QUESTION AND ANSWERS - FIRE DOOR ASSEMBLY_CORcomments.pdf

1. Is attendance at the scheduled site visit on July 16, 2026, mandatory for offerors?

1. Encouraged, but optional per SOW

2. On page 9, the last paragraph under “Project Scope” states there are approximately “300 fire door assemblies.” Does this figure refer to 300 total assemblies, where a double door would be counted as one assembly, or is each leaf counted separately?

1. Definition per NFPA 80 applies

3. For the purposes of the survey and inspection, does the term “fire door assemblies” include doors that are 20-minute-rated in smoke barrier walls?

1. Definition per NFPA 80 applies

4. Regarding the pricing instructions on page 10 and the price chart on page 13:

A. Should line items 0002, 1001, 2001, 3001, and 4001 reflect the total cost for all 300 door assemblies, or are these lines intended for the cost per individual assembly? If the former, where should we provide the cost for an individual door assembly as requested?

5.

B. The SOW describes “survey” as a specific activity. While line item 0001 is for the initial baseline survey, where should we indicate the cost for an additional survey, as requested in the instructions? Additionally, could you clarify the scope of work for any additional surveys beyond the baseline?

1. A single survey, to include all buildings/all doors is requested…it is expected that every fire door assembly will be identified during said survey

6. Reference: SOW, Project Scope; Master Building List

The SOW states the campus is comprised of 39 buildings and that the contract is based on 300 fire door assemblies across 39 buildings. However, the attached Master Building List contains only 37 buildings. Please provide a definitive list of the buildings covered under this contract.

1. The 37 buildings listed in the Master Building excel sheet

7. Reference: SOW, Project Scope; Master Building List

Can the VA provide the most recent life safety drawings for each building so we can verify the locations of all designated fire and smoke walls/barriers to determine the estimated effort for the survey work as well as the inspections? If we don’t have a reference to fire and smoke wall/barrier locations via approved life safety drawings, this scope of work would need to be revised to also include a survey of all walls in all buildings to determine which are considered fire/smoke rated.

1. If life safety drawings will not be provided, please provide clear direction as to how the offerors are to plan for survey time and inspections when fire/smoke wall/barrier locations are unknown.

2. Drawings are not available for all buildings. The VA will provide life safety drawings for three (3) buildings. During the survey, VA Safety personnel will identify smoke/fire partitions in the remaining buildings.

8. Reference: Place of Performance; SOW, Project Scope

The Place of Performance is listed as 163 Veterans Drive, White River Junction, VT 05009, while the SOW Project Scope describes the campus as located at 215 North Main Street, White River Junction, VT 05009. Please confirm both addresses refer to the same contiguous VAMC WRJ campus and that all work is performed at that single campus.

1. Yes, both addresses refer to VAMC station 405, White River Junction, VT

9. Reference: Tailored FAR 52.212-1 Addendum, para (b)(10); Section (ix) Evaluation Process; 52.212-2 Addendum, para (b)

The tailored FAR 52.212-1 addendum states at paragraph (b)(10) that “Past performance information will not be considered in simplified acquisition procurements.” However, the solicitation's Evaluation Process and the 52.212-2 addendum both identify Past Performance as an evaluation factor, and offerors are instructed to submit Attachment 2 – Past Performance Worksheet. Please confirm whether past performance will be evaluated. Yes

10. Reference: Tailored FAR 52.212-1 Addendum, para (e); 52.212-2 Addendum, para (c)

The tailored 52.212-1 addendum, paragraph (e), states that quoters are “encouraged to submit multiple quotes presenting alternative terms and conditions.” The 52.212-2 addendum states the Government “is not requesting or accepting alternate quotations.” Which provision governs? Please see updated attachment

11. Reference: Section (ix) Evaluation Process; 52.212-2 Addendum, para (b)

The solicitation body lists the evaluation factors in the order Price, Past Performance, Technical, while the 52.212-2 addendum lists them as Technical, Past Performance, Price. Please clarify the relative order of importance of the evaluation factors, and whether the non-price factors, when combined, are more important than, equal to, or less important than price. Please see updated attachment

12. Reference: Section (ix), Evaluation Factors 1 and 2; List of Attachments

The solicitation instructs offerors to complete “Attachment 1 – Price Schedule” and “Attachment 2 – Past Performance Worksheet.” Neither document appears among the posted attachments; the attachment labeled Attachment 2 is the tailored FAR 52.212-1 provision and Attachment 3 is FAR 52.212-2. Will the Government post the Price Schedule and Past Performance Worksheet as separate attachments?

Section has been updated

13. Reference: Supplies/Services Price Schedule, CLINs 0002, 1001, 2001, 3001, 4001

The inspection CLINs are structured with a quantity of 1.00 and unit of measure “EA,” while the SOW contemplates approximately 300 fire door assemblies. Please confirm whether offerors should price each inspection CLIN as a lump-sum (1.00 JB) annual price covering all identified fire door assemblies (approximately 300), or as a per-door unit price. If per-door, will the Government amend the quantities to 300? Price as a yearly job

14. Reference: SOW, Contract Line Items (cost per additional door)

The SOW requires offerors to provide the cost for an additional door survey and the cost of an individual fire door assembly inspection in the event more than 300 fire doors are identified. The price schedule contains no line items for these unit prices.

Will the Supplies/Services table be updated to include line items for this? NO 300 is an approximation, the survey is to locate and identify the number of fire doors. The government is not requesting a line item for the survey-the survey is a singular event, with an approximate number of fire door assemblies of 300

15. Reference: SOW, Requirements and Tasks (certified technician)

The SOW requires that surveys, inspections, and repairs be performed by a certified technician with “credentials issued by an approved organization.” Please identify which certifying organizations the VA considers approved (e.g., NFPA 80 Fire Door Inspector, DHI Qualified Fire Door Inspector (QFDI), etc).

a. NFPA 80 requires inspections be performed by a 'qualified person with knowledge and understanding of the operating components of the door being subject to testing.' Most AHJs expect third-party inspectors with documented training — particularly in healthcare, education, and high-occupancy environments.

b. NFPA 80, the Standard for Fire Doors and Other Opening Protectives, defines a qualified inspector as someone with recognized training, certification, or professional standing who can competently inspect fire-rated doors. While NFPA 80 does not mandate a specific certification, it requires inspections to be performed by a qualified individual, and most building owners prefer inspectors with

c. recognized credentials such as QFDI or CFDAI or NFPA Certified Fire Inspector I (CFI-I), preferred

16. Reference: SOW, Period of Performance

The SOW requires the survey, initial round of inspections, and associated repairs to be completed within 3 months of contract award, “though not extend beyond the end of the contract award fiscal year.” Can you please clarify the defined period of performance for this contract (start and end date for Base and Option years)?

1. What month(s) were the previous year’s inspections performed?

2. The survey and first round of inspections are to take place within the fiscal year of contract award. Subsequent inspections are to be completed, annually.

17. Reference: SOW, Work Schedule

The SOW states, “Work shall be completed in conformance with the time schedule requested by the VA Contracting Officer’s Representative (COR) or Resident Engineer (RE).” Can you clarify the intent of this statement? Is this intended to allow the COR or RE to require all this work to be performed after hours/weekends? If so, offerors need to be aware of this now so we can budget our price around overtime/double time rates.

1. SOW reads as follows:

18. Reference: Section (xii), FAR 52.222-41/52.222-43; WD 2015-4139 Rev 33

The solicitation incorporates Service Contract Labor Standards clauses and cites Wage Determination 2015-4139 Rev 33. Please confirm the applicable wage determination revision that will be incorporated at award, identify the labor category/categories the Government considers applicable to fire door inspection technicians, and confirm whether the wage determination will be attached to the amendment. The current wage determination is Service Contract Act WD #: 2015- 4139 Revision Number 33 Service(s) Published Date May 13, 2026. If the wage determination. Updates prior to award then the updated version will be included with award

19. Reference: SOW, Existing Site Conditions

The SOW states inspection activity “may require Infection Control measures.”

Inspections are typically non-invasive and do not create dust and debris as it’s visual work only. Will an Infection Control Risk Assessment (ICRA) permit be required for inspection activities, if so, who is responsible for preparing it?

1. If an ICRA is required, the VA will prepare the document

20. Reference: SOW, Project Scope (“Access is straightforward with VA supervision”);

Work Schedule

Please confirm whether VA-provided escorts will accompany contractor personnel during surveys and inspections, or will we have free access?

1. VA supervision will be required to provide access to sensitive areas, locked doors, and confirm locations of smoke and fire walls, for example.

21. On the Price Schedule, CLIN 0001 is listed as Fire Door Survey and CLIN 0002 as Fire Door Inspection. We typically consider these the same service. Could you please clarify the distinction between these two line items and why they are listed separately?

https://sam.gov/wage-determination/2015-4139/33 https://sam.gov/wage-determination/2015-4139/33

1. The survey is a singular event…the goal of the survey is to definitively identify every fire door assembly across all buildings. Once all have been identified, documented and submitted in the format requested, inspections can then begin as a separate event.