S02 - Revised Specifications.pdf

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Specifications – Site Prep Nutrition, West Roxbury

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS

1.10 RESTORATION

1.11 PHYSICAL DATA

1.12 PROFESSIONAL SURVEYING SERVICES

1.13 LAYOUT OF WORK

1.14 AS-BUILT DRAWINGS

1.15 USE OF ROADWAYS

1.16 RESIDENT ENGINEER'S FIELD OFFICE

1.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.18 TEMPORARY USE OF EXISTING ELEVATORS

1.19 TEMPORARY USE OF NEW ELEVATORS

1.20 TEMPORARY TOILETS

1.21 AVAILABILITY AND USE OF UTILITY SERVICES

1.22 NEW TELEPHONE EQUIPMENT

1.23 TESTS

1.24 INSTRUCTIONS

1.25 GOVERNMENT-FURNISHED PROPERTY

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1.26 RELOCATED EQUIPMENT ITEMS

1.27 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT

1.28 CONSTRUCTION SIGN

1.29 SAFETY SIGN

1.30 PHOTOGRAPHIC DOCUMENTATION

1.31 FINAL ELEVATION Digital Images

1.32 HISTORIC PRESERVATION

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for project #523A4-22-017 Site prep Nutrition as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the

VA Contracting Officer.

C. NA

D. Before placement and installation of work subject to tests the

Contractor shall coordinate and notify the Project Engineer in sufficient time to enable testing personnel to be present at the site in time for proper testing and field inspection. Such prior notice shall be not less than two (2) weeks unless otherwise designated by the

Project Engineer.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, #523A4-22-017 Site Prep Nutrition: This project primary includes the site preparation for new kitchen equipment for Nutrition

Food & Services. Work includes electrical outlets relocated and installed to meet specifications for new kitchen equipment. This includes installation of new drain lines, new lighting, new ceiling tiles and other related work to have the kitchen equipment fully operational. Work to be performed at VAMC West Roxbury in accordance with the Statement of Work, Specifications, Drawings, Federal, State, and Local Codes.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project. The general contractor shall generate a site-specific security plan for VA Project Engineer and Contracting Officer review prior to mobilizing onsite.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. In accordance with VA Directive 0735 Personal Identity Verification of Federal Employees and Contractors, all contractors on VA premises are require obtaining proper identification cards. The following information describes the criteria for each type of identification card. The contractor is responsible to review the following information & decide to make the appropriate PIV badge request to both the VA Project Engineer and Contracting Officer. Final determination is made by VA Project Engineer and Contracting

Officer.

PIV CARD is required for all unsupervised, full time, logical and/or physical access for more than 6 months OR more than 180 aggregate days in one year period. In this description unsupervised is to mean unescorted by VA personnel into areas off public corridors that would require the possession of a key or being granted access control privileges to enter through a secured door. Time onsite is determined by the Period of Performance of the contract/task order and is to include all prime and sub-contractor personnel (to include sub-subcontractors) regardless of the actual personal time on site. The issuance of a PIV Card requires two forms of acceptable identification, a favorable SAC adjudication and an initiated

National Agency Check with Written Inquiries (NACI).

Non-PIV CARD is required for all unsupervised, full time, logical and/or physical access for less than 6 months OR less than 180 aggregate days in one year period. In this description unsupervised is to mean unescorted by VA personnel into areas off public corridors that would require the possession of a key or being granted access control privileges to enter through a secured door. Time onsite is determined by the Period of Performance of the contract/task order and is to include all prime and sub-contractor personnel (to include sub-subcontractors) regardless of the actual personal time on site. The issuance of a non-PIV Card requires two forms of acceptable identification and a favorable SAC adjudication.

Flash Badge is required for common access ONLY for less than 6 months or less than 180 aggregate days in one year period. Time onsite is determined by the Period of Performance of the contract/task order and is to include all prime and sub-contractor personnel (to include sub-subcontractors) regardless of the actual personal time on site. The issuance of a Flash Badge requires one form of acceptable identification.

C. Contractors are required to submit to the Contracting Officer a list of personnel to be mobilized for the work associated with the contract/task order scope of work to be completed under this specification to the CO and COTR. The list is to include status of

SAC background investigation, i.e. – SAC + NACI, date completed; SAC, date completed; none.

D. Determination of the level of identification required will be based on the contract/task order scope of work and level of access required. The final determination will be made by the VA Project Engineer and

Contracting Officer.

E. Contractors are to contact the COTR regarding credentialing requirements.

F. COTR will facilitate contractor submission of information through the

CO, PIV Sponsor and PIV Office at the Medical Center to obtain proper credentials for each contractor personnel to be on campus to complete the contract/task order scope of work to be completed under this specification.

G. Instructions to obtain badges: The general contractor shall complete the PIV form application & submit PIV card requests to the Engineering

PIV Sponsor via email. Sponsor submits the request into a software application to Human Resources & will contact individuals who submitted the application. The PIV card requires a fingerprint check along with the initiation of a NACI background check. If the results are returned favorably, Human Resources contact the PIV Sponsor to have the contractor report to the PIV Office to have their photograph taken & issued their card.

2. For working outside the “regular hours” as defined in the contract, The General Contractor shall give 5 business days’ notice to the CO and COTR so that notifications can be distributed if needed, services informed and coordinated with and so VA Police &

Engineering M&O are made aware. This notice is separate from any notices required for utility shutdown described later in the contract documents.

3. No photography of VA premises is allowed without written permission of the Contracting Officer and VA Police.

4. VA reserves the right to close or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

H. Newly Installed Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the COTR and VA Locksmith for the purpose of security inspections of every area of project including toolboxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71

00, DOOR HARDWARE, and coordinate.

I. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 5) permits shall be issued for General

Contractor and its employees for parking in designated areas only.

General Contractor and sub-contractors shall park in the designated contractor parking lot at VHA West Roxbury VA Medical Center campus.

The general contractor and sub-contractors shall not park in reserved parking lots, reserved parking spots, front-of-building parking spots, or any other VA official designated parking spot.

Front-of-building parking shall be available for patients. General contractor and sub-contractor parking shall be at designate contractor parking lot or (if approved by VA Project Engineer and

Contracting Officer), in public parking lots in spots that are farthest from the building work will occur in.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers, and agents, free and harmless from liability of any nature occasioned by the Contractor's performance. The general contractor shall provide a written request, at a minimum of 2 weeks prior to planned mobilization and construction commencement, a request to the VA Project Engineer and Contracting Officer to store any materials within VA interior spaces. Request shall include a detailed inventory of materials being requested to be stored, quantities of each material, material safety data sheet (and globally harmonized system of classification) information of each material, approximate duration of anticipated storage being requested, how the material will be stored, where in the requested space each material will be stored, etc.

B. Temporary buildings (e.g., storage sheds, shops, Conex trailers, offices) and utilities may be erected by the Contractor only with the approval of the VA Project Engineer and Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the

Contractor at its expense upon completion of the work.

C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the VA Project Engineer & Contracting Officer. See subpar

A above for the required request details.

E. Workmen are subject to rules of Medical Center applicable to their conduct.

F. Execute work to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by VA

Project Engineer & Contracting Officer. Work that will transmit vibrations, create noise, etc. are required to be performed during other than normal business hours, specifically other than hours the adjacent patient care exam rooms and occupied business spaces are not conducting patient care or business. The general contractor shall bear the cost to perform the required off-hour work. The general contractor shall plan-ahead and determine what work (i.e., demolition, powder actuated power tool work, select construction activities, public corridor work, door & frame replacement, etc.) could interfere with medical center operations, business or patient care and plan to perform these activities during other than normal business hours. No additional time or moneys shall be provided to the general contractor for not planning with disruptive work in an occupied patient care ward.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

To ensure such executions, Contractor shall furnish the VA Project

Engineer & Contracting Officer with a realistic construction schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall submit a request to the VA

Project Engineer & Contracting Officer at a minimum of three (3) weeks in advance of each proposed date of starting work in each specific area of site, building or portion thereof. If the written request is not accepted by the VA Project Engineer or Contracting Officer, the general contractor shall revise and resubmit the notification at a minimum of two (2) weeks in advance of the new proposed date of starting work from the newly submitted date of the revised request. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, Chief Engineering, Engineering Manager, Nutrition service chief, and staff and the VA

Project Engineer & Contracting Officer.

I. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall always maintain a minimum temperature of 4 degrees C (40 degrees F), except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall decide for pre-inspection of site with

Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

J. Utilities Services: always Maintain existing utility services for

Medical Center. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services for the kitchen while construction is in progress. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places were shown or in absence of such indication, where directed by VA Project Engineer & Contracting Officer.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of VA Project Engineer &

Contracting Officer, Chief Engineer, or Chief of Facilities

Management. Electrical work shall be accomplished with all affected circuits or equipment de-energized.

2. Contractor shall submit a request to interrupt any such services to

VA Project Engineer & Contracting Officer, in writing, three (3) weeks in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption. It shall include a smoke shunt request if applicable with the smoke detector device identification codes.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours. Most utility service interruptions shall be performed during other than normal business hours. VA Safety does not permit two fire protection systems (smokes and sprinklers) to be offline at the same time. The general contractor shall plan for this.

4. Major interruptions of any system must be requested, in writing, at least three (3) weeks prior to the desired time and shall be performed as directed by the VA Project Engineer & Contracting

Officer.

5. In case of a contract construction emergency, service will be interrupted on approval of VA Project Engineer & Contracting

Officer. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Contractor.

K. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking, building entrances, building loading docks, corridors, tunnel system, public corridors, and stairwells and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

L. Coordinate the work for this contract with other construction operations as directed by VA Project Engineer & Contracting Officer.

M. Utilities Services: always Maintain existing utility services for the kitchen. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems

(including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

N. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped, or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped, or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

1.7 ALTERATIONS

See 1.11 COORDINATION Pre-worksite Re-visit Requirements for additional requirements.

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the VA Project Engineer & Contracting Officer and a representative of VA Supply Service, of buildings, areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by all three, to the Contracting

Officer. This report shall list by rooms and spaces:

1. Existing condition and types of flooring, doors, windows, walls, and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur, and which have been agreed upon by Contractor and VA

Project Engineer & Contracting Officer.

B. Any items required to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of VA Project

Engineer & Contracting Officer and/or Supply Representative, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly.

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and VA Project Engineer & Contracting Officer together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls, and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces or exterior envelopes are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled, and equipment moved and/or relocated.

3. Protection of interior of existing structures always, from damage, dust, and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items were directed by VA Project Engineer &

Contracting Officer.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation. The contractor will aid in relocating any such equipment and re-arranging as requested by VA.

B. The Contractor is prohibited from using VA dumpsters. The Contractor shall furnish and pay for all dumpsters required to legally remove construction debris from the VA Medical Center. The contractor shall request placement of a dumpster onto VA property through a written request to the VA Project Engineer identifying on a marked-up site plan

(using Google Earth screen shot) the approximate proposed location of dumpster(s). Request shall include dumpster cut sheet showing size.

Request shall include cut-sheet of the planned dumpster cover to be utilized. Dumpster shall not impact roadways, parking lots, ramps, entrances/exits, access to exterior equipment, hydrants, Siamese fire pipe connections/PIV, underground utilities, manholes, etc. If during the period of performance, the government requires the contractor’s dumpster is required to be relocated for special events, construction work, emergency repairs, security concerns, or any other reasoning, the contractor shall bear the cost to relocate the dumpster to the new approved dumpster location at no additional cost to the government.

1.9 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter, or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the VA Project Engineer & Contracting Officer. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the VA Project Engineer & Contracting Officer before it is disturbed. Materials and workmanship used in restoring work shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed because of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to be existing kitchen equipment, piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems.

1.10 COORDINATION - COORDINATE WORK AND PRODUCTS MEETING THE REQUIREMENTS

ASSOCIATED WITH ALL APPLICABLE SPECIFICATION SECTIONS AND PLANS TO PRODUCE A

SYSTEM COMPLETE, FUNCTIONAL AND READY FOR THE PURPOSE INTENDED.

A. Pre-worksite Re-visit Requirements … Before starting work in a particular area, visit the worksite and carefully examine the areas to verify complexity, existing conditions and difficulties that will affect work including all work done under various specification sections and the VA. Commencement of work shall be construed as acceptance of the existing conditions and difficulties. No change to the contract price or schedule shall be allowed for work caused by unfamiliarity with the site conditions that are visible or readily construed by an observer.

B. Coordinate the location of all work, equipment and components with all trades and equipment installers to prevent interferences and maintain proper use and access to all items and spaces.

General Contractor is responsible for coordinating all equipment and components being installed with the placement location and dimension requirements. Prior to job execution each trade shall submit “complete” coordinated shop drawings indicating all equipment and material layouts with locations from walls/columns, bottom/top elevations, vibration isolators, supports, dimensions, utility requirements and equipment submittal numbers. Each trade shall maintain a set of working drawings to document as-built information as the work progresses and submit to the Project Engineer monthly for review.

C. New work shall be installed and connected to existing work neatly and carefully. All work shall be coordinated with other trades to avoid conflicts and to obtain a neat competent installation that will afford maximum accessibility for easy and proper operation, maintenance, service, and headroom. All work shall be installed in a manner that permits easy accessibility and proper removal of system components requiring periodic service. Disturbed or damaged work shall be replaced or repaired to new conditions at the cost of the general contractor. Any items determined to be in non-compliance shall be corrected by the Contractor at no additional expense to the Government.

D. The drawings show or describe the general arrangement of equipment, articles, assemblies, appurtenances but do not show all required fittings, drains, air vents, supports and may not identify all required accessories, components, fittings, and offsets that are necessary to properly complete the installation for the purpose intended. The contract drawings are diagrammatic only intended to show general layout of conduit, ductwork, piping, equipment, terminals, specialties and not intended to show all required offsets, details, accessories, and equipment to be connected.

Provide all necessary fittings, offsets and pipe runs based on field measurements and reviewed coordination drawings. The contractor is responsible to keep the kitchen services uninterrupted, while construction is in progress. Coordinate with other trades for space available and relative location of equipment and accessories to be connected at all locations. The Contractor shall alter locations of items where necessary to avoid interference and clearance difficulties. Locations of components and equipment shall be adjusted to accommodate the work with interferences anticipated and encountered. The Contractor shall determine the exact routing and location of systems prior to fabrication and installation.

Accurate field measurements and coordination drawings shall be prepared to establish the locations and characteristics of the various systems (new and existing to remain). It is the intent of the drawings/specifications that the Contractor provides all materials, labor, and coordination necessary to complete the work described or implied by the contract documents at no additional cost/time to the Government. The Contractor shall propose with submitted coordination drawings other dimensions with similar characteristics where necessary to avoid interferences and clearance difficulties. Should the contract documents not agree with themselves the greater quantity of superior work and materials shall be performed.

E. Coordinate all HVAC, electrical, plumbing (MEP) utility service, fire protection sprinkler system shutdowns and space access three (3) weeks in advance with the Project Engineer. Due to facility scheduling and access difficulties, some shutdowns and the performance of certain work will need to be performed during off-hours by the Contractor.

Arrange phases and perform work to always ensure utility services for other buildings and areas as required.

F. Before placement and installation of work subject to tests the

Contractor shall coordinate and notify the Project Engineer in sufficient time to enable testing personnel to be present at the site in time for proper testing and field inspection. Such prior notice shall be not less than two (2) weeks unless otherwise designated by the

Project Engineer.

1.11 RELATED WORK – MINIMUM WORK PERFORMANCE REQUIREMENTS. NO STATEMENTS HERE

IN SHALL RELIEVE THE CONTRACTOR OF RESPONSIBILITIES DESCRIBED ELSEWHERE IN

THE CONTRACT DOCUMENTS.

A. General Contractor shall assure that all trades are aware of their respective full scope of work. Contractor shall procure all necessary permits and inspections. Refer to all contract drawings, specifications and notes for additional responsibilities, details, and scope of work.

All work shall be performed by personnel properly skilled (& certified and licensed) in the task they are performing and aware of their project responsibilities. Workmanship shall be the best of their respective kind using the most modern approved methods and materials.

General Contractor shall directly supervise all phases of construction, and the supervisor shall have full authority to act on field conditions.

Daily work logs shall be issued to the VA Project Engineer describing in detail the manpower, man-hours, work performed by each trade.

B. Information on existing conditions and proposed design solutions described in the contract documents are based on non-destructive testing and visual site investigation observations accessible in an occupied structure. Locations of components are approximate, and information provided is diagrammatic. In some instances, it may have been impracticable to detail all the items in the specifications or on the drawings because of variances in the methods of achieving the necessary results. In such instances, the Contractor shall furnish all labor, materials, drawings, services, and connections necessary not limited to the information provided to produce systems, appurtenances and equipment which are complete, functional, and ready for proper operation by facility personnel for the purpose intended in accordance with their needs and the requirements of the manufacturers at no additional cost/time to the Government. All work shall be performed within the requirements of the General Conditions, General

Requirements, Drawings, Specifications and Notes. Prior to the Offer

Opening Date, the Contractor is highly advised to visit the facility and carefully examine the conditions/difficulties that will affect construction to avoid problems that may be caused by unfamiliarity with conditions/difficulties that are either visible or readily construed by an observer.

C. Provide all necessary labor, material, and coordination to complete the work described or implied by the construction documents at no additional cost or time to the Government. All equipment, components, materials, and articles furnished under the contract shall be new and free from defects, and be of the most suitable grade, size and capacity for the purpose intended, unless otherwise either specified or approved by the VA Project Engineer.

D. All materials, equipment, components, articles, and assemblies installed shall be complete for operation, service and maintenance for the purpose intended not limited to the details and information provided. All materials, equipment, components, articles, assemblies, and execution shall be in conformance with the contract documents, manufacturer’s written procedures and recommendations, latest editions of all applicable Federal/State/City codes/regulations/ordinances, and the jurisdiction having authority (JHA) on the applicable work. Except where specific dates are given, the issue (including amendments, addenda, revisions, supplements, and errata) in effect on the date of

Invitation for Bids shall be applicable. If criteria requirements conflict, the most stringent requirement (the greater quantity of superior work and materials) shall be met.

E. Verify all dimensions, clearances, information, and assumptions on existing conditions. All work shall be performed within approved tolerances, meet the requirements of the manufacturer and be neat, straight, plumb, level, smooth. Contractor is responsible for reviewing all contract documents for discrepancies prior to commencing all work. Contractor shall notify the VA Project Engineer of any variances with adequate time so that alternate solutions can be established without disrupting the established construction schedule. Data and information furnished or referred to in the construction documents is for the Contractor’s use. The Government assumes no responsibility for any interpretation of or conclusion drawn from the data or information made by the contractor based on the information made available by the

Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions that can affect the work by any of its officers or agents before the execution of this contract, unless that understanding, or representation is expressly stated in the contract.

F. Properly relocate any existing systems (including but not limited to plumbing/steam lines, ducts, pipes, conduits, hangers, fixtures, surface mounted devices, suspension systems) considered interfering with the installation of new construction at no additional expense to the Government, and after confirming plans with the VA Project

Engineer. This will include the relocation and/or reinstallation of items within the construction boundaries to perform and complete all necessary work as required.

G. At all times during performance of this contract and until all work is completed and accepted, the Contractor shall assign a competent

Superintendent and QC Representative who have authority to act for the

Contractor. The competent personnel shall be responsible for, but not limited to the following, as assigned:

I. Work coordination of all trades and all material delivery.

II. Verify that all delivered materials match the approved submittals.

III. Establish procedures to ensure compliance with all contract

IV. Prepare daily work logs, daily sign-in sheets and monitor progress with respect to the schedule.

V. Plan of each trade in preparation for the next trade to perform work.

VI. Monitor the performance of each trade for compliance with the

VII. Ensure that each trade meets their responsibilities with respect to the

VIII. Report results of coordination, material delivery, contract compliance, progress plans, and performance to the VA Project Engineer in a timely manner.

IX. Arrange phases and perform work to always ensure utility services for other buildings and areas as required.

X. Safety & Infection Control requirements: ILSM, ICRA, GEMS and Patient

Safety.

References to the APPLICABLE PUBLICATIONS are a minimum requirement standard. Except where a specific date is given the issue (including amendments, addenda, revisions, supplements, and errata) in effect on the date of Invitation for Bids shall be applicable. Drawings and specification sections shall govern in those instances where contract document requirements are greater than those specified in the

APPLICABLE PUBLICATION.

1.12 CONSTRUCTION COMMENCEMENT CONTRACTOR SHALL PROCEED WITH CONSTRUCTION

ONLY AFTER VETERANS AFFAIRS’ ACCEPTANCE OF “ALL” REQUIRED SUBMITTALS AND

COORDINATION DRAWINGS.

1.13 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications, and clarifications.

B. All variations shall be shown in detail (i.e., common industry practice to take three (3) field measurements to permanent features such as fittings and valves). To ensure compliance, as-built drawings shall be made available for the VA Project Engineer review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings to the VA Project Engineer & Contracting Officer within 15 calendar days after each completed phase and after the acceptance of the project by the VA Project Engineer & Contracting Officer.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.14 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical

Center property and, when authorized by the VA Project Engineer &

Contracting Officer, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed, and restoration performed by the Contractor at Contractor's expense.

When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.15 NOT INCLUDED

1.16 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to written approval and compliance with the following provisions:

1. Permission to use each unit or system must be given by VA Project

Engineer & Contracting Officer in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the VA Project Engineer & Contracting

Officer will withdraw permission for use of the equipment.

2. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e., transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted. Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National Electrical Code, (2014

Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, and aligned.

Vibrations must be eliminated.

4. Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze-up damage.

5. The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system.

6. All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government.

C. This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections.

D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by the contractor at the contractor’s expense.

1.17 TEMPORARY USE OF EXISTING ELEVATORS

A. Use of existing elevators for handling building materials and

Contractor's personnel will be permitted subject to following provisions:

1. Contractor makes all arrangements with the VA Project Engineer &

Contracting Officer for use of elevators. The VA Project Engineer &

Contracting Officer will ascertain that elevators are in proper condition. Personnel for operating elevators will not be provided by the Department of Veterans Affairs.

2. Contractor covers and provides maximum protection of following elevator components:

a. Entrance jambs, heads soffits and threshold plates.

b. Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

c. Finish flooring.

3. Government will accept hoisting ropes of elevator and rope of each speed governor if they are worn under normal operation. However, if these ropes are damaged by action of foreign matter such as sand, lime, grit, stones, etc., during temporary use, they shall be removed and replaced by new hoisting ropes at the contractor’s expense.

4. If brake lining of elevators is excessively worn or damaged during temporary use, they shall be removed and replaced by new brake lining at the contractor’s expense.

5. All parts of main controller, starter, relay panel, selector, etc., worn or damaged during temporary use shall be removed and replaced with new parts at the contractor’s expense, if recommended by elevator inspector after elevator is released by Contractor.

6. Place elevator in condition equal, less normal wear, to that existing at time it was placed in service of Contractor as approved by Contracting Officer.

1.18 TEMPORARY TOILETS – GENERAL CONTRACTOR AND SUB-CONTRACTORS ARE NOT

PERMITTED OR AUTHORIZED TO USE GOVERNMENT RESTROOMS.

A. Provide where directed, (for use of all Contractor's workmen) ample temporary sanitary toilet accommodations with suitable sewer and water connections; or, when approved by VA Project Engineer & Contracting

Officer, provide suitable dry closets where directed. Keep such places clean and free from flies and all connections and appliances connected therewith are to be removed prior to completion of contract, and premises left perfectly clean.

1.19 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Contractor shall install meters at Contractor's expense and furnish the

Medical Center a monthly record of the Contractor's usage of electricity as hereinafter specified.

D. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted. Maintain minimum temperatures as specified for various materials:

1. Obtain heat by connecting to Medical Center heating distribution system.

a. Steam is available at no cost to Contractor.

E. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

F. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the

Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation of use of water from Medical Center's system.

1.20 TESTS

A. The contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor shall document the results of the approved plan and submit for approval with the as built documentation.

B. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre-tested.

C. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer and

VA Project Engineer. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

D. Mechanical and electrical systems shall be balanced, controlled, and coordinated. A system is defined as the entire system which must be coordinated to work together during normal operation to produce results for which the system is designed. For example, air conditioning supply air is only one part of entire system which provides comfort conditions for a building. Other related components are return air, exhaust air, steam, chilled water, refrigerant, hot water, controls and electricity, etc.

E. All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonable period during which operating and environmental conditions remain reasonably constant and are typical of the…