satisfy the solicitation’s requirements, providing the highest quality service to the specified facilities. Technical Capability will be determined based on the qualification of the offeror’s capability statement.

0. Provide a maximum of a concise capability statement demonstrating Technical Capability to meet all the requirements of the Statement of Work (SOW). This should include the following:

a) Technical Proficiency: The Offeror shall submit a proposal that demonstrates their understanding of this requirement in accordance with the SOW and the extent to which the Offeror shall meet this requirement.

b) Personnel Training: Offeror must demonstrate their ability to provide trained and (driver’s) licensed personnel in accordance with the SOW.

c) Management Training: Offeror must demonstrate their ability to provide trained management personnel on site.

Evaluation Factor 2 - Past Performance: The Government shall evaluate the offeror’s past performance. Identify at least three (3) references, preferably federal agency contracts, including contract number, dates of performance, points of contact, and telephone numbers, whereby you have provided the same or similar services, of the magnitude described in this solicitation. References will be considered in the evaluation process.

By past performance, the Government means the offeror’s reputation for conforming to specifications and to standards of good workmanship, i.e., reliable service, qualifications, adherence to contract schedules to include both technical and administrative aspects of performance. The Government shall evaluate past performance based on information that may be obtained from the Offeror or from any other source such as previous commercial or Government contracts. The Government may also use any relevant information in its possession or in the public domain. Offerors without a record of relevant past performance may not be evaluated favorably or unfavorably.

Evaluation Factor 3 – Price: Vendor’s price must be fair and reasonable as determined by Contracting Officers’ price analysis. Pricing for the Attendant and the Patient Assisted Parking are separate line items.

Technical and past performance, when combined, are equal to price.

Failure to provide the information requested in the evaluation criteria may result in being found non-responsive.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The following contract clauses apply to this acquisition:

4. 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (DEVIATION) (OCT 2025) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.

5. 52.252-2 Clauses Incorporated by Reference (FEB 1998)

· 52.203-6, Restrictions on Subcontractor Sales to the Government Alternate I (NOV 2021)

· 52.203-17, Contractor Employee Whistleblower Rights. (NOV 2023)

· 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017)

· 52.204-9, Personal Identity Verification of Contractor Personnel (JAN 2011)

· 52.204-13, System for Award Management-Maintenance (DEVIATION) (NOV 2025)

· 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (DEVIATION) (NOV 2025)

· 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters. (OCT 2018) (DEVIATION NOV 2025)

· 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations. (DEVIATION) ( NOV 2025)

· 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 30 days; 60 days; 5 years

· 52.219-6, Notice of Total Small Business Set-Aside (DEVIATION) (NOV2025)

· 52.219-8, Utilization of Small Business Concerns. (DEVIATION) (NOV 2025)

· 52.219-14, Limitations on Subcontracting (DEVIATION) (NOV 2025)

· 52.219-28, Post award Small Business Program Re-representation (DEVIATION) (NOV 2025)

· 52.222-3, Convict Labor (DEVIATION) (NOV 2025)

· 52.222-35, Equal Opportunity for Veterans (DEVIATION) (NOV 2025)

· 52.222-36, Equal Opportunity for Workers with Disabilities (DEVIATION) (NOV 2025)

· 52.222-37, Employment Reports on Veterans (DEVIATION) (NOV 2025)

· 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEVIATION) (NOV 2025)F52

· 52.222-41, Service Contract Labor Standards (DEVIATION) (NOV 2025)

· 52.222-42, Statement of Equivalent Rates for Federal Hires. (MAY 2014)

· 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (DEVIATION) (NOV 2025)

· 52.222-50, Combating Trafficking in Persons (DEVIATION) (NOV 2025)

· 52.222-54, Employment Eligibility Verification (DEVIATION) (NOV 2025)

· 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (DEVIATION) (NOV 2025)

· 52.222-62, Paid Sick Leave Under Executive Order 13706 (DEVIATION) (NOV 2025)

· 52.222-90, Addressing DEI Discrimination by Federal Contractors (DEVIATION) (APR 2026)

· 52.223-5, Pollution Prevention and Right-to-Know Information (MAY 2024)

· 52.223-23, Sustainable Products (DEVIATION) (NOV 2025)

· 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024)

· 52.228-5, Insurance-Work on a Government Installation (JAN 1997)

· CL-120, Supplemental Insurance Requirements

· 52.229-3, Federal, State, and Local Taxes (DEVIATION) (NOV 2025)

· 52.232-18, Availability of Funds (APR 1984)

· 52.232-33, Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018)

· 52.232-40, Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023)

· 52.233-3, Protest after Award. (DEVIATION) (NOV 2025)

· 52.233-4, Applicable Law for Breach of Contract Claim. (DEVIATION) (NOV 2025)

· 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

· 52.240-91, Security Prohibitions and Exclusions (DEVIATION) (NOV 2025)

· 52.244-6, Subcontracts for Commercial Products and Commercial Services. (DEVIATION) (OCT 2025)

· 852.201-70, Contracting Officer’s Representative (DEC 2022)

· 852.203-70, Commercial Advertising (MAY 2018)

· 852.204-70, Personal Identity Verification of Contractor Personnel (DEVIATION) (MAR 2026)

· 852.204-72, Personnel Vetting and Credentialing (DEVIATION) (MARCH 2026)

· 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JAN 2023) (DEVIATION)

· 852.215-71, Evaluation Factor Commitments (OCT 2019)

· 852.222-71, Compliance with Executive Order 13899 (DEVIATION) (APR 2025)

· 852.228-71, Indemnification and Insurance (MAR 2018)

· 852.232-72, Electronic Submission of Payment Requests (NOV 2018)

· 852.237-75 Key Personnel (OCT 2019)

· 852.242-71, Administrative Contracting Officer (OCT 2020)

All quotes shall be sent via email to Dolores.Sachuk-Thompson@va.gov on or before September 10, 2026 @ 10:00am ET. The email subject shall identify 36C24227Q0009.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

Options will be evaluated at time of award.

Submission of your response shall be received not later than September 10, 2026 @ 10:00am ET at Dolores.Sachuk-Thompson@va.gov. The email subject shall identify 36C24227Q0009.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(c).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Contracting Officer, Dolores.Sachuk-Thompson@va.gov See attached document: 15-4157.

See attached document: Supplemental Checklist .

See attached document: Proposed schedule parking.

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