S06 Statement of Work 689-25-112 UST Replacements.docx

STATEMENT OF WORK

Project Number: 689-25-112

Replace Underground Storage Tanks Design Services

VA Connecticut Healthcare System (VACHS)

West Haven Campus Newington Campus

950 CAMPBELL AVENUE

WEST HAVEN, CT 06516

The scope of this project is for the planning through final design and construction to remove and replace the existing old underground diesel fuel storage tanks located at West Haven and Newington Campuses. These improvements are required to correct the negative environmental conditions being caused by failure of the existing sumps in a recent inspection. This project is to be contracted as a Design-Bid-Build service and shall include civil, electrical, mechanical, structural, plumbing, construction period services, inspections, testing and all such systems and components necessary to achieve the project goals presented in this document.

BACKGROUND

The existing tank metering systems are unreliable. The monitoring systems do not report to the boiler plant. A centralized monitoring system is required. The tanks were installed 1994 – 1997 and are aging out. The sump inspections have indicated negative findings too difficult to repair. Therefore the tanks and systems need to be replaced. The reports will be shared with the Design Team.

SECTION I – General DESIGN A1. Scope of Work

PART 1 – WEST HAVEN AND NEWINGTON CAMPUS

Within project limits provide all labor, materials, tools, equipment, and Design services necessary for the demolition, and construction for new fuel storage systems. The West Haven existing tank area is bounded by utilities and is in the main access to the courtyard east of building 38 otherwise known as generator building 2 (GB2). The Newington existing tank areas along the roadway northest of building 2E, north of building 2W and north of building 3 boiler plant.

The project Objectives of the VA areas as follows:

1. Review and thoroughly understand existing conditions.

2. Review and thoroughly understand the locations and layout servicing the UST’s and monitors.

3. Review as-built drawings available for the affected areas.

4. Review and thoroughly understand existing environmental conditions. Review documentation available pertaining to hazards located in the affected areas. This shall include testing of the existing observation wells.

5. Perform site inspections and investigations of the systems.

6. Interview stakeholders to further understand existing conditions and requirements.

7. Investigate existing utility services.

8. Design and determine the size of the new structural pad over the tank to meet H-20 wheel loads.

9. The design shall provide all temporary storage tank and ancillary material & components to provide a fully functioning system during the tank removal. This includes all piping, isolation valves and plumbing components.

10. The design shall provide a tank closure testing and report.

11. The design shall provide a tank system Commissioning Plan.

12. The A/E shall review and investigate existing Building Management system controls and components and integrate into the existing Building Management System. Provide provisions for Johnson Controls integration at West Haven and Siemens in Newington.

13. The A/E shall take into consideration that fuel system will be fully operational during contract period with no minimal shutdown periods allowed.

14. The A/E shall perform a hazard analysis for the project to identify planning requirements.

15. The A/E shall provide crane lift plan that includes the staging, removal, and installation schedule for the project. chiller system. Additionally, the A/E shall provide a design plan to maintain egress for public transportation, emergency vehicles, and standard traffic routes through the VAMC-campus during crane pick.

16. The A/E shall provide a plan for the install and posting of appropriate signage as required for all staging, temporary requirements, and final design requirements.

17. The A/E shall design for integration into existing day tank system.

18. The A/E shall produce drawings of proposed fuel system with structural design of the fuel tank pad and protections for the piping system. These drawings shall include piping, valves, meters, building automation & controls, BMS field panels and related system components and equipment.

19. Provide 50% design, 95% design development and final construction documents for architectural, electrical, structural, mechanical, plumbing, phasing, demolition, and construction of improvements to meet the project goals.

20. The A/E shall provide a narrative with each submission outlining the process followed, and decisions made to reach submission deliverables. The appendix shall include meeting minutes, calculations, information collected as part of the investigation process, photos, etc.

21. The A/E shall provide construction period services during the build phase of this project as per the Design-Build contract.

22. The design shall provide all testing, balancing, commissioning, and operational training to the VA shops for a fully functioning and seamless handoff of system.

23. The design shall provide provisions for maintenance and service training to VA shops for system upkeep with the intention of extending equipment life and optimal performance.

24. The A/E shall provide a maintenance and upkeep plan to insure longevity of the fuel storage system.

A2. Design Scope – General:

The A/E shall develop and provide a set of drawings and specifications for conceptual, design development, and final design purposes which meet the previously stated Project Scope and Objectives.

1. Design Scope – Civil: The A/E shall provide design of and detailed construction drawings and specifications to meet the Project Scope and Objectives stated above.

2. Design Scope – Structural: The A/E shall provide design of and detailed construction drawings and specifications to meet the Project Scope and Objectives stated above.

3. Design Scope – Mechanical: The A/E shall review all available documents from the facility and perform site visits as required to evaluate the location of all fuel systems, controls, and components as required. The A/E shall provide mechanical design, calculations, and documentation to meet the Project Scope and Objectives stated above.

4. Design Scope – Ground penetrating radar & geotechnical services: The A/E shall provide survey and testing of soils and water in the existing observation wells and detailed site survey drawings and specifications as required to meet the Project Scope and Objectives stated above.

5. Design Scope – Electrical: The A/E shall provide design of, and detailed construction drawings and specifications as required to meet the Project Scope and Objectives stated above.

6. Design Scope – Controls: The A/E shall provide design of, and detailed construction drawings and specifications as required to meet the Project Scope and Objectives stated above.

7. Design scope – Lead and asbestos survey.

The A/E shall work closely with the VA Project Manager through the conceptual planning and design phases to ensure coordination with various VA staff through detailed phasing plans. The drawings shall contain boldly printed instructions requiring the same level of coordination by the construction contractor and subcontractors.

General Requirements: The A/E shall produce designs that comply with the latest editions of all applicable VHA Directives, specifically specifications sections 026500 Underground Storage Tank removal and 231000 Facility fuel systems, DVA guidelines (e.g., Construction Standards, Master Specifications, Standard Details, Special Design Criteria), NFPA, JC, Federal and State codes pertinent to the project scope such as State of Connecticut DEEP regulations and requirements.

Regulated/Hazardous Materials: The A/E shall have all areas to be impacted by design or construction tested for asbestos and lead containing materials and incorporated into the plans and specifications. However, as a baseline and to not duplicate efforts, current VA regulated/hazardous material surveys shall be first reviewed by the A/E to determine what remediation work has already occurred. This information shall be incorporated into the construction contract documents. However, all other questionable or unknown items and materials that may contain asbestos or lead shall be further sampled and tested by a third-party testing agency.

Safety Plan: VA construction projects have requirements for the General Contractor to establish a safety plan per OSHA, AIA and VA guidelines. The A/E shall specify the applicable standards and method of plan development for both the area of work and interaction of work within the facility. Infection Prevention Measures shall also be included in the Safety Plan. The A/E shall also be responsible for developing their own safety for all site investigation, which shall include asbestos awareness training and procedures when encountering asbestos.

Quality Control Plan: The A/E shall specify the applicable standards and method of development for a Quality Control Plan. The A/E shall not be responsible for the development, but only for identifying and specifying the appropriate standard forms for Quality Control inspections that will become part of the overall plan.

Construction Cost: The Design Team shall provide a design for this project considering the overall cost of installing a fuel storage system. Design shall not exceed scope outlined herein and responsible fiscal judgement shall be used in the design and development of this project.

A3. Definitions:

1. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the Contracting Officer.

2. Project Manager: The Contracting Officer's representative (COR) responsible for administering contracts under the immediate direction of the Contracting Officer.

3. Contractor: This term, as used herein, refers to the contractor under this contract.

4. A/E: This term, as used herein, refers to the ArchitectEngineer firm(s).

5. RFP/A/E: Wherever this term is seen it refers to the VA FMS Team directly on staff by the VA for the preparation of the RFP Documents and to provide other technical assistance to the VA.

6. Selection Procedure: During the review of offers the VA may ask for additional information. The VA may initiate action to award a contract at any point after review of the offers. Therefore, offers should reflect the offeror’s best terms both from a technical and cost standpoint. See FAR 52. 215-1, Instructions to Offerors - Competitive Acquisition (Jan 2004.)

Tentative Schedule:

The Design-Build team shall examine the schedules set forth below and recommend to the VA any improvements in the allocations of time allowed for each phase, the net effect of which would be either provide more time for phases needing more time or to shorten the entire schedule.

A.

A4. Pre-Proposal Conference:

A pre-proposal meeting will be held and shall include offerors, consultants, subcontractors, manufacturers, and suppliers are invited to attend. The following agenda is furnished for this meeting:

1. Review of project

2. Specifications, and project phasing

3. General requirements, Solicitation Documents and Offer Submission Procedure

4. Review of "Buy American Act"

5. Questions and answers

6. Opportunity to review and obtain copies of drawings and other VA materials as necessary to prepare a proposal. Availability and accuracy of as-built drawings cannot be confirmed and shall be verified by the A/E

7. Site walkthrough

SECTION II – RESPONSIBILITIES

The VA team is comprised of VA Newington, Office of Facilities Management Project Manager and others at VA West Haven, and VA medical center staff. The coordinator/manager of the VA team will be the VA Project Manager, who will have not had Contracting Officer authority.

A1. Design Team:

A. The Design team includes all joint venture partners, consultants, and sub-contractors to the one firm. The design team shall provide Civil and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

B. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the design Team’s responsibility to complete the documents in a manner consistent with the intent of the RFP documents within the required time period (contract length).

After award of a Task Order and issuance of the Notice to Proceed, the Contractor will coordinate all site visits through the COR. A copy of the COR’s authorized duties and responsibilities will be provided with the Notice to Proceed.

All Contractor personnel, their sub-contractors and representatives visiting VA sites will be required to sign in upon arrival and sign out upon leaving. Each visiting individual will be required to enter their name, their company’s name, VA project title, date, reason for the visit, and the times of arrival and departure. Additionally, all persons shall be badged. Arrangements for after-normal-working-hour site visits shall be made in advance and during normal working hours.

F. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the Design team. The construction drawings shall include a coordinated set of the following:

J. Phasing: The Design Team shall develop a phasing plan taking into consideration minimal disruption to current staff, maintaining emergency egress, storage of construction equipment and materials, security and access, debris removal and maintenance of the clean environment. The specific phasing requirements shall be established by the VA prior to the 50% design submission. The VA will notify the DB Team on the availability of the entire work area or if partial areas will be required for the duration of construction.

K. Narrative - Written narratives shall be used as part of each design submission. The narrative, or basis of design, should be used to elaborate on and provide an explanation of key design decisions relating to constructability, and in general to communicate all information relevant to the design submission.

L. Design Requirements - Compliance with codes and standards.

a. Environmental and erosion control regulations

N. Quality Assurance/Quality Control:

1. To reduce design errors and omissions, the Design team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

- - - E N D - - -

APPENDIX A

ENVIRONMENTAL ASSESSMENT – SCOPE OF WORK

SECTION I

1.1 GENERAL:

A. This Scope of Work (SOW) is applicable to renovation and/or remodeling projects that may contain asbestos, lead, mold, and other potentially hazardous or regulated substances in which the VA Industrial Hygienist (VPIH) is hired by the A/E. In this document, the term A/E may also refer to as a contractor.

B. These special instructions cover the A/E and VPIH services for the Design Development and the Construction Documents stages of the VA process and the construction period services of a project. The VPIH hired by the A/E is not only required to have the experience and expertise of all aspects of hazard analysis and abatement but also have experience working as a member of a A/E design team.

E. A/E shall be responsible for providing all design documents related to demolition, phasing and other related documents for the project, (as determined by VA if proposed abatement impacts the specific construction project). The VPIH working for the A/E shall design and produce all hazard analysis and abatement contract documents and fully coordinate these drawings with A/E firm contract documents.

F. The A/E will employ an independent industrial hygienist (VPIH) consultant and/or use its own qualified personnel to perform various services on behalf of the VA. The VPIH will perform the necessary monitoring, inspection, testing, and other support services to ensure that VA patients, employees, and visitors will not be adversely affected by abatement work, and that abatement work proceeds in accordance with specifications, that the abated areas or abated buildings have been successfully decontaminated. The work of the VPIH consultant in no way relieves the Contractor from their responsibility to perform the work in accordance with contract/specification requirements, to perform continuous inspection, monitoring and testing for the safety of their employees, and to perform other such services as specified. The cost of the VPIH and their services will be borne by the VA except for any repeat of final inspection and testing during monitoring services that may be required due to unsatisfactory initial results, as specified. The VPIH during asbestos abatement oversight shall be licensed by the State of Connecticut Department of Public Health as an Asbestos Project Monitor with project oversight by a Certified Industrial Hygienist (CIH) accredited by the American Board of Industrial Hygiene (ABIH).

SECTION 2

2.1 Project Scope of Work (SOW)

The VPIH shall perform an environmental assessment of the proposed work areas, and areas adjacent to, directly above and below work areas that will be impacted by the project and any other areas not indicated in this section determined by the A/E that may be impacted during the project. Areas that could be impacted by this project should be carefully inspected including walls, floors, shafts and above ceiling and the precise location and quantity of all hazardous materials including but not limited to asbestos, lead, polychlorinated biphenyls, and mold should be provided. The VPIH will have access to all the historical records available for the areas impacted by the project before the beginning of the inspection.

2.2 VPIH Services Scope of Work:

1. All areas that may be impacted by this project (as described in General AE Scope Of Work section) shall require environmental assessment for the presence of asbestos-containing materials, lead-based paint, silica, and other environmental hazards (e.g. PCB, mercury, refrigerant, polychlorinated biphenyls, etc.). In addition, any areas located adjacent to, above, and below these rooms will require assessment if planned project activities impact these areas. This determination of these additional locations should be made prior to initiating field portion of the environmental assessment.

VPIH Services will include:

2. Asbestos Inspection:

a. A State of Connecticut licensed Asbestos Inspector will conduct an asbestos inspection in each impacted area to meet the requirements of EPA NESHAP/AHERA inspection and State of Connecticut regulations.

b. The inspector will collect bulk samples of suspect materials using approved EPA protocol for analysis by polarized light microscopy (PLM) method in a NVLAP accredited laboratory.

c. The inspector will check above ceiling spaces, including the existing HVAC system and all access hatches leading to above ceiling equipment for presence of suspect asbestos-containing materials and/or debris that might have become dislodged from above equipment.

d. The inspector may be required to perform selective demolition to expose concealed potential asbestos containing materials in the following areas, if impacted by the project: below existing flooring, inside wall cavities and chases, and inside ceiling chases.

3. Lead Inspection:

a. A state licensed Lead Inspector/Risk Assessor will test suspect surfaces and building components that may be impacted by the project for lead-based paint or lead-containing materials.

b. An X-ray Fluorescence Analyzer (XRF) will be used to identify the presence of lead or lead-based paint on/in building components prior to project activities.

c. Representative composite TCLP (Toxicity Characteristic Leaching Procedure) lead sample(s) may be collected as necessary to determine if demolition debris is either classified as hazardous waste or solid waste, depending on lead content and/or leachable lead content.

d. Ceiling spaces shall be included in the scope for inspection for the presence of lead-based paint or lead-containing components.

4. Mold Assessment: An inspector shall conduct a visual assessment of existing conditions for any visible mold and water damaged building materials in each area that will be impacted by this project.

5. Other Hazardous or Regulated Materials Assessment: During above inspections, also record any other hazardous or regulated materials noticed in the impacted areas and their conditions, such as mercury-containing equipment or items, refrigerant in any AHU, PCB-containing materials or equipment or items, etc.

6. VPIH Project Monitoring: During any asbestos abatement activities, provide VPIH monitoring services as specified in VA Master Specifications.

7. Abatement Specifications:

a. A State licensed Project Designer will review all inspection results and visit the site if regulated or hazardous materials have been identified in the impacted area.

b. Develop a written specification in accordance with the VA Master Spec for abatement of all asbestos-containing materials to be impacted by the renovation work and lead compliance during abatement and renovation for each area that requires asbestos and/or lead abatement.

c. The specification shall include the quantity and location of asbestos-containing materials to be removed and CAD drawings shown containment locations.

d. The materials for constructing the containments shall be outlined as well as methods of asbestos removal and disposal requirements, engineering controls during abatement.

e. Regulatory requirements specific to the site and final clearance criteria shall be detailed.

f. The specification will also provide appropriate guidance related to the lead compliance and disposal of lead-contaminated demolition debris, and other regulated or hazardous materials identified in the project impacted areas.

8. Final payment for design services will not be made until all project documents are received during the design phase and final payment will not be made until project close-out documentation including, but not limited to, VPIH site logs, monitoring results, and waste manifests is received after the completion of VPIH construction period services.

END OF APPENDIX

APPENDIX B

INFECTION PREVENTION MEASURES

A. Implement the requirements of VA Medical Center’s Infection Control Risk Assessment (ICRA) team. ICRA Group may monitor dust, in the vicinity of the construction work, and require the Contractor to take corrective action immediately if the safe levels are exceeded.

B. Establish and maintain a dust control program as part of the contractor’s infection preventive measures in accordance with the guidelines provided by ICRA Group as specified here. Prior to start of work, prepare a plan detailing project-specific dust protection measures, including periodic status reports, and submit to Project Manager and Facility ICRA team for review for compliance with contract requirements in accordance with Section 01340, SAMPLES AND SHOP DRAWINGS.

1. All personnel involved in the construction or renovation activity shall be educated and trained in infection prevention measures established by the medical center.

C. Medical Center Infection Control personnel shall monitor for airborne disease (e.g. aspergillosis) as appropriate during construction. A baseline of conditions may be established by the medical center prior to the start of work and periodically during the construction stage to determine impact of construction activities on indoor air quality. In addition:

1. The Project Manager and VAMC Infection Control personnel shall review pressure differential monitoring documentation to verify that pressure differentials in the construction zone and in the patient-care rooms are appropriate for their settings. The requirement for negative air pressure in the construction zone shall depend on the location and type of activity. Upon notification, the contractor shall implement corrective measures to restore proper pressure differentials as needed.

2. In case of any problem, the medical center, along with assistance from the contractor, shall conduct an environmental assessment to find and eliminate the source.

D. In general, following preventive measures shall be adopted during construction to keep down dust and prevent mold.

1. Dampen debris to keep down dust and provide temporary construction partitions in existing structures were directed by Resident Engineer. Blank off ducts and diffusers to prevent circulation of dust into occupied areas during construction.

2. Analyze each site during design to determine the effects of blocking HVAC ducts and their impact on existing air handling systems that must remain operational before initiating a dust control program. The method of capping ducts shall be dust tight and withstand airflow.

3. Construct anteroom to maintain negative airflow from clean area through anteroom and into work area where required.

4. High risk patient care areas may require additional measures like air locks, special signage, smoke and negative pressure alarms/gages.

5. Identify these areas clearly on the drawings and work with Medical Center personnel to achieve desired level of isolation suited to the scope of risk involved.

6. Do not perform dust- producing tasks within occupied areas without the approval of the Project Manager. For construction in any areas that will remain jointly occupied by the medical Center and Contractor’s workers, the Contractor shall:

a. Provide dust proof fire-rated temporary drywall construction barriers to completely separate construction from the operational areas of the hospital in order to contain dirt debris and dust. Barriers shall be sealed and made presentable on hospital occupied side. Install a self-closing rated door in a metal frame, commensurate with the partition, to allow worker access. Maintain negative air at all times. A fire-retardant polystyrene, 6-mil thick or greater plastic barrier meeting local fire codes may be used where dust control is the only hazard, and an agreement is reached with the Resident Engineer and Medical Center.

b. HEPA filtration is required where the exhaust dust may reenter the breathing zone. Contractor shall verify that construction exhaust to exterior is not reintroduced to the medical center through intake vents or building openings. Install HEPA (High Efficiency Particulate Accumulator) filter vacuum system rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area. HEPA filters should have ASHRAE 85 or other pre-filter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the medical center.

c. Adhesive Walk-off/Carpet Walk-off Mats, minimum 24” x 36”, shall be used at all Interior transitions from the construction area to occupy medical center area. These mats shall be changed as often as required to maintain clean work areas directly outside construction area at all times.

d. Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently. Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids.

e. The contractor shall not haul debris through patient-care areas without prior approval of the Resident Engineer and the Medical Center. When, approved, debris shall be hauled in enclosed dust proof containers or wrapped in plastic and sealed with duct tape. No sharp objects should be allowed to cut through the plastic. Wipe down the exterior of the containers with a damp rag to remove dust. All equipment, tools, material, etc. transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down.

f. Using a HEPA vacuum, clean inside the barrier and vacuum ceiling tile prior to replacement. Any ceiling access panels opened for investigation beyond sealed areas shall be sealed immediately when unattended.

g. There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours.

h. At completion, remove construction barriers and ceiling protection carefully, outside of normal work hours. Vacuum and clean all surfaces free of dust after the removal.

E. Final Cleanup:

1. Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.

2. Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc.

END OF APPENDIX B

APPENDIX C

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE FOR INCLUSION INTO CONTRACTS, AS APPROPRIATE

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S> defense industry contractor personnel safeguard the classified information in their possession while performing work on contracts, programs, bid, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Secretary Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor’s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

3. VA INFORMATION CUSTODIAL LANGUAGE

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor’s rights to use data as described in Rights in Data – General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

c. Prior to terminator or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by…