D.5 ATTACHMENT E_SAMPLE TASK ORDER.docx

36C10X20R0080 Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

U.S. Department of Veterans Affairs Financial Services Center

PO BOX 149971

(see Section B.3 invoicing/payment) Austin TX 78714-8917

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PERFORMANCE WORK STATEMENT

1. Introduction.

Subject to the availability of appropriations, Title 38, U.S.C. §§ 2012 states that the Secretary of VA shall provide (subject to the availability of appropriations) funds to grant recipients or entities eligible to receive a grant that provide supportive services and/or supportive housing to homeless Veterans. By statute, VA may also provide grants to assist community providers in meeting the needs of special populations. Office of Management and Budget (“OMB”) issued the “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Final Rule (Uniform Guidance) on December 26, 2013”, which is referred to as OMB “Super Circular” or “Omni Circular” and is codified at 2 Code of Federal Regulations (CFR) Part 200.

The Grant and Per Diem (GPD) Program, an essential and critical part of Veterans Health Administration (VHA), is vital for providing safe transitional housing and supportive services for homeless Veterans. The statutory authority for the Grant Per Diem Program is found at title 38 U.S.C. 2044. The implementing regulations are found at title 38 CFR Part 61. The GPD Program has been successful in establishing services for homeless Veterans. Since its inception, the program has grown significantly. Grants have been awarded nationally since 1994. Community-based providers funded under the GPD Program exist in all states, the District of Columbia, Guam, and Puerto Rico. These GPD Programs offer communities a way to assist homeless Veterans with housing and services while assisting VA medical facilities in providing housing or services for Veterans. Program designs are diverse, ranging from congregate living transitional housing projects and apartment style transitional housing, to service centers offering outreach and supportive services.

The statutory authority for the Supportive Services for Veteran Families (SSVF) Program is found at title 38 United States Code (U.S.C.) 2044. The implementing regulations are found at title 38 Code of Federal Regulations (CFR) Part 62. Section 604 of the Veterans’ Mental Health and Other Care Improvements Act of 2008, Public Law 110-387, authorized VA to develop the SSVF Program, which provides supportive services to very low-income Veteran families in/or transitioning to permanent housing. Funds are granted to private non-profit organizations and consumer cooperatives that assist very low-income Veteran families by providing a range of supportive services designed to promote housing stability.

Community-based programs are funded through a national competition in response to a Notice of Fund Availability (NOFA) published in the Federal Register according to rules and regulations and any other funding priorities as announced in NOFA. It is imperative that VA recognize these projects as independent and operating based on designs as put forth (and rated) in the proposal. As VA has no authority to instruct or manage programs, it provides guidance and oversight to ensure operations are in compliance with VA inspection standards and that the program offering the services is the same as was described in the original proposal, or as modified through program scope changes.

VA, the largest provider of treatment and assistance to homeless Veterans in the nation, is committed to rapidly expanding programs to help Veterans who are homeless now and to prevent Veterans from becoming homeless in the future. Homelessness, a significant national problem, has many causes. Homeless individuals are often unemployed, unable to work, or have such low incomes that they cannot afford housing. Some homeless individuals have disabling mental health, substance use, or physical conditions that lead to, or compound, their homeless situation. Homeless families are a growing part of the homeless population in America.

It is anticipated the work will require tasks classified in the following Functional Categories and Capability Areas (select all that apply):

|_|Program & Project Management

|_|Studies and analyses

|_|Medical Supply Chain and Healthcare Logistics Analysis

|_|Business Reqts Development

|_|Data Governance

|_|Supply Chain Management

|_|Strategic Planning

|_|Performance Measurement

|_|Supply Chain Planning

|_|Program Evaluation

|_|Training Development

|_|Inventory Management and Operation

|_|Business Process Reengineering, Improvement and Management

|_|Training Delivery

|_|Supply Chain Optimization

|_|Financial Management Modernization

|_|Quality Management

|_|Policy Management

|X|Internal Financial Controls

|X|Financial Management and Operations

|_|Media Buying

|_|Research and development administrative support

|_|Public Relations Services/Outreach

|_|Human Resources Support

|_|Conference, Events, & Planning Services

|_|Procurement Support to P/PM

|_|Healthcare Related Promotional Materials

|_|Information privacy and records management

|_|Video/Film Production

|_|Revenue operations

2. Scope or Purpose.

The Contractor shall support the requirement to conduct Financial and Operational Fitness Assessment (FOFA) reviews for the GPD & SSVF programs. The Contractor shall provide services in support of the grants mission initiatives as described herein to provide financial and operational oversight assistance relevant to Governmental requirements regarding documentation format, routing, retention and related administrative rules. The primary focus of the work is focused on GPD & SSVF internal control program guides, compliance with federal regulations to include 2 CFR 200, 38 CFR Part 61 & 62, IPERIA support and continuous monitoring. This will require data and statistical analysis for FOFA reviews and continuous monitoring. Identifying all sources of funds and expenses for supportive services; identify potential unallowable cost in accordance with all applicable OMB regulations, grant regulations (2 CFR 200) and Program Guide; verifying grantee is in compliance with expense thresholds; ensuring compliance with all financial and operational reporting requirements; advise and opine if adequate supportive service are being provided qualitatively and quantitatively (i.e. outreach services, case management services, assisting participants in obtaining VA benefits, and assisting participants in obtaining other government and public benefits), as prescribed by programmatic requirements.

3. Task statement.

1. TASK ONE – GPD & SSVF FOFA PLANNING PHASE (FFP) The Contractor shall provide FOFA planning phase workpapers to include, but not limited to, a summary of the findings with questioned costs, review work papers, and recommendations derived from the applicable work papers.

The GPD & SSVF program office must conduct 76 FOFA field reviews each, for a total of 152 reviews, to support this initiative. VA anticipates the field reviews will have an engagement timeline of four weeks per engagement, broken down as follows: five to seven days of planning/preliminary review work; five days of fieldwork; one to two days of post fieldwork analysis; and three to five days to draft and issue a report. The schedule of each review location will be predetermined by OBO, based on one-person review team to complete each review. VA will complete a risk assessment and prepare a schedule and project management plan of 152 reviews. Associates may work on multiple reviews simultaneously. Depending on grantee location and proximity to other grantees, reviews may be combined into a single week or travel event (two day and three-day site visits scheduled for same week/team). The Contractor shall not develop an overall review plan/program. OBO will develop the review program tailored for the GPD & SSVF environment; however, the Contractor will have an opportunity to review and provide suggestion for consideration by OBO. The Contractor shall review the 76 grantees and address internal controls, operational controls, cash management, accounting records and documentation, and compliance with grant agreement terms and conditions. The Contractor shall perform review procedures established by OBO, based on risk and conduct fieldwork at the grantee’s site, depending on the complexity of the data and/or risks identified. Preliminary and Field work shall consist of performing substantive tests by examining financial reports, accounting records, and supporting documents.

During the planning phase, the Contractor shall organize an entrance conference with grantee management to discuss questions about the timeline, prepared by client (PBC) requirements and current progress. In addition, the Contractor shall gain an understanding of GPD & SSVF governing statutes, regulations, official programmatic guidance and other relevant information, by reviewing and assessing the grantee’s previous reporting information, including management replies and review reports, if applicable. The grantee’s information will aid in identifying key preventive and detective controls and assessing any controls that are lacking in the process that may result in unrecorded, inaccurate, untimely and/or fictitious transactions. FOFA reviews are conducted through a combination of remote preparation, document reviews, an on-site review and interviews. The Contractor shall develop a review strategy to define the scope and focus, identifying the following:

1. Additional programs/areas/functions to be reviewed (if necessary);

2. Data or information to be submitted by the grantee prior to monitoring;

3. The names of any participant staff members who will need to be consulted during the reviews;

4. Anticipated staff who will conduct the reviews;

5. Clearly defined areas of responsibilities for each reviewer if more than one staff person will be conducting the reviews;

6. A schedule for carrying out the review tasks and the anticipated time frames.

7. Objectives and review program approval from OBO, GPD & SSVF, and staff.

8. Initiate contact with the Grantee to confirm time and dates of the review(s) and POC for Engagement Letter.

9. Draft the engagement letter and provide to OBO for submission.

10. Coordinate and conduct an entrance conference call with grantee within five (5) days of delivery of engagement letter. If the grantees PBC response is not received by the established due date, the Contractor shall contact the facility via telephone and email to determine the reason for the delay. If no response is received, the Contractor shall elevate the matter to OBO for corrective action.

11. Review and evaluate internal control processes and procedures.

12. Review fraud risk factors to detect, prevent, or mitigate potential fraud, waste or abuse of federal funds.

13. Review subcontractor agreements, to include a sample of case files, expenses, payroll, and administrative cost review work similar to Grantee review work, if applicable.

14. Analyze general ledger to identify additional unallowable costs, as prescribed in 2 CFR Part 200. The Contractor shall obtain a judgmental sample from the general ledger after eliminating all credits and expenses under $25. A sample of items shall be selected based on a margin of error determined by OBO not to exceed a total sample of 30 to 60 expenses and up to two pay periods for payroll (depending on organizational/staff size).

15. Collaborate with GPD & SSVF Program Office or VA Liaison/Regional Coordinator to obtain background information and current knowledge of outstanding concerns or irregularities associated with the grantee.

16. Review Memorandum of Agreement or Grant Agreement.

17. Confirm adequacy of accounting and internal control directives, segregation of duties and policies and procedures.

18. Review Grant Application and any budget modification information.

19. Review if grantee has complied with OMB Super Circular requirements by accessing the Federal Audit Clearinghouse.

20. Review of prior year’s Single Audit findings, if applicable.

21. Reconciliation of funds and expenses and advise if they are reasonable, allowable and allocable to source documents for the scope under review. This requires tracing amounts to where differences were identified between the grantee’s financial statements, general ledger, quarterly financial reports, payment and expense invoices, and detailed budget.

22. Verify payroll information through an analysis of timesheets and organizational charts and test additional source documentation for accuracy.

Deliverables:

A. GPD & SSVF FOFA Planning Phase Workpapers

2. TASK TWO – GPD & SSVF FOFA FIELD WORK PHASE (FFP)

During the fieldwork phase, the Contractor shall review case files, conduct interviews, and obtain additional information as necessary and hold an out-brief meeting with grantee management to discuss progress, observations, and findings. The Contractor shall perform the following tasks:

1. Investigate “high risk areas” identified during planning phase.

2. Interview grantee and review operational fitness of: program goals progress, policies and procedures (P&P), subcontractor management, program management, critical incident response, outreach and eligibility services.

3. Review grantee single audit and related requirements (if applicable).

4. Identify and review all less than arm’s length transactions, if applicable.

5. Review significant modifications in staffing patterns, participants served, programmatic goals and objectives, and reporting requirements.

6. Provide condition, cause, effect and recommendations to improve productivity, cost-effectiveness, quality of work processes, operational business processes, organizational internal controls, and the overall financial and operational position of the organization.

7. Adhere to all Federal Auditing regulations and guidance from OMB, and VA Grant Program Guides.

8. Review grantee SF-425 submissions for completeness and accuracy.

9. Utilize specialized audit and data analysis software (such as TeamMate, Audit Command Language, Microsoft Office and Structured Query Language). Grant offices use these and like tools to research and document data elements required in identifying various risks, controls, and improper or duplicate payments.

10. Educate grantees on best practices associated with executing federal resources, fiscal compliance, and overall risk associated with potential fraud, waste, and abuse.

11. Draft preliminary on-site exit summary highlighting condition, cause, effect and recommendation(s), and including summary of results from off-site review work completed prior to site visit.

12. Present/discuss preliminary exit summary with grantee management prior to completion of on-site review work.

13. Review up to thirty (30) SSVF (SSVF ONLY) case files for, eligibility, recertification, case management, benefit assistance and temporary financial assistance, based on size and risk of the grantee.

Deliverables:

A. GPD & SSVF FOFA Fieldwork Phase Exit Summary

3. TASK THREE – GPD & SSVF FOFA REVIEW REPORTS (FFP)

During the Reporting phase of the review process, the Contractor shall develop a review report summarizing the review results. The Contractor shall perform the following tasks:

1. Develop the draft review report using the predetermined format as provided by VA.

2. Ensure draft review report includes:

a. Executive Brief

b. Questioned Cost

c. Table of Contents

d. Results (to include: Condition, Criteria, Cause, Effect, and Recommendation(s))

e. Grantee Background

f. Scope and Methodology

g. Sampling Methodology

During the reporting phase, the Contractor shall provide the GPD & SSVF FOFA draft report to the Government within 10 business days after completion of fieldwork. The Contractor shall provide a final report within 10 business days after the Government provides feedback (i.e. review by the GPD or SSVF team lead, edited by the division technical writer and approved by the division director prior to finalizing the report) . OBO will then forward the final report to the GPD & SSVF Grant Program Office for final approval official records and distribution to the applicable parties.

Deliverables:

A. GPD & SSVF FOFA Draft Report B. GPD & SSVF FOFA Final Report

4. (OPTIONAL) GPD & SSVF FOFA PLANNING PHASE (FFP)

If exercised, the contractor shall provide support for tasks 1 through 3 above for up to an additional 76 reviews split between the GPD & SSVF program offices. NOTE: Reviews may NOT be split evenly between the GPD & SSVF program offices.

Deliverables:

A. GPD/SSVF FOFA Draft Report B. GPD/SSVF FOFA Final Report

5. Delivery Schedule.

76 GPD

76 SSVF

Optional 76 Review

6 reviews within 30 days of kick-off. The remaining reviews shall be evenly spaced for the remainder of the period of performance so as not to provide all reviews at one time.

76 GPD

76 SSVF

Optional 76 Review

Fieldwork for associated reviews shall be completed NLT 15 days following the completion of the planning phase identified in task 1 for the specific review.

76 GPD

76 SSVF

Optional 76 Review

Draft reports for associated reviews shall be completed NLT 10 days following completion of the fieldwork phase identified in task 2 for the specific review.

B. GPD & SSVF FOFA Final Report

76 GPD

76 SSVF

Optional 76 Review Final reports for associated reviews shall be completed NLT 10 business days following the submission of the draft report identified in deliverable 3A.

6. Period of Performance.

The period of performance (PoP) shall be 1 year base period with 4-year options.

Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO).

The Contractor shall be available during the Grants Program Office hours of 8:00 AM (Eastern) to 5:00 PM (Eastern), Monday through Friday. The Contractor shall ensure that FOFA review site visits are coordinated with the site Point of Contact and shall work that site’s normal working hours or as agreed with the point of contact for the specific FOFA review.

There are eleven (11) Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

Under current definitions, five are set by date:

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six are set by a day of the week and month:

7. Type of Contract.

Hybrid Labor Hour/Firm-Fixed Price (FFP) Task Order

8. Place of Performance.

Tasks under this PWS shall be performed at Contractor facilities (CONUS). Work may be performed at remote grantee locations with prior concurrence from the Contracting Officer’s Representative (COR). The Contractor shall identify the Contractor’s place of performance in its proposal.

9. Travel.

Travel shall be in accordance with the Federal Travel Regulations (FTR) and requires advanced concurrence by the Contracting Officer’s Representative (COR). Contractor travel within the local commuting area (within a 50-mile radius) will not be reimbursed. Each Contractor invoice must include copies of all receipts that support the travel costs claimed in the invoice. Travel performed for personal convenience and daily travel to and from work at the Contractor’s facility will not be reimbursed. General and administrative expenses will also not be reimbursed.

The total estimated number of trips in support of this effort is 76 GPD & 76 SSVF grantee site visits during the base period plus option years. Each grantee site visit trip will require two or three days on-site. The locations for the 152 trips are provided in the project priority listing and are subject to change. All sites are located in the continental United States. Historically, based on the tentative schedule, three contracting review teams composed of two personnel are required per scheduled review or one person teams to lessen the burden on travel. OBO reserves the right to modify the location of the site visits as needed.

76 SSVF

10. Material Other Direct Costs.

None

11. Government-Furnished Information, Equipment, and Facilities.

The Government has multiple remote access solutions available to include Citrix Access Gateway (CAG), Site-to-Site Virtual Private Network (VPN), and RESCUE VPN. The Contractors are required to provide their own laptops and accessories. However, when necessary, the Government will furnish desktops or laptops, for use by the Contractor to access VA networks, systems, or applications to meet the requirements of this PWS. The overarching goal is to determine the most cost-effective approach to providing needed access to the VA environment coupled with the need to ensure proper Change Management principles are followed. Contractor personnel shall adhere to all VA system access requirements for on-site and remote users in accordance with VA standards, local security regulations, policies and rules of behavior. GFE shall be approved by the COR and Program Manager on a case-by-case basis prior to issuance.

Other than what is listed above, the Government will not provide IT accessories including but not limited to cell phones, Mobile Wi-Fi hotspots/wireless access points, additional or specialized keyboards or mice, laptop bags, extra charging cables, extra Personal Identity Verification card readers, peripheral devices, or additional Random Access Memory (RAM). The Contractor is responsible for providing these types of IT accessories in support of this effort as necessary and any VA installation required for these IT accessories shall be coordinated with the COR.

12. Key Personnel.

All personnel performing work shall possess expertise in the disciplines and technical areas as related to the tasks in the PWS to include Federal Finance, Accounting, Financial Systems, and as well as experience in financial statement audit, audit remediation, and audit readiness. The Contractor shall provide the titles, and a description of the duties of key personnel to be assigned to these tasks.

The Key Personnel positions required are as follows and shall possess the following minimum qualifications:

10 years

8 years

BA/BS degree

3-5 years

Submitted resumes are to be redacted to prevent disclosure of personally identifiable information (PII). Examples of PII include but are not limited to names, addresses, phone numbers, social security numbers, and birthdays/dates. For those individuals proposed as Key Personnel who are not current employees of the contractor, a signed redacted letter of intent will be required. Submitted signed letter (s) of intent are to be redacted to prevent disclosure of PII. The Key Personnel positions and redacted resumes of individuals who shall fill the key personnel positions shall be included as an attachment to the contract in Section D upon award.

During the first 90 days of performance, the Contractor shall not replace or substitute Key Personnel who the Contractor proposed pre-award unless the replacement is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide a detailed explanation of the circumstances necessitating the proposed substitution and shall demonstrate that the proposed replacement personnel are of at least substantially equal ability and qualifications as the individual originally proposed for that position. The proposed replacement personnel shall be approved by the CO and COR prior to final determination.

After the initial 90 days, any personnel the Contractor offers as substitutes for the above identified key personnel positions shall have the ability and qualifications equal to or better than the key personnel which are being replaced and shall meet or exceed the qualifications designated for that Key Personnel position. If any change to a key personnel position becomes necessary, the Contractor shall immediately notify the VA PM and COR in writing, but whenever possible Contractor shall notify the VA PM of substitutions in personnel in writing 30 calendar days prior to making any change in key personnel, and provide a detailed explanation of the circumstances necessitating the proposed substitution and shall demonstrate that the proposed replacement personnel are of at least substantially equal ability and qualifications as the individual originally proposed for that position and that the proposed replacement meets or exceeds the qualifications designated for that Key Personnel position.

The Contractor agrees that it has a contractual obligation to mitigate the consequences of the loss of Key Personnel and shall promptly secure any necessary replacements in accordance with this PWS section in order to avoid any interruption in contract performance by that Key Personnel. Failure to replace a Key Personnel pursuant to this requirement shall be considered a condition endangering contract performance and shall provide grounds for default termination.

13. Task Order Quality Assurance Surveillance Plan (QASP).

Deliverable or Requirement Performance Standard Surveillance Method Outcome

100% inspection. The TO COR will review Services for timeliness according to criteria established in this TO and/or the Project Initiation Agreement.

B.3 PRICE/COST SCHEDULE

Base Period

$152,000

$76,000

Option Period 1

$152,000

$76,000

Option Period 2

$152,000

$76,000

Option Period 3

$152,000

$76,000

Option Period 4

$152,000

$76,000

B.4 DELIVERY SCHEDULE

See B.2 PERFORMANCE WORK STATEMENT, Item 5. Delivery Schedule Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 TASK ORDER TERMS AND CONDITIONS

The terms and conditions of the Contractor’s base contract (including and contract modifications) apply to any order resultant from this solicitation.

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 5 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed four (4) years.

(End of Clause)

C.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.6. 52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

(a) Definitions. As used in this clause— Covered application means the social networking service TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by ByteDance Limited.

Information technology, as defined in 40 U.S.C. 11101(6)—

(1) Means any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use—

(i) Of that equipment; or

(ii) Of that equipment to a significant extent in the performance of a service or the furnishing of a product;

(2) Includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources; but

(3) Does not include any equipment acquired by a Federal contractor incidental to a Federal contract.

(b) Prohibition. Section 102 of Division R of the Consolidated Appropriations Act, 2023 (Pub. L. 117-328), the No TikTok on Government Devices Act, and its implementing guidance under Office of Management and Budget (OMB) Memorandum M-23-13, dated February 27, 2023, “No TikTok on Government Devices” Implementation Guidance, collectively prohibit the presence or use of a covered application on executive agency information technology, including certain equipment used by Federal contractors. The Contractor is prohibited from having or using a covered application on any information technology owned or managed by the Government, or on any information technology used or provided by the Contractor under this contract, including equipment provided by the Contractor’s employees; however, this prohibition does not apply if the Contracting Officer provides written notification to the Contractor that an exception has been granted in accordance with OMB Memorandum M-23-13.

(c) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts, including subcontracts for the acquisition of commercial products or commercial services.

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.6 ATTACHMENT F_SAMPLE_ TASK ORDER PRICE SCHEDULE

Page 1 of

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to— GSA Federal Supply Service Specifications Section Suite 8100 470 East L'Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/);

(ii) Quick Search (http://quicksearch.dla.mil/);

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by?

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $10,000, and offers of $10,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ‘‘Unique Entity Identifier’’ followed by the unique entity identifier that identifies the Offeror’s name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

See IDIQ Solicitation. Proposals will be submitted with the IDIQ proposal as instructed in the IDIQ Solicitation.

E.3 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

See…