36C24226Q0417.docx

36C24226Q0417

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24226Q0417 03-26-2026 Sachuk-Thompson, Dolores 716-862-7461 x22383 04-09-2026

9:00AM

EDT

36C528 Department of Veterans Affairs Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo

NY

14215 X X 221310 $41 Million N/A X Department of Veterans Affairs Northport VA Medical Center 79 Middleville Road Northport

NY

11768 36C528 Department of Veterans Affairs Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo

NY

14215

Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

See CONTINUATION Page This is a firm-fixed price requirement for preventative maintenance, inspection and repair of the underground wells and potable water supply system defined in the attached Statement of Work (SOW).

Requests for information (RFI) should be submitted in writing by March 30, 2026, at 9:00AM. Quotes are due by the time in box 8 to Dolores.Sachuk-Thompson@va.gov.

Please follow all instructions in Section 52.212-1 Instructions to Offerors and provide all requirements by the close of solicitation to be considered.

A site visit will not be conducted for this requirement.

See CONTINUATION Page X X

ONE

Dolores Sachuk-Thompson Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C242 Dolores Sachuk-Thompson Department of Veterans Affairs Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

https://www.tungsten-network.com/customer-campaigns/veteransaffairs/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C24226Q0417

Page 1 of Page 1 of

B.2 STATEMENT OF WORK

Underground Well(s) and Potable Water Supply System Maintenance, Inspection, Management, Certification, and Emergency Response at the Northport VAMC.

I. BACKGROUND

The Engineering Service of The Department of Veterans Affairs, Northport VA Medical Center, located at 79 Middleville Road Northport, NY 11768, is currently seeking a certified well system service contractor to provide the maintenance, inspection, management, repair, and emergency work (if needed) for the underground wells and the potable water supply system. The contractor shall collaborate with the Northport VA Engineering Service, water operators and other VA partners to create, implement, and execute a comprehensive water supply system maintenance plan.

The objective of the maintenance management plan is to prevent unplanned corrective maintenance, improve reliability of both electrical and mechanical components of the system, increase lifespan of the system, minimize service interruptions and downtime, enhance overall system performance, minimize the need for minor repairs, detect and prevent potential system failures, optimize system operators’ time through planning and scheduling, and establish a comprehensive record-keeping system of maintenance activities performed.

Title 10 NYCRR Part 5 Section 5, Operation of a Public Water System, requires for the Northport VAMC to operate and maintain the public water system to prevent any disruption of water service lasting four (4) hours or more determined by the State to present an existing or imminent condition which can be responsible for or cause illness, injury or death and for which immediate corrective or remedial action is required. ANSI/AWWA G100-17 Water Treatment Plant Operation and Management and ANSI/AWWA G200-21 Distribution Systems Operation and Management set standards of water utility management, maintenance, and operation.

II. SCOPE OF SERVICES

The contactor shall supply all necessary supervision, labor, supplies, materials, equipment, tools, and incidentals to complete the work outlined below. The goal is to prevent significant deficiency in operation, maintenance, failure, malfunction of the system’s source, treatment, storage, or distribution processes. Such deficiencies could potentially introduce contamination in the water delivered to consumers.

All Operators who perform testing, certification, maintenance on or modification of existing system must hold valid NYS Grade IIB Water Operator Certification as required by the Subpart 5-4 of the New York State Sanitary Code and all Operator Assistants shall have a valid NYS minimum Grade D Water Operator or higher certification as required by Title 10 NYCRR Part 5 Section 5-4.2 - Certification required.

The contractor shall provide all necessary supervision, labor, supplies, materials, equipment, tools, and incidentals for quarterly and yearly preventive maintenance (PM) for the following: five (5) Well Houses, wells, pumps, piping, controls, auxiliary equipment, booster pumps, two (2) air stripping towers, and water treatment system. The Northport VA Medical Center may request emergency repair(s) and/or services as needed at any time on a twenty-four (24) hour, seven (7) days per week basis. The emergency service will include Federal holidays with a maximum of two (2) hour response time. All emergency repair(s) and/or services will be treated as a stand-alone service request independent from planned corrective maintenance work and will require prior approval from the Contracting Officer (CO).

A. The quarterly preventive maintenance should include at a minimum the following:

a. Maintenance and inspection of five (5) wells & all pumps (including two (2) submersible type and three (3) vertical turbine type well pumps), all booster pumps, and air striping towers. One (1) of the inspection visits shall include lubrication services on all motors. Only lubricants with a label indicating compliance as USDA, USFDA, or NSF approved food contact grade formulations shall be used as submersible pump motor and vertical turbine shaft lubricants.

b. Oil Testing

c. Vibration Testing: services shall include single-point tests to measure all data and vibration levels, while operating under normal conditions. Current data shall be compared to previously recorded data, and an analysis Periodic Maintenance Report shall be provided within 72 hours of completion of testing. The contractor Periodic Maintenance Report shall indicate which unit was tested and specifically written findings of any unusual conditions found.

d. Inspection services will include single-point tests conducted to measure all data and vibration levels, while operating under normal conditions. New data will be compared to previously recorded information and documented for each unit tested.

e. Check controls and pressure gauges

f. Inspection of booster pump stations: the service shall include assessment of the condition of the pumps (such vibration, heat, integrity of seals) and controls to ensure that all booster pumps are operating properly. The contractor must ensure pump operating times are equalized (meaning the pumps automatically switch over). If manual switching is required, then the contractor must perform the appropriate switch-over. In addition, the contractor must check and record meter readings and pressure gauge readings on both the suction and discharge sides of pumps. This information must be documented on a booster pump log card and submitted to the Contracting Officer Representative (COR) within 72 hours of completion of the inspection in a digital PDF or Excel file format.

B. The yearly preventive maintenance should include as a minimum the following:

Well service, well pump service, and pump oil change:

a. Adjust stuffing box packing; replace packing when necessary.

b. Adjust impeller setting, if necessary.

c. Check oil and/or grease in motor and hear drive bearings and change oil when necessary. Check oil and/or grease in angle drive.

d. Record the following data during inspection:

(i) capacity and pressure

(ii) static and pumping water levels

(iii) voltage and amperage on the motor when operating

(iv) vibration levels using IRD vibration analyzer

e. Collect and prepare records for all existing installations. Report on the operational condition of the equipment and wells. Provide recommendations and estimates for any necessary work to maintain efficient operation.

Inspection and maintenance of the water stripping towers and water treatment system Inspection and maintenance of the following equipment:

a. Two (2) aluminum air stripper towers which will include anchoring systems intervals, water distribution trays, packing tower sumps, heat tracing and overall tower performance. The Northport VAMC will provide the contractor with recent water quality data.

b. Two (2) blowers, including belts, sheave alignment, voltage and amperage draw pressure switches, and air filters.

c. Blower and CLA-valve controls.

d. Air stripper influent and effluent water flow meters and recorders.

e. Clear well water controls, including high-level well interlocks, booster pump level controls and continuous level indicators

f. Booster pump local, hand automatic, and remote emergency controls

g. Booster pump automatic blow-off controls

h. Well pump interlocks

i. Chlorine treatment, lime buffer system, nitrate/nitrite analyzer.

j. PM monitoring station with interlock of lime treatment on low pH signal

C. Corrective maintenance (minor):

a. Pumps and wells inspection, evaluation, and written recommendation, in the event of a failure, including additional performance testing and report of findings.

b. Work required for repairs and/or replacements as system component(s) wear out and approach the End-of-Service-Life (EOSL) and potential for emergency conditions arise; i.e. gaskets, minor repairs.

D. Semi-annual maintenance:

a. Chlorine pumps: calibrate chemical feed pumps, check oil and change as necessary; rotate if necessary.

b. Chlorination motors: check belts and replace them as needed.

c. Lime mixers: check for proper operation and rotate if necessary.

d. Blowers: check and replace filters as necessary; lubricate bearings as required and rotate if needed.

e. Lime slurry metering pump: check oil level and change as necessary.

f. Booster pumps: check for proper operation, lubricate as necessary; adjust and replace packing as needed.

g. Booster pump motors: check oil level and change it as needed; lubricate as required.

h. Visually inspect air striping towers and report any deficiencies.

E. Annual inspection(s) - Electrical

One (1) annual inspection as described above with lubrication services, shall be provided on electric motors and gear drives. Major electrical equipment shall also be inspected and maintained in accordance with the manufacturer’s recommendations by a qualified NY Licensed Master Electrician.

a. Electrical wiring and controls must also be inspected on an annual basis and maintained in good working order by a NY State Licensed Electrical Engineer and/or NY State Licensed Master Electrician. At a minimum: wired controls between the boiler plant, water treatment plant, and the air stripping tower blowers, and water well pumps shall be inspected for corrosion, and repaired on as needed basis. Water treatment system controls will be tested by simulative system fault conditions.

b. Check running amps on well pumps; measure source capacity to detect pump outage problems.

c. Controls of the water treatment system will be tested by simulative system fault conditions.

d. Clear well controls, including high-level well interlocks, booster pump level controls, and continuous level indicators.

e. Booster pump local, hand automatic and remote emergency controls. Booster pump automatic blow-off controls and well pump interlocks.

F. Annual inspection(s) – Tank Evaluations

Perform annual tank evaluations of the sanitary conditions of two (2) water storage facilities located at Northport VAMC. An engineer's report shall be issued concerning the condition of each tank's roof vents, overflow pipe and air gap, the alignment of cathodic protection roof handhole covers, and the adequacy of locks on the vandal guard and roof manholes. The comprehensive report shall consist of detailed observations describing what the technician or engineer observed, any recommendations for remediation and shall include at least 25 color photographs to document those observations. Two (2) copies of the report shall be provided to the COR within 72 hours of completion.

G. One Time Service – Water Tower

Conduct one (1) internal and external inspection of the 300,000-gallon elevated water tower during the base year of the contract only. The existing elevated water storage tank is approximately two hundred (200’) feet tall, with a holding capacity of 300,000 US gallons and was designed in accordance with AWWA specifications and installed by Chicago Bridge & Iron in 1968. The shell consists of welded steel 43 ft in diameter, and a height of 180 feet and 6 inches (180’6”) to the high waterline. The tank serves an important function in maintaining the quality of drinking water ultimately received by the consumer. The inspection must be conducted in compliance with the most current AWWA M42 Steel Water Storage Tanks manual recommendations, AWWA, NSF 61, NYS Department of Health, Suffolk County Department of Health, US EPA, and any other applicable standards. The inspection must evaluate current sanitary conditions, corrosion status, identify AWWA/operational deficiencies, and maintenance requirements, collect measurement of sediment depths on tank floor, take ultrasonic metal thickness readings of the floor and walls.

i. General Requirements The contractor shall perform a comprehensive inspection and condition assessment of the water storage tank in accordance with AWWA D101 – Recommended Practice for Inspection of Water Tanks and AWWA D102 – Coating of Steel Water-Storage Tanks. All work shall be performed by qualified personnel experienced in water tank inspection and corrosion assessment. All water tank inspectors must be trained and certified in API 653 tank inspection standards, confined space entry, and ultrasonic testing procedures. Upon contract award, a copy of the previous inspection reports from 2013 and 2017 will be provided to assist with tank inspection goals.

All tank entry activities shall comply with applicable OSHA confined space regulations and fall protection, as well as all federal, state, and local safety requirements.

ii. Structural Inspection Requirements (AWWA D101)

a. Foundation The contractor shall evaluate the structural integrity of the tank foundation. The inspection shall include, at a minimum:

(i) Visual inspection for concrete deterioration, cracking, laminations, and hollow-sounding areas

(ii) Assessment of settlement, movement, differential displacement, or problems with site drainage to surrounding area.

(iii) Documentation of observed deficiencies and potential causes of foundation distress.

b. Supporting Structure

(i) The contractor shall inspect all supporting structural elements, including diagonal members, riser rods, and columns, for corrosion, section loss, and proper tension. All structural connections including clevises, turnbuckles, wing plates, strut-to-column connections, bolts, and welds shall be examined for integrity, corrosion, and deterioration.

(ii) The contractor shall inspect tank exterior and all associated components, including walls, coatings, support components, manways, catwalks, overflow, roof, vents, lights, gauges and hatches. The contractor shall inspect ladders, platforms, walkways, stairways, handrails, guardrails, ladder cages and other safety climbing or access devices for safe condition and code compliance.

(iii) The contractor will not disturb the attached communication equipment with all components attached/affixed to the tower external structure. The contractor will note any observable mounting deficiencies of existing telecommunication equipment, document and report any deficiencies or issues with components that may pose potential hazard such as cables, fixtures, attachments, equipment support, etc.

c. Tank Container The contractor shall inspect the tank container on both the interior and exterior. The inspection shall include:

(i) Evaluation of general metal loss and corrosion

(ii) Measurement of pitting depth using pit gauges

(iii) Ultrasonic thickness testing to determine remaining membrane thickness

(iv) Calculation of net section loss where pitting or general corrosion is present

(v) Inspection of rivets and bolts for tightness, corrosion, and metal loss

(vi) Inspect tank interior and all associated components including floats, sensors, overflow, sedimentation and wall condition.

Multiple ultrasonic measurements shall be taken in areas exhibiting widespread corrosion in accordance with AWWA D101 guidance.

iii. Coating System Evaluation (AWWA D102) The contractor shall evaluate the condition and performance of all coating systems. The evaluation shall include:

a. Visual assessment of coating deterioration, including rusting, peeling, chalking, and blistering

b. Estimation of remaining effective coating life based on corrosion protection and aesthetic criteria

c. The condition of the paint on the outside of the tank bottom, particularly underneath the balcony and post connections, outside of the tank shell, outside of the roof and under the eaves of the roof, etc.

d. The condition of the paint and metal inside of the tank shell, based on the areas carefully examined and other information gained by the inspector, inside of the roof, the condition of the spider and spider rods, on the inside of the bottom of the tank, inside of the riser pipe, particularly at the bottom of the riser pipe.

e. Measurement of dry-film thickness and assessment of coating adhesion, as required

f. Evaluation of coating compatibility for future recoating

iv. Sanitary Integrity Requirements (AWWA D101) The contractor shall assess the sanitary integrity of the tank and associated components. The inspection shall include:

a. Review of tank piping, including drain and overflow, for potential cross-connections

b. Inspection of manholes, hatches, vents, overflows, and other penetrations for compliance with AWWA sanitary protection requirements

c. Evaluation of interior cleanliness and the need for washout to remove debris and sediment

v. Vents, Overflows, and Openings (AWWA D101) The contractor shall inspect vents and overflow piping to verify:

a. Proper sizing for current operating conditions

b. Presence and condition of corrosion-resistant screens

c. Adequate protection against birds, insects, and debris entry

d. Provision for pressure and vacuum relief as required.

e. Access hatches shall be inspected to confirm secure fit, proper curbing or gasketing, and watertight integrity. Roof penetrations, finial balls, roof-to-shell connections, and overhang gaps shall be evaluated for potential contamination pathways or water intrusion.

f. The inspection work does not include repairs, except that, if vent screens, cotter pins or nut pins are found to be missing, they shall be replaced at once or reported immediately to the COR to arrange for the items to be replaced.

vi. Cathodic Protection Systems (AWWA D101 / D102) Where cathodic protection systems are present, the contractor shall:

a. Verify system type and operational status

b. Evaluate sacrificial anode or impressed-current systems for proper performance

c. Identify maintenance requirements, including adjustment, monitoring, and anode replacement

d. Document observed deficiencies, provide recommendations for corrective action.

vii. Appurtenances and Safety Features (AWWA D101) The contractor shall inspect tank appurtenances and safety-related features, including:

a. Level indicators and gauges

b. Interior and exterior lighting systems

c. Obstruction lighting and antennas

d. Ladders, platforms, handrails, and fall protection components All items shall be evaluated for condition, functionality, and compliance with applicable safety standards.

viii. Environmental and Operational Assessment (AWWA D101) The contractor shall evaluate environmental and operational conditions that may affect tank performance and longevity, including:

a. Surrounding site conditions and access limitations

b. Exposure conditions affecting coating life

c. Susceptibility to freezing or condensation

d. Aggressiveness of stored water These factors shall be considered when developing maintenance and recoating recommendations.

ix. Deliverables The contractor shall submit a written inspection report that includes:

a. Summary of inspection methods and standards used. The findings of the inspection shall be documented by field notes, instrumentation readings, and photographs.

b. Documentation of observed conditions and deficiencies

c. Thickness measurement data and corrosion findings

d. Assessment of coating conditions and remaining service life

e. Water tower life expectancy.

f. Identification of sanitary or regulatory concerns

g. Prioritized recommendations for maintenance, repair, or further evaluation H. Supplies, materials, equipment, tools, and incidentals.

The contractor will keep sufficient types and quantities of materials and stock on hand to ensure practical, economical and continuous service. This includes an inventory of spare and repair parts and equipment. Seldom-used materials needed to safeguard health, ensure uninterrupted operation of installation facilities, or prevent destruction of property are classed as standby items.

I. Emergency Response/Repair Services.

Emergency repair services are defined as repairs required to maintain the operational readiness of the potable water system at the Northport VA Medical Center. This contract shall provide some emergency labor hours; to include travel, to determine the size and scope of the repair needed. Additional hours and parts shall require a funded contract modification by the CO, prior to commencing more extensive repairs. Response time is within two (2) hours of call from the facility. Emergency repairs may be conducted outside of normal business hours. The contractor shall be responsible for obtaining approval from the COR prior to accessing the worksite and coordinating any shutdowns to perform repairs.

The contractor must be able to respond within two (2) hours and the contractor should be within a 40-mile radius of the medical center due to the traffic conditions of the area. Also, the contractor must be able to perform all services on Well Pumps, including Air Stripper System and their related controls within two (2) hours of notification from Northport VA Medical Center to meet this response time.

III. CONTRACTOR CONFINED SPACE ENTRY REQUIREMENTS

A. The contractor shall be informed by the COR, if the workplace is a permit-required or a no permit-required confined space and if that confined space entry is allowed only through compliance with a permit space program meeting the requirements of the Medical Center’s SOP 138-25 Permit Required Confined Space Entry Program. The contractor should be aware of the elements including the hazards identified by the Medical Center’s Permit Required Confined Space Entry Program and spaces which require a confined space permit for entry.

B. The COR shall advise the contractor of any precautions or procedures that the Medical Center has implemented for the protection of employees in or near permit space where contractor personnel shall be working.

C. The COR shall advise the contractor of how to fill out the required forms and gain the necessary Confined Space Entry Permits from the Fire Department and be responsible for the contractor following the requirements of SOP 138-25 Permit Required Confined Space Entry Program.

D. The COR and contractor shall coordinate entry operations when both Medical Center personnel and contractor personnel shall be working near permit spaces as required by 29 CFR 1910.146(d)(11) and 1926.21(b)(6).

E. The contractor shall obtain any available information regarding permit space hazards and entry operation from the COR.

F. At the conclusion of the entry operations, the COR and contractor shall discuss any hazards confronted or created in permit spaces and document those findings in a service report to the COR within 72 hours of completion.

G. The contractor is responsible for complying with SOP 138-25 Permit Required Confined Space Entry Program, 29 CFR 1910.146(d) through (g) and 1926.21(b)(6). The Medical Center shall provide rescue and emergency services required by 29 CFR 1910.146(k) and 1926.21(b)(6).

H. Contractor shall submit proof of training required under 29 CFR 1910.146(g) with quote submission and at the request of the COR prior to any work in confined spaces.

I. Contractor shall work with the COR and VA Fire Department to address any additional issues.

IV. FALL PROTECTION REQUIREMENTS

The contractor is responsible for complying with 29 CFR 1926.501 - Duty to have fall protection. In addition, the contractor shall submit proof of training required under 29 CFR 1926.501 and any other applicable OSHA, VA, US Department of Labor, federal and state fall protection requirements.

V. RESPONSIBILITY

The contractor shall assume the entire responsibility for accident to their employees and/or subcontractors while conducting work, inspecting structures, etc. at the Northport VA Medical Center facilities. The contractor shall make observations of ladders, railings, roof rods and other parts of the elevated water tower structure as may be necessary to determine their safety for use by the contractor in inspecting the structure. The inspecting company or inspector shall carry adequate worker’s compensation, property-damage, and public liability insurance and shall fully protect the owner against claims of any nature arising out of the inspection work.

VI. OTHER REQUIRMENTS

A. Experienced contractor regularly engaged in the maintenance and operation of underground public well water supply systems.

B. Provide minimum one (1) Operator with NYS Grade IIB Water Operator certification.

C. Provide minimum one (1) Operator with certification in (B) above or an Operator Assistant with NYS Grade D Water Operator or higher certification.

D. Provide one (1) NY State Licensed Electrical Engineer or one (1) NY Licensed Master Electrician.

E. Training in 29 CFR 1910.146 (d-g).

F. All water tank inspectors must be trained and certified in API 653 tank inspection standards, confined space entry, and ultrasonic testing procedures.

VII. BUSINESS HOURS:

All services will be performed during regular business hours and must be coordinated in advance with the COR to minimize disruptions to the facility.

Regular maintenance hours shall be Monday to Friday from 07:00 AM EST to 4:30 PM EST excluding the following Federal Holidays:

In addition to the holidays listed above, any day designated by the President of the United States as a federal holiday will be observed. Any work performed outside normal business hours or on federal holidays requires prior written approval from the Contracting Officer or the Contracting Officer’s Representative.

VIII. PERIOD OF PERFORMANCE

The base period of performance will be one (1) year from the date of the award with the provision of four (4) Option Years.

ATTACHMENTS:

ATTACHMENT A: WELL PUMPS/MOTORS EQUIPMENT LIST, DRAWINGS, AND SPECIFICATIONS

ATTACHMENT B: BOOSTER PUMP EQUIPMENT LIST, DRAWINGS, AND SPECIFICATIONS

ATTACHMENT C: INVENTORY LIST, SPECIFICATIONS OF VALVES, AIR STRIPPING TOWER COMPONENTS ATTACHMENT D: WATER TREATMENT/DISINFECTION COMPONENTS DRAWINGS, SPECIFICATIONS, AND INVENTORY ATTACHMENT E: ELECTRICAL SYSTEM, INTERLOCKS, AND CONTROLS DRAWINGS, SPECIFICATIONS, INVENTORY LIST ATTACHMENT F: ONE-LINE DOMESTIC WATERLINE DRAWINGS AND SCHEMATIC REPRESENTATION OF THE CAMPUS WATER SUPPLY SYSTEM

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Quarterly preventative maintenace and inspection of five (5) wells and all pumps and air stripping towers. See Statement of Work Section A.

Contract Period: Base POP Begin: 04-15-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: Z1NE - Maintenance of Water Supply Facilities

Annual preventative maintenance. See Statement of Work Section B.

POP Begin: 04-15-2026 POP End: 03-31-2027

Semi-Annual Maintenance. See Statement of Work Section D.

POP Begin: 04-15-2026 POP End: 03-31-2027

Annual Inspection(s). See Statement of Work Section E.

POP Begin: 04-15-2026 POP End: 03-31-2027

Emergency Response/Repair Service Contract Labor hours. Additional labor hours funded only with a contract modification.

POP Begin: 04-15-2026 POP End: 03-31-2027

Emergency Repair Davis Bacon Act (over 32 hours) Labor hours. Additional labor hours funded only with a contract modification.

POP Begin: 04-15-2026 POP End: 03-31-2027

Emergency Repair unknown parts. Funded only with a contract modification.

POP Begin: 04-15-2026 POP End: 03-31-2027

One-Time Water Tower Inspection Section G.

POP Begin: 04-15-2026 POP End: 03-31-2027

Quarterly preventative maintenace and inspection of five (5) wells and all pumps and air stripping towers. See Statement of Work Section A.

Contract Period: Option 1 POP Begin: 04-01-2027 POP End: 03-31-2028

Annual preventative maintenance. See Statement of Work Section B.

POP Begin: 04-01-2027 POP End: 03-31-2028

Semi-Annual Maintenance. See Statement of Work Section D.

POP Begin: 04-01-2027 POP End: 03-31-2028

Annual Inspection(s). See Statement of Work Section E.

POP Begin: 04-01-2027 POP End: 03-31-2028

Emergency Response/Repair Service Contract Labor hours. Additional labor hours funded only with a contract modification.

POP Begin: 04-01-2027 POP End: 03-31-2028

Emergency Repair Davis Bacon Act (over 32 hours) Labor hours. Additional labor hours funded only with a contract modification.

POP Begin: 04-01-2027 POP End: 03-31-2028

Emergency Repair unknown parts. Funded only with a contract modification.

POP Begin: 04-01-2027 POP End: 03-31-2028

Quarterly preventative maintenace and inspection of five (5) wells and all pumps and air stripping towers. See Statement of Work Section A.

Contract Period: Option 2 POP Begin: 04-01-2028 POP End: 03-31-2029

Annual preventative maintenance. See Statement of Work Section B.

POP Begin: 04-01-2028 POP End: 03-31-2029

Semi-Annual Maintenance. See Statement of Work Section D.

POP Begin: 04-01-2028 POP End: 03-31-2029

Annual Inspection(s). See Statement of Work Section E.

POP Begin: 04-01-2028 POP End: 03-31-2029

Emergency Response/Repair Service Contract Labor hours. Additional labor hours funded only with a contract modification.

POP Begin: 04-01-2028 POP End: 03-31-2029

Emergency Repair Davis Bacon Act (over 32 hours) Labor hours. Additional labor hours funded only with a contract modification.

POP Begin: 04-01-2028 POP End: 03-31-2029

Emergency Repair unknown parts. Funded only with a contract modification.

POP Begin: 04-01-2028 POP End: 03-31-2029

Quarterly preventative maintenace and inspection of five (5) wells and all pumps and air stripping towers. See Statement of Work Section A.

Contract Period: Option 3 POP Begin: 04-01-2029 POP End: 03-31-2030

Annual preventative maintenance. See Statement of Work Section B.

POP Begin: 04-01-2029 POP End: 03-31-2030

Semi-Annual Maintenance. See Statement of Work Section D.

POP Begin: 04-01-2029 POP End: 03-31-2030

Annual Inspection(s). See Statement of Work Section E.

POP Begin: 04-01-2029 POP End: 03-31-2030

Emergency Response/Repair Service Contract Labor hours. Additional labor hours funded only with a contract modification.

POP Begin: 04-01-2029 POP End: 03-31-2030

Emergency Repair Davis Bacon Act (over 32 hours) Labor hours. Additional labor hours funded only with a contract modification.

POP Begin: 04-01-2029 POP End: 03-31-2030

Emergency Repair unknown parts. Funded only with a contract modification.

POP Begin: 04-01-2029 POP End: 03-31-2030

Quarterly preventative maintenace and inspection of five (5) wells and all pumps and air stripping towers. See Statement of Work Section A.

Contract Period: Option 4 POP Begin: 04-01-2030 POP End: 03-31-2031

Annual preventative maintenance. See Statement of Work Section B.

POP Begin: 04-01-2030 POP End: 03-31-2031

Semi-Annual Maintenance. See Statement of Work Section D.

POP Begin: 04-01-2030 POP End: 03-31-2031

Annual Inspection(s). See Statement of Work Section E.

POP Begin: 04-01-2030 POP End: 03-31-2031

Emergency Response/Repair Service Contract Labor hours. Additional labor hours funded only with a contract modification.

POP Begin: 04-01-2030 POP End: 03-31-2031

Emergency Repair Davis Bacon Act (over 32 hours) Labor hours. Additional labor hours funded only with a contract modification.

POP Begin: 04-01-2030 POP End: 03-31-2031

Emergency Repair unknown parts. Funded only with a contract modification.

POP Begin: 04-01-2030 POP End: 03-31-2031

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 TERMS AND CONDITIONS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023) (DEVIATION OCT 2025)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C. chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services;

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract;

(5) Solicitation provisions incorporated in the solicitation;

(6) Other paragraphs of this clause;

(7) Other documents, exhibits, and…