36C10X26R0019.docx

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

POINT OF CONTACT*

Contract Specialist Michael Andrews Michael.Andrews6@va.gov 678-428-5319

PLACE OF PERFORMANCE

POSTAL CODE

ADDITIONAL INFORMATION

DESCRIPTION

Combined Synopsis/Solicitation Notice

Solicitation Number:

36C10X26R0019 Notice Type:

Combined Synopsis/Solicitation Synopsis:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

Solicitation number 36C10X26R0019 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Proposal (RFP). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-07, dated August 29, 2024.

Requirement Description:

VA has a requirement to purchase Combi Ovens to deliver patient care at its VA Medical Centers around the country. Gas or Electric Combi Ovens are thermally insulated chambers used in cooking for warming, cooking, and baking food, typically fueled by either natural gas or electricity. Food service ovens have thermostatic controls, which turn the oven on and off and select the temperature at which the oven will operate, and, usually, a timer. Food service ovens may have complex, computer-based controls allowing a wide variety of operating modes. They may be freestanding or countertop units.

A single award Requirements contract will be awarded IAW FAR 52.211-6 Brand Name or Equal in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Offers shall contain the terms for cost/price and technical capabilities of the brand name or equal equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333241 – Food Product Machinery Manufacturing: 6240 – Code: 7310 – FOOD COOKING, BAKING, AND SERVING EQUIPMENT and the associated size standard is 500 employees. This procurement action is issued as Full and Open.

This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for Rational® brand name or equal COMBI OVEN and related equipment and accessories as identified in ATTACHMENT A – PRICE COST SCHEDULE - NX EQ COMBI OVEN. All interested companies shall provide a offer for all Contract Line Item Numbers (CLINs) listed in ATTACHMENT A – PRICE COST SCHEDULE - NX EQ COMBI OVEN and paragraph 2 below.

The ordering period is for one 12-month base year with four 12-month option years. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.

The FAR provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition including attached addenda (ATTACHMENT D) to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Products and Commercial Services, and the specific evaluation criteria as attached addenda (ATTACHMENT D) also applies to this acquisition.

The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services, with its offer.

Clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached (ATTACHMENT D).

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached (ATTACHMENT C).

All interested offerors must be registered in the System for Award Management (SAM) prior to submitting a offer. You may access SAM at https://sam.gov/SAM/.

Questions regarding this combined synopsis/solicitation are due via email by 9:00 AM ET on April 22, 2026, to Contract Specialist, Michael Andrews at Michael.Andrews6@va.gov and Contracting Officer, Sara Vickroy at Sara.Vickroy@va.gov. No calls will be accepted.

Offers are due via email by 9:00 AM ET on May 5, 2026, to Contract Specialist, Michael Andrews at Michael.Andrews6@va.gov and Contracting Officer, Sara Vickroy at Sara.Vickroy@va.gov.

1. SCOPE OF WORK

The Veterans Health Administration (VHA) Non-Expendable Equipment (NX) National Program has identified the COMBI OVEN product line as a candidate for inclusion in the National Equipment Catalog (NEC). This will be accomplished via the awarding of a VA-wide (otherwise referred to as “national”) single award Requirements contract.

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Combi Ovens to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods.

2. REQUIREMENT

This requirement will be IAW FAR clause 52.211-6, “Brand Name or Equal” (BNOE) which requires the quoter to indicate that each product is being offered as an “equal” product to the Rational iCombi® Pro and Combi Oven. For each equal product, the Offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The Offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the Offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

(CE1ERRA.0000221) iCombi Pro® 10‐Full Size Combi Oven, electric,

(10) 18" x 26" sheet pan or (20) 12" x 20" steam pan or (10) 2/1 GN pan capacity, (5) stainless steel grids included, intelligent cooking system with (4) assistants; iDensityControl, iCookingSuite, iProductionManager, & iCareSystem, (6) operating modes, (5) cooking methods, (3) manual operating modes, 85° to 572°F temperature range, quick clean, care control, eco mode, 6‐point core temperature probe, retractable hand shower, Ethernet interface, Wi‐Fi enabled, 208/240v/60Hz/3‐ph, 103.8/90.0 amps,

37.4 kW, CE, IPX5, UL, cULus, NSF, ENERGY STAR ®

4 hours/location specialized application training with personnel, no charge

needed for every four (4) cooking systems, add ‘in one (1) kitchen’, includes 100 miles (200 miles round trip). (see attached installation flyer for details) THIS ITEM IS NON‐DISCOUNTABLE, USA ONLY (NET)

installation for each individual electric table‐top iCombi on a stand or counter, 100 miles (200 round‐trip) included. (Do not use for Combi‐Duo, See attached installation flyer for details) THIS

ITEM IS NON‐DISCOUNTABLE, USA ONLY (NET)

single combi model, or XS & half‐size Combi‐Duos, or iVario includes: (1) single head with pressure gauge, R95‐CLX filter & (1) filter installation kit

installation cost for a RATIONAL Water Filter System is available when purchased with Certified Installation of RATIONAL unit THIS ITEM IS NON‐DISCOUNTABLE, USA ONLY (NET) The RATIONAL Water Filtration Systems helps provide consistent high‐quality water to your RATIONAL cooking systems.

The patented carbon block technology reduces the effects of sediment, chloramines, and chlorine while delivering the required flow rates. All public water systems using surface water and most ground water systems treat with either chlorine/chloramine or chlorine dioxide (EPA will allow levels as high as 4ppm safe for drinking water, exceeding our maximum level of .2ppm. Chloride concentrations above 80ppm can cause corrosion.

RATIONAL Water Filtration does NOT reduce chloride

150 pieces/bucket (minimum order quantity‐ 2 ea, unless ordered with a unit) (NET)

Pro/Classic models and Self Cooking Center® units from 10/2008, with Care Control ‐ Serial SG, SH or SI series (minimum order quantity: 2pcs, unless ordered with a unit) (NET)

stainless steel construction, for iCombi 6‐ and 10‐full size Classic/Pro

stainless steel

(CG1GRRA.0000245) iCombi Pro® 20‐Full Size Combi Oven, natural gas, (20) 18" x 26" sheet pan or (40) 12" x 20" steam pan or (20) 2/1 GN pan capacity, mobile oven rack & (10) stainless steel grids included, intelligent cooking system with (4) assistants;

iDensityControl, iCookingSuite, iProductionManager, & iCareSystem, (6) operating modes, (5) cooking methods, (3) manual operating modes, 85° to 572°F temperature range, quick clean, care control, eco mode, 6‐point core temperature probe, retractable hand shower, Ethernet interface, Wi‐Fi enabled, 303,500 BTU, 208/240v/60Hz/1‐ph, 6 ft. cord, 2.2 kW, CE, IPX5, cCSAus, NSF, ENERGY STAR ®

4 hours/location specialized application training with personnel, no charge

needed for every four (4) cooking systems, add ‘in one (1) kitchen’, includes 100 miles (200 miles round trip). (see attached installation flyer for details) THIS ITEM IS NON‐DISCOUNTABLE, USA ONLY (NET)

iCombi/SCC/CMP 202G (208‐240/60Hz/1ph) THIS ITEM IS NONDISCOUNTABLE, USA ONLY (NET)

filter installation kit

consistent high‐quality water to your RATIONAL cooking systems.

The patented carbon block technology reduces the effects of sediment, chloramines, and chlorine while delivering the required flow rates. All public water systems using surface water and most ground water systems treat with either chlorine/chloramine or chlorine dioxide (EPA will allow levels as high as 4ppm safe for drinking water, exceeding our maximum level of .2ppm. Chloride concentrations above 80ppm can cause corrosion.

RATIONAL Water Filtration does NOT reduce chloride

150 pieces/bucket (minimum order quantity‐ 2 ea, unless ordered with a unit) (NET)

stainless steel

(CG1ERRA.0000227) iCombi Pro® 20‐Full Size Combi Oven, electric,

(20) 18" x 26" sheet pan or (40) 12" x 20" steam pan or (20) 2/1 GN pan capacity, mobile oven rack & (10) stainless steel grids included, intelligent cooking system with (4) assistants;

iDensityControl, iCookingSuite, iProductionManager, & iCareSystem, (6) operating modes, (5) cooking methods, (3) manual operating modes, 85° to 572°F temperature range, quick clean, care control, eco mode, 6‐point core temperature probe, retractable hand shower, Ethernet interface, Wi‐Fi enabled, 208/240v/60Hz/3‐ph, 188.5/163.3 amps, 67.9 kW, IPX5, UL, cULus, NSF, ENERGY STAR ®

4 hours/location specialized application training with personnel, no charge

needed for every four (4) cooking systems, add ‘in one (1) kitchen’, includes 100 miles (200 miles round trip). (see attached installation flyer for details) THIS ITEM IS NON‐DISCOUNTABLE, USA ONLY (NET)

ITEM IS NON‐DISCOUNTABLE, USA ONLY (NET)

(240/60Hz/3ph) THIS ITEM IS NON‐DISCOUNTABLE, USA ONLY (NET)

filter installation kit

required flow rates.

150 pieces/bucket (minimum order quantity‐ 2 ea, unless ordered with a unit) (NET)

(Grid Shelves sold separately)

20‐7/8", 2‐1/2" deep, stainless steel

(CE1GRRA.0000240) iCombi Pro® 10‐Full Size Combi Oven, natural gas, (10) 18" x 26" sheet pan or (20) 12" x 20" steam pan or (10) 2/1 GN pan capacity, (5) stainless steel grids included, intelligent cooking system with (4) assistants; iDensityControl, iCookingSuite, iProductionManager, & iCareSystem, (6) operating modes, (5) cooking methods, (3) manual operating modes, 85° to 572°F temperature range, quick clean, care control, eco mode, 6‐ point core temperature probe, retractable hand shower, Ethernet interface, Wi‐Fi enabled, 152,000 BTU, 208/240v/60Hz/1‐ph, 6 ft.

cord, 1.5 kW, CE, IPX5, cCSAus, NSF, ENERGY STAR ®

4 hours/location specialized application training with personnel, no charge

USA ONLY (NET)

Combi‐Duo, See attached installation flyer for details) THIS ITEM

IS NON‐DISCOUNTABLE, USA ONLY (NET)

240/60Hz/1ph); gas iCombi/SCC/CMP 201G (120/60Hz/1ph); gas iCombi/SCC/CMP 202G (208‐240/60Hz/1ph) THIS ITEM IS NONDISCOUNTABLE, USA ONLY (NET)

150 pieces/bucket (minimum order quantity‐ 2 ea, unless ordered with a unit) (NET)

filter installation kit

The patented carbon block technology reduces the effects of sediment, chloramines, and chlorine while delivering the required flow rates.

stainless steel construction, for iCombi 6‐ and 10‐full size Classic/Pro

PM report after each visit Parts not included Vendor will coordinate any warranty issues

(includes 1 annual OEM checklist visit + 1 intermediate PM check) PM report after each visit Parts not included Vendor will coordinate any warranty issues

0005AC

Rational Level 1- Labor only Quarterly 4 planned PM visits/year/unit (includes 1 annual OEM checklist visit + 3 intermediate PM checks) PM report after each visit Parts not included

0005AD

Level 2- Labor + Parts Annual Includes Level 1 plus Parts allowance (NTE $3,000 per plan year) for parts required to complete planned maintenance and minor corrective actions identified during service (e.g., hoses, O-rings, gaskets, door seals, and other OEM-recommended wear items as applicable

0005AE

Level 2- Labor + Parts Biannual Includes Level 1 plus Parts allowance (NTE $3,000 per plan year) for parts required to complete planned maintenance and minor corrective actions identified during service (e.g., hoses, O-rings, gaskets, door seals, and other OEM-recommended wear items as applicable

0005AF

Level 2- Labor + Parts Quarterly Includes Level 1 plus Parts allowance (NTE $3,000 per plan year) for parts required to complete planned maintenance and minor corrective actions identified during service (e.g., hoses, O-rings, gaskets, door seals, and other OEM-recommended wear items as applicable

0005AG

Level 3- Labor +Parts + Corrective (Unplanned) Visits Annual Includes Level 2, plus:

Up to Two (2) corrective/unplanned maintenance visits per plan year, as requested by the VA, to address unexpected issues outside routine PM.

Corrective visits include labor and parts, and draw from the Level 2 NTE parts allowance unless the VA requests a separate CLIN for corrective parts.

0005AH

Level 3- Labor +Parts + Corrective (Unplanned) Visits Biannual Includes Level 2, plus:

Up to Two (2) corrective/unplanned maintenance visits per plan year, as requested by the VA, to address unexpected issues outside routine PM.

Corrective visits include labor and parts, and draw from the Level 2 NTE parts allowance unless the VA requests a separate CLIN for corrective parts.

0005AI

Level 3- Labor +Parts + Corrective (Unplanned) Visits Quarterly Includes Level 2, plus:

Up to Two (2) corrective/unplanned maintenance visits per plan year, as requested by the VA, to address unexpected issues outside routine PM.

Corrective visits include labor and parts, and draw from the Level 2 NTE parts allowance unless the VA requests a separate CLIN for corrective parts.

0005AJ

Filters Purchase & replace Annual 1 filter change (labor) with PM

0005AK

Filters Purchase & replace Biannual 2 filter changes (labor) with PM

0005AL

Filters Purchase & replace Quarterly 4 filter changes (labor) with PM

0005AM

0005AN

0005AO

The Department of Veterans Affairs (VA) is seeking vendors who can provide Rational iCombi® Pro Combi Ovens or equal as listed above which meet all the following salient characteristics: Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor’s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor’s pricing volume with a quantity of zero. Vendors shall provide descriptive literature which will be used to thoroughly evaluate each proposal to determine the extent to which it meets the Salient Characteristics (SCs) listed in the Combined Synopsis/Solicitation Notice. Vendors are required to complete the highlighted area on the SCs Chart located on the Combined Synopsis/Solicitation document listing the location where compliance to the SCs can be found. The chart must be included with the vendor’s submission. Offers which do not include this complete chart will not be considered for award.

CLIN’s 0001, 0002, 0003, and 0004 apply to SCs 1-10, CLIN 0001AA, 0002AA, 0003AA, and 0004AA apply to SC 7. CLIN 0001AC-AF, 0002AC-AF, 0003AC-AG, 0004AC-AG apply to SC 11.

20-20 E/G models: Must hold minimum of (20) 18” x 26” generic full size sheet pans or (40) 12”x 20” steam pans on Mobile Oven Rack

(10) full size sheet pans or (20) steam pans with a mobile rack, Per Spec Sheet (pg 1)

(20) full size sheet pans or (40) steam pans, per Spec Sheet (pg 24)

(10) full size sheet pans or (22) steam pans with a mobile rack, per Spec Sheet (pg 9)

(20) full size sheet pans or (40) steam pans with a mobile rack, per Spec Sheet (pg 1)

Quality/Construction features and functions of the offered device will be evaluated. Areas include but are not limited to the following:

Quality/Construction

· Terms and conditions of Warranty

· Terms and conditions of Warranty of steam generator

· Durability

Service Maintenance Options features and functions of the equipment offered will be evaluated. Areas include but are not limited to the following:

Service Maintenance Options

· Terms and conditions of Maintenance plans

· Service and response time

· Number of Certified vendors who can perform service and maintenance locally

Electrical and Plumbing Specifications features and functions of the equipment offered will be evaluated. Areas include but are not limited to the following:

Electrical and Plumbing Specifications

· Electrical Connections options

· Plumbing Connections options

Installation and Configuration features and functions of the equipment offered will be evaluated. Areas include but are not limited to the following:

Installation and Configuration Options

· Configuration Options

· Equipment Dimensions

· User Interface features and ease of use

· Availability and modes of Training

· Accessories (i.e. grid shelves, cleaning products)

Safety features and functions of the equipment offered will be evaluated. Areas include but are not limited to the following:

Safety Features

· Alarms or alerts

· Self-testing features

· Cooking Modes/Options

· Cleaning Modes/Ease of Cleaning

· Programmability/Pre-Programed Options

· Lighting Options

The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this Combined Synopsis/Solicitation Notice.

See attached document: ATTACHMENT A - PRICE COST SCHEDULE - NX EQ COMBI OVEN.

See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ COMBI OVEN.

See attached document: ATTACHMENT C - CONTRACT CLAUSES - NX EQ COMBI OVEN.

See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ COMBI OVEN .

See attached document: ATTACHMENT E - REPORTING TOOL - NX EQ COMBI OVEN.

See attached document: ATTACHMENT F - PAST PERFORMANCE REFERENCE - NX EQ COMBI OVEN.

See attached document: ATTACHMENT G - PAST PERFORMANCE QUESTIONNAIRE - NX EQ COMBI OVEN.

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