36C24223B0015 0001.docx

IFB 36C24223B0015

5.

PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF

SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTI

ON OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and th is amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF

AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SI

GNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, et c.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO

AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 05/03/2023 526-19-529 36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx NY 10468-3904 To all Offerors/Bidders

36C24223B0015 04-10-2023

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: MONDAY 5/15/2023 AT 2PM EST X This Amendment A0001 is for the Replace Loading Dock Canopy and Concrete Repairs, Project 526-19-529 at the James J. Peters DVA Medical Center, Bronx, NY.

The sole intention of this amendment is to provide the following:

1. Provide the sign in sheet from site visit conducted on 4 /13/2023.

2. Provide list of submitted RFI's and AE/VA Responses (see continuation page below).

3. Notify contractors that the bid opening date has been extended to Monday 5/15/2023 at 2PM EST.

4. Provide revised Bid Pricing sheet and info on Meta l Ceiling (attached)

5. Notify all bidding contractors to include an allowance of $50,000 for Add Alt 1 and $75,000 for Add Alternate 2 as per RFI responses. THERE WILL BE A PUBLIC BID OPENING. FAXED OR EMAILED BIDS WILL NOT BE ACCEPTED.

RFI’S for Loading Dock Canopy:

RFI 1: Statement of Work, page 5, Item #2 indicates the existing specialty metal panel ceiling system is to remain. Please confirm the ceiling panels are to be removed and reinstalled as required for the installation of new sprinkler piping.

VA RESPONSE: The existing metal ceiling information is provided in this amendment as an attachment. Contractor should assume a minimum of 50 LF of metal ceiling panels may need to be replaced during new dry pipe sprinkler system installation. It is the responsibility of the contractor to maintain the integrity of the existing metal ceiling system, to minimize any damage to the existing ceiling, and to replace any/all damaged ceiling panels, and/or entire sections of ceiling system that are damaged during roof deck replacement and for all work associated with demolition and installation of new dry pipe sprinkler system.

RFI 2: Statement of Work, page 5, Item #9 indicates the existing deteriorated metal deck is to be replaced. Please advise a quantity for all bidders to include in their bid proposal.

VA/AE RESPONSE: Please references drawing AD101 DEMO WORK note #12

RFI 3: Statement of Work, page 5, Item #10 indicates canopy structural steel work. Please clarify the scope of structural steel work at the canopy, especially the tie back anchors.

VA RESPONSE: All structural work required is noted in solicitation drawings including drawings AD101, detail 5 and Demo Work note 12, and drawing AE 102 detail K. Contractor is responsible for reviewing information provided in solicitation drawings and bid accordingly.

RFI 4: Statement of Work, page 5, indicates a ‘Fall Protection Qualified Person’ is to be included. Please clarify requirements/ training of said individual. Is this a separate person from the site super? Do they need to be on site full-time? Can the site superintendent act as such?

VA RESPONSE: Yes. The Fall Protection/Qualified Person can be the onsite Project Site Supervisor, who is required to have OSHA 30 certification.

RFI 5: Regarding Alternate #1, loading dock coating, please advise a Basis of Design manufacturer and system. There are countless resinous systems with varying thicknesses, installation methods, and costs involved.

VA RESPONSE: ALL BIDDING CONTRACTORS MUST INCLUDE A $50,000.00 ALLOWANCE FOR THE ALTERNATE #1 NON-SLIP COATING ON THE LOADING DOCK PLATFORM. VA TO DETERMINE AN ACCEPTABLE NON-SLIP COATING AFTER AWARD. THIS ALLOWANCE AMOUNT IS A REASONABLE ANTICIPATION OF COSTS FOR THIS WORK.

RFI 6: Regarding Alternate #2, Please clarify and define the scope of work. If a scope of work can not be clearly defined, we request an Allowance be directed for all bidders to include to allow the VA time to define their needs and scope. Note the existing elevation change is almost 4”, and a ‘resinous’ system as referred to in the scope can not be built up more than ¼” We expect some sort of cementicious sloped ramp would need to be installed. Based on cursory review, it does not appear ADA min. slope of 1:12 is possible without removal of portions of the existing high platform areas.

VA RESPONSE: In order to simplify the required work for Alternate #2, please see below response and clarification regarding scope:

ALTERNATE #2 SCOPE: The warehouse area currently has an area of significant pitch in the vicinity of the loading dock areas. It is the intention of this specific bid alternate to level the current pitched area in the center of the warehouse and relocate same approximately 10 linear feet towards the rear wall of the warehouse in order to substantially decrease the existing dangerous slope.

At a distance of approximately 160 inches from the “interior” side of the exterior wall at loading dock area, the contractor shall establish a line which runs parallel to the exterior wall and extends 30 linear feet from a starting point indicated by a 4” vertical lip, extending toward the left-side wall by the scale area. This line serves at the point at which the existing concrete floor shall be shaved or demolished sufficiently as may be required to re-pour a LEVEL floor and continues rearward for a total of 10 linear feet. The square footage of the affected area to be demolished and re-poured is 300 square feet. A newly poured floor of concrete shall be level and set at the established height of the existing concrete floor by the loading dock, as established by the saw-cut existing concrete surface. The new floor shall remain level for the width of the entire pour at 30 linear feet and shall remain perfectly level for an overall depth of 6 linear feet. At the 6’ mark, the pour will begin to thicken, and shall pitch upward for the remaining 4 linear feet to the height of the existing floor at the storage area.

Strength of concrete shall be a minimum of 6000 PSI and shall include reinforcing bars as may be required. Minimum, thickness at loading dock side shall be 6” and shall taper to an eventual thickness of approximately 8”, or as may be required to achieve the desired thickness and height which matches the surface height of the existing floor at the storage side of the warehouse without requiring a step or excessive slope at warehouse entrance.

NOTE: ALL BIDDING CONTRACTORS MUST INCLUDE AN ALLOWANCE AMOUNT OF $75,000.00 FOR ALTERNATE 2 WORK.

RFI #7. Spec section 01 00 00, para 1.3B states ALTERNATE NO.1: _In Lieu of BUILT-UP ROOF SYSTEM PROVIDE TPO ROOFING SYSTEM PER SPECIFICATION 07 54 23. ---- This conflicts with the Alternate no.1 which is listed in the bid pricing sheet. Please clarify if the TPO roofing system is a bid Alternate and accordingly modify the bid pricing sheet.

VA RESPONSE: Contractors to bid as follows:

Base Bid to include TPO roofing system in lieu of Built-Up Roof System. Refer to Spec 07 54 23.

RFI #8: Spec section 01 45 00 page 6, para 3.4 lists various personnel requirements for quality control. – Please confirm none of these personnel are required and only full-time site supervisor is required on site as contractor’s personnel.

VA RESPONSE: Additional personnel not required for this project. Site Supervisor can be utilized as the qualified, competent, OSHA 30- certified person as long as that person is on site while work is being done at all times to monitor work while work is being performed.

RFI #9: There is a spec section for steel decking, but no steel deck area shown on structural plan. Please identify the work of steel decking on structural plan SF101.

VA/AE RESPONSE: Please references drawing AD101 DEMO WORK note #12

RFI #10: Drawing AD101 detail 5 shows shoring post at existing angle struts, but the detail 1 canopy roof demo plan does not identify the locations of these angle struts neither does any key notes, so Please identify on canopy roof demo plan locations of these angle struts.

VA/AE RESPONSE: Please reference drawing AE 101 for angle strut locations.

RFI #11: Dwg GI102 general project condition note no. 20 states contractor shall establish all necessary fall protection systems in accordance with OSHA 29 CFR subpart m 1926.502. additionally, the contractor, including any subcontractors that will be performing the work on the roof, shall have successfully been trained and certified under the OSHA 30 training. --- Note no. 21 states contractor shall fabricate and install guardrail system as noted on sheets AE101 & SF101 prior to performing any work. As this guardrail system will be constructed prior to performing any work then no need for any additional fall protection system. Please confirm. If any required, then please provide details and drawing.

VA/AE RESPONSE: Contractor to confirm guardrail system will satisfy OSHA requirements during construction. Guardrail details provided for final use.

RFI #12: Dwg GI102 general project condition note no. 22 states the general contractor shall provide a $10,000 material and labor allowance to be used at the architect's/engineer's discretion for unknown conditions. the general contractor shall credit the VA any allowance remaining after final. ----- Please confirm contractor must include this $10,000 allowance in his bid.

VA/AE RESPONSE: Yes. This allowance is needed in order to address additional repairs to strut connections if existing conditions and AE inspection confirm repairs during construction. Currently, the solicitation drawings assume at least 3 will need to be repaired out of the 8 existing.

RFI #13: There is a spec section 09 54 23 for linear metal ceilings, but this work is not shown on drawings. Please identify this work on drawings or provide an allowance amount. If new metal ceiling is required, then please specify the make and manufacturer and details of suspended ceiling grid with drawing as it may have to be matched with existing.

VA RESPONSE: The existing metal ceiling information is provided in this amendment as an attachment. Contractor should assume a minimum of 50 LF of metal ceiling panels may have to be replaced in order to demo and install the new dry pipe sprinkler system. It is the responsibility of the contractor to maintain the integrity of the existing metal ceiling system and to replace only what will affect the sprinkler work.

RFI #14: Dwg SF101 general structural note no. 2.8 has notes for Hot-Dip galvanizing. --- Please clarify if all the new steel guardrail work and structural steel work in the project requires hot-dipped galvanizing or painting work.

VA/AE RESPONSE: As stated in note: ALL new steel UNO that is exposed to exterior elements shall be hot dipped galvanized…

RFI #15: Dwg SF101 details 2, 3 and 4 indicates new plate welded to the beam. – Please confirm this is an existing continuous beam and it is hidden above the metal ceiling.

VA/AE RESPONSE: To the best of our knowledge, it appears there is a series of beams along the perimeter to accommodate the plate attachment.

RFI #16: Dwg SF 101 details 2, 3 and 4 shows the galvanized plate. But its not clear how the guardrail post is attached to the existing beam. Please provide a enlarge and more details of the new guardrail post connection with the existing beam.

VA/AE RESPONSE: Guardrail post is welded to plate that is to be welded to existing beam as shown in all 3 details.

RFI #17: Please specify flooring system name and manufacturer for the work of Alternate 1 and 2.

VA RESPONSE: The intent of Alternate 1 and 2 is to correct existing flooring issues at the loading dock platform and inside the front area of the warehouse. There are no recommendations for flooring system or manufacturer. Contractors must include an allowance of $50,000 for Alternate #1 and $75,000 for Alternate #2. See revised Bid Pricing Sheet attached

RFI #18: Solicitation SOW line item # 3 states “Install new built-up roofing system compromising of vapor barrier, insulation, dens deck or equal roof-board, Ruberoid torch down layer, energy saving granule cap”. --- Please confirm agency wants hot applied over cold applied. If used hot applied, then fire watch person will be required? Also, hot applied is more labor intensive and needs paperwork/certification.

VA/AE RESPONSE: Contractor shall use installation method of new roofing system that complies with solicitation drawings, specifications, and VA safety standards. Additionally, contractor to install new roofing system based on manufacturer’s recommendations ensuring that the system complies with solicitation drawings, specifications and VA safety standards.

RFI # 19: Dwg FP101 states to replace in kind fire sprinkler pipe system and sprinkler heads. --- Please specify if the existing sprinkler heads are standard sprinkler heads or dry pendent sprinkler heads.

VA RESPONSE: The existing sprinkler heads are standard sprinkler heads.

RFI #20: Dwg AD101 detail 5 shows shoring post. Please confirm that as only ( 2 ) struts are permitted to be removed at one time then at a time only ( 2 ) shoring post will be required.

AE RESPONSE: It is the contractor’s responsibility to coordinate the required number of shoring posts in coordination with project requirements.

RFI #21: Dwg AD101 states contractor shall provide a (4) four-foot-high orange colored safety barrier fence around the work area. This fence is showed away from the roof and location is not clear so please confirm if the location of this safety barrier fence is on the grade level or is it on edge of the canopy roof.

VA/AE RESPONSE: As stated in drawing AD 101 the contractor shall coordinate location of barrier fence with COR.

RFI #22: Solicitation SOW line item # 14 states Replace damaged/affected ceiling tiles in kind underneath the canopy for sprinkler replacement work. ---- At the time of the bid Contractor cannot determine the damaged/affected ceiling tiles, so requesting agency to identify the area or provide quantity or allowance so that all contractors can bid on same information.

VA RESPONSE: See response to RFI #1 above.

RFI #23: Dwg HA101 abatement keynote no.1 states remove asbestos containing roof tar and flashing in accordance with the specifications. --- Please clarify where exactly is the location of asbestos containing roof tar is it in the perimeter or on the entire roof decking surface.

Also confirm that the entire existing roof removal and disposal must be done by licensed asbestos abatement contractor.

VA/AE RESPONSE: Contractor to confirm exact location based on information provided in ASBESTOS -CONTAINING MATERAIL SURVEY report. Also, disposal must be done by a licensed asbestos abatement contractor.

RFI #24: Is the contractor laydown area per Drawing GI102 for use for only this project?

VA RESPONSE: The contractor will be provided a laydown area in vicinity to the location of work. The actual Laydown area to be confirmed post-bid, dependent on the approval of the warehouse personnel.

RFI #25: Is it possible to have a dumpster located near the loading dock for the project?

VA RESPONSE: Yes. The VA will provide a dumpster location in close proximity to the work area.

RFI #26: Per Drawing AD101 Are the drainpipes being replaced completely or only what is in the roof?

VA/AE RESPONSE: Reference detail A on sheet AD101. To clarify, there are 4 existing drains. As per solicitation drawing AE 102- detail K, the cap, elbow assembly, and connection to be replaced, NOT all the way back into the building.

RFI #27: Will there be published drawing for the concrete repairs inside the shipping/ receiving area?

VA RESPONSE: There are no drawings for the concrete repairs. Contractors must bid accordingly based on the information provided for Alternates #1 and #2 and include appropriate allowances as per above RFI responses.

END OF RFI’S

See attached document: LOADING DOCK CANOPY REVISED BID PRICING SHEET-5.3.2023.

See attached document: LOADING DOCK CANOPY_METAL CEILING PANELS.

See attached document: 2477_001.

This is Amendment A0001 to the Replace Loading Dock Canopy and Concrete Repairs, Project 526-19-529 at the James J. Peters DVA Medical Center, Bronx, NY.

All amendments for this solicitation must be acknowledged at the time of bid opening and submitted with each bid.

The bid opening is extended to Monday, May 16, 2023, at 2PM EST. Emailed or faxed bid will not be accepted. All bids must be either mailed directly to the CO, or hand delivered to the CO, Patricia Cordero prior to the bid opening at 2PM EST. The exact bid opening location is listed in the IFB solicitation 36C24223B0015.

Thank you in advance for your interest and participation.

Patricia