36C24126Q0569 0007.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

Network Contracting Office 1 (NCO 1) Contracting Officer (90C) 1 VA Center Augusta ME 04330

POINT OF CONTACT*

Contract Specialist Sheena Carlyle sheena.carlyle@va.gov

(423) 926-1171 ext. 3359

PLACE OF PERFORMANCE

950 Campbell Ave

West Haven CT

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The purpose of this amendment is as follows:

1.) Update to Attachment 1 “Price Schedule” 2.) All bidders are required to submit/resubmit quotes in accordance with the Line-Item Structure in Attachment 1 to meet the requirement 3.) Update Attachment 3 “Statement of Work” to reflect Price Schedule 4.) Update the close date from 08/14/2026 to 08/11/2026 @ 10am.

Attachment 3/Statement of Work

STATEMENT OF WORK

WEST HAVEN GROUNDS MAINTENANCE

VA CONNECTICUT HEALTHCARE SYSTEM (VACHS)

VA MEDICAL CENTER WEST HAVEN

950 Campbell Avenue West Haven, CT 06516

BACKGROUND

VA Connecticut Healthcare System requires annual services for grounds maintenance, snow and ice removal, hauling, and treatment services at the West Haven VA Medical Center.

JUSTIFICATION

Services are required to support active Medical Center access and operations 24-hour access 7 days a week for veterans and staff.

PLACE OF PERFORMANCE

The place of performance for this contract is VA Connecticut Healthcare System, West Haven VA Medical Center located at 950 Campbell Avenue; West Haven, CT 06516

PERIOD OF PERFORMANCE

The contract shall include a Base contract period and will also contain provision for four (4) annual option years. Dates to be determined at time of award.

QUALIFICATIONS

To be considered eligible for consideration, potential bidders shall have a field service representative located within 200 miles of, and a minimum response time of 2 hours to, the West Haven Campus of the VA Connecticut Healthcare System and have proper equipment, materials, and support to provide services. Bidders shall provide upon request, documentation of certification/training on the specific equipment under the terms of this contract.

The Contracting Officer (CO) and/or Contracting Officer’s Representative (COR) specifically reserve the right to reject any of the Service Provider’s personnel and refuse them permission to work on the equipment outlined herein, based upon credentials provided.

Mandatory Pre-Bid Site Visit Interested bidders shall participate in a mandatory pre-bid site visit and walk through at the VA Medical Center West Haven located at 950 Campbell Avenue; West Haven, CT 06516 at 9:00 a.m. at the time and date specified by the contracting officer.

Bidders shall meet at Building 15 in the Facilities Management Service conference room to complete a sign-in sheet that will be submitted to the VA Contracting Officer.

A temporary badge will be required upon arrival to Building 15. A valid Driver’s License (any state) is required to obtain a temporary badge. VA Connecticut Healthcare System Facilities Management Maintenance Staff will escort an on campus walk through of all parking lot areas, drives, bays, salt shed storage, snow piling location(s) and any adjacent and/or ancillary spaces. Specific questions shall be directed to the VA Contracting Officer for a response.

Description of Services

1. Perform Snow/Ice Removal

1.1 Snow Removal. The Contractor will remove snow from all sidewalks, steps, stairs, stair and ramp Landings, entrance ramps as shown in Appendix A, “Snow Removal Map” and as indicated within the contract. The contractor will remove snow from all roadways, roads, parking lots, parking garages/structures, etc as shown in Appendix D and as indicated within the contract.

The Contractor shall clear the roads, roadways, parking lots, parking garages/structures, sidewalks, steps, stairs, stair and ramp landings and entrance ramps to their full widths of any/all snow accumulation, piles, or drifts.

The Contractor will remove snow and ice from around fire hydrants and Post Indicator Valve (PIV) pipes as indicated on (Appendix B) and ensure PIVs are accessible from the nearest sidewalk or roadway.

The Contractor will not use paved areas such as roads and parking lots shown in (Appendix D) for the piling and storage of removed snow. The facility has minimum snow dump area(s) available. The service provider shall pile and stack snow in a safe and efficient manner. Piles shall be stacked to maintain safety and maximum usable parking area.

All snow removal zones (Appendix A, Appendix B, & Appendix D) covered by this contract are considered as high priority and are expected to be worked on simultaneously.

Snow will begin to be removed when accumulation onsite meets one (1) inch and/or within one (1) hour after the snow stops, whichever event occurs first. Snow removal is expected to occur continuously after beginning until such time as accumulating snowfall/precipitation has ended and all surfaces under this contract have had all accumulated snow removed (note both events must occur). This may require multiple snow/ice removal efforts in succession. This contract is considered to be all-inclusive of snow removal efforts required to meet the contract requirements, and no additional charges will be provided.

When snowfall/precipitation is forecasted to occur in any quantity/amount, contractor shall pretreat all snow removal zones (roads, roadways, parking lots, parking garages/structures, sidewalks, steps, stairs, stair and ramp landings, and entrances) with appropriate product as specified/approved herein for use with each particular surface. Pretreatment shall occur at least 2hrs prior to every forecasted snowfall/precipitation event and shall continue until all surfaces have been visibly pretreated.

The Contractor will remove snow from all handicap access points throughout the campus (i.e. near building entrances). These areas must always remain clear of snow and ice.

Total inches of snow are based on total snowstorm accumulation as reported by the National Weather Service for West Haven, Connecticut. Snow removal up to the amount of 150 inches and 640,000 lbs of ice melt is included in the quantities for line items in the contract line structure. Amounts outside of the quantities indicated must be authorized by the Contracting Officer and formally implemented via modification.

The Contractor will provide roads and parking lot snow removal on the VA West Haven campus, including:

1. Snow Removal

a. Roadways and Drives [Refer to the West Haven Campus Map and Parking Lot Inventory]

i. Clear and remove snow at all roadways on the VA West Haven campus, including but not limited to Campbell Avenue Entrance, Spring Street Entrance, Lawson Road, Service Road and to include area at Building 1 Loading Dock, Building 2 Loading Dock, Building 2 Main Entrance, Building 5 Main Entrance, Ambulance Bay, Ring Road, and area serving Building 19, Building 16, and Veterans Drive.

b. Parking Lots [Refer to the West Haven Campus Map and Parking Lot Inventory

i. Clear and remove all snow at all parking lots on the VA West Haven campus, including but not limited to Parking Lot 1, Parking Lot 2, Emergency Room, Parking Lot 4, Parking Lot 5, Parking Lot 6, Parking Lot 7, Parking Lot 8, Parking Lot 10, Parking Lot 14, Parking Lot 15, Parking Lot 16, Fisher House, Parking Lot 18, and Parking Lot 24.

c. Shoveling

i. Clear and remove all snow at all sidewalks, building entrances on the VA West Haven campus, including but not limited to Ambulance Bay at Building 2, Building 2 Main Entrance, Parking Lot 18, Spring Street, Building 19, Building 21, Building 24, Building 22, Building 5, building 27/34, Building 15, Building 15A, Building 16, Courtyard, Building 35, Building 35A, Building 36, Building 36A, Building 8, Building 8.5, Building 9, Building 39, Building 1 Morgue Loading Dock, Overlook Walkway near Building 1, Building 1 Warehouse Loading Dock, Building 1 PET CT, Steps from Overlook to Fisher House, building 11, Building 11A, Building 12, Building 12A, Building 14A, and Fisher House.

West Haven VA Medical Center Parking Lot Inventory

Total

West Haven VA Medical Center Sidewalk/Walkway and Building Entrance Inventory

Total

12,636 SF

Snow will be piled in such a manner as to maintain as many parking spaces as possible. At the end of each snowstorm contractor will be responsible for clearing 100% of site parking spaces per Appendix D. Snow can be moved to a limited number of on-site storage areas as directed by the COR or designee.

Drive lanes will need to be plowed regardless of parking lot occupancy levels. Ice melt application is part of all snow events. Ice melt application shall be applied at a minimum with each snow/ice melt removal as defined above. Ice and snow melt materials are to be provided by the contractor as part of this contract.

1.2 Ice Removal. The Contractor shall immediately treat and remove ice to provide secure footing on all sidewalks, steps, stairs, stair and ramp landings and entrance ramps (Appendix A) and at the locations covered in this contract. The contractor will use an approved environmentally friendly ice melt product of Calcium Magnesium Acetate (CMA) such as Inferno or equal. The contractor may not use sand in lieu of approved snow melt.

The Contractor will use a salt to treat roads and parking lots or other approved ice control products approved by the COR. A bulk salt storage area will be provided on site for contractor use.

Ice will begin to be removed when any accumulation occurs onsite. Ice removal is expected to occur continuously after beginning until such time as accumulating ice/freezing precipitation has ended and all surfaces under this contract have had all accumulated ice removed (note both events must occur). This may require multiple ice removal efforts in succession. This contract is considered to be all-inclusive of ice removal efforts required to meet the contract requirements, and no additional charges will be provided.

When ice/freezing precipitation is forecasted to occur in any quantity/amount, contractor shall pretreat all snow removal zones (roads, roadways, parking lots, parking garages/structures, sidewalks, steps, stairs, stair and ramp landings, and entrances) with appropriate product as specified/approved herein for use with each particular surface. Pretreatment shall occur at least 2hrs prior to every forecasted ice/freezing precipitation event and shall continue until all surfaces have been visibly pretreated.

1.3 Personnel Management. Contractor shall provide supervision as needed for full and proper utilization of contractor staff and coordination with the VA COR or Facilities Management Service designee.

Contractor is responsible to ensure time billed to the Government adequately and properly accounts for work effort required for each snow/ice event. Provide standard log forms for review and approval by COR prior to the beginning of each option year. Submit daily activity logs and reports documenting each day’s activities on campus.

1.4. Service Delivery Summary. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

1.5 Response Time & Hours of Operation

The contractor will be required to provide 24/7 response to snow/ice events within a one (1) hour time Frame and as indicated in sections 1.1 & 1.2 of this contract.

1.6 Parking Garage Snow Removal

Prior to each winter snow season, and occurring not later than November 1 of each contract year, the contractor and the COR plus VA representatives shall inspect all levels and surfaces in the garage for visible signs of damage. The contractor shall provide a written report, with photographs, documenting all damage identified by the group, no later than 10 calendar days after completion of the walkthrough for review. The COR will review and concur or return comments based on the report contents. The report shall serve as the basis for assessing damage following snow removal activities throughout the winter.

The snow removal at the West Haven VA Garage shall be accomplished by using approved snow removal equipment and tools and by utilizing the snow gate and dumping area on site at the garage.

These areas shall be reviewed prior to work being performed with the contractor responsible for snow removal. This shall be for the roof level of the garage where snow can accumulate during a snow event. Prior to the first snowfall of the season the contractor shall perform the below items to ensure the safety and protection of people and the Garage.

Clearly mark any expansion joints that will not be visible to the operator when snow is present to prevent damage during plowing operations.

Establish a snow removal logistics plan for plowing and dumping over the side at the snow gate. Foot traffic areas to be first then deck.

Ensure that areas where snow will be dumped is blocked off and protected from pedestrian traffic.

Inspect snow gate for functionality and train operator(s) on use and fall protection that may be required when gate is open.

Ensure equipment used to move snow from the bottom of the snow gate to another location on campus is approved for use on sidewalks and landscaping.

The following items identify the recommended process for snow removal while using a plow.

Plows shall approach seams on the deck at no greater than a 75-degree angle as best as possible and reasonable

To prevent premature joint failure or damage, plow shall be held up roughly 1" from the deck surface while plowing.

Piling of snow is not authorized as the Garage was not designed for this type of snow loading. A small pile at the snow gate prior to pushing over is okay, but not for long term.

The following identifies equipment that can/shall be used for snow removal on the Garage.

Snow shovels can always be used.

Plow trucks shall not exceed 10,000 pounds fully loaded including any salt/sanding unit.

Plow cutting edges or any other snow removal blades that will come into contact with the precast surface shall have a well-maintained rubber tipper blade/edge on them.

1.7. Parking Garage De-Icing

Ice will accumulate on the upper deck and lower decks from precipitation or snow/ice melt from vehicles. The use of de-icing chemicals on Precast Concrete shall be monitored closely for proper, compatible, chemicals as using the wrong product can and will adversely affect the garages efficiency and longevity. This will lead to additional maintenance costs down the road.

Prior to the first freeze of the season, the Contractor performing the work will provide the following.

· Submit the product they intend to use with at least one (1) alternate material in the event there is a shortage on the primary material.

· Walk the garage with maintenance team to ensure no drains are plugged or causing any ponding on the deck.

· Walk the garage to review any potential areas where constant attention may be required. Chemical deicer's come in many types, but only a select few are safe for use on precast concrete surfaces. Below are the only products authorized for use.

· Calcium Magnesium Acetate (CMA) works like rock salt, but does melt snow and ice slower, but it has no adverse effect on the concrete

· Urea Based deicer's may also be used but require a heavier application than the CMA.

Equipment for de-icing must meet the same requirement for snow removal. Any truck-based spreader shall not exceed 10,000 pounds between truck and spreader. Hand spreaders, walk behind, etc. are okay to be used and are recommended.

1.8 Salt and De-Icing Products

All products used for snow removal and de-icing, including salt and other products, must be approved by the COR prior to use. Products must be in accordance with the contract requirements. Contractor is responsible for providing all products to meet the terms of this contract for pretreatment, snow removal (melt) and de-icing. The government will not provide snow removal or de-icing products, including salt and other products.

2. Snow Removal Performance Objectives

2. Maintain Grounds

2.1. Mow All Grounds. Grass shall be cut on approximately 30 acres of improved grounds at the West Haven VA Medical Center (Appendix C).

Grass clippings shall be removed and disposed of offsite at an authorized disposal site or mulched when visible after mowing. Clippings shall also be removed from all roads, roadways, parking lots, pathways, sidewalks, ramps, and otherwise paved areas. Contractor shall maintain the growth of grass height on improved grounds between 3 to 6 inches. The height is a guideline for a neat and professional appearance. All improved grounds shall always look well-manicured. Portable high CFM blowers will not be used to remove trimmings and debris from sidewalks and paved areas during normal working hours where there are personnel and/or where vehicles are parked.

2.2 Edging. Sidewalks, driveways, curbs, and other concrete or asphalt edges located in the improved grounds areas shall be edged at least every other mowing.

2.3 Trimming. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, parking lot islands, boulders, and all other fixed obstacles. Trimming height shall match surrounding area grass heights. This task involves all improved grounds as shown in (Appendix C).

All areas shall be trimmed concurrent with mowing. Damage to trees and shrubs from trimming shall be repaired by the contractor. If a plant should die or become unhealthy due to damage, the contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days of noticed or reported damage.

Contractor shall use caution and shall use proper equipment/tools for edging performed near vehicles, buildings, and personnel. Contractor shall adjust their working times and hours at no cost to prevent damage to these items.

2.4 Irrigation. The Contractor will maintain and conduct spring turn-on and fall winterization of the irrigation system in front of Building 2 and within the island for the main flagpole near the parking garage.

2.5 Fall Leaf Removal. During the fall months, fallen leaves & branches shall be removed from those areas indicated in (Appendix C). Legally dispose of all debris at an off-site location in accordance with existing local, state, and federal regulations. Fall leaf removal shall happen continuously until all tree leaves have fallen. Fall leaf removal shall happen at not less than weekly intervals between the Labor Day and Thanksgiving holidays each year.

2.6. Repair Damaged Areas. Improved ground areas damaged by contractor vehicles and/or equipment shall be seeded or sodded to meet the standards of surrounding areas. Areas other than lawn areas will be repaired and restored to match the surrounding area.

2.7. Damaged or fallen tree removal. The Contractor will be responsible for removing any downed tree limbs and/or fallen trees on site. The Contractor must possess the proper equipment to safely remove damaged or fallen trees to include bucket truck, chipper, and trained chainsaw crews.

2.8. Apply Fertilizer and/or Lime. Not in the scope of work.

2.9. Perform Pest Identification and Control. Not in the scope of work.

2.10. Aerate Soil. Not in the scope of work.

2.11. Emergency and Special Events Services. Not in the scope of work.

2.12 Service Delivery Summary. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Edging, trimming, leaf removal and repair to damaged areas done per the specifications in a timely manner.

Customer complaints shall not exceed 2 per month.

4. Maintain Storm Drains

4.1 Storm Drain Cleaning. Storm drain maintenance and cleaning shall be accomplished on the full inventory of storm drains as indicated in Appendix E and Appendix F at West Haven and Newington campuses. Contractor shall maintain all storm drains bi-annually in the month of April and October to perform cleaning by removing drain covers and removing all debris inside the catch basins, drain pipes, and attaching structures, inspect the storm drain termination point(s), replace storm drain and termination covers, and inspect grates.

Annual hydro jetting cleaning of storm drain pipes shall be required to be accomplished for all storm pipes. Annual hydro jetting may be performed in either April or October, but shall not be performed less than 335 days from the previous performance of hydro jetting.

Document any broken or defective catch basins. Contractor shall notify the Contracting Officer and COR or designee of any such identified catch basins. If broken or defective catch basins prevent services from being completed at that time, coordinate a time to complete the service with the Contracting Officer and COR.

Immediately notify the COR of any observations of discharges of sediments or pollutants into the stormwater systems in order to address potential contamination or impact to the system and/or the surface water body.

The mechanical storm drainage cleaning operation may be accomplished via vacuum truck or manual removal. Storm drainage cleaning operations shall be completed in such a manner that there is no damage to the storm drainage structures, inlet grates, manhole covers, pipes or pipe joints. The contractor shall remove the drainage structure grate or cover (if necessary) and remove by mechanical means all materials inside the catch basin as well as all materials that are present at the structure opening, interior structure pipe openings and inside pipes. All materials shall be removed including, but not limited to, grass, roots, leaves, sticks, and/or debris.

Submit cleaning and inspection report to include all deficiencies, inspection data, and photographs within 14 calendar days to the VA Contracting Officer and COR.

4.2 Disposal. Sediment, waste materials and liquids collected in a stormwater system often contain petroleum, heavy metals, and organic matter. As a result, Toxicity Characteristic Leaching Procedure (TCLP) testing or analysis requirements for the destination disposal facility may be required. All testing or analysis are the responsibility of the contractor.

The debris removal process shall be compliant to the National Pollutant Discharge Elimination System (NPDES) MS4 Permit and the Department of Natural Resources and Environment Regulations.

Decanting liquids and/or solids back into the stormwater system or sanitary sewer is strictly prohibited.

Provide appropriate disposal of petroleum, contaminated water/oil (liquid phase) in accordance with the US Environmental Protection Agency (USEPA) applicable regulations. Submit disposal reports to the VA Contracting Officer and VA COR within 30 calendar days of each scheduled cleaning.

5. Sign-In/Out & Badging All Service Provider personnel, sub-Service Providers and representatives visiting VA sites will be required to sign in upon arrival at Building 15 and/or retain a temporary VA badge. Each visiting individual be required to enter their name, their company’s name, VA project title, reason for visit, and the times of arrival and departure. Arrangements for after normal hour working site visits must be made in advance and during normal working hours.

6. Parking Parking is rigidly controlled at the facility. Contractor parking instructions shall be provided by the COR. Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Depending on the severity of the snowstorm, the contractor may be limited to the number of vehicles they can park on the VAMC site. Accommodations will always be made for a contractor work vehicle transporting personnel, equipment, and snow melt. Parking passes will be issued to the contractor for the season for work vehicles by the VA Police Office.

One contractor vehicle is allowed to park on site Monday to Friday 6:00 a.m. to 5:00 p.m. Outside of those hours, any number of vehicles may park on site only when work is being performed under this contract. No parking will be permitted within the parking garage or patient designated areas at any time.

7. Changes to Performance Work Statement Any changes to this original Performance Work Statement as part of the establishment for the contract shall be authorized and approved only through written correspondence from the Contracting Officer.

8. Contractor Personnel Security Requirements All contractor personnel shall obtain a short-term identification badge issued by the COR. Such badge shall be worn by the individual and prominently displayed at all times while on VA Property. No employee of the contractor shall enter the medical center and outer buildings without a valid identification badge issued by the VA. In order to obtain a short-term identification badge, contractor personnel shall present to the COR a valid (non-expired) photo identification issued by a US federal, state or local government agency.

The C&A requirements do not apply, and a Security Accreditation Package is not required.

9. Appendices

1. Appendix A – Sidewalks, Entrances and Ramps

2. Appendix B – Equipment and Storage

3. Appendix C – Grass Mowing Map

4. Appendix D – Lots and Roads

5. Appendix E – Storm Drains West Haven

6. Appendix F – Storm Drains Newington

SUBMITTALS/DELIVERABLES

1. The VA shall furnish a site map of the West Haven VA Medical Center and Inventory of Parking Lots and total number of parking spaces.

2. Provide copy of equipment safety inspections to Contracting Officer prior to use.

3. Provide copies of all personnel qualifications, training, and licenses as applicable for the work.

4. The service provider shall provide electronic copy of all services performed to the Contracting Officer, COR, and Facilities Management Service Maintenance Supervisor within 48 hours of services provided.

GENERAL

1. General: The Contracting Officer reserves the right to terminate any services, without payment for services completed, if such services are not needed or are not being adequately completed.

2. The Service Provider shall remain responsible for operating and maintaining the site in full accordance if the requirements of this solicitation.

3. The Service Provider shall develop and provide to the VA the following:

a. Safety Plan: The Service Provider shall produce work in accordance with the latest editions of all applicable DVA guidelines (e.g. Construction Standards, Master Specifications, Standard Details, Special Design Criteria to meet Hospital Joint Commission (TJC) requirements), NFPA, Federal and State codes pertinent to the project scope.

4. Per VA Directive 1805, smoking vaping, and smokeless tobacco are prohibited on the grounds of VA facilities, including in vehicles. This Directive applies to all Service Providers and their employees.

5. No photography of VA premises is allowed without written permission of the contracting officer. Patients and staff are not to be photographed at any time.

6. Parking for Service Provider and its employees shall be in designated areas only. Service Provider to coordinate with COR.

7. The Service Provider shall confine all operations (including storage of materials) on government premises to areas authorized or approved by the VA Contracting Officer. The Service Provider shall hold and save the government, its officers, and agents, free and harmless from liability of any nature occasioned by the Service Provider’s performance. Working space and space available for storing materials shall be as determined by the COR. Workers are subject to the rules of the Medical Center applicable to their conduct. Execute work in such a manner as to reduce impacts with work being done by others.

8. Billing: Provide COR with a report or statement of work completed and include statements with request for payment. Statement should include service completed and the date each service item was completed. Labor charges shall be billed hourly, and any unused labor totals will be credited back to the VA Medical Center on the next billing cycle, upon receipt of the service report.

NARA Records Management Requirements

The following standard items relate to records generated in executing this contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31, and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. The Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. The Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. The Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. The Contractor is required to obtain the Contracting Officer’s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

See attached document: Attachment 1 Price Schedule.

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Amendment to a Previous Combined Solicitation image1.jpeg image2.emf image3.emf

Attachment 1 Price Schedule.xlsx Sheet1

Line Item Description Quantity Unit of Measure Price Period of Performance

0001 Snow Removal in accordance with the Statement of Work up to 150 Inches. 150 Inch $ 9/1/2026 - 8/31/2027

Base Year (Snow Removal) 0002 Ice melt/sanding applied in accordance with the Statement Work 640000 lbs $ 9/1/2026 - 8/31/2027

Line Item Description Quantity Unit of Measure Price Period of Performance

0003 Fall Clean-up consisting of leaf removal and disposal off site per clean up 6000 Cubic Yards (Loose, Dry Leaves) $ 9/1/2026 - 8/31/2027

Base Year Grounds Maintenance 0004 Grass Cutting and Trimming per cut 12 acres $ 9/1/2026 - 8/31/2027

0005 Bi-Annual Campus Storm Drain Cleaning West Haven (Annual Total) 30 Tons $ 9/1/2026 - 8/31/2027

0006 Bi-Annual Campus Storm Drain Cleaning Newington (Annual Total) 30 Tons $ 9/1/2026 - 8/31/2027

Option Year 1

Line Item Description Quantity Unit of Measure Price Period of Performance

1001 Snow Removal in accordance with the Statement of Work up to 150 Inches. 150 Inch $ 9/1/2027 - 8/31/2028

Option Year 1 (Snow Removal) 2001 Ice melt/sanding applied in accordance with the Statement Work 640000 lbs $ 9/1/2027- 8/31/2028

Line Item Description Quantity Unit of Measure Price Period of Performance

3001 Fall Clean-up consisting of leaf removal and disposal off site per clean up 6000 Cubic Yards (Loose, Dry Leaves) $ 9/1/2027 - 8/31/2028

Option Year 1 Grounds Maintenance 4001 Grass Cutting and Trimming per cut 12 acres $ 9/1/2027 - 8/31/2028

5001 Bi-Annual Campus Storm Drain Cleaning West Haven (Annual Total) 30 Tons $ 9/1/2027 - 8/31/2028

6001 Bi-Annual Campus Storm Drain Cleaning Newington (Annual Total) 30 Tons $ 9/1/2027 - 8/31/2028

Option Year 2

Line Item Description Quantity Unit of Measure Price Period of Performance

1002 Snow Removal in accordance with the Statement of Work up to 150 Inches. 150 Inch $ 9/1/2028 - 8/31/2029

Option Year 2 (Snow Removal) 2002 Ice melt/sanding applied in accordance with the Statement Work 640000 lbs $ 9/1/2028- 8/31/2029

Line Item Description Quantity Unit of Measure Price Period of Performance

3002 Fall Clean-up consisting of leaf removal and disposal off site per clean up 6000 Cubic Yards (Loose, Dry Leaves) $ 9/1/2028 - 8/31/2029

Option Year 2 Grounds Maintenance 4002 Grass Cutting and Trimming per cut 12 acres $ 9/1/2028 - 8/31/2029

5002 Bi-Annual Campus Storm Drain Cleaning West Haven (Annual Total) 30 Tons $ 9/1/2028 - 8/31/2029

6002 Bi-Annual Campus Storm Drain Cleaning Newington (Annual Total) 30 Tons $ 9/1/2028 - 8/31/2029

Option Year 3

Line Item Description Quantity Unit of Measure Price Period of Performance

1003 Snow Removal in accordance with the Statement of Work up to 150 Inches. 150 Inch $ 9/1/2029 - 8/31/2030

Option Year 3 (Snow Removal) 2003 Ice melt/sanding applied in accordance with the Statement Work 640000 lbs $ 9/1/2029- 8/31/2030

Line Item Description Quantity Unit of Measure Price Period of Performance

3003 Fall Clean-up consisting of leaf removal and disposal off site per clean up 6000 Cubic Yards (Loose, Dry Leaves) $ 9/1/2029 - 8/31/2030

Option Year 3 Grounds Maintenance 4003 Grass Cutting and Trimming per cut 12 Acres $ 9/1/2029 - 8/31/2030

5003 Bi-Annual Campus Storm Drain Cleaning West Haven (Annual Total) 30 Tons $ 9/1/2029 - 8/31/2030

6003 Bi-Annual Campus Storm Drain Cleaning Newington (Annual Total) 30 Tons $ 9/1/2029 - 8/31/2030

Option Year 4

Line Item Description Quantity Unit of Measure Price Period of Performance

1004 Snow Removal in accordance with the Statement of Work up to 150 Inches. 150 Inch $ 9/1/2030 - 8/31/2031

Option Year 4 (Snow Removal) 2004 Ice melt/sanding applied in accordance with the Statement Work 640000 lbs $ 9/1/2030- 8/31/2031

Line Item Description Quantity Unit of Measure Price Period of Performance

3004 Fall Clean-up consisting of leaf removal and disposal off site per clean up 6000 Cubic Yards (Loose, Dry Leaves) $ 9/1/2030 - 8/31/2031

Option Year 4 Grounds Maintenance 4004 Grass Cutting and Trimming per cut 12 Acres $ 9/1/2030 - 8/31/2031

5004 Bi-Annual Campus Storm Drain Cleaning West Haven (Annual Total) 30 Tons $ 9/1/2030 - 8/31/2031

6004 Bi-Annual Campus Storm Drain Cleaning Newington (Annual Total) 30 Tons $ 9/1/2030 - 8/31/2031