36C24126Q0134_3.docx
DOCX document 21 KB Posted
- Solicitation number
- 36C24126Q0134
About this file
This is an amendment to a combined synopsis/solicitation extending the response deadline and posting answers to contractor questions for a Steam, Plumbing and HVAC Service Contract at Bedford VA Medical Center.
The Department of Veterans Affairs Network Contracting Office 1 seeks a qualified contractor to perform comprehensive maintenance and repair services for HVAC, steam systems (including condensate pumps, steam absorption chillers, condensate return, and steam coils), and plumbing systems. Services will be performed at two locations: the primary site at Bedford VA Medical Center, 200 Springs Road, Bedford, MA 01730, and the Crescent House at 10 Veterans Way, Lowell, MA 01852, where yearly boiler preventive maintenance is performed annually. The solicitation (36C24126Q0134) is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBCs) under NAICS code 238220 with a small business size standard of $19.0 million. The PSC is J041. The revised response deadline is February 27, 2026 at 4:00 PM Eastern Time. Quotes must be submitted to Yolanda.Rankin@va.gov and Carissa.Sarazin@va.gov. A site visit was scheduled for February 9, 2026 at 10:00 AM at Building 2 Lobby, Bedford VA Medical Center. Wage Determination 2015-4047 applies. The amendment posts responses to 22 Requests for Information addressing specific scope details including duct cleaning extent in Building 7, insulation specifications for Buildings 61 and 78, pump replacement parameters, DDC conversion requirements for Chapel controls, louver replacements, and backflow preventer documentation. Reference documents attached include mechanical/electrical drawings, pump pictures, HVAC system plans, plumbing insulation specifications, and backflow preventer inventory.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Chapel HV-2a.jpg | JPG image | |
| Chapel HV-2.jpg | JPG image | |
| Chapel HV-3.jpg | JPG image | |
| 220711 plumbing Insulation.docx | DOCX document | |
| 36C24126Q0134_2.docx | DOCX document | |
| 61 cond pump1.jpg | JPG image | |
| B7-FB Ventilating _11463.pdf | ||
| Back Flow Inventory 11082023.xlsx | XLSX spreadsheet | |
| 78 Insulation.pdf | ||
| 61 chiller cw1.jpg | JPG image | |
| 61 B16.jpg | JPG image | |
| 61 chiller cw2.jpg | JPG image | |
| B7-Attic Heating and Ventilating Color _11469.pdf | ||
| B7-F2 Heating and Ventilating _11466.pdf | ||
| B7-FB Ventilating _11462.pdf | ||
| 36C24126Q0134_1.docx | DOCX document | |
| 78 pump.pdf | ||
| B7-F1 Heating and Ventilating _11465.pdf | ||
| B7-F2 Heating and Ventilating _11467.pdf | ||
| B7-Attic Heating and Ventilating _11468.pdf | ||
| B7-F1 Heating and Ventilating _11464.pdf | ||
| Backflow Testing Schedule.pdf | ||
| bfimform.pdf | ||
| 61 chiller steam1.jpg | JPG image | |
| 61 cond pump2.jpg | JPG image | |
| 61 hall wrong material.jpg | JPG image | |
| 36C24126Q0134.docx | DOCX document |
Show all 27
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Text version
Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation
| SUBJECT* |
| SUBJECT* Steam, Plumbing and HVAC Service Contract Bedford VA Medical Center |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 04330 |
| SOLICITATION NUMBER* |
| 36C24126Q0134 |
| RESPONSE DATE/TIME/ZONE |
| 02-27-2026 4pm EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| J041 |
| NAICS CODE* |
| 238220 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 1 (NCO 1) Contracting Officer (90C) 1 VA Center Augusta ME 04330
POINT OF CONTACT*
Contract Specialist yolanda.rankin@va.gov carissa.sarazin@va.gov 401-273-7100
PLACE OF PERFORMANCE
| ADDRESS |
| Bedford VA Medical Center |
200 Springs Road
Bedford, MA 01730 and
10 Veterans Way
Lowell, MA 01852
POSTAL CODE
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
The Purpose of this amendment is to extend the due date of Quotes until February 27, 2026 at 4pm and to Post responses to the questions asked during the question window.
Please send all Quotes to Yolanda.Rankin@va.gov AND Carissa.Sarazin@va.gov
HVAC and Steam Repairs and Maintenance RFIs Solicitation No.: 36C24126Q0141
1. HVAC SOW Item 4 – Duct Cleaning For CLIN 0002, please define the extent of duct cleaning in Building 7: system list (HV/HVAC/EF), areas served, access constraints, and any required after-hours phasing. SOW defines method and reporting but not quantities.
Answer: Ducts identified in attached drawing for Bldg #7 identify ducts to be cleaned and inspected Per Scope of Work Attachments
1. Bldg. 7-Attic Heating and Ventilation Color (11469)
2. Bldg 7-Attic Heating and Ventilation (11468)
3. Bldg. 7-F2 Heating and Ventilation (11467)
4. Bldg 7-F2 Heating and Ventilation (11466)
5. Bldg. 7-F1 Heating and Ventilation (11464)
6. Bldg. 7-F1 Heating and Ventilation (11465)
7. Bldg. 7-FB Ventilation (11463)
8. Bldg. 7-FB Ventilation (11462) Work can be performed during normal working hours. After-hour work requires prior approval.
2 HVAC SOW Item 4 – Duct Cleaning Confirm whether CLIN 0002 requires restoration only of duct insulation disturbed by access (panels/cuts), or whether it includes replacement of existing/deteriorated duct insulation beyond disturbed areas.
Answer: Contractor responsible for means & methods. Damaged caused by work activities shall be restorated to in-kind condition.
3 HVAC Bldg 7 Drawings (added attachments) Bldg 7 drawings indicate 1" thermal duct insulation and 1/2" sound insulation (per plan note). Please confirm what “sound insulation” means: exterior acoustic wrap vs internal liner vs specified manufacturer system; provide jacket/facing requirements and limits.
Answer: Bldg. #7 Drawing identify Duct to be cleaned. The specification or nomenclature designation is not available for the 1960 drawings. No insulation is being replaced for duct cleaning unless removed or damaged by the contractor.
4. HVAC SOW Item 5 – Bldg 61 Insulation For CLIN 0011 (Bldg 61 piping insulation), SOW states “Furnish and install insulation on piping… refer to attached photos”. Please provide insulation spec: type, thickness, jacket (PVC/aluminum/ASJ), vapor barrier requirements, and whether valves/fittings require removable covers.
Answer: SECTION 22 07 11 PLUMBING INSULATION
5. HVAC SOW Item 5 – Bldg 78 Pumps For CLIN 0012, please provide existing circulation pump data: make/model, HP, voltage/phase, flange size, and duty point (GPM/TDH). SOW calls for “direct replacement” and references “picture 78 pump”.
Answer: Refer to Bldg #78 Pump Pictures
6. HVAC SOW Item 5 – Bldg 78 Pumps For CLIN 0012, confirm whether contractor is responsible for system drain/refill, glycol/chemical treatment, and startup/functional testing, and identify allowable shutdown windows.
Answer: Pumps can be isolated via valves. Any refilling can be done via the make up water system. Pumps shall be aligned and balanced.
7. HVAC SOW Item 5 – Bldg 78 Pumps SOW states pipe reconfigurations are contractor responsibility and contractor must reinsulate disturbed insulation. Please clarify whether VA anticipates minor fit-up only, or significant reroute/valves/strainers/support modifications.
Answer: VA expects a direct replacement; disturbed insulation can be reused unless damaged & damaged insulation needs to be replaced.
8. HVAC SOW Item 5 – Bldg 78 Insulation For CLIN 0014 (Bldg 78 piping insulation), SOW states “Furnish and install insulation on piping… refer to attached photos”. Please provide insulation spec (type/thickness/jacket/vapor barrier) and whether fittings/valves require covers.
Answer: SECTION 22 07 11 PLUMBING INSULATION
9. Safety Insulation work (Bldg 61/78) Please confirm whether any existing pipe/duct insulation in the affected areas is known or presumed ACM and whether VA will provide abatement/testing if encountered.
Answer: If ACM is suspected, contractor will notify VA for sampling and testing.
10. HVAC Bldg 80 Chapel Controls For CLINs 0003–0008, SOW is detailed but does not state whether work is DDC conversion and BAS integration. Please confirm required control platform, BAS manufacturer, required points list/sequence, and acceptance/commissioning requirements.
Answer: DDC Conversion
11. HVAC Emergency Services / Parts Allowance SOW states contractor shall carry an allowance for emergency repair parts “$XX.XX”, while price schedule lists Emergency Parts/Materials as N/A. Please clarify how the Government intends offerors to handle parts/materials for emergency work.
1. Answer: per item #3 Contractor shall carry an allowance for parts for emergency repairs at a rate of $30,000.
12. HVAC Louvers (Bldg 7/61/78) For louver replacement CLINs (0001, 0009–0010, 0013), please provide sizes, material/finish, and confirm whether replacement is full assembly (frame/screens) or components only; confirm if structural/masonry modifications are expected.
Answer: INKind replacement. Can be field measured.
13. Base Year Duct Cleaning: Are there existing access panels for duct cleaning and is the work to be completed during regular working hours?
Answer: Refer to Drawing for any access locations. Work can be performed during normal working hours
14. Can you please provide Mechanical/Electrical drawings for Building 61, 78, & 80 Answer: Up to date as-builts do not exist. VA documents available for viewing in Bldg. #80.
15. Can you please provide pictures of HV-1 & HV-2 in Building 80 above bathroom
Answer: refer to photos for Chapel
16. Can you please provide louvre sizes for Building 78 clothing room Answer: The clothing room HV intake louvre/damper assembly is approximately 4’ high by 10’ wide
17. Are there any available pictures for any of the 11 boilers at the crescent house?
Answer:No, However a site visit can be scheduled via the contractor officer
18. For the Building 78 circulation pumps, please confirm that pumps to be replaced are the 2 on the far left end in the provided picture Answer: Two pumps on right are being replaced. All pumps are that same.
19. Is the pneumatic controls replacement limited to devices associated with the unit only?
Answer:Yes
20. Are the other necessary pneumatic components currently functioning and existing to remain?
Answer:No
21. Any duct work plans for building 7 if possible please.
Answer: Ducts identified in attached drawing for Bldg #7 identify ducts to be cleaned and inspected Per Scope of Work Attachments
1. Bldg. 7-Attic Heating and Ventilation Color (11469)
2. Bldg 7-Attic Heating and Ventilation (11468)
3. Bldg. 7-F2 Heating and Ventilation (11467)
4. Bldg 7-F2 Heating and Ventilation (11466)
5. Bldg. 7-F1 Heating and Ventilation (11464)
6. Bldg. 7-F1 Heating and Ventilation (11465)
7. Bldg. 7-FB Ventilation (11463)
8. Bldg. 7-FB Ventilation (11462)
22. Any information on the backflow preventer scope- model numbers or pictures of the backflow preventers would be helpful.
Answer: Refer to backflow inventory attachment for model, SN, and location.
See attached document: Chapel HV-3.
See attached document: Chapel HV-2.
See attached document: 220711 plumbing Insulation.
See attached document: B7-F2 Heating and Ventilating _11466.
See attached document: Chapel HV-2a.
See attached document: Back Flow Inventory 11082023.
See attached document: B7-F1 Heating and Ventilating _11464.
See attached document: B7-Attic Heating and Ventilating _11468.
See attached document: 78 pump.
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
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Amendment to a Previous Combined Solicitation
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