36C24127Q0048 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 11-03-2026 Department of Veterans Affairs Network Contracting Office 1 (NE Contracting Officer (90C) 940 Belmont Street Brockton MA 02301 Jeffrey S. Fleming Jeffrey.Fleming@va.gov Department of Veterans Affairs Network Contracting Office 1 (NE Contracting Officer (90C) 940 Belmont Street Brockton MA 02301 To all Offerors/Bidders

36C24127Q0048

X X X The Purpose of this Amendment is to provide answers to questions posted by potential vendors.

See page two, for questions with answers.

All other terms, conditions and dates remain unchanged.

Jeffrey S. Fleming Contracting Officer

1. Staffing Requirements: The announcement identifies an estimated staffing requirement of 11.5 FTEs. Is this intended as a minimum staffing requirement, or is it an estimate based on the anticipated workload? Does this figure include the supervisor, working lead, and overnight floor care personnel?

The 11.5 is an estimated FTE, that does include the supervisor/work lead. Overnight personnel will only be required when they are performing floorcare waxing projects in the contracted areas. Primary work will be completed during the hours of 3pm-11:30pm Monday through Friday will all federally recognized holidays off.

2. Shift Coverage: Can you clarify the expected staffing levels for the 3:00 PM–11:30 PM shift and the midnight–8:30 AM shift? Specifically, are three dedicated floor care employees required every overnight shift, regardless of the floor care tasks scheduled for that evening?

No, the individuals will only be required on overnight shifts when we are performing waxing projects in the contracted areas.

3. Cleaning Frequencies: Would it be possible to obtain the complete Statement of Work, including Appendix 1 and any building-specific cleaning-frequency schedules? This information would help us evaluate the labor requirements across the approximately 189,891 square feet identified in the announcement.

The complete PWS is included in RFQ 36C24126Q0048.

4. Floor Care: Can you clarify the anticipated frequency and volume of stripping and refinishing, carpet extraction, and other periodic floor care services? Additionally, will the VA or the contractor be responsible for supplying the necessary equipment, chemicals, and consumables?

The VA will provide all required equipment, chemicals, products, and consumables for the floorcare maintenance.

5. Site Visit: Will interested vendors have an opportunity to conduct a site visit before the formal solicitation is issued?

Site visit Listed in 36C24127Q0048

6. The Statement of Work identifies 11.5 FTEs as the Government's estimated staffing level. D&R Williams proposes to evaluate an alternative staffing approach using staggered, overlapping shifts and a cleaning productivity benchmark of approximately 3,000 square feet per productive labor hour. Our proposed approach would maintain the required supervisory functions, designated building cleaning windows, third-shift floor-care staffing, aseptic cleaning standards, and all specified performance requirements.

See PWS in 36C24127Q0048

7. Would the Government consider a staffing proposal utilizing fewer than 11.5 FTEs where the contractor provides a comprehensive staffing matrix, building-specific workload calculations, and a quality control plan demonstrating the ability to satisfy all contractual requirements?

No, staffing methodologies will be completely maintained by the government.

8. Additionally, please confirm whether the stated cleaning productivity benchmark of 2,000–2,500 square feet per hour is intended as a mandatory performance limitation or a Government planning estimate.

2,000-2,500 Sq. feet is the minimum amount of square footage per hour determined by the government.

9. Who pays for the chemicals used for housekeeping in these locations?

All cleaning chemicals and supplies are provided by the VA medical center

10. Is a portable van required to go between buildings or is there a location in each building for supply storage and management?

We have a small electric vehicle that can support the driver and one additional employee. This can be used by the contracted employees after training and with a valid license that will be available to transport supplies and personnel between the cleaning locations.

11. Is a response to the "Sources Sought Notice" necessary to be eligible to bid when the actual RFP comes out?

NO, a response to 36C24127Q0048 is all that is required, the Sources Sought Notice was issued to notify the Public of the requirement and to seek vendors.

Aseptic Janitorial/or Custodial Services White River Junction Amendment 002