36C10X25Q0037 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 66

IN 456

36C10X

Strategic Acquisition Center - Frederick

Department of Veterans Affairs

5202 Presidents Court, Suite 103

Frederick MD 21703

36C10X

Strategic Acquisition Center - Frederick

Department of Veterans Affairs

5202 Presidents Court, Suite 103

Frederick MD 21703

To all Offerors/Bidders

36C10X25Q0037

X

X X x 1

The purpose of amendment 0002 of solicitation 36C10X25Q0037 is as follows:

1. Issue responses to follow up questions

2. Update Section B.2 Price/Cost Schedule

. Sub CLIN 0002AE - Installer and Sub CLIN 0003AS Dump Fee

3. Issue a revised price/cost schedule.

Todd Synder

Contracting Officer

SAC-F14L3-669191

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.216-18 ORDERING (AUG 2020)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.5 52.216-32 TASK-ORDER AND DELIVERY-ORDER OMBUDSMAN (SEP 2019) ... 38

C.6 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.7 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.8 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

C.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.11 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C12 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.13 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.14 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 INSTRUCTIONS TO OFFERORS

E.2 EVALUATION APPROACH

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Todd Synder, Contracting Officer (CO)

Todd.Synder@va.gov

(202) 815-9498

James Heffner, Contracting Specialist (CS)

James.Heffner@va.gov

(202) 380-6763

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with 52.232-33, Payment by Electronic Funds

Transfer—System for Award Management

3. INVOICES: Invoices shall be submitted in arrears based upon delivery and acceptance by the Government

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic

Submission of Payment Requests.

5. FSC MANDATORY ELECTRONIC INVOICE SUBMISSION: Contractors are required to submit payment requests in electronic form in accordance with the submission instructions below.

TUNGSTEN ELECTRONIC INVOICE SUBMISSION

FSC e-INVOICE THRU AUSTIN PORTAL

FSC MANDATORY ELECTRONIC INVOICE SUBMISSION FOR AUSTIN PAYMENTS

Contracting POC: TBD

Contract/Task Order Number: TBD

a. Vendor Electronic Invoice Submission Methods:

Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting methods below.

1. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

mailto:Todd.Synder@va.gov mailto:James.Heffner@va.gov http://www.tungsten-network.com/US/en/veterans-affairs/ http://www.tungsten-network.com/US/en/veterans-affairs/

2. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Institute (ANSI). The X12 EDI Web site (http://www.x12.org)

b. Vendor e-invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below.

1. Tungsten e-Invoice Setup Information: 1-877-489-6135

2. Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

3. FSC e-Invoice Contact Information: 1-877-353-9791

4. FSC e-Invoice email: vafsccshd@va.gov

See http://www.fsc.va.gov/einvoice.asp for more information.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

0001 01/24/2025

0002 01/28/2025 http://www.x12.org/ mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov http://www.fsc.va.gov/einvoice.asp

1.0 B.2 PERFORMANCE WORK STATEMENTBACKGROND:

The Support Services Division of the Office of Administration, Office of Human

Resources and Administration; Operations, Security, and Preparedness

(OA/HRA/OSP) provides office move logistics support for program offices located within the Department of Veterans Affairs Central Office (VACO) campus. These services are critical to the realignment of the VA organizational footprint within the

Washington D.C. area and is a priority for senior management. Logistics support services will be coordinated through the use of an Indefinite Delivery Indefinite

Quantity type contract.

2.0 SCOPE OF WORK

The purpose of this Blanket Purchase Agreement (BPA) is to provide relocation and moving services for the VACO campus. Moving and relocation services include disassembly and assembly of furniture, disconnecting and reconnecting of IT equipment, disconnecting and reconnecting electricity from workstations, and relocation of workstations and office furniture. The Contractor shall provide non-personal services, laborers, contractor operated vehicles, equipment, supplies, transportation, tools, materials, supervision, to perform relocation and moving services for VACO Campus as defined in the PWS. The contractor shall not connect VA IT computer equipment to VA networks without approval from VA

Office of Information Technology (OIT).

3.0 CONTRACT TYPE

Multiple-award Indefinite Delivery Indefinite Quantity (IDIQ). Each requirement will be a competitive order off the IDIQ. All orders issued under this contract will be

Firm Fixed Price (FFP).

4.0 PERIOD OF PERFORMANCE

The Period of Performance (PoP) of this Firm Fixed Price task order shall be for a twelve (12) month base period with four (4) 12-month option periods as follows:

Base Year 12 Months

Option Year 1 12 Months

Option Year 2 12 Months

Option Year 3 12 Months

Option Year 4 12 Months

5.0 PLACES OF PERFORMANCE:

Performance shall occur within the Washington, D.C. area. In addition to the VA

Warehouse, 7100 Old Landover Road, Building C, Landover, MD, 20785; GSA

Warehouse, 6808 Loisdale Road, Bldg. A, Springfield VA, 22150; local landfills within the Maryland and Washington D.C. area.

6.0 TRAVEL

The Government does not anticipate(s) travel under this effort. Local travel within a

50-mile radius from the contractor's facility to the locations identified in the PWS is considered the cost of doing business and will not be reimbursed by the government.

The FTR can be referenced at:

http://www.gsa.gov/portal/ext/public/site/FTR/file/FTRTOC.html/category/21865/ho stUri/portal

7.0 TASK STATEMENT

The Contractor shall provide the following services to support VACO office move operations. In addition, the Contractor shall provide all the necessary supplies, materials, equipment, and personnel to fulfill the Government’s requirement. At no time during the performance of this contract shall the contractor personnel be managed by or manage, be supervised by or oversee any federal government personnel.

A. Loading and unloading trucks to move items to and from VACO office buildings.

B. Delivering/hauling office furniture, workstations, IT equipment and supplies.

C. Disconnection and reconnection of IT equipment.

D. Disconnecting and reconnecting electrical power from the workstations.

E. Removal and reinstallation of select desk trays.

F. Assisting with palletizing excess property and equipment in preparation of delivery.

G. Setting up and reassembling conference room and office furniture, workstations, according to planned floor plan layouts.

H. Moving and arranging office furniture and other equipment.

I. Capability of passing VA’s security requirements for unescorted access to

VACO campus facilities.

J. Disassembly of office furniture, cubicles, and other miscellaneous pieces for removal to GSA, landfill, or the Landover Warehouse.

K. Shall maintain an accurate inventory list of furniture or equipment being excessed to GSA, landfill, or the Landover Warehouse.

L. Submit a Certificate of Insurance and personnel roster to the COR 48 hours in advance of any scheduled office move.

M. Shall provide all packing materials for laptops, desktops, and other electronic devices. In addition to the materials and equipment required to move a variety of different types of office furniture, safes, partitions, decorations, electric whips, and appliances.

7.1 Pre-Planning Meeting: Upon award of task order, the Contractor shall schedule a pre-planning meeting with the COR no more than one (1) business day after award.

http://www.gsa.gov/portal/ext/public/site/FTR/file/FTRTOC.html/category/21865/hostUri/portal http://www.gsa.gov/portal/ext/public/site/FTR/file/FTRTOC.html/category/21865/hostUri/portal

7.1.1 The Contractor shall coordinate all moves required under this BPA with the COR, facility management, and technical points of contact at the various VACO sites. Pre-planning will incorporate site surveys before the move, the Contractor and COR’s agreed upon planned approach to completing the move, scheduling a specific move date, and inventorying all equipment subject to move. Pre-planning

7.1.2 Meeting will also include coordination for loading docks, security passes, reserved cargo elevators and all other pre-planning required to complete the move. The contractor shall provide the COR and

Facility Management with a Microsoft Word Document or PDF outlining the agreed upon planned approach no more than 48 hours after the pre-planning meeting.

7.1.3 As part of the planning meeting, the Contractor shall provide all laborer/mover and driver proofs of identification, commercial licensure, certifications, and any VA security documentation (Privacy training certificate) if needed for access to Government facilities.

7.1.4 Inventory Lists: The Contractor shall review inventory list of items for relocation, including but not limited to office furniture, workstations, IT equipment and devices, fragile items, and file cabinets. Accuracy of inventoried items and furniture is of high priority. This shall be accomplished using Microsoft Office, Excel 97 –or latest version.

7.1.5 Layout Plan: During the pre-planning meeting, the Contractor, COR, and site technical POC will establish a layout plan for the scheduled move. This layout plan must be in writing and included as part of the approved moving plan accepted by the COR before proceeding with the move.

7.2 Relocating/Moving Services: The Contractor shall safely and effectively disassemble, pack, load, unload, unpack, reassemble, and setup office furniture, workstations, shelving, and IT equipment in accordance with the

PWS and as part of the BPA.

7.2.1 Upon approval of the planned approach and inventory listing, the

Contractor shall properly disassemble, pack, and load items not limited to office furniture, workstations, appliances, sofas, chairs, conference tables, fragile items, and IT equipment using the proper tools and equipment provided by the Contractor. Proper tools include, but not limited to, hand operated tools, dollies, straps, stevedores, and power operated tools.

7.2.2 IT Equipment: In accordance with section 7.2 of the PWS, the

Contractor shall support the completion of the relocation of VA staff from scheduled locations to designated locations by disconnecting and reconnecting IT equipment. Typically, this will be scheduled to occur after business hours or when the VA staff has been dismissed for the planned move. Disconnects shall be prior to the scheduled move.

Reconnects shall be accomplished before the final clean-up and final walkthrough with all IT equipment up and operational.

7.2.3 For each VA staff member, the following equipment shall be considered, but not limited to, for each move: Up to two (2) Central

Processing Unit (CPU); Up to two (2) monitors; One (1) mouse; One

(1) keyboard; All connected cables, connectors, surge protectors, and power cords between equipment; Two (2) Speakers; One (1) docking station (if present); One (1) printer (if present); One (1) scanner (if present); and One (1) port replicator (if present). Accessories are defined to include mouse, keyboard, cables, and speakers.

7.2.4 For each office suite, the following equipment shall be considered, but not limited to, for each move: One (1) facsimile (fax) machine; One (1) color/black and white copy machine/network printer.

7.2.5 The Contractor shall ensure that IT equipment is disconnected and stored together in the proper shipping material(s) to avoid the mixing of equipment.

7.2.6 The Contractor shall use materials such as moving crates, plastic crates, bins, carts, e-bags, bubble wrap, furniture paddings, various floor and elevator paddings, pallets, straps, tape, and materials to safely pack furniture and IT equipment and devices.

7.2.7 All coordination of unloading and loading of the Contractor’s moving equipment shall be completed in accordance with the Contractor’s approved planned approach accepted at the pre-planning meeting.

Items loaded shall be safely secured with no damage during transport using the assigned loading dock.

7.2.8 Unloading of Contractor’s required moving equipment shall be done safely and effectively using the assigned loading dock at the designated receiving facility.

7.2.9 Final Walkthrough: Upon completion of an approved and ordered move, the Contractor and the COR will complete a final walkthrough and inspection of all items on the inventory list. The inspection includes, but does not limit, a final inventory check, inspecting the condition of all office furniture, disassembly of cubicle workstations, chairs, tables, file cabinets, and fragile items. This inspection will also include IT equipment and devices; however, this will include not only a visual inspection, but a functional inspection as well (The functional inspection shall be completed by the COR and site technical POC within 72 hours of the completed move. This is to allow time for VA IT personnel to check the IT equipment and its operation.)

7.2.10 Schedule for Deliverables and Reporting Requirements: The

Contractor shall complete the deliverables as scheduled. If for any reason the scheduled time for a deliverable cannot be met, the

Contractor is required to explain why in writing to the COR and provide a copy to the CO, including a firm commitment of when the deliverables will be completed. This notice shall cite the reasons for the delay, and submit a request for an extension with firm commitment date to the

CO. The CO and the COR will review the facts and issue a response in accordance with applicable regulations.

7.2.11 The Contractor shall ensure that all VACO property and equipment is protected from damage during handling, transporting and/or storage.

Property shall be properly secured during transport to prevent from shifting and shall be stacked properly.

7.2.12 The Contractor shall maintain capacity to provide the required equipment at all times during the performance of this requirement:

A. Less than 26,000 lbs. Gross Vehicle Weight (GVW) box truck with lift- gate.

B. Tractor Trailer type truck with ramp, sufficient to safely load/unload a trailer.

C. Adequate moving dollies (4-wheel with padded frame).

D. Large hand truck with straps.

E. Equipment panel carts (for moving IT equipment).

F. Systems furniture panel carts.

G. Truck-cargo tie-down straps.

H. Moving blankets for padding furniture.

7.2.13 The Contractor, after completing the requirements in each work area, shall clean the area by wiping down and cleaning and dusting furniture surfaces inside and out with non-toxic, non-residue cleaner. The

Contractor shall also remove and properly dispose of any extraneous materials, trash, etc. The Contractor shall ensure all work areas are in operational standing before being turned over to the Government.

8.0 KEY PERSONNEL

Certain skilled, experienced professional, and/or technical personnel are essential for accomplishing the work to be performed. These individuals are defined as “Key

Personnel” and shall not be removed, diverted, or replaced from work without prior notification to the Contracting Officer (CO).

All contractor requests for approval of substitutions of Key Personnel shall be submitted in writing to the CO at least 15 calendar days in advance of the effective date and shall provide a detailed explanation of the circumstances necessitating the proposed substitution, a complete résumé for the proposed substitute, and any other information requested by the CO necessary to approve or disapprove the proposed substitution.

New personnel shall not commence work until all necessary security requirements have been fulfilled and résumés provided and accepted. The CO will evaluate such requests and promptly notify the Contractor of approval or disapproval in writing.

Any substituted personnel shall have the equivalent or better education, experience, and credentials than the personnel they may replace, subject to VA review and approval.

The Key Personnel required by this contract are as follows:

8.1 Site Supervisor/Manager and Alternate: Must have a minimum of 5 years of closely related experience and qualification to manage up to four overlapping moves for the Department of Veterans Affairs Central Office.

Site Supervisor responsibilities include but are not limited to the following:

A. Providing supervision, oversight, and ensuring all loads are properly secured.

B. Coordinating Contractor labor support staff and driver work assignments when engaged in loading, unloading, recording, arranging, routing, and delivering incoming and outgoing furniture, equipment, supplies, and crates.

C. Ensuring items being moved, assembled, disassembled, relocated, loaded, unloaded, etc. and transported is safely secured to prevent damage.

D. Ensuring staff selected and assigned to this requirement is properly trained and enforce proper safety rules and regulations are adhered.

E. Responsible for the inventory of all Government items scheduled for relocation. The Contractor, at all times, shall report to the COR during the pre-planning stage to begin the inventory of items for relocation, including but not limited to office furniture, workstations, IT equipment and devices, fragile items, and file cabinets. After reviewing the inventory list, the Contractor shall provide any discrepancies to the COR within 48 hours for resolution.

Accuracy of inventoried items and furniture is of high priority and efficiency.

F. Always maintaining professional customer service

8.2 IT Technician: Must have at least two years of closely related experience and qualification to manage the IT equipment of up to four simultaneous moves for the Department of Veterans Affairs Central Office. Education: High School

Diploma with related IT certifications.

IT key personnel shall be responsible for the following duties and responsibilities:

A. Providing accurate and detailed inventory of all IT Equipment and devices.

B. Be present for all pre-planned moves with the COR and facility management.

C. Ensuring items being disconnected/reconnected and transported remain in its original condition with no damage during the move.

D. Provide an IT inventory list (with VA bar code number(s) for equipment) to the COR before each relocation/ move.

E. Always maintaining professional customer service.

Necessary skills for this requirement:

A. Knowledge of proper IT equipment disconnection and reconnection procedures.

B. Ability to communicate using the English language, i.e., read, speak, and write.

8.3 Licensed Electrician: The contractor will provide a state of Virginia certificated electrician to connect and disconnect electrical whip outlets from office cubicles, conference tables, and equipment as prescribed by the task order PWS.

8.4 Movers/Installers: Movers and installers are the core group of non-key personnel responsible for following the lead of the Site Supervisor/Manager.

Movers/installers will conduct the essential task of disassembling and reassembling of existing Government office furniture, shelves, file cabinets, and workstations. This may also include new Government office furniture, shelves, file cabinets, and workstations. They must have thorough knowledge of the appropriate kinds of equipment needed to move specific items. The

Contractor may be responsible for moving fragile items requiring extreme care in handling.

Movers/installers shall be experienced in using various moving equipment, including but not limited to dollies, carts/e-carts, bins, crates, straps, chokes, stevedores, bags, and various paddings for floors and elevators.

Movers/Installers shall be responsible for the following duties and responsibilities:

A. Always maintaining professional customer service.

B. Moving supplies, materials, and equipment to/from designated locations using proper equipment, such as hand trucks, stevedores, dollies, straps, etc.

C. Moving, assembling, and dismantling new or used furniture.

D. Moving and arranging heavy pieces of office furniture, equipment, appliances, antiques, etc.

E. Properly securing all items being transported to ensure no shifting of loads, no damage to items, and compliance with all Department of

Transportation requirements.

F. Packing items in boxes/crates for moving. Movers/Laborers shall take special care when packing and moving computer equipment, antiques, appliances, and fragile items.

G. Shall use padding materials in hallways, elevators, offices, etc., to prevent damage to buildings, loading docks, and government property.

8.5 Truck Driver: The Contractor shall provide personnel (drivers) qualified and licensed to operate commercial vehicles/straight trucks.

9.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

Services: The Government will remove all confidential documents and devices prior to a scheduled relocation/ moving service by the awarded Contractor. Should the Contractor encounter confidential documents or devices, the COR should be notified immediately, and the item should be left untouched until cleared to do so.

10.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

General: The Contractor shall provide services to accomplish tasks outlined in this

PWS, non-personal services laborers; Contractor operated vehicles; equipment;

supplies; safety equipment; transportation; tools; materials; supervision; and other items and personnel necessary to perform relocation and moving services for the

VA.

11.0 SECURITY

11.1 All personnel employed by the Contractor or any representative of the

Contractor entering the Government office space, shall display a company identifier while on premises.

11.2 Vendor’s staff is required to conform to VA's security and privacy requirements as described below:

A. General: Vendor, vendor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

B. The Vendor will be required to receive training on “VA Privacy and

Information Security Awareness and Rules of Behavior” via VA’s Talent

Management System (TMS).

C. The website can be accessed from any local computer at www.tms.va.gov.

D. A certificate of completion is provided at the completion of the training and must be printed and accompany all contractors performing work under this task order (no exceptions).

http://www.tms.va.gov/

E. The Vendor will be responsible for ensuring compliance by its employees with the security regulations of VA, VACO and other Government installations or Contractor facilities where work is performed under this

BPA.

The Vendor shall insert this clause in all subcontracts when the subcontractor is required to have physical access to a federally controlled facility or access to a

Federal information system.

12.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

These thresholds are critical to mission success.

Performance Objective Standard Performance

Threshold

Method of

Surveillance

PRS #1

Inventory List (Excel

Spreadsheet)

The standard for acceptance is to complete an accurate inventory of all items scheduled for shipment, including noting the condition of office furniture, workstations, chairs, tables, bar codes and etc.

Zero deviation from standard by the completion of the initial inventory

Reviewed by COR with 100 % Acceptance

PRS # 2

Identification and certifications of employees

The standard for acceptance is 100% success in supplying the COR a copy of certification and identification of employees

Zero deviation from standard upon acceptance by the COR

Reviewed by COR with 100 % Acceptance

PRS # 3

Relocation and Moving

The standard for acceptance is 100% success in performing the required relocation of staff and moving of furniture within the VACO Campus office areas and GSA, Landfill, and VACO warehouse

Zero deviation from standard upon acceptance by the COR

Reviewed by

COR with 100 % Acceptance

PRS #4

Certificate of Insurance

The standard is 100% success in providing COR and Facility Management with Certificate of Insurance 48 hours prior to scheduled move date.

Zero deviation from standard upon acceptance by the COR

Reviewed by

COR with 100 % Acceptance

13.0 DELIVERABLES

Task# Deliverable Description

# of Copies

Due Date Submit To

5.0. A-K

Varies logistics tasks for Contractor execution.

NA

Executed with each call order.

COR will validate deliverable.

5.0. L

Certificate of Insurance &

Personnel Roster

2 copies of each

48 hours before the start of any scheduled move call order.

COR & Building Management.

5.0. M Packing Materials NA

Upon award of each call order.

COR will validate deliverable.

5.1-5.2.13

Pre-Planning Meeting &

Relocating/Moving Services

NA

Upon award of BPA and each call order.

Coordinated with

COR.

6.0-6.5

Provide all key personnel identified to support the call order.

NA

Upon award of each call order.

COR will validate deliverable.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES

QUANTITY UNIT

UNIT

PRICE

Pre-Planning Meeting Contract Period: Ba POP Begin: TBD POP End: TBD

0001AA HR

Site Supervisor Contract Period: Base POP Begin: TBD

0001AB HR

IT Technician

POP Begin: TBD

Office Relocation

POP Begin: TBD

0002AA HR

POP Begin: TBD

0002AB HR

POP Begin: TBD

0002AC HR

Electrician

POP Begin: TBD

0002AD HR

Mover

POP Begin: TBD

0002AE HR

Installer

POP Begin: TBE

0002AFE HR

Lift Gate Truck w/Driver

POP Begin: TBD

0002AGF HR

Tractor Trailer Truck w/ Driver

POP Begin: TBD

Materials

POP Begin: TBD

0003AA EA

Plastic Carton (each) approx. 2.0 CU. FT.

POP Begin: TBD

0003AB EA

Plastic Size Carton (each) approx. 3.0 CU. FT.

POP Begin: TBD

0003AC EA

Picture Carton (each)

POP Begin: TBD

0003AD BG

Chair Bags (each)

POP Begin: TBD

0003AE EA

Paper Pads (each)

POP Begin: TBD

0003AF EA

Computer Bins (each)

POP Begin: TBD

0003AG EA

Bubble Wrap (each)

POP Begin: TBD

0003AH EA

Packing Paper (each)

POP Begin: TBD

0003AJ EA

Duct Tape (per roll)

POP Begin: TBD

0003AK EA

Fiber Tape (per roll)

POP Begin: TBD

0003AL EA

Masking Tape (per roll)

POP Begin: TBD

0003AM EA

Clear Tape (per roll)

POP Begin: TBD

0003AN EA

Shrink Wrap 17"x1500'

POP Begin: TBD

0003AP EA

Shrink Wrap Back 18"x1500'

POP Begin: TBD

0003AQ BG

Keyboard Bags (min. 50)

POP Begin: TBD

0003AR BG

Peanuts

POP Begin: TBD POP End: TBD

0003AS EA

Dump Fee

Contract Period: Base POP Begin: TBD

Contract Period: Option 1 POP Begin: TBD

1001AA HR

POP Begin: TBD

1001AB HR

POP Begin: TBD

POP Begin: TBD

1002AA HR

POP Begin: TBD

1002AB HR

POP Begin: TBD

1002AC HR

POP Begin: TBD

1002AD HR

POP Begin: TBD

1002AE HR

POP Begin: TBD

1002AFE HR

POP Begin: TBD

1002AGF HR

POP Begin: TBD

POP Begin: TBD

1003AA EA

Plastic Carton (each) aprox 2.0 CU. FT.

POP Begin: TBD

1003AB EA

Plastic Size Carton (each) aprox 3.0 CU. FT.

POP Begin: TBD

1003AC EA

POP Begin: TBD

1003AD BG

POP Begin: TBD

1003AE EA

POP Begin: TBD

1003AF EA

POP Begin: TBD

1003AG EA

1003AH EA

POP Begin: TBD

1003AJ EA

POP Begin: TBD

1003AK EA

POP Begin: TBD

1003AL EA

POP Begin: TBD

1003AM EA

POP Begin: TBD

1003AN EA

POP Begin: TBD

1003AP EA

POP Begin: TBD

1003AQ BG

POP Begin: TBD

1003AR BG

POP Begin: TBD

1003AS EA

Contract Period: Option 2 POP Begin: TBD

2001AA HR

POP Begin: TBD

2001AB HR

POP Begin: TBD

POP Begin: TBD

2002AA HR

POP Begin: TBD

2002AB HR

POP Begin: TBD

2002AC HR

POP Begin: TBD

2002AD HR

POP Begin: TBD

2002AE HR

2002AFE HR

POP Begin: TBD

2002AGF HR

POP Begin: TBD

POP Begin: TBD

2003AA EA

Plastic Carton (each) aprox 2.0 CU. FT.

POP Begin: TBD

2003AB EA

Plastic Size Carton (each) aprox 3.0 CU. FT.

POP Begin: TBD

2003AC EA

POP Begin: TBD

2003AD BG

POP Begin: TBD

2003AE EA

POP Begin: TBD

2003AF EA

POP Begin: TBD

2003AG EA

POP Begin: TBD

2003AH EA

POP Begin: TBD

2003AJ EA

POP Begin: TBD

2003AK EA

POP Begin: TBD

2003AL EA

POP Begin: TBD

2003AM EA

POP Begin: TBD

2003AN EA

POP Begin: TBD

2003AP EA

POP Begin: TBD

2003AQ BG

POP Begin: TBD

2003AR BG

POP Begin: TBD

2003AS EA

Contract Period Option 2

Contract Period: Option 3 POP Begin: TBD

3001AA HR

POP Begin: TBD

3001AB HR

POP Begin: TBD

POP Begin: TBD

3002AA HR

POP Begin: TBD

3002AB HR

POP Begin: TBD

3002AC HR

POP Begin: TBD

3002AD HR

POP Begin: TBD

3002AE HR

3002AFE HR

3002AGF HR

POP Begin: TBD

POP Begin: TBD

3003AA EA

POP Begin: TBD

3003AB EA

POP Begin: TBD

3003AC EA

POP Begin: TBD

3003AD BG

POP Begin: TBD

3003AE EA

POP Begin: TBD

3003AF EA

POP Begin: TBD

3003AG EA

POP Begin: TBD

3003AH EA

POP Begin: TBD

3003AJ EA

POP Begin: TBD

3003AK EA

POP Begin: TBD

3003AL EA

POP Begin: TBD

3003AM EA

POP Begin: TBD

3003AN EA

POP Begin: TBD

3003AP EA

POP Begin: TBD

3003AQ BG

POP Begin: TBD

3003AR BG

POP Begin: TBD

3003AS EA

Contract Period: Option 4 POP Begin: TBD

4001AA HR

POP Begin: TBD

4001AB HR

POP Begin: TBD

POP Begin: TBD

4002AA HR

POP Begin: TBD

4002AB HR

POP Begin: TBD

4002AC HR

POP Begin: TBD

4002AD HR

POP Begin: TBD

4002AE HR

4002AFE HR

4002AGF HR

POP Begin: TBD

POP Begin: TBD

4003AA EA

POP Begin: TBD

4003AB EA

POP Begin: TBD

4003AC EA

POP Begin: TBD

4003AD BG

POP Begin: TBD

4003AE EA

POP Begin: TBD

4003AF EA

POP Begin: TBD

4003AG EA

POP Begin: TBD

4003AH EA

4003AJ EA

POP Begin: TBD

4003AK EA

POP Begin: TBD

4003AL EA

POP Begin: TBD

4003AM EA

POP Begin: TBD

4003AN EA

POP Begin: TBD

4003AP EA

POP Begin: TBD

4003AQ BG

POP Begin: TBD

4003AR BG

POP Begin: TBD

4003AS EA

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The

Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the

Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the

Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes.

Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation

(FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the

Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice;

and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause

(e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award

Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than

System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.

3903) and Office of Management and Budget (OMB) prompt payment regulations at 5

CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the

Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part

1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see

52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the

Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by

33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting

Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work.

Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the

Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the

Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the

Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40

U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency

Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism

(e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the

Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the

Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the

Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule.