SOW_ NYH Med Gas 5.27.pdf

Statement of Work Medical Gas Systems Preventative Maintenance and Testing

1. Purpose To provide quarterly preventative maintenance and annual testing for the medical gas systems at the VA New York Harbor Healthcare System (Brooklyn, Manhattan and St. Albans campuses) including all inspections and testing required by applicable codes and as outlined in the Scope of Work (SOW).

2. Places of Performance

Brooklyn Campus 800 Poly Place Brooklyn, NY 11209

Manhattan Campus 423 E 23 Street New York, NY 10010

St. Albans Community Living Center 179-00 Linden Blvd Jamaica, NY 11425

3. Scope Of Work

3.1. The Contractor shall provide labor, materials, and equipment necessary to perform a full preventative maintenance program to keep the medical gas system and equipment operating as originally specified by the equipment manufacturer.

3.2. Preventative Maintenance (PM) Program includes annual inspection, testing, and maintenance (ITM), as well as evaluation of the medical gas system in accordance with NFPA 99, manufacturer's recommendations, prevailing industry standards, and Veterans Health Administration (VHA) standards and directives.

3.3. The contractor shall evaluate all existing oxygen, medical air, medical vacuum, and nitrous oxide systems for compliance with current NFPA 99 requirements, including assessment of system sizing, flow, leaks, accessible piping, terminal performance, source configuration, valves, alarms, gauges and warning systems, backup systems, vents, and potential contamination.

3.4. Contractor shall perform medical air purity test in accordance with NFPA 99, manufacturer recommendations, VHA standards and applicable industry standards.

3.5. A system leak check using system gases and operational pressures shall be done by the contractor where needed, as determined by the COR based on inspection findings, system conditions, and recommendations provided by the contractor’s certified technician. Tanks of appropriate gases will be used to facilitate testing.

3.6. The contractor shall rebuild leaking ball-type valves as needed, including cleaning and leak inspection.

3.7. The comprehensive system check will include originating equipment, patient rooms, clinic rooms, operating rooms, emergency rooms, and any room that contains outlets which are a part of the system.

3.8. The contractor shall maintain all terminals, including work on terminal screws, front and back body

O-rings, locking mechanism adjustment, lubrication, cleaning, flow and pressure measurement, and verification of the locking mechanism.

3.9. The Contractor shall provide alarms lamp replacement, high- and low-pressure alarm calibration, cleaning and accuracy verification.

3.10. Medical vacuum must maintain a minimum of 3.0 SCFM required by NFPA, JCAHO Standards.

3.11. The Contractor shall coordinate with COR and Facility’s maintenance and Operations General Forman when Inspecting, testing, and or performing repair on the medical gas system.

3.12. All tests or inspections removing medical gas system or any of its components from normal operation shall be scheduled in advance with the COR/Facility’s General Forman.

3.13. The certified technician shall ensure full system functionality each time they depart the facility after performing system test, inspection, maintenance and or repair.

3.14. System shut down: The government may direct the contractor to shut down the system at its convenience to allow other Government or contract work to be performed in that area. The Government will provide 24-hour notice of required shutdown service. At time of notice, the contractor will be provided with the time and date of the shutdown, to include when the equipment will be back to operation status. Unless the contractor is specifically asked to stand by while the system is shut down, the contractor is not required to be at the job site while the system is shutdown. The Contractor will be compensated at the agreed upon hourly rate for the time it takes to shut down the system and the time it takes to turn-on the system, not for unrequested standby time.

3.15. Standby: If standby is requested, the Contractor shall remain at the job site during specified periods, as directed by the COR. Standby may be required when system is shutdown or when other work (i.e.

construction, electrical outages, etc.) may adversely affect the system. The Contractor will be compensated at the agreed upon hourly rate for the entire standby period.

4. Requirements

4.1. Quarterly Preventative Maintenance

4.1.1. Medical Air System

4.1.1.1. Test area alarms for proper pressure switch location and alarm function.

4.1.1.2. Test Medical Air system gaseous purity. (Oxygen Concentration, Gaseous Hydrocarbons, Liquid

Hydrocarbons, Carbon Monoxide, Carbon Dioxide, etc.).

• The Contractor shall perform particulate contamination testing in accordance with NFPA 99 using a 0.45-micron filter device on twenty-five percent (25%) of all medical gas zones at the outlet most remote from the source. Based on the current inventory, Brooklyn VAMC has fifty-four (54) Zone Valve Boxes and requires testing of a minimum of fourteen (14) zones, and Manhattan VAMC has seventy-one (71) Zone Valve Boxes and requires testing of a minimum of eighteen (18) zones. If any tested outlet fails particulate testing requirements, testing shall be expanded to all remaining zones.

4.1.1.3. Test source for dew point.

4.1.1.4. Test medical Air System for pressure at each zone.

4.1.1.5. Test each Medical Air outlet for proper function, identification, adaptation, and mechanical integrity.

• Identified leaking/malfunctioning outlets

• Identified outlets delivering substandard pressure/flow rates

4.1.1.6. Test Medical Air zone shut-off valves for proper function, identification, and mechanical integrity.

4.1.1.7. Check Medical Air pipeline for proper identification labeling

4.1.1.8. Test each zone for available flow.

4.1.1.9. Test operational pressure tests at each station outlet/inlet

4.1.1.10. Test each critical care outlet operational pressure test.

4.1.1.11. Tested outlet flow rate and pressure drop with high demand at adjacent outlets

4.1.1.12. Test Medical Air System components for leakage.

4.1.1.13. Check Medical Air system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.)

4.1.1.14. Check for crossed lines.

4.1.1.15. Pumps and compressors are considered part of the medical air systems and shall be maintained during quarterly PM’s.

• Contractor shall test compressor run times and efficiency.

• Test check valves, check inlet filters, check rotation, check dryer valves and check torque belt.

• Test dewpoint and monitor sensor.

• Test auto drains, volts, amps and alternation.

4.1.2. Medical Surgical Vacuum System Pumps and Compressors:

4.1.2.1. Pumps and compressors shall be maintained during quarterly PM’s.

• Contractor shall test compressor run times and efficiency.

• Test check valves, check inlet filters, check rotation, check dryer valves and check torque belt.

• Test dewpoint and monitor sensor.

• Test auto drains, volts, amps and alternation.

4.2. Annual Testing

4.2.1. Medical Oxygen System

4.2.1.1. Test area alarms for proper pressure switch location and alarm function.

4.2.1.2. Test Oxygen system for concentration and gaseous purity at each outlet.

4.2.1.3. The Contractor shall perform Oxygen particulate contamination testing using a 0.45-micron filter device on twenty-five percent (25%) of Oxygen zones at the outlet most remote from the source. Manhattan VAMC: 71 zones (18 minimum), Brooklyn VAMC: 54 zones (14 minimum), and St. Albans CLC: 8 zones (2 minimum).

4.2.1.4. Test Oxygen system for pressure at each zone.

4.2.1.5. Test each Oxygen outlet for proper function, identification, adaptation and mechanical integrity.

• Identified leaking/malfunctioning outlets

• Identified outlets delivering substandard pressure/flow rates

4.2.1.6. Test Oxygen zone shut-off valves for proper function, identification and mechanical integrity.

4.2.1.7. Check Oxygen pipeline for proper identification labeling.

4.2.1.8. Test each zone for available flow.

4.2.1.9. Test operational pressure tests at each station outlet/inlet

4.2.1.10. Test each critical care outlet operational pressure test

• Tested outlet flow rate and pressure drop with high demand at adjacent outlets.

4.2.1.11. Test Oxygen system components for leakage.

4.2.1.12. Check Oxygen system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.)

4.2.1.13. Check for crossed lines.

4.2.2. Nitrogen System:

4.2.2.1. Test area alarms for proper pressure switch location and alarm function

• The Contractor shall perform Nitrogen particulate contamination testing using a 0.45-micron filter device on twenty-five percent (25%) of the Nitrogen zones at the outlet most remote from the source. Manhattan VAMC: 71 zones (18 minimum), Brooklyn VAMC: 54 zones (14 minimum), and St. Albans CLC: 8 zones (2 minimum).

4.2.2.2. Test Nitrogen system for pressure at each zone.

4.2.2.3. Test Nitrogen system outlets for proper function, identification, adaptation, and mechanical integrity.

• Identified leaking/malfunctioning outlets

• Identified outlets delivering substandard pressure/flow rate

4.2.2.4. Test Nitrogen zone shut-off valve for proper function, identification, and mechanical integrity.

4.2.2.5. Check Nitrogen pipeline for proper identification labeling.

4.2.2.6. Test Nitrogen control panels for leakage and proper operation.

4.2.2.7. Check Nitrogen system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.)

4.2.2.8. Check for crossed lines.

4.2.2.9. Check flexible connectors.

4.2.3. Nitrous Oxide System:

4.2.3.1. Test area alarms for proper pressure switch location and alarm function

4.2.3.2. Test Nitrous Oxide system for concentration

• The Contractor shall perform Nitrous Oxide particulate contamination testing using a 0.45-micron filter device on twenty-five percent (25%) of Nitrous Oxide zones at the outlet most remote from the source. Manhattan VAMC: 71 zones (18 minimum), Brooklyn VAMC: 54 zones (14 minimum), and St. Albans CLC: 8 zones (2 minimum).

4.2.3.3. Test Nitrous Oxide system for pressure at each zone.

4.2.3.4. Test each Nitrous Oxide outlet for proper function, identification, adaptation, and mechanical integrity.

• Identified leaking/malfunctioning outlets

• Identified outlets delivering substandard pressure/flow rates

4.2.3.5. Test Nitrous Oxide zone shut-off valves for proper function, identification, and mechanical integrity.

4.2.3.6. Check Nitrous Oxide pipeline for proper identification labeling.

4.2.3.7. Test each Nitrous Oxide outlet for available flow.

4.2.3.8. Test Nitrous Oxide pipeline components for leakage.

4.2.3.9. Check Nitrous Oxide system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.)

4.2.3.10. Check for crossed lines.

4.2.3.11. Check flexible connectors.

4.2.4. Waste Anesthetic Gas Disposal:

4.2.4.1. Test area alarms for proper pressure switch location and alarm function.

4.2.4.2. Test inches (of mercury) of WAGD at each zone.

4.2.4.3. Test each WAGD inlet for available flow rate SCFM.

• Tested pressure at each inlet in all critical care areas.

• Tested for flow rate and pressure drop with high volume demand on adjacent inlets.

4.2.4.4. Test each WAGD inlet for proper function, identification, adaptation, and mechanical integrity.

• Identified leaking/malfunctioning inlets

• Identified inlets delivering substandard vacuum/flow rate

4.2.4.5. Test all WAGD zone valves for proper function, identification, and mechanical integrity

4.2.4.6. Check WAGD system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.).

4.2.4.7. Check for crossed lines.

4.2.5. Medical Surgical Vacuum System

4.2.5.1. Test area alarms for proper pressure switch location and alarm function

4.2.5.2. Test each Vacuum inlet for available flow rate SCFM

4.2.5.3. Test operational pressure tests at each station outlet/inlet

• Test each Vacuum inlet for proper function, identification, adaptation, and mechanical integrity.

• Identify leaking/malfunctioning inlets

• Identify inlets delivering substandard vacuum/flow rate

4.2.5.4. Test all Vacuum zone valves for proper function, identification, and mechanical integrity

4.2.5.5. Check Vacuum system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.).

4.2.5.6. Check for crossed lines.

4.2.6. Dental Air System:

4.2.6.1. Test Dental Air system for pressure

4.2.6.2. Test Dental Air zone shut-off valves for proper function, identification, and mechanical integrity.

4.2.6.3. Check Dental Air system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.).

4.2.6.4. Check for crossed lines

4.2.7. Dental Vacuum System:

4.2.7.1. Check Dental Vacuum system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.).

4.2.7.2. Check for crossed lines.

4.2.8. Boom (Flexible Hose) Inspection, Testing, and Maintenance

4.2.8.1. Brooklyn VA has 10 articulating booms with 8 gas outlets per boom.

4.2.8.2. The Contractor shall perform annual inspection, testing, and preventative maintenance of all articulating booms and associated flexible medical gas hoses/connectors in accordance with NFPA 99, NFPA 70, OSHA requirements, Joint Commission standards, manufacturer recommendations, and applicable VA/VHA directives.

• Inspect flexible hoses/connectors for leaks, wear, cracking, corrosion, kinking, and deterioration.

• Verify secure hose connections and proper gas-specific indexing.

• Test all boom-mounted outlets for proper pressure/vacuum, flow, identification, and mechanical integrity.

• Verify proper boom articulation, movement, and mounting/support integrity.

• Leak test hose assemblies and fittings under operating pressure.

• Verify outlet labeling and alarm functionality, where applicable.

• Document deficiencies, repairs, and corrective actions in the inspection report.

• All work shall be performed by ASSE 6030/6040 certified personnel and coordinated with the COR and facility staff.

5. Qualifications

5.1. Contractor personnel shall be ASSE 6030 and 6040 certified and possess a minimum of five (5) years of experience performing inspection, testing, and maintenance of medical gas systems in accordance with NFPA 99, Joint Commission standards, OSHA requirements, and VHA directives.

5.2. The Contractor shall be a firm experienced in the maintenance, repair, inspection, and testing of medical gas systems, with at least five years of successful experience servicing systems identical to those in this Contract.

6. Contract Schedule

6.1. Work shall be conducted on weekdays (Monday through Friday), between 8:00 AM and 4:30 PM. excluding the following federal holidays: New Year’s Day; Martin Luther King Jr’s. Day; President’s Day; Memorial Day; Juneteenth; Fourth of July; Labor Day; Columbus Day; Veteran’s Day; Thanksgiving; Christmas.

6.2. If contractors want to work outside of normal business hours, a request shall be submitted and approved by the COR or designated individual before starting work for that request. Note, the contractor is not entitled to a special rate for work performed outside of normal business hours unless prior authorization is provided in writing by the CO.

7. Reporting

7.1. Contractor shall immediately notify the COR or COR designee of any equipment or environmental conditions which impair or jeopardize safe and continuous functioning of the equipment.

7.2. The Contractor shall submit an Inspection/Test report and system certifications no later than five (5) business days following the completion of the inspection, test, or repair. The report shall include the following at minimum:

7.2.1. Cover sheet

7.2.2. Property information

7.2.3. Test results and details

7.2.4. Certification sheet to include inspector’s name, date, time and signature

8. Repairs

8.1. Contractor shall not make any alteration or additions to the equipment without prior written approval from the CO/COR.

8.2. Minor corrective maintenance (ex. Replacing O-rings, adjusting locking mechanisms, replacing labels, tightening fittings or screws, replacing minor hardware like screws or clips) shall be completed on site during the inspections/testing, at no additional cost.

8.3. The Contractor shall immediately notify the COR of any more extensive repairs or those needing additional parts. If requested, the contractor shall provide a repair quote within five (5) calendar days that itemizes parts and labor hours. The Government will review the recommended repairs and decide on a timeline and mechanism for completing the repair.

8.4. Corrective maintenance/repairs that will result in additional cost for the government may be conducted only after a written contract modification is issued by the CO. The contractor will be responsible for obtaining approval from the COR prior to accessing the worksite and coordinating any shutdowns to perform repairs.

8.5. Labor rates for repairs shall be in accordance with labor rates established in this contract. If the overtime/holiday rate applies due to circumstances beyond the contractor’s control, the contractor a justification relating to increased cost of labor. The contractor is not entitled to the overtime/holiday rate unless prior authorization is provided in writing by the CO.

8.6. One-time repairs that exceed $2,000.00 and require 32 hours or more of on-site work to complete shall be covered under the Davis Bacon Act (DBA) instead of the Service Contract Act (SCA). The DBA repair(s) shall be subject to applicable construction clauses and DBA wage determinations which will be provided by the CO.

8.7. Emergency Repairs: An emergency repair shall be defined as one in which any portion of the medical gas, compressed air and vacuum systems is shutdown or is inoperable due to breakdown, malfunction, fire, or any other condition determined by the Contracting Officer’s Representative (COR) or authorized Government inspector that presents an immediate danger to personnel or threatens to impair the mission of the facility. A mechanic shall be on the site ready to service the medical gas, compressed air, and vacuum systems within one (1) hour of receiving a request for emergency service call, 24 hours a day, 7 days a week. After receiving a request for emergency service, the work shall be prosecuted continuously until the emergency situation is arrested.

8.8. Urgent Repairs: An urgent repair shall be defined as one in which the medical gas, compressed air and vacuum system may become inoperable due to malfunction or need for servicing or threatens to impair the mission of the facility. A mechanic shall be on the site to service the medical gas, compressed air, and vacuum systems within four (4) hours of receiving a request for urgent service. Once contracting provides written authorization to proceed, work shall be prosecuted continuously until the urgent situation is arrested. Examples of urgent repairs include medical gas system leaking, seeping or weeping, power fluctuation affecting the system, or medical gas system no longer functioning.

9. Equipment List

9.1. Brooklyn VA Medical Center

Maintenance Schedules

Item Details Master Alarm Panels and Area Alarm Every April of each year

Outlets Every October of each year Vacuum Pumps / Air Compressors Quarterly PM

Oxygen Bulk System

Type Quantity Emergency Oxygen Supply Connection 1

Oxygen Bulk System 1

Bldg. 1 – Medical Gas Outlets/Inlets

Gas Type Quantity Floors Oxygen 363 13W, 12W-E, 11W-ICU, 10W, 10E, 9 Sleep Lab, 8 W-E, 7W, 6 Dialysis, 4-OR, 3-ENDO, G – ED, G – MISC, Vacuum (medical & dental) 433 13W, 12W-E, 11W-ICU, 10W, 10E, 8 W-E, 7W, 6 Dialysis, 4-OR, 3-ENDO, G – ED, G – MISC, Air (medical & dental) 303 13W, 12W-E, 11W-ICU, 10W, 10E, 9 Sleep Lab, 8 W-E, 7W, 4-OR, 3-ENDO, G – ED, G – MISC, Nitrous Oxide 22 4 – OR, G – MISC, WAGD 4 4 – OR, Carbon Dioxide 3 4 – OR, Nitrogen 8 4 – OR, Bldg. 1 – Floor Isolation Valves

Floor Quantity Ground 14

First 12 Third 7

Fourth 92 Sixth 2

Seventh 3 Eighth 6 Ninth 2 Tenth 15

Eleventh 9 Twelfth 6

Thirteenth 5

Bldg. 1 – Area Alarms

Floor Quantity Ground 10

First 2 Third 3

Fourth 25 Sixth 2

Seventh 3 Eighth 6 Ninth 2 Tenth 6

Eleventh 9 Twelfth 6

Thirteenth 3

Bldg. 15 – Outpatient Clinic (OPC) – Gas Outlets/Inlets

Gas Type Quantity Floors Oxygen 14 1-CYSTO/UROLOGY, G – AMBULATORY, Vacuum (medical) 15 1-CYSTO/UROLOGY, G – AMBULATORY, Air (medical) 9 1-CYSTO/UROLOGY, G – AMBULATORY, Nitrous Oxide 2 1-CYSTO/UROLOGY, WAGD 2 1-CYSTO/UROLOGY, Nitrogen 2 1-CYSTO/UROLOGY, Bldg. 15 – Floor Isolation Valves

Ground 3

First 14

Bldg. 15 – Area Alarms

Location Quantity First Floor 18

Outlet Types

• Amico DISS

• Hillrom DISS Care

• Ohio DISS I

• DISS III

• Beacon Series B DISS

• Skytron Boom Ohio DISS

• Skytron Boom N2 Control Panel

• Skytron Boom Amico DISS

• Amico N2 Control Panel

• Ohio Headwall DISS I

• Ohio Model 42 DISS

• Hillrom Ceiling Boom

• Ohio Ceiling Boom

• Tri-Tech Frontail DISS

• DISS Care

• Chemetron DISS (500)

Manifold Systems: Vacuum Pumps / Air Compressors

Building 1 - Loading Dock: Nitrous Oxide

Building 1 – 4th Floor 4-105: Nitrogen

Building 1 – 4th Floor 4-105: Carbon Dioxide

Main Building – 5th Floor: Medical Air Systems

Main Building – 5th Floor: Lab Air Systems

Main Building – 5th Floor: Medical Vacuum Systems

Main Building – 5th Floor: Lab Vacuum Systems

9.2. St. Albans Community Living Center

Item Details Master Alarm Panels and Area Alarm Every August of each year

Outlets Every August of each year Vacuum Pumps / Air Compressors Quarterly PM

Oxygen Bulk System Type Quantity

Emergency Oxygen Supply Connection 1 Oxygen Bulk System 1

Bldg. A, B & C – Medical Gas Outlets/Inlets Gas Type Quantity Floor/Building

Oxygen 108 4, 5, - Building A, 1,2 &3 - Building B, (2 &3) -Building C, Vacuum (medical & dental) 107 4, 5, - Building A, 1,2 &3 - Building B, (2 &3) -Building C

Air (medical & dental) 107 4, 5, - Building A, 1,2 &3 - Building B, (2 &3) -Building C

Bldg. A, B & C – Floor Isolation Valves

First 2

Second 2 Third 2

Fourth 1 Fifth 1

3D Wing 1 2D Wing 1

Bldg. A, B, C & D – Area Alarms

3D wing 1 3C wing 1 2C wing 1 3B wing 1 2B wing 1 A wing 1

Master Alarm

Location of Panel Panel Brand Panel Series Security BM MEGA 3

Engineering Room BM MEGA 3

Outlet Types

BM DISS DC

AMICO DISS B

CHEM DISS 400

Vacuum Pumps / Air Compressors Pump Room Basement – Building 18: Dental Air System

Pump Room Basement – Building 18: Medical Air System

Pump Room Basement Cage– D Wing: Medical Air System

Pump Room Basement: Medical Vacuum System

7th Floor Penthouse: Medical Vacuum System

9.3. New York VA Medical Center

Item Details Master Alarm Panels and Area Alarm Every June of each Year

Outlets Every June of each year Vacuum Pumps / Air Compressors June, September, December and March

(Quarterly PM)

Oxygen Bulk System (Rear side of Facility across from Loading Dock)

Type Quantity Emergency Oxygen Supply Connection 1

Oxygen Bulk System 1

Bldg. 1 – Medical Gas Outlets/Inlets Gas Type Quantity Floors

Oxygen Outlets 530 17N-S, 15W, 13S-N, 12W-S, 11W-N, 10S-N, 8N, 6th -OPC, 5S-N, 4th -OPC OR, 4th OPC PACU, 4th OPC SICU, 2nd OPC Eye Clinic, 2nd Dental, 1st OPC ER

Medical Air outlets 410 13S-N, 12W, 11W-N, 10N, 8N, 6th -OPC, 5S-N, 4th -OPC OR, 4th OPC PACU, 4th OPC SICU, 2nd OPC Eye Clinic, 1st OPC ER

Medical Vacuum outlets 510 17N-S, 15W, 13S-N, 12W-S, 11W-N, 10S-N, 8N, 6th -OPC, 5S-N, 4th -OPC OR, 4th OPC PACU, 4th OPC SICU, 2nd OPC Eye Clinic, 2nd Dental, 1st OPC ER

Nitrous Oxide 40 6th -OPC, 5S, 4th -OPC OR, 2nd Dental

Nitrogen outlets 35 12W-S, 6th -OPC, 4th -OPC OR WAGD 10 4th -OPC OR, 1st OPC ER

Master Alarm Panels 2 Ground Floor Police, 2nd Floor Switchboard

Area Alarm panels 50 17S-N, 13N, 12W-S, 11W-N, 10N, 8N, 6th Floor – Radiology, 5S – Urology, 5N – Dialysis Unit, 4S, 2nd Floor Eye Clinic, 1st Floor ER

Area Zone Boxes 71 17S-N, 13S-N, 12 W-S, 11W, 10N, 8N, 6th Radiology, 5th Urology, 5S, 5N, 4th E-W OR, 2nd Dental, ER 1-6, 17S

Main Building (1) -: Medical Air System – Device # 1 Medical Air System Quantity of pumps

Manufacturer: Beacon Medaes Model: 4107005621 Serial: HOP400383 Compressor Type: Scroll Compressor Brand: Atlas COPCO

a. Main Line Regulator 1 – 52

b. Main Line Regulator 2 – 52

HP EACH: 15 HP

OPC -Building 6- 1st Floor: Medical Air System – Device # 2

Medical Air System Quantity of pumps Manufacturer: Beacon Medaes Model: 4107005639 Serial: HOP400382 Compressor Type: Scroll Compressor Brand: Atlas COPCO

a. Main Line Regulator 1 – 51

b. Main Line Regulator 2 – 51

HP EACH: 15 HP

OPC Bldg. 6-1st Floor: Medical Vacuum System Device # 3

Main Bldg-Across from Canteen: Medical Vacuum System – Device # 4

Main Building Lab: Medical Air Pumps – Device # 5

Medical Vacuum System Quantity of Pumps Manufacturer: Beacon Medaes Model: 4107108871 Serial: HOP301181 Pump Brand: BUSCH HP Each – 7.5

AC Plant: Dental Vaccum Pumps – Device # 6 Medical Vacuum System Quantity of Pumps

Manufacturer: EMSE System Type: Triplex Vaccum Model: TWLR5CA120 Serial Number: 47062212 Capacity 30 SCFM Pump Brand: TRAVAINI PUMPS

USA

Main Bldg - First Floor By Canteen - Manifold Systems (Nitrogen) Manifold System Medical/Support Gas

Manufacturer: Beacon Medaes

Model: 4107213337 Serial: HOP808570 Header Bar Sizing: 2 X 2

PIGTAILS: FLEX

MAIN LINE REGULATOR #1: 150 PSI

MAIN LINE REGULATOR #1: 150 PSI

Nitrogen

Main Bldg - First Floor By Canteen - Manifold Systems (Nitrous Oxide) Manifold System Medical/Support Gas

Manufacturer: Beacon Medaes Model: 4107213325 Serial: HOP808629 Header Bar Sizing: 2 X 2

PIGTAILS: FLEX

MAIN LINE REGULATOR #1: 52 PSI

MAIN LINE REGULATOR #1: 52 PSI

Nitrous Oxide

10. Administration

10.1. The Contractor shall provide a Contract Manager who will be responsible for performance of the contract work. The name of the contract manager and an alternate shall be designated in writing to the CO/COR prior to contract start date.

10.2. The Contract Manager or alternate shall have full authority to act on contract matters relating to daily operation of the Contract. The Contract Manager or alternate shall be available to speak/meet with the CO or COR, within 24 hours of request during normal operating hours and or within the next business day.

10.3. Changes to personnel shall be submitted to the Government within five (5) workdays of the changes.

10.4. The selection, assignment, and management of Contractor’s employees is the responsibility of the

Contractor. The Contactor shall not employ any individual identified as a potential threat to the health, safety, security, and general wellbeing, or operation of the New York Harbor facilities or personnel. The Contractor is fully responsible for performance and conduct of his/her employees. The Contractor shall not allow any employee to perform work under this Contract while under the influence of alcohol, drugs, or any other incapacitating agent.

10.5. All contractors and subcontractor personnel assigned to this project must complete the VA Privacy Training for Personnel Without Access to VA Computer Systems or VA Sensitive Information. Certifications of completion must be submitted to the COR annually.

11. Safety

11.1. Contractor shall adhere to OSHA, EPA, NFPA, VA Life Safety Codes, and other regulatory requirements.

Safety shall be the Contractor’s highest priority. The Contractor shall be solely responsible for compliance with (Federal) OSHA regulations.

11.2. During contract performance, the Contractor shall follow Government’s safety policy and standards for safe work practices and take such safety precautions as the VA Safety Officer or designee or the CO/COR may determine to be reasonably necessary to protect the lives and health of occupants of the building.

The Contractor shall comply with VA smoking policy.

11.3. The Contractor shall obtain a Hot Work Permit from the Government (VA Safety Staff) or the CO/COR in advance whenever soldering, welding, grinding, and using a cutting torch, or other open flame, spark or heat producing equipment is used. The Contractor is required to follow requirements outlined for the issuance of the Hot Work Permit.

11.4. Contractor shall be notified of any non-compliance with safety regulations. The Contractor shall, after receipt of such notice, immediately correct the condition and notify the COR/Contracting Officer in writing that the condition has been corrected. If, in the opinion of the CO/COR or the Government’s Safety Officer, the condition is life threatening he/she shall instruct the Contractor to stop work until the condition has been corrected. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order halting all or any part of the work. The Contractor bears all costs of stop-work time and correcting safety hazards.

11.5. Contractor shall immediately report to the CO/COR in a manner and on the forms prescribed by the Government, accidents resulting in injury, trauma, death, hazardous exposures, and occupational disease.

11.6. Written reports for incidents shall be provided within five (5) working days and include the cause, what, where, and when the incident occurred as well as repairs and tests performed to correct the cause of the incident.

12. Period of Performance The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

Base Year – June 15, 2026 – June 14, 2027 Option Year 1 – June 15, 2027 – June 14, 2028 Option Year 2 – June 15, 2028 – June 14, 2029 Option Year 3 – June 15, 2029 – June 14, 2030 Option Year 4 – June 15, 2030 – June 14, 2031

13. Post Award Conference/Periodic Progress Meetings

13.1. The Contractor agrees to attend any post award conference convened by the COR.

13.2. The contracting officer and/or COR may meet with the contractor periodically to review performance.

During these meetings, the Government will provide feedback, and the contractor may raise any issues encountered. Both parties will take appropriate action to resolve outstanding matters. These meetings shall occur at no additional cost to the Government.

Statement of Work