36C10X19Q0045-010.docx

201 9 NATIONAL VETERANS GOLDEN AGE GAMES

TRANSPORTATION SERVICES

June 4-11, 2019

PERFORMANCE WORK STATEMENT

1. Title of Contract: 2019 National Veterans Golden Age Games (NVGAG) Transportation Services.

2. Scope of Work: The Contractor shall provide all labor, supervision and other resources required to transport ambulatory and non-ambulatory personnel in support of the 2019 National Veterans Golden Age Games (NVGAG), hosted by the Alaska VA Healthcare System (Anchorage, AK), for a total period of eight (8) days, from June 4 through June 11, 2019. The contractor shall provide adequate equipment and personnel to perform the duties outlined in this statement, which include providing transportation services to and from the Ted Stevens Anchorage International Airport (ANC) to the Anchorage Convention Centers (Dena’ina & Egan), host hotels and to various venues in the Anchorage area during the period of the 2019 NVGAG. This work will be done in collaboration with members of the Anchorage VA Medical Center’s local organizing committee (LOC) and the National Veterans Golden Age Games’ national team members. This work involves providing all assets needed for transportation needs that can accommodate transporting approximately 1000 ambulatory passengers (to include those with visual impairments), as well as approximately 100 individuals utilizing a wheelchair/scooter for mobility, arrival/departure luggage, competition sporting equipment (i.e.- golf clubs), and with safety provisions for transporting elderly individuals, such as: hand rails and low steps and verbal guidance to people with visual impairments; educating staff on safety elements using the American Disabilities Act (ADA) requirements; and timely transport of Veterans to various venues for athletic competitions. In addition, this work will require one (1) on-site Project Manager during event hours. Awardee must be able to operate all vehicles during specific peak times during the NVGAG that the attached 2019 Transportation Schedule and 2019 NVGAG Site Visit #3 Agenda requires (see Attachments A & B).

3. Background: This is the premier senior adaptive rehabilitation program in the United States, and is the only national multi-event sports and recreational seniors’ competition program designed to improve the quality of life for all older Veterans, including those with a wide range of abilities and disabilities. The NVGAG serves as a national showcase for the preventative and therapeutic value of sports, fitness and recreation. The Games serve as a qualifying event for competition in the National Senior Games in a number of competitive events.

4. Objectives: The Contractor shall perform the mandatory tasks and provide the specific deliverables described below within the performance period stated in this Performance Work Statement (PWS). If, for any reason, any deliverable cannot be delivered on time according to the below schedule, the Contractor shall provide a written explanation to the Contracting Officer’s Representative (COR) thirty days prior to deliverable due date. This written transmittal shall include a firm commitment of when the work shall be completed. This transmittal to the COR shall cite the reasons for the delay and the impact on the overall project.

The Contractor shall not commit or permit any act that interferes with the performance of work awarded to another Contractor or with the performance of Government employees. In any case where, in the course of fulfilling the contract requirements, the Contractor disturbs any work guaranteed under another separate contract, the Contractor must restore such disturbed work.

All bus trips will be utilized to accommodate the attached Transportation Schedule & 2019 Site Visit #3 Agenda. Contractor must be flexible with departure times to allow for minor changes as communicated by the COR or appointed official (i.e. NVGAG Transportation Coordinator). All departure and arrival times are estimated within a 30-minute tolerance as directed by the COR or official representative. At least one (1) bus should be staged at ALL venues during that venues’ event operations time, in the event Veterans needs to be loaded quickly during an emergency.

Task 4.1: Provide Buses – The Contractor must provide the appropriate amount of buses required to transport the estimated number of ambulatory and non-ambulatory personnel during specified times, as outlined on the Transportation Schedule (see Attachment). All buses must meet safety and regulation codes for the State of Alaska.

Bus description requirements:

1. Ensure that all buses have a comfortable environment with fully functional seasonal climate control.

2. Provide handrails for safe maneuvering up and down the steps of the bus entrance.

3. First step on bus entrance must be low to the floor, or a step stool provided if there is a great distance (8 inches or more) from ground to first step on buses.

4. Be able to safely transport a minimum of 40 ambulatory individuals, per load, to various areas within the Anchorage and surrounding community.

5. Provide ADA-compliant accessible vehicles able to safely transport a minimum of 6-8 individuals in wheelchairs/scooters, per load, to various areas within the Anchorage and surrounding community. These mobility devices measure up to approximately 30 inches long, 36 inches wide, and can weigh up to 500 lbs. when occupied. Transport of these individuals may be done in the same vehicles as the ambulatory passengers; however, Contractor must ensure sufficient trained personnel are available to properly tie down wheelchairs/scooters and allow for timely departures and arrivals.

6. Provide safe tie-down mechanisms for securing wheelchairs/scooters.

7. Be able to accommodate luggage transport during airport arrival and departure days of the event.

8. Display route/destination information electronically and/or manually on the front and side of every bus. Options for this that work well based on past events include: bus wraps and vehicle magnetic signs, and are customizable to the event and/or venues.

9. Must ensure that signage is present on all vehicles, clearly designating the NVGAG and visibly able to be read within 15 feet.

10. Vehicles shall park in the areas reserved specifically for all vehicles within this contract during event times (to be determined prior to event start date). Contractor shall be responsible for securing parking during non-event time for all vehicles within this contract.

11. Contractor personnel shall assist all Veterans, support staff and volunteers with boarding and exiting the vehicles in a safe manner. This includes assisting any individuals with luggage or other personal items at areas such as airport, hotels and all other destinations included in the Transportation Schedule.

12. Contractor personnel must not leave a vehicle running while unattended.

13. Contractor personnel must lock the vehicle when not in use.

14. Contractor personnel must ensure all equipment and cargo (i.e.- competition golf clubs) are secured prior to driving the vehicle.

15. Must meet safety and regulation codes for the state in which work will be performed.

The Contractor shall be in compliance with this PWS and describe, in further detail, the approach to be used for each aspect of the contract as defined in the Contractor’s technical proposal. At a minimum, included should be the Contractor’s plan for managing the project, risk, quality, scope, change management, detailed schedule, and Contractor staff. The Contractor shall be responsible for submitting the invoice via the OB-10 website as required by the Government. Suppliers must be vendorized with the Department of Veterans Affairs to be eligible for award.

Deliverable 4.1:

Contractor Invoice submitted via OB-10 website.

Table 1, Mandatory Deliverable Table

Due Date

Task 4.2: Transport – The Contractor shall safely transport all participants (i.e., athletes, coaches), including any special equipment (i.e., wheelchairs (standard and electric), scooters and any other mobility aides, golf clubs) to and from all various points throughout the Games based on the schedule provided by the Government. All regular buses for the event will be able to accommodate a minimum of 40 ambulatory individuals per load. All accessible vehicles for the event will be able to accommodate a minimum of 6-8 wheelchairs/scooters per load, and transport of these individuals may be done in the same vehicles as the ambulatory passengers; however, Contractor must ensure sufficient trained personnel are available to properly tie down wheelchairs/scooters and allow for timely departures and arrivals. Veterans, Veterans’ family-members and other authorized individuals may also be transported in these ADA vehicles. The Contractor shall be responsible for providing trained personnel to safely secure and release Veterans’ mobility devices. The Contractor shall also be responsible for providing trained personnel to safely provide verbal instructions and guidance to people with visual impairments, as they will not be able to read bus signage. Contractor buses will operate continuously during scheduled event intervals with appropriate number of ADA trained vehicle drivers. The required training is the Industry Standard as regulated by the Community Transportation Association of America (CTAA). The Government can, through the designated Contractor Provided Project Managers, direct and re-direct individual vehicle destinations in the event of unforeseen circumstances (i.e., road closure or heavy traffic delay). The maximum “Event Day” is defined as the timeframe from 5:00 a.m. to 11:59 p.m. Contract provided on-site Project Managers will be responsible to ensure there is a replacement driver and bus available for use in the event there is a driver call out or vehicle break down.

Table 2, Mandatory Deliverable

Due Date

Task 4.3: Training- The Contractor will provide trained personnel assigned to assist with loading/unloading and tie down/safely secure participants using mobility devices (i.e., wheelchairs and scooters). Contractor will train its employees regarding ADA compliance and the transporting of individuals who use wheelchairs/scooters for mobility, as well as the transport and providing verbal guidance to people with visual impairments who are not able to see bus signage. The required training is the Industry Standard as regulated by the Community Transportation Association of America (CTAA).

Table 3, Mandatory Deliverable

Due Date

5. Period of Performance: The period of performance shall begin (5) five calendar days after contract award through June 11, 2019.

Contractor shall provide services during event day hours, which is defined as 5:00 a.m. to 11:59 p.m. Contractor must be able to operate all buses that the NVGAG schedule requires. Unless specifically authorized in writing by the Contracting Officer, no services will be provided and no charges will be incurred and/or billed to any order on this contract on any Federal Holidays listed below.

6. Place of Performance: Work shall be performed at the following locations:

a. Ted Stevens Anchorage International Airport, 5000 W. International Airport Road, Anchorage, AK 99502

b. Anchorage Dena’ina Civic & Convention Center, 600 W. 7th Avenue, Anchorage, AK 99501

c. Anchorage Egan Convention Center, 555 W. 5th Avenue, Anchorage, AK 99501

d. JBER Moose Run Golf Course-Creek Course, 27000 Arctic Valley Road, Anchorage, AK 99505

e. JBER Polar Bowl, 7176 Fighter Dr., Joint Base Elmendorf-Richardson, AK 99506

f. The Dome, 6501 Changepoint Dr., Anchorage, AK 99518

g. Bartlett High School, 1101 Golden Bear Dr., Anchorage, AK 99504

h. Anchorage Billiard Palace and Bar, 903 W. Northern Lights Blvd., Anchorage, AK 99503

i. Sullivan Arena, 1600 Gambell St., Anchorage, AK 99501

j. (Host Hotel) Anchorage Marriott Downtown, 820 W. 7th Ave., Anchorage, AK 99501

k. (Host Hotel) Hilton Anchorage, 500 W. 3rd Ave., Anchorage, AK 99501

l. (Host Hotel) Sheraton Anchorage Hotel & Spa, 401 E. 6th Ave., Anchorage, AK 99501

m. (Host Hotel- National Officials) The Voyager Inn, 501 K. Street, Anchorage, AK 99501

On occasion, the Contractor shall be required to attend meetings which may occur via teleconference, as well as one (1) in-person site visit (April 9-11, 2019) at various locations within the Anchorage community and/or or at the Alaska VA Healthcare System (Anchorage, AK) to recon/assess scheduled venue routes/loading and unloading locations.

7. Type of Contract: The Government anticipates award of a Firm Fixed-Price contract.

8. Basis for Award: The award will be made on the lowest priced technically acceptable offer. Failure to meet any of the factors listed will preclude the proposal from being considered for award. Trade-offs are not permitted. Proposals are evaluated for acceptability but not ranked using the non-cost/price factors.

9. Evaluation: All factors are considered in the technical evaluation. Any offeror not providing documentation for validation may be deemed non-compliant to the requirements of this solicitation. The following factors are equal and shall be used to evaluate offers: Technical Approach, Past Performance and Price.

a. Technical Evaluation Factors

i. Equipment description – Buses offered will be determined technically acceptable if they meet or exceed all physical and accommodation requirements as detailed in Task 4.1.

ii. Transportation plan – Transportation plan will be determined technically acceptable if it meets or exceed all services detailed in Task 4.2.

iii. Personnel – Service personnel will be determined technically acceptable if they meet or exceed all requirements detailed in Task 4.3.

b. Past Performance – Contractor to provide description of at least three relevant projects successfully performed within the past two years that are similar in size, scope and complexity. Contractor to provide documentation on timely bus transportation within the past two years for events that are similar in size, scope and complexity.

c. Price – Contractor to provide a price for each Task and a total cost for the contract, as well as, a breakdown of the cost(s) associated with drivers’ hourly rate and equipment.

10. General Requirements:

a. The Contractor agrees to procure and maintain insurance, while the contract is in effect, Workers Compensation and Employee’s Public Liability Insurance in accordance with Federal and State of Alaska laws.

b. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

c. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

d. The COR shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) days’ notice to the Contracting Officer.

e. Every task mentioned above, and their associated sub-tasks, shall be reflected in the technical proposal and detailed work plan submitted to the Government.

f. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

11. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means that the work complies with the requirement of the contract.

The Department of Veterans Affairs (VA)/COR may conduct random inspections of the vehicles provided by contractor to insure compliance with the VA requirements listed in this PWS.

12. Formal Acceptance or Rejection of Deliverables: The Government will review within thirty days each deliverable and provide feedback/comments. The contractor shall have thirty business days to incorporate feedback/comments, make appropriate revisions, and return back to the Government. The COR will review and determine final acceptance by the Government. The COR will notify the contractor of final acceptance within five business days.

13. Changes to the PWS: Any changes to this PWS shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

14. Contractor Reporting Requirements:

a. Contractor will report ALL vehicle accidents to the NVGAG Command/Emergency Preparedness Center and NVGAG Transportation Coordinator as soon as possible after ensuring safety of riders, self or other vehicle occupants. Additionally, the driver, if able, will inform appropriate police or medical assistance when needed.

b. Contractor will provide proof of training and documented employee competencies as stated in Table 3. Contractor will ensure employee’s complete and documented competency based training regarding safe driving and accessibility needs when transporting individuals with visual impairments and individuals utilizing wheelchair/scooter for mobility in school buses/large vehicles/paratransit vehicles.

c. In the event that someone is injured during any performance of this contract, the NVGAG Command/Emergency Preparedness Center and NVGAG Transportation Coordinator shall be notified of this occurrence as soon as possible.

d. Contractor will report to the NVGAG Command/Emergency Preparedness Center and NVGAG Transportation Coordinator if bus schedule is impacted in the event there is a driver call out or vehicle break down.

15. Travel: The Government anticipates travel under this PWS to attend contract-related meetings/route assessments through the period of performance which would fall within the 50-mile radius, therefore travel and per diem cost reimbursement is not applicable to this contract.

16. Government Furnished Equipment (GFE): GFE, to the extent of minimal wheelchair/scooter tie-down straps and mounts, may be furnished in support of this contract.

Modular ramp systems may also be furnished by the Government in support of this contract, for easier load/unload access for individuals utilizing a wheelchair/scooter for mobility. The portable modular ramp system is demonstrated in the image below:

The equipment included with the portable modular ramps are listed below:

• Platform 60" x 60" with Handrails

• Platform Reinforcement Kit for 60" Platform Required for Platforms OVER 36"

• Platform 60" x 60" with Handrails Legs: XL: 23.25" - 35" (59.0 – 89cm) *second platform will be used when a 90-degree turn is needed at ramp midway*

• Custom length Ramp 48" x 2' Ramp will bridge from bus floor to platform

• 48" Load Bearing Approach Plate Attached to 2' ramp

• Custom length Ramp 48" x 23'

• 48" Approach Decking Extra standard approach plates. Will be used if 23' ramp needs to be separated to two smaller ramps. Two per ramp set.

• 5` Aluminum Handrail Kit

• T-Bolt Style Quick Release Pins

• Support Stand - Short (10" - 13.25" / 25.4 cm - 33.7 cm) •Support Stand - Long (15.75" - 21.5" / 40 cm - 54.6 cm)

• Support Stand - XL (23.5" - 35" / 59 cm - 89 cm)

17. Contracted Personnel Requirements:

a. The Contractor shall provide a minimum of two (2) Project Managers who will be responsible for the performance of the drivers’/transportation employees’ work during the entire Event. The name of these persons will be designated in writing upon receipt of Contractor’s Transportation Plan, within five calendar days after award contract. The Project Managers will be on-site at the convention centers and designated off-site venues during event hours.

b. The Contractor shall not employ persons for work on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

c. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company. Contractor field service engineers shall be dressed to present a clean, neat appearance at all times when performing under this contract.

d. Contractor personnel shall smoke only in designated areas.

e. Contractor personnel shall complete employee competency based training regarding safe driving when transporting elderly individuals and individuals with disabilities in school buses/large vehicles/paratransit vehicles.

f. Contractor will provide replacement driver in the event there is a driver call out.

18. Security Requirements: The Contractor must wear badges bearing the Contractor’s company name, identification picture and name of the individual employee in English during performance of services under this contract.

The C&A requirements do not apply and a Security Accreditation Package is not required.

19. Fees/Costs:

a. Contractor shall be responsible for variations in employee hourly pay resulting from shift or weekend differential and possible overtime, as well as administrative and overhead expenses.

b. The costs shall include rental cost of bus and driver hourly rate for a fully burdened bus. The Government will not pay a different rate in the event of individual employee overtime.

c. The Contractor assumes full responsibility for any parking or other moving violations. The VA will not validate or make reimbursement for parking or other moving violations of the contractor’s personnel under any circumstances. This includes additional security or permitting. No additional costs to the government will be allowed.

Parking: Contractor must ensure that buses are not left unattended or parked on unauthorized property at any of the event venues. Non-event hour/overnight staging parking must be at contractor’s expense and contractor’s location.

Loading/unloading Areas: Loading/unloading areas for all event venues will be designated, with prior authorizations from each venue, upon receipt of Contractor’s Transportation Plan, within five calendar days after award contract. There will be no expense to Contractor for these purposes.

20. Invoice Submission:

http://www.fsc.va.gov/einvoice.asp

(PLEASE USE THIS LINK FOR OB-10 INVOICING INSTRUCTIONS)

21. Invoice Requirements: The Contractor shall submit an invoice per instructions listed in each call (task order) to the FSC to initiate the certification and payment process. The Contractor shall also forward a copy of the invoice to the Contracting Officer Representative (COR) for his/her review and for file. The Contractor shall include the Purchase Order number on all invoices. For inquiries regarding payment, please contact the Vendor Inquiry Line toll free at (877) 353-9791.

22. Attachment A: Transportation Schedule Bus trips will be performed according to the following itinerary. All times listed are “local” times to Anchorage, AK. Vendor must be flexible with departure times to allow for minor changes as communicated by the COR or appointed official (i.e. NVGAG Transportation Coordinator).

23. Attachment B: 2019 NVGAG Site Visit #3 Bus trips will be performed according to the following itinerary. All times listed are “local” times to Anchorage, AK. Vendor must be flexible with departure times to allow for minor changes as communicated by the COR.

END OF PERFORMANCE WORK STATEMENT

image1.emf image2.emf

2019 NVGAG Transportation Schedule Wheelchair

2019 NATIONAL VETERANS GOLDEN AGE GAMES TRANSPORTATION SCHEDULE - June 4-11, 2019

DATE START - END TIMES EVENT(S) VENUE ROUTE CYCLE

TUES 6/4 11:00A - 11:00P ARRIVALS ANCHORAGE AIRPORT/3 HOST HOTELS

WED 6/5 9:00A - 9:00P REGISTRATION/EXPO/CLINIC HILTON/SHERATON/DENA'INA/EGAN/HILTON/SHERATON

THURS 6/6 6:30A - 3:30P GOLF 3 HOST HOTELS/(JBER) CREEK COURSE/3 HOST HOTELS

THURS 6/6 12:00P - 6:00P NINE BALL 3 HOST HOTELS/ANCHORAGE BILLIARD PALACE/3 HOST HOTELS

THURS 6/6 7:15A - 6:15 P HORSESHOES/BADMINTON 3 HOST HOTELS/BARTLETT HIGH SCHOOL/3 HOST HOTELS

THURS 6/6 7:15A - 6:15P CONV CTR SPORTING EVENTS HILTON/SHERATON/DENA'INA CONVENTION CENTER/HILTON/SHERATON

THURS 6/6 6:00P - 10:00P PARADE OF ATHLETES HILTON/SHERATON/DENA'INA CONVENTION CENTER/HILTON/SHERATON

THURS 6/6 7:15A - 6:15P AIR PISTOL/AIR RIFLE/SHUFFLEBOARD HILTON/SHERATON/EGAN CIVIC CONVENTION CENTER/HILTON/SHERATON

FRI 6/7 9:00A - 8:00P NINE BALL 3 HOST HOTELS/ANCHORAGE BILLIARD PALACE/3 HOST HOTELS

FRI 6/7 6:00A - 10:00P SWIMMING/HORSESHOES/BADMINTON/BLIND DISC GOLF 3 HOST HOTELS/BARTLETT HIGH SCHOOL/3 HOST HOTELS

FRI 6/7 7:15A - 7:00P CONV CTR SPORTING EVENTS HILTON/SHERATON/DENA'INA CONVENTION CENTER/HILTON/SHERATON

FRI 6/7 7:15A - 9:00P AIR PISTOL/AIR RIFLE/SHUFFLEBOARD HILTON/SHERATON/EGAN CIVIC CONVENTION CENTER/HILTON/SHERATON

FRI 6/7 7:00A - 9:00P PICKLEBALL 3 HOST HOTELS/SULLIVAN ARENA/3 HOST HOTELS

SAT 6/8 9:00A - 8:00P NINE BALL 3 HOST HOTELS/ANCHORAGE BILLIARD PALACE/3 HOST HOTELS

SAT 6/8 7:15A - 10:00P HORSESHOES/BADMINTON/BASKETBALL 3 HOST HOTELS/BARTLETT HIGH SCHOOL/3 HOST HOTELS

SAT 6/8 7:15A - 9:00P CONV SPORTING EVENTS HILTON/SHERATON/DENA'INA CONVENTION CENTER/HILTON/SHERATON

SAT 6/8 7:15A - 9:00P AIR PISTOL/AIR RIFLE/SHUFFLEBOARD HILTON/SHERATON/EGAN CIVIC CONVENTION CENTER/HILTON/SHERATON

SAT 6/8 6:00A - 8:00P BOWLING 3 HOST HOTELS/POLAR BOWL (JBER)/3 HOST HOTELS

SAT 6/8 5:00A - 8:00P DISCUS/SHOT PUT/POWERWALK 3 HOST HOTELS/THE DOME/3 HOST HOTELS

SUN 6/9 9:00A - 3:00P NINE BALL 3 HOST HOTELS/ANCHORAGE BILLIARD PALACE/3 HOST HOTELS

SUN 6/9 7:15A - 10:00P BASKETBALL/HORSESHOES 3 HOST HOTELS/BARTLETT HIGH SCHOOL/3 HOST HOTELS

SUN 6/9 7:15A - 9:00P CONV SPORTING EVENTS HILTON/SHERATON/DENA'INA CONVENTION CENTER/HILTON/SHERATON

SUN 6/9 7:15A - 9:00P AIR PISTOL/AIR RIFLE/SHUFFLEBOARD HILTON/SHERATON/EGAN CIVIC CONVENTION CENTER/HILTON/SHERATON

SUN 6/9 5:00A - 10:00A CYCLING 5K TIME TRIALS, 20K ROAD RACE 3 HOST HOTELS/EJOINT BASE ELMENDORF–RICHARDSON/3 HOST HOTELS

SUN 6/9 11:00A - 9:00P TRACK/JAVELIN 3 HOST HOTELS/THE DOME/3 HOST HOTELS

SUN 6/9 6:00A - 8:00P BOWLING 3 HOST HOTELS/POLAR BOWL (JBER)/3 HOST HOTELS

SUN 6/9 7:00A - 8:00P PICKLEBALL 3 HOST HOTELS/SULLIVAN ARENA/3 HOST HOTELS

MON 6/10 9:00A - 3:00P NINE BALL 3 HOST HOTELS/ANCHORAGE BILLIARD PALACE/3 HOST HOTELS

MON 6/10 7:15A - 4:00P HORSESHOES/BASKETBALL 3 HOST HOTELS/BARTLETT HIGH SCHOOL/3 HOST HOTELS

MON 6/10 7:15A - 2:00P ATHLETE FORUM/CONV SPORTING EVENTS HILTON/SHERATON/DENA'INA CONVENTION CENTER/HILTON/SHERATON

MON 6/10 7:15A - 6:15P AIR PISTOL/AIR RIFLE/SHUFFLEBOARD HILTON/SHERATON/EGAN CIVIC CONVENTION CENTER/HILTON/SHERATON

MON 6/10 6:00A - 12:00P BOWLING 3 HOST HOTELS/POLAR BOWL (JBER)/3 HOST HOTELS

MON 6/10 7:00A - 12:00P PICKLEBALL 3 HOST HOTELS/SULLIVAN ARENA/3 HOST HOTELS

MON 6/10 2:00P - 10:00P PASSING OF TORCH/VCS BINGO HILTON/SHERATON/DENA'INA CONVENTION CENTER/HILTON/SHERATON

MON 6/10 9:30P - 12:00A DEPARTURES 4 HOST HOTELS/ANCHORAGE AIRPORT

TUES 6/11 5:00A - 4:00P DEPARTURES 4 HOST HOTELS/ANCHORAGE AIRPORT

* Wheelchair/Scooter Veterans image3.emf

2019 NVGAG Site Visit #3 Agenda

8:00-8:10am AK VA am huddle / Load Contracted Bus

8:10-8:30am Travel to Dena'ina

8:30-11:00am Dena'ina/Egan (Registration Check-in / Expo / Admin Room / Sponsor Recognition / Medals / Wheelchair Repair / Etc.)

11:00-11:30am Travel to Sullivan Arena

11:30am-Noon Sullivan Arena (Pickleball)

Noon-1:00pm Lunch

1:00-1:30pm Travel to JBER

1:30-4:00pm JBER (Bowling / Cycling / Golf / Equipment Inventory)

4:00-4:30pm Travel to VA / Marriott

8:00-8:30am AK VA am huddle / Load Contracted Bus

8:30-9:00am Travel to The Dome

9:00-10:00am The Dome (Track & Field)

10:00-10:30am Travel to Anchorage Billiard Palace

10:30-11:30am Anchorage Billiard Palace (Billiards)

11:30am-12:30pm Lunch

12:30-1:00pm Travel to Bartlett High School

1:00-3:30pm Bartlett High School (Swimming, Basketball, Badminton, Blind Disc Golf, Horseshoes)

3:30-4:00pm Travel to VA / Marriott

8:00-8:30am AK VA am huddle / Load Contracted Bus

8:30-9:00am Travel to Marriott

9:00-9:30am Marriott

9:45-10:30am Hilton

10:45-11:30am Sheraton

11:30am-12:30pm Lunch

12:30-1:00pm Travel to airport

1:00-2:00pm Airport

2:00-2:30pm Travel to VA

2:30-3:00pm Exit Brief (Tetrad, Carla, Jeanene, Corrie, Christy, Scott)

***At least one (1) Vice-Chair from each area should be represented in attendance the entire site visit. Subommittee chair(s) ONLY should plan to report to their respective venue/event at least 10 minutes prior to assigned time on the agenda.

***Areas to address at venues (when applicable):

· Site set-up and break-down schedule

· Equipment

· CADs/layouts

· Flow (i.e.- athlete check-in, exit, etc.)

· Volunteer meals

· Signage and banners

· Volunteer Check-in/Check-out & orientation

· Medal ceremonies/awards

· Transportation – bus loading and unloading, accessible ramp location (if applicable)

· May I Help You Please? greeters/hospitality

Tue, April 9th

2019 National Veterans Golden Age Games

April 9-11, 2019

Site Visit #3 (rev. 11/7/18)

Thur, April 11th

Wed, April 10th