36C24224B0030 0003.docx

US Department of Veterans Affairs Upgrade Generac Generators James J. Peters Bronx VA Medical Center

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

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10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

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Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

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CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) A 06/11/2024 526-20-107 36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx NY 10468-3904 To all Offerors/Bidders

36C24224B0030

X X X

FRIDAY, JUNE 14, 2024 AT 2PM EST

X This Amendment A0003 is for the Upgrade Generac Generators, IFB Solicitation 36C24224B0030, Project 526-20-107 at the James J. Peters DVA Medical Center, Bronx, NY 10468.

The purpose of this amendment is to provide the following information to bidding contractors:

1. Provide clarification for concrete and conduit trench work (detailed in attached C2 drawing from Upgrade Emergency Electrical project completed in 2014. Site visit sign in sheet from 5/8 is also attached for reference.

2. Confirm that 3 conduit runs will be required, including a low voltage conduit. Folllow guidance from C2 drawing.

3.

Provide revised SOW as per this amendment for clarifications highlighted in yellow.

4 Provide revised bid sheet as allowance is increased to $150,000.00.

Bids MUST include: Base Bid amount Line item allowance of $150,000.00 = Total Bid (see revise d bid sheet attached).

4. Provide 2-day bid extension. Bid opening will now be Friday, June 14 , 2024 at 2PM EST.

Patricia Cordero Contracting Officer

CONTINUATION PAGE

SCOPE OF WORK

CONSTRUCTION SERVICES (Rev.2)

NOTE: From Amendment A0002, the revisions to this solicitation SOW are included below, as well as requirement for Off-Hour excavation work at roadways and edited sow highlighted below. The total completion time for the project is 330 Calendar Days.

As of this amendment A0003, scope of work includes concrete trench and conduit details provided in attached drawing C2 of the Upgrade Emergency Electrical project to match existing conditions. Contractors are to follow details and notes from drawing C2 for all roadway, conduit trench and paving work associated with this project, especially at Loading Dock/Compactor area. All concrete work roadway work must be a minimum of 5,000 PSI air entrained concrete, and 12” thick slabs (disregard mention of 4,500 PSI in attached C2)

All previous amendment responses confirm scope and will be considered part of entire SOW for this project. Contractors must bid accordingly and will be held accountable for any/all additional work mentioned and described in the RFI responses provided previously, revised SOW detailed below and clarifications for roadway concrete details for conduit trenching, excavation and restoration information as per attached drawing C2 provided. This C2 drawing serves as guidance for work required and directly applicable to this project. Drawing is from the Upgrade Emergency Electrical project completed in 2014. NOTE: There is NO gas line work on this project.

The Department of Veterans Affairs is accepting proposals from qualified firms to provide Construction services for labor, material and supervision related to the Generac Generator Project located at the James J Peters VA Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468.

The purpose of this project is to

· Provide two (2) new above-ground fuel storage tanks, serving five (5) existing generators located behind the main hospital building.

· Tank installations include a supporting infrastructure (alarm controls, piping, wiring, maintenance, and access).

· The installation of exhaust stacks for five (5) existing generators

· The installation of blast-proof generator enclosures as per the current Physical Security and Resiliency Design Manual (PSRDM) for the five (5) existing generators.

All work shall be completed as specified on the plans, specifications, and contract documents.

SCOPE OF WORK:

1. The contractor will be required to perform sub-surface mark-outs, utilizing GPR and other industry-recognized equipment and methodologies, towards a thorough identification and location of existing underground utilities affecting this project and its successful completion. Contractor shall use the services of an independent firm that provides these services as a typical or primary business offering.

2. Blast rated enclosures will be provided around each of the generators. The enclosure will consist of 8” reinforced concrete masonry unit walls. Reinforcement will be provided within each cell in each face. The foundations will be located below grade sufficiently to meet local frost depth requirements. The foundations will be lowered as necessary for pipe penetrations.

3. It is intended that the exhaust pipes for new Generators 1 and 3 (located adjacent to Building 100) be taken up along the exterior wall and discharged above the roof level. In addition, we will be upfitting all of the existing generator exhaust pipes with plume dilution fans that will be installed at the end of the pipes to dilute and propel the exhaust gases well above the roof level.

4. Two new above-ground fuel tanks will be installed. One tank, located at the northern area is sized at 12,000-gallon capacity, with the second to be located at the southern side and with an 8,000-gallon capacity.

The tank systems will be provided with pumped fill connections, a fuel polishing station, and a transfer pump system to fill the day tanks at each generator.

Note: For operational purposes which may impact a Contractor’s ability to perform work simultaneously across multiple generators or related tanks or equipment, the Contractor is limited to performing work which could or would potentially take a maximum of ONE (1) generators offline at any given time, while maintaining sufficient capacity for any unplanned power outages.

Fuel tanks will require pump controls, alarm system, electrical connections, and plumbing connections to the generators. The new utility lines should have a minimum vertical separation of 1.5 ft and a horizontal separation of 5 ft. from all existing structures and utilities. Minimum separations shall comply with all applicable VA construction standards.

5. A total of four new electrical panels and two new 45 kVA transformers will be added to serve power to the related pumps and fans associated with this work. Power source is located at Network 2 directly across from the Generac Generators at the Compactor Station/Loading Dock area and Network 1 at the Motorpool area. See attached C2 drawing for conduit trench details. ALL roadway excavation work that affects the warehouse/loading dock area MUST be done off-hours and/or weekends. Contractors must bid accordingly for this work in order to minimize any interruptions to Medical Center deliveries.

6. A remote NFPA 99 annunciator panel shall be installed at location as shown on the drawings, for each of the existing generators. A remote manual stop station shall be located outside the room housing the generator, as shown on the contract documents in a weatherproof housing.

7. The Physical Access Control System (PACS) will match the existing system. This system includes the following:

a. New PACS equipment will be housed in the IT room.

b. All doors will be roughed in for future PACS (physical access control system-card readers/VIP).

c. New door controllers will be provided to control the doors that will have PIV access.

d. Card readers with door switch, electric strike and request for exit will be provided for the PACS doors as directed by the VA.

e. Card readers with door switch, electric strike and request for exit will be provided for all new electrical rooms.

f. The new system will be tied to the existing system thru the data networking.

g. The door controller will be installed in the TR room on ¾” by 4’ by 8’ fire retardant/flame resistant plywood.

10. In addition, all work shall be done in accordance with the contract design documents.

Additional Work as per Amendment A0002 (any revisions are highlighted below):

1. Contractor to provide ALL work to replace Generac Generator #3 with a new 600kw/750kva Generator. Please see the Attachments K, L and M for Generator Specification, Cutsheet, and Drawing, including new wiring, control wiring, conduit, piping as necessary for a fully functional installation.

2. The contractor will install new removable bollards Infront of the new doors and stationary yellow bollards elsewhere around the CMU wall. Install the bollards 2 feet apart from each other.

3. The contractor will provide 3 added security cameras with 360 - degree view capability to be compatible with existing facility security system, including all wiring, conduit, trenching as necessary. Contractor to coordinate this work with generator upgrade scope, excavation, etc.

4. Contractor must encase all new underground electrical work in concrete as per VA specifications and PSRDM requirements. Concrete ductbank must be a minimum of 24 inches below grade, and all conduit must be a minimum of 3 inches apart in duct line. Contractors may route new electrical adjacent to the existing feeds to the Generac Generators, to the building and main electrical panels located in Network 2 at Compactor Station area, and must ensure a path that does not disrupt or interfere with other existing utilities. Scope to include details provided in attached C2 drawing, specifically for conduit trench information, concrete detail and restoration information. Contractors to run three (3) separate conduits including a conduit for low voltage equipment.

5. Contractor must saw cut and “hand dig” concrete surrounding existing Generac generator electrical ductbank at loading dock roadway and motorpool area to avoid damage and disturbance to Generac electrical conduits.

6. Contractor must perform any/all excavation and trenching across roadways during OFF-HOURS, especially at loading dock area, to avoid and minimize disruption to the loading dock daily operations including deliveries of supplies and materials. Contractors must coordinate this work as efficiently as possible and may use industrial steel plates that can withstand fully-loaded tractor trailer weight, with a minimum single plate width of 10 feet in order to secure area and ensure safe vehicle traffic during the day. This work must be phased with generator upgrade work.

7. All concrete work including roadway, trenching and restoration must be a minimum of 5,000 PSI in strength with a 12’ slab across roadways, with a trench of approx. 3-4’ in width. See details in attached C2 drawing provided.

8. All piping should be inside the fence not on top of it.

9. The Contractor will replace the HVAC Carbon Filters at the intake side of building 100 nearby the two Generac Generator Numbers 1 & 3 at the motor pool location.

GENERAL REQUIREMENTS:

1. Tanks- all tanks must include the following in design and function:

· Double wall

· Include overfill protection

· Include interstitial monitoring

· Include backflow prevention

2. All underground piping shall be double wall.

3. Fill ports must be identified as to the type of petroleum currently in the AST system.

4. For any underground piping- piping must be tested for tightness and have access port to permit tightness testing.

5. A storm permit is required if the tanks are located near storm drains.

6. Schedule work to minimize interference with the facility’s normal operations. Normal operating hours are from 8:00am to 4:30pm Monday thru Friday except federal holidays. Any work during other hours unless otherwise instructed or permitted shall be scheduled and approved with the Contracting Officers Representative.

7. All disposals shall be done in accordance with federal, state, and local laws and regulations. All bulk waste shall be disposed of in contractor provided dumpsters.

8. All proper infection control and life safety measures will be abided and coordinated with Infection Control and Safety Officer.

9. Bidders are required to carefully examine the Scope of Work, RFI responses provided, and Contract Documents in their entirety. A minimum of one (1) on-site examination of the facility, conditions, existing components, and work areas by prospective Bidders and their subcontractor(s) is required prior to bid submittal. Bidders are responsible for the total content of their submittals, including all assumptions, attachments, addendums, and technical requirements incorporated by reference. For these reasons, on-site examinations are required. Bidders are encouraged to evaluate and field measure, as necessary, to formulate and submit accurate and complete bids. Errors or omissions, not due to unforeseen site conditions, are the responsibility of the Bidder. Proper due-diligence is required.

10. Prior to any equipment and/or materials being delivered to the site to be stored, staged, utilized, or installed as a part of the project, the Contractor shall have submitted to the Contracting Officer’s Representative a formal project plan (using Microsoft Project or other commercially available software product designed for this purpose) indicating phasing and or sequence of operation which helps identify and coordinate the overall effort. This plan requires the review and prior written approval of the COR.

11. The Contracting Officer has the right to reject defective workmanship, materials, and/or work not performed in compliance with applicable VA requirements, project drawings, and project specifications. Only the Contracting Officer or his/her representative may accept work performed by the contractor.

Estimated Completion Time: 330 Calendar Days.

PERMITS AND RESPONSIBILITIES:

The Contractor shall, without additional expense to the Government after award of the contract, be responsible for all damages to persons or property. The Contractor shall take proper safety precautions to protect the worksite, the workers, the public and the property of others. Contractor shall also be responsible for all materials delivered and work per-formed until completion and acceptance of the entire work.

SITE SUPERVISION/PROJECT MANAGEMENT:

Contractor shall assign a full-time project SITE SUPERINTENDENT for the duration of the project in its entirety and is required to be onsite at all times while any work is being performed. The Site Superintendent and Project Manager MUST have the necessary training, knowledge, and experience required to help ensure the timely and successful completion of the project, coordination of tasks including electrical shutdowns and all related duties. In addition, the Site Supervisor and Project Manager must have a minimum of 5 years of experience directly related to the electrical trade and work on electrical distribution systems. A Resume of both the Project Manager and Site Supervisor will be required with submission of bid, and will be subject to the approval/disapproval of the VA CO and COR.

The Site Supervisor will be the on-site representative of the Contractor and shall oversee all aspects of day-to-day project operations and shall serve as the Contractor’s primary point of contact, including the ability to meet with the Contracting Officer, at the Government’s convenience, for meetings to discuss project status and/or contractual issues as necessary.

AUTODESK CONSTRUCTION CLOUD (ACC) ACCESS REQUIREMENT

1. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR). at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

1. Contractor shall complete the following tasks upon award of contract:

1. Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.

1. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

1. The access request shall be in writing and include a list of staff. The list shall include the following information:

· Full Name

· Company Name

· Email Address

· Role/Position on the project (i.e., Project manager, site super)

1. Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

1. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

1. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

1. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

1. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

1. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

1. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

ADMINISTRATION:

a. Accident Reporting: In the event an accident occurs of Government personnel or property, the Contractor shall provide a report to the Contracting Officer and COR in writing that shall include the following: (1) the time and date of occurrence; (2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) corrective action to prevent future occurrences.

d. Federal Holidays: Federal law (5 U.S.C. 6103) establishes the public holidays. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday). Federal holidays include: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, June teenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, and Christmas.

e. Invoice: Payment will be made upon receipt of a properly prepared, itemized invoice, validated by the COR, and submitted through the Tungsten Network. A properly prepared invoice will resemble the contract line items reflected in the Price/Cost Schedule and contain:

i. Invoice Number and Date

ii. Contractor’s Name and Address

iii. Accurate Purchase Order Number

iv. Dates service performed.

v. Location of service performed.

vi. Total amount due

See attached document: Bid Sheet - Upgrade Generac Generators-revision2.

See attached document: GENERACS-CONCRETE DETAIL DRAWING-C2-UPGRADE EMERGENCY ELECTRICAL PROJECT 2010.

This is Amendment #A0003 to IFB Solicitation 36C24224B0030, Upgrade Generac Generators, Project 526-20-107 at the James J. Peters DVA Medical DVA Medical Center, Bronx, NY 10468 image1.png