36C10X25Q0037 QnA Sheet.xlsx
XLSX spreadsheet 12 KB Posted
- Solicitation number
- 36C10X25Q0037
About this file
This is a Questions and Answers document for solicitation 36C10X25Q0037 for Department of Veterans Affairs office moving services. The Q&A clarifies several operational aspects of the contract, including that employees will pack personal items while contractors handle office equipment, all buildings have elevator access except warehouses, moves must occur after normal government hours (8:00am-4:30pm), and contractors must reconnect IT equipment to outlets but not to networks.
Key details include clarification that the NAICS code should be 541614, contractors must have insurance for lost/damaged equipment, and there is no historical volume data available as government needs are changing. The document addresses labor requirements including overtime considerations, VA Privacy Training requirements, and confirms that moves will be coordinated through pre-planning meetings. Success is defined as completed moves with no apparent negligence of items, and inventory lists will be provided and validated by vendors.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C10X25Q0037 QnA Sheet 0002.xlsx | XLSX spreadsheet | |
| Attachment D - Price Schedule 0002.xlsx | XLSX spreadsheet | |
| 36C10X25Q0037 0002.pdf | ||
| 36C10X25Q0037 0001.pdf | ||
| Attachment D - Price Schedule 001.xlsx | XLSX spreadsheet | |
| Attachment B - PAST PERFORMANCE REFERENCES.pdf | ||
| 36C10X25Q0037.pdf | ||
| Attachment A Wage Determination.pdf | ||
| ATTACHMENT C - PAST PERFORMANCE QUESTIONNAIRE.pdf | ||
| Attachment D - Price Schedule.xlsx | XLSX spreadsheet |
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Text version
Sheet1
| VECTOR - 0162 Questions | |||
| Section: | Questions: | VA RESPONSE | |
| SF 1449 Block 8 | 1. Sam.gov is showing 1/29/25. Assuming SF 1449 is correct? | SAM.GOV is correct. See Amendment 0001 for correct dates | |
| Section 7.2 | Will employees be packing their personal items or will the contractor be required to pack those? If employees, will the boxes remain open for visual inspection to ensure no boxes are transported with fragile items not properly wrapped? | Employees will be packing all personal items. Contractor is only responsible for office equipment. Contractor will be allowed to ensure fragile items are properly wrapped. All items will be identified on an inventory list | |
| Section 7.2.2 | Could you define “operational?” Do you mean properly reconnected cords to the IT equipment and into outlets? I’m assuming the government IT will be confirming reconnecting network connectivity. Is this correct? | Correct. All IT equipment will need to be reconnected to outlets for operation. Upon final walkthrough, the Government will verify that the equipment is connected to the VA network. | |
| Solicitation | Will there be any buildings that do not have elevator access and require the contractor to move large, heavy, and/or bulky items upstairs? | All buildings will elevator access and loading dock | |
| Section 12.0 | Could you clarify “certifications?” Do you mean the VA privacy training? | The required certification is for insurance. The Government wants to ensure that the awarding vendor has an insurance policy in place in the event equipment and/or furniture becomes lost, destroyed, or damaged. | |
| Solicitation | How often is travel required to off-site VA locations and/or landfills? | There will be times where the contractor will be required to pick up things from a warehouse where that equpment will go to a landfill. There are no elevators in the warehouse as they are not needed. | |
| Solicitation | Can we get historical project volumes for the past three years and or a forecasted move plan for upcoming periods? | There is no way to predict the volume of future moves as the federal government is undergoing many changes with the new administration. | |
| Solicitation | Who is the manufacturer of record for office and systems furniture? | The Government is unable to provide the manufacturer for the office furniture as the move can occur in various offices. | |
| Solicitation | Do all current government items to be relocated have tracking numbers/tags/labels currently and what system, if yes, is in use for tracking items today? May we review a sample inventory tracking sheet? | An inventory list will be provided that will be validated by the vendor. | |
| Solicitation | Could you define 100% success? Does this include any consideration for broken items in transport which are reimbursed properly to the government? | 100% success is a completed move with no apparent negligence of items | |
| Solicitation | Under the SCLA, in addition to paying proper wage determination rates/fringe benefits, there are strict overtime hours. In order to properly execute, it may require changes in some workers throughout the week to stay under OT hours. What are the government’s normal working hours? Does the government expect OT will be required? If so, will the government agree to pay OT? | Normal hours of operation for the Government is from 8:00am to 4:30pm. The contractor is required to conduct their move after the Government's normal hours of operation. Overtime is anything over 8 hours and will need to be considered by the vendor. | |
| Attachment D | Upon reviewing Attachment D, Price Schedule, we noticed issues with the formula in the Labor Breakdown tab. Could you please correct the spreadsheet and provide detailed instructions on how you would like this section to be completed? | Please see amendment 001 for updated Price Schedule. | |
| Solicitation | Because IDIQ requested listed hours per contract period do not appear to be full time and task statement aligns to individual project activities, what are client expectations for days & hours per week/event, straight time vs. overtime (i.e. for example, projects moves normally occur every Wednesday/Thursday evenings starting at 5pm, etc.) | The timeline for the move will be established during the pre-planning meeting. All moves are different and there is no way to determing the amount time and date of the move at this time. | |
| Section 11.2 | What is the expected length of VA Privacy Training? | This is an online training module that the vendor and its employees may be required to take. | |
| NAICS code 561320 is listed. Should it be 541614? | |||
| The proper NAICS is 541614. See amendment 0001 |
File details come from the government source that posted it. Updated .