36C24226Q0539.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* FY26 Services (Base plus 4) - WNY ECP/LOTO Procedures - 528/528A4

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 14810

SOLICITATION NUMBER* 36C24226Q0539

RESPONSE DATE/TIME/ZONE 06-26-2026 12:00 EASTERN TIME, NEW YORK, USA

ARCHIVE 45 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* R425

NAICS CODE* 541330

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

RPO East, NCO 2 Contracting Office 76 Veterans Avenue Bath NY 14810

POINT OF CONTACT*

Contract Specialist Nathan Northrup nathan.northrup@va.gov

PLACE OF PERFORMANCE

ADDRESS Buffalo and Batavia VA Medical Centers 3495 Bailey Avenue Buffalo NY 14215 and 222 Richmond Avenue Batavia NY

POSTAL CODE 14020

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs Website AGENCY CONTACT’S EMAIL ADDRESS nathan.northrup@va.gov EMAIL DESCRIPTION Contract Specialist Email

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

This solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses

(SDVOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 541330, with a small business size standard of $12.5 million.

The FSC/PSC is R425.

The Western New York VA Healthcare System (WNYHCS), Buffalo campus and Batavia campus specifically, are seeking to purchase Lockout Tagout (LOTO)/Energy Control Procedures (ECP) implementation and software/maintenance services for one

(1) base year plus the provision of four (4) option years.

All interested companies shall provide quotations for the following: See attached Scope of Work (SOW) and pricing worksheet.

Place of Performance Address: Buffalo VA Medical Center 3495 Bailey Avenue

Buffalo, NY 14215 Country:

Address:

Country:

USA

And

Batavia VA Medical Center 222 Richmond Avenue Batavia, NY 14020

USA

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12#FAR_12_202

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, Instructions to Offerors–Commercial Products and Commercial

Services

Site Visit: Contractors have opportunity to attend a site visit on Wednesday, June 17th, 2026, to view the requirements at each facility. Contractors shall email the CO (Nathan.Northrup@va.gov) no later than Tuesday, June 16th, 2026, with their intention to attend and specifics will be provided in return. No other site visits will be provided. Contractors that do not attend the site-visit will not be excluded from competition; however, Contractors are encouraged to visit the site to gauge the complexity of this requirement.

Questions/Requests for Information: Shall be sent to the Contract Officer via email at Nathan.Northrup@va.gov no later than June 19th, 2026, 16:00EST.

All quoters shall submit the following at minimum: Capability statement demonstrating technical capability and approach to meet all the requirements of the SOW and all evaluation factors listed in section 2 below, and a completed “36C24226Q0539 Pricing Worksheet”.

All quotes shall be sent to the Contract Officer via email at Nathan.northrup@va.gov no later than June 26th, 2026, 12:00EST.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. [CO will include basis of evaluation in the quote/offer, e.g., Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.]

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

2. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.

The following are the decision factors:

mailto:Nathan.Northrup@va.gov mailto:Nathan.northrup@va.gov https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12 https://www.acquisition.gov/far/part-52#FAR_52_212_2

a) Technical: The quotation will be evaluated to the extent in which it can meet or exceed the Government’s requirements outlined in the Statement of Work

(SOW).

a. Compliance with standards

b. Experience and Expertise

c. Training and certification

d. Proposed schedule/timeline

e. Subcontracting plan

f. Quality assurance

b) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. No relevant past performance shall be rated as neutral past performance.

c) Price: The Government will evaluate the price by adding the total of all line-item pricing (see attached pricing worksheet). The total evaluated price will be that sum.

a. Options: The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement.

3. FAR 52.219-1 Small Business Program Representations

4. FAR 52.233-2 Service of Protest

5. FAR 52.240-90 Security Prohibitions and Exclusions Representations and

Certifications

6. FAR 52.252-1 Solicitation Provisions Incorporated by Reference

a) 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

b) 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements – Representation

c) 52.204-7 System for Award Management – Registration

d) 52.229-11 Tax on Certain Foreign Procurements – Notice and

Representation

7. FAR 52.252-5 Authorized Deviations in Provisions

8. VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference

a) 852.233-70 Protest Content/Alternative Dispute Resolution

b) 852.233-71 Alternate Protest Procedure

The following solicitation clauses apply to this acquisition:

9. FAR 52.217-9, Option to Extend Term of the Contract

10. FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors

11. FAR 52.240-91, Security Prohibitions and Exclusions

12. FAR 52.252-2 Clauses Incorporated by Reference

a) 52.203-6 Restrictions on Subcontractor Sales to the Government

b) 52.203-16, Preventing Personal Conflicts of Interest

c) 52.203-17, Contractor Employee Whistleblower Rights

d) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

e) 52.204-13, System for Award Management – Maintenance

f) 52.209-6, Protecting the Government’s Interest When Subcontracting With

Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

g) 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations

h) 52.212-4, Contract Terms and Conditions – Commercial Products and

Commercial Services

i) 52.217-8, Option to Extend Services

j) 52.219-8, Utilization of Small Business Concerns

k) 52.219-28, Post award Small Business Program Rerepresentation

l) 52.222-3, Convict Labor

m) 52.222-35, Equal Opportunity for Veterans

n) 52.222-36, Equal Opportunity for Workers with Disabilities

o) 52.222-37, Employment Reports on Veterans

p) 52.222-40, Notification of Employee Rights Under the National Labor

Relations Act

q) 52.222-41, Service Contract Labor Standards

r) 52.222-42, Statement of Equivalent Rates for Federal Hires

s) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards –

Price Adjustment

t) 52.222-50, Combating Trafficking in Persons

u) 52.222-54, Employment Eligibility Verification

v) 52.222-55, Minimum Wages for Contract Workers Under Executive Order

14026

w) 52.222-62, Paid Sick Leave Under Executive Order 13706

x) 52.223-5, Pollution Prevention and Right-to-Know Information

y) 52.223-23, Sustainable Products

z) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While

Driving

aa) 52.228-5, Insurance – Work on a Government Installation

bb) CL-120, Supplemental Insurance Requirements

cc) 52.229-3, Federal, State, and Local Taxes

dd) 52.232-33, Payment by Electronic Funds Transfer – System for Award

Management

ee) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors

ff) 52.233-3, Protest After Award

gg) 52.233-4, Applicable Law for Breach of Contract Claim

hh) 52.237-2, Protection of Government Buildings, Equipment, and Vegetation

ii) 52.244-6, Subcontracts for Commercial Products and Commercial Services

13. VAAR 852.204-72 Personnel Vetting and Credentialing

14. VAAR 852.219-75, VA Notice of Limitations on Subcontracting – Certificate of

Compliance for Services and Construction

15. VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference

a) 852.201-70, Contracting Officer’s Representative

b) 852.203-70, Commercial Advertising

c) 852.204-70, Personal Identity Verification of Contractor Personnel

d) 852.219-73, VA Notice of Total Set-Aside for Certified Service-Disabled

Veteran-Owned Small Businesses

e) 852.222-71, Compliance with Executive Order 13899

f) 852.232-72, Electronic Submission of Payment Requests

g) 852.242-71, Administrative Contracting Officer

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Late submissions shall be treated in accordance with the solicitation provision at RFO 52.212-1(c).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Nathan Northrup, Contract Officer RPO East, NCO 2 Contracting Office Nathan.Northrup@va.gov

See attached document: 36C24226Q0539 Pricing Worksheet.

mailto:Nathan.Northrup@va.gov

See attached document: Final SOW.

See attached document: Limitations on Subcontracting.

See attached document: 2024-09-10_MCP 00-190_Control of Hazardous Enegry Program.

See attached document: 1811_D_2023-04-10.

See attached document: WD 2015-4181 - Genesee County.

See attached document: 2020-01-13_MCP 138-15_Electrical Safety Program.

See attached document: WD 2015-4147 - Erie County.