36C10X19Q0045-007.docx

36C10X18Q0077

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

101-19-1-4583-0002

TBD

36C10X19Q0045 02-06-2019 Jaime Belletto Jaime.Belletto1@va.gov 240-215-1625 02-18-2019 Strategic Acquisition Center - Frederick Department of Veterans Affairs 321 Ballenger Center Drive, Suite 125 Frederick MD 21703 X X 485510 $15 Million X N/A X See PWS in Section B.3

Strategic Acquisition Center - Frederick Department of Veterans Affairs 321 Ballenger Center Drive, Suite 125 Frederick MD 21703

TBD

See PWS in Section B.1

See CONTINUATION Page 2019 National Veterans Golden Age Games (NVGAG), hosted by the Alaska Veterans Health Care System (Anchorage, AK) Submit all questions No later than February 11, 2019

12:00 P.M. EST.

Direct all questions to Contract Specialist Jaime.Belletto1@va.gov, and Contracting Officer Melissa.Maloy@va.gov Vendors shall identify:

1) DUNS:

2) CAGE:

3) TIN:

This is a SDVOSB set-aside Quotes are due February 18, 2019 1:00 P.M. EST See CONTINUATION Page X X Melissa Maloy Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Melissa Maloy, Contracting Officer 36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs 321 Ballenger Center Drive, Suite 125 Frederick MD 21703

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

TUNGSTEN (fka OB10) ELECTRONIC INVOICE SUBMISSION FSC e-INVOICE PROGRAM THRU AUSTIN PORTAL FSC MANDATORY ELECTRONIC INVOICE SUBMISSION FOR AUSTIN PAYMENTS COR (Contracting Officers Representative): TBD Contract Number: TBD Purchase Order Number: TBD Vendor Electronic Invoice Submission Methods:

Fax, email and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted data transmissions below.

· VA’s Electronic Invoice Presentment and Payment System – The Financial Services Center (FSC) in Austin, TX uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten- network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

· A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site is http://www.x12.org.

Vendor e-invoice Set-up information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center in Austin, TX for payment processing. If you have questions about the payment status of a properly submitted invoice, the e-invoicing program, or Tungsten, please contact the FSC at the phone number or email address listed below.

· Tungsten e-Invoice setup information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@tungsten-network.com

· VA TUNGSTEN Number: AAA544240062

· FSC e-Invoice contact information: 1-877-353-9791

· FSC e-Invoice email: vafsccshd@va.gov

· http://www.fsc.va.gov/einvoie.asp

COMMUNICATIONS:

· https://www.federalregister.gov/articles/2012/11/27/2012-28612/va-acquisition-regulation- electronic-submission-of-payment-requests

· http://fcw.com/articles/2012/11/27/va-epayments.aspx?s=fcwdaily

5. ACKNOWLEDGMENT OF AMENDMENTS: The vendor acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 Performance Work Statement 36C10X19Q0045

Page 1 of Page 1 of

1. Title of Contract: 2019 National Veterans Golden Age Games (NVGAG) Transportation Services.

2. Scope of Work: The Contractor shall provide all labor, supervision and other resources required to transport ambulatory and non-ambulatory personnel in support of the 2019 National Veterans Golden Age Games (NVGAG), hosted by the Alaska VA Healthcare System (Anchorage, AK), for a total period of eight (8) days, from June 4 through June 11, 2019. The contractor shall provide adequate equipment and personnel to perform the duties outlined in this statement, which include providing transportation services to and from the Ted Stevens Anchorage International Airport (ANC) to the Anchorage Convention Centers (Dena’ina & Egan), host hotels and to various venues in the Anchorage area during the period of the 2019 NVGAG. This work will be done in collaboration with members of the Anchorage VA Medical Center’s local organizing committee (LOC) and the National Veterans Golden Age Games’ national team members. This work involves providing all assets needed for transportation needs that can accommodate transporting approximately 1000 ambulatory passengers (to include those with visual impairments), as well as approximately 100 individuals utilizing a wheelchair/scooter for mobility, arrival/departure luggage, competition sporting equipment (i.e.- golf clubs), and with safety provisions for transporting elderly individuals, such as: hand rails and low steps and verbal guidance to people with visual impairments; educating staff on safety elements using the American Disabilities Act (ADA) requirements; and timely transport of Veterans to various venues for athletic competitions. In addition, this work will require one (1) on-site Project Manager during event hours. Awardee must be able to operate all vehicles during specific peak times during the NVGAG that the attached 2019 Transportation Schedule and 2019 NVGAG Site Visit #3 Agenda requires (see Attachments A & B).

3. Background: This is the premier senior adaptive rehabilitation program in the United States, and is the only national multi-event sports and recreational seniors’ competition program designed to improve the quality of life for all older Veterans, including those with a wide range of abilities and disabilities. The NVGAG serves as a national showcase for the preventative and therapeutic value of sports, fitness and recreation. The Games serve as a qualifying event for competition in the National Senior Games in a number of competitive events.

4. Objectives: The Contractor shall perform the mandatory tasks and provide the specific deliverables described below within the performance period stated in this Performance Work Statement (PWS). If, for any reason, any deliverable cannot be delivered on time according to the below schedule, the Contractor shall provide a written explanation to the Contracting Officer’s Representative (COR) thirty days prior to deliverable due date. This written transmittal shall include a firm commitment of when the work shall be completed. This transmittal to the COR shall cite the reasons for the delay and the impact on the overall project.

The Contractor shall not commit or permit any act that interferes with the performance of work awarded to another Contractor or with the performance of Government employees. In any case where, in the course of fulfilling the contract requirements, the Contractor disturbs any work guaranteed under another separate contract, the Contractor must restore such disturbed work.

All bus trips will be utilized to accommodate the attached Transportation Schedule & 2019 Site Visit #3 Agenda. Contractor must be flexible with departure times to allow for minor changes as communicated by the COR or appointed official (i.e. NVGAG Transportation Coordinator). All departure and arrival times are estimated within a 30-minute tolerance as directed by the COR or official representative. At least one (1) bus should be staged at ALL venues during that venues’ event operations time, in the event Veterans needs to be loaded quickly during an emergency.

Task 4.1: Provide Buses – The Contractor must provide the appropriate amount of buses required to transport the estimated number of ambulatory and non-ambulatory personnel during specified times, as outlined on the Transportation Schedule (see Attachment). All buses must meet safety and regulation codes for the State of Alaska.

Bus description requirements:

1. Ensure that all buses have a comfortable environment with fully functional seasonal climate control.

2. Provide handrails for safe maneuvering up and down the steps of the bus entrance.

3. First step on bus entrance must be low to the floor, or a step stool provided if there is a great distance (8 inches or more) from ground to first step on buses.

4. Be able to safely transport a minimum of 40 ambulatory individuals, per load, to various areas within the Anchorage and surrounding community.

5. Provide ADA-compliant accessible vehicles able to safely transport a minimum of 6-8 individuals in wheelchairs/scooters, per load, to various areas within the Anchorage and surrounding community. These mobility devices measure up to approximately 30 inches long, 36 inches wide, and can weigh up to 500 lbs. when occupied. Transport of these individuals may be done in the same vehicles as the ambulatory passengers; however, Contractor must ensure sufficient trained personnel are available to properly tie down wheelchairs/scooters and allow for timely departures and arrivals.

6. Provide safe tie-down mechanisms for securing wheelchairs/scooters.

7. Be able to accommodate luggage transport during airport arrival and departure days of the event.

8. Display route/destination information electronically and/or manually on the front and side of every bus. Options for this that work well based on past events include: bus wraps and vehicle magnetic signs, and are customizable to the event and/or venues.

9. Must ensure that signage is present on all vehicles, clearly designating the NVGAG and visibly able to be read within 15 feet.

10. Vehicles shall park in the areas reserved specifically for all vehicles within this contract during event times (to be determined prior to event start date). Contractor shall be responsible for securing parking during non-event time for all vehicles within this contract.

11. Contractor personnel shall assist all Veterans, support staff and volunteers with boarding and exiting the vehicles in a safe manner. This includes assisting any individuals with luggage or other personal items at areas such as airport, hotels and all other destinations included in the Transportation Schedule.

12. Contractor personnel must not leave a vehicle running while unattended.

13. Contractor personnel must lock the vehicle when not in use.

14. Contractor personnel must ensure all equipment and cargo (i.e.- competition golf clubs) are secured prior to driving the vehicle.

15. Must meet safety and regulation codes for the state in which work will be performed.

The Contractor shall be in compliance with this PWS and describe, in further detail, the approach to be used for each aspect of the contract as defined in the Contractor’s technical proposal. At a minimum, included should be the Contractor’s plan for managing the project, risk, quality, scope, change management, detailed schedule, and Contractor staff.

Table 1, Mandatory Deliverable Table

Due Date

Task 4.2: Transport – The Contractor shall safely transport all participants (i.e., athletes, coaches), including any special equipment (i.e., wheelchairs (standard and electric), scooters and any other mobility aides, golf clubs) to and from all various points throughout the Games based on the schedule provided by the Government. All regular buses for the event will be able to accommodate a minimum of 40 ambulatory individuals per load. All accessible vehicles for the event will be able to accommodate a minimum of 6-8 wheelchairs/scooters per load, and transport of these individuals may be done in the same vehicles as the ambulatory passengers; however, Contractor must ensure sufficient trained personnel are available to properly tie down wheelchairs/scooters and allow for timely departures and arrivals. Veterans, Veterans’ family-members and other authorized individuals may also be transported in these ADA vehicles. The Contractor shall be responsible for providing trained personnel to safely secure and release Veterans’ mobility devices. The Contractor shall also be responsible for providing trained personnel to safely provide verbal instructions and guidance to people with visual impairments, as they will not be able to read bus signage. Contractor buses will operate continuously during scheduled event intervals with appropriate number of ADA trained vehicle drivers. The required training is the Industry Standard as regulated by the Community Transportation Association of America (CTAA). The Government can, through the designated Contractor Provided Project Managers, direct and re-direct individual vehicle destinations in the event of unforeseen circumstances (i.e., road closure or heavy traffic delay). The maximum “Event Day” is defined as the timeframe from 5:00 a.m. to 11:59 p.m. Contract provided on-site Project Managers will be responsible to ensure there is a replacement driver and bus available for use in the event there is a driver call out or vehicle break down.

Table 2, Mandatory Deliverable

Due Date

Task 4.3: Training- The Contractor will provide trained personnel assigned to assist with loading/unloading and tie down/safely secure participants using mobility devices (i.e., wheelchairs and scooters). Contractor will train its employees regarding ADA compliance and the transporting of individuals who use wheelchairs/scooters for mobility, as well as the transport and providing verbal guidance to people with visual impairments who are not able to see bus signage. The required training is the Industry Standard as regulated by the Community Transportation Association of America (CTAA).

Table 3, Mandatory Deliverable

Due Date

5. Period of Performance: The period of performance shall begin (5) five calendar days after contract award through June 11, 2019.

Contractor shall provide services during event day hours, which is defined as 5:00 a.m. to 11:59 p.m. Contractor must be able to operate all buses that the NVGAG schedule requires. Unless specifically authorized in writing by the Contracting Officer.

6. Place of Performance: Work shall be performed at the following locations.

a. Ted Stevens Anchorage International Airport, 5000 W. International Airport Road, Anchorage, AK 99502

b. Anchorage Dena’ina Civic & Convention Center, 600 W. 7th Avenue, Anchorage, AK 99501

c. Anchorage Egan Convention Center, 555 W. 5th Avenue, Anchorage, AK 99501

d. JBER Moose Run Golf Course-Creek Course, 27000 Arctic Valley Road, Anchorage, AK 99505

e. JBER Polar Bowl, 7176 Fighter Dr., Joint Base Elmendorf-Richardson, AK 99506

f. The Dome, 6501 Changepoint Dr., Anchorage, AK 99518

g. Bartlett High School, 1101 Golden Bear Dr., Anchorage, AK 99504

h. Anchorage Billiard Palace and Bar, 903 W. Northern Lights Blvd., Anchorage, AK 99503

i. Sullivan Arena, 1600 Gambell St., Anchorage, AK 99501

j. (Host Hotel) Anchorage Marriott Downtown, 820 W. 7th Ave., Anchorage, AK 99501

k. (Host Hotel) Hilton Anchorage, 500 W. 3rd Ave., Anchorage, AK 99501

l. (Host Hotel) Sheraton Anchorage Hotel & Spa, 401 E. 6th Ave., Anchorage, AK 99501

m. (Host Hotel- National Officials) The Voyager Inn, 501 K. Street, Anchorage, AK 99501.

On occasion, the Contractor shall be required to attend meetings which may occur via teleconference, as well as one (1) in-person site visit (April 9-11, 2019) at various locations within the Anchorage community and/or or at the Alaska VA Healthcare System (Anchorage, AK) to recon/assess scheduled venue routes/loading and unloading locations.

7. Type of Contract: The Government anticipates award of a Firm Fixed-Price contract.

8. General Requirements:

a. The Contractor agrees to procure and maintain insurance, while the contract is in effect, Workers Compensation and Employee’s Public Liability Insurance in accordance with Federal and State of Alaska laws.

b. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

c. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

d. The COR shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) days’ notice to the Contracting Officer.

e. Every task mentioned above, and their associated sub-tasks, shall be reflected in the technical proposal and detailed work plan submitted to the Government.

f. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

9. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means that the work complies with the requirement of the contract.

The Department of Veterans Affairs (VA)/COR may conduct random inspections of the vehicles provided by contractor to insure compliance with the VA requirements listed in this PWS.

10. Formal Acceptance or Rejection of Deliverables: The Government will review within thirty days each deliverable and provide feedback/comments. The contractor shall have thirty business days to incorporate feedback/comments, make appropriate revisions, and return back to the Government. The COR will review and determine final acceptance by the Government. The COR will notify the contractor of final acceptance within five business days.

11. Changes to the PWS: Any changes to this PWS shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

12. Contractor Reporting Requirements:

a. Contractor will report ALL vehicle accidents to the NVGAG Command/Emergency Preparedness Center and NVGAG Transportation Coordinator as soon as possible after ensuring safety of riders, self or other vehicle occupants. Additionally, the driver, if able, will inform appropriate police or medical assistance when needed.

b. Contractor will provide proof of training and documented employee competencies as stated in Table 3. Contractor will ensure employee’s complete and documented competency based training regarding safe driving and accessibility needs when transporting individuals with visual impairments and individuals utilizing wheelchair/scooter for mobility in school buses/large vehicles/paratransit vehicles.

c. In the event that someone is injured during any performance of this contract, the NVGAG Command/Emergency Preparedness Center and NVGAG Transportation Coordinator shall be notified of this occurrence as soon as possible.

d. Contractor will report to the NVGAG Command/Emergency Preparedness Center and NVGAG Transportation Coordinator if bus schedule is impacted in the event there is a driver call out or vehicle break down.

13. Travel: The Government anticipates travel under this PWS to attend contract-related meetings/route assessments through the period of performance which would fall within the 50-mile radius, therefore travel and per diem cost reimbursement is not applicable to this contract.

14. Government Furnished Equipment (GFE): GFE, to the extent of minimal wheelchair/scooter tie-down straps and mounts, may be furnished in support of this contract.

Modular ramp systems may also be furnished by the Government in support of this contract, for easier load/unload access for individuals utilizing a wheelchair/scooter for mobility. The portable modular ramp system is demonstrated in the image below:

The equipment included with the portable modular ramps are listed below:

• Platform 60" x 60" with Handrails

• Platform Reinforcement Kit for 60" Platform Required for Platforms OVER 36"

• Platform 60" x 60" with Handrails Legs: XL: 23.25" - 35" (59.0 – 89cm) *second platform will be used when a 90-degree turn is needed at ramp midway*

• Custom length Ramp 48" x 2' Ramp will bridge from bus floor to platform

• 48" Load Bearing Approach Plate Attached to 2' ramp

• Custom length Ramp 48" x 23'

• 48" Approach Decking Extra standard approach plates. Will be used if 23' ramp needs to be separated to two smaller ramps. Two per ramp set.

• 5` Aluminum Handrail Kit

• T-Bolt Style Quick Release Pins

• Support Stand - Short (10" - 13.25" / 25.4 cm - 33.7 cm) •Support Stand - Long (15.75" - 21.5" / 40 cm - 54.6 cm)

• Support Stand - XL (23.5" - 35" / 59 cm - 89 cm)

15. Contracted Personnel Requirements:

a. The Contractor shall provide a minimum of two (2) Project Managers who will be responsible for the performance of the drivers’/transportation employees’ work during the entire Event. The name of these persons will be designated in writing upon receipt of Contractor’s Transportation Plan, within five calendar days after award contract. The Project Managers will be on-site at the convention centers and designated off-site venues during event hours.

b. The Contractor shall not employ persons for work on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

c. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company. Contractor field service engineers shall be dressed to present a clean, neat appearance at all times when performing under this contract.

d. Contractor personnel shall smoke only in designated areas.

e. Contractor personnel shall complete employee competency based training regarding safe driving when transporting elderly individuals and individuals with disabilities in school buses/large vehicles/paratransit vehicles.

f. Contractor will provide replacement driver in the event there is a driver call out.

16. Security Requirements: The Contractor must wear badges bearing the Contractor’s company name, identification picture and name of the individual employee in English during performance of services under this contract.

The C&A requirements do not apply and a Security Accreditation Package is not required.

17. Fees/Costs:

a. Contractor shall be responsible for variations in employee hourly pay resulting from shift or weekend differential and possible overtime, as well as administrative and overhead expenses.

b. The costs shall include rental cost of bus and driver hourly rate for a fully burdened bus. The Government will not pay a different rate in the event of individual employee overtime.

c. The Contractor assumes full responsibility for any parking or other moving violations. The VA will not validate or make reimbursement for parking or other moving violations of the contractor’s personnel under any circumstances. This includes additional security or permitting. No additional costs to the government will be allowed.

Parking: Contractor must ensure that buses are not left unattended or parked on unauthorized property at any of the event venues. Non-event hour/overnight staging parking must be at contractor’s expense and contractor’s location.

Loading/unloading Areas: Loading/unloading areas for all event venues will be designated, with prior authorizations from each venue, upon receipt of Contractor’s Transportation Plan, within five calendar days after award contract. There will be no expense to Contractor for these purposes.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Contract Period: Base POP Begin: 06-04-2019 POP End: 06-11-2019

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Clause) C.2 FAR 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014)

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies in the pilot program on Contractor employee whistleblower protections established at 41 U.S.C. 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112–239) and FAR 3.908.

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in section 3.908 of the Federal Acquisition Regulation.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold.

(End of Clause)

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C.3 FAR 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS—REPRESENTATION (JAN 2017)

(d) Definition. As used in this provision— Internal confidentiality agreement or statement, subcontract, and subcontractor, are defined in the clause at 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

(e) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions), Government agencies are not permitted to use funds appropriated (or otherwise made available) for contracts with an entity that requires employees or subcontractors of such entity seeking to report waste, fraud, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(f) The prohibition in paragraph (b) of this provision does not contravene requirements applicable to Standard Form 312, (Classified Information Nondisclosure Agreement), Form 4414 (Sensitive Compartmented Information Nondisclosure Agreement), or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(g) Representation. By submission of its offer, the Offeror represents that it will not require its employees or subcontractors to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting waste, fraud, or abuse related to the performance of a Government contract to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information (e.g., agency Office of the Inspector General).

(End of Clause)

C.4 FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016)

(a) Definition. As used in this clause— Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

(b) Contractors shall ensure that the CAGE code is maintained throughout the life of the contract. For contractors registered in the System for Award Management (SAM), the DLA Commercial and Government Entity (CAGE) Branch shall only modify data received from SAM in the CAGE master file if the contractor initiates those changes via update of its SAM registration. Contractors undergoing a novation or change-of-name agreement shall notify the contracting officer in accordance with subpart 42.12. The contractor shall communicate any change to the CAGE code to the contracting officer within 30 days after the change, so that a modification can be issued to update the CAGE code on the contract.

(c) Contractors located in the United States or its outlying areas that are not registered in SAM shall submit written change requests to the DLA Commercial and Government Entity (CAGE) Branch. Requests for changes shall be provided at https://cage.dla.mil. Change requests to the CAGE master file are accepted from the entity identified by the code.

(d) Contractors located outside the United States and its outlying areas that are not registered in SAM shall contact the appropriate National Codification Bureau (points of contact available at http://www.nato.int/structur/AC/135/main/links/contacts.htm) or NSPA at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx to request CAGE changes.

(e) Additional guidance for maintaining CAGE codes is available at https://cage.dla.mil.

(End of Clause) C.5 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN 2017) ALTERNATE I (JAN 2017)

(a) Inspection/Acceptance.

(1) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government will perform inspections and tests in a manner that will not unduly delay the work.

(2) If the Government performs inspection or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(3) Unless otherwise specified in the contract, the Government will accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they will be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (a)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified below, the portion of the "hourly rate" attributable to profit shall be 10 percent. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken. [Insert portion of labor rate attributable to profit.] (5)(i) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may—

(A) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or

(B) Terminate this contract for cause.

(ii) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute under the Disputes clause of the contract.

(6) Notwithstanding paragraphs (a)(4) and (5) above, the Government may at any time require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to—

(i) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or

(ii) The conduct of one or more of the Contractor's employees selected or retained by the Contractor after any of the Contractor's managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(7) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(8) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.

(9) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions.

(1) The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. As used in this clause—

(i) Direct materials means those materials that enter directly into the end product, or that are used or consumed directly in connection with the furnishing of the end product or service.

(ii) Hourly rate means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualifications of a labor category specified in the contract that are—

(A) Performed by the contractor;

(B) Performed by the subcontractors; or

(C) Transferred between divisions, subsidiaries, or affiliates of the contractor under a common control.

(iii) Materials means—

(A) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;

(B) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

(C) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.);

(D) The following subcontracts for services which are specifically excluded from the hourly rate: [Insert any subcontracts for services to be excluded from the hourly rates prescribed in the schedule.]; and

(E) Indirect costs specifically provided for in this clause.

(iv) Subcontract means any contract, as defined in FAR Subpart 2.1, entered into with a subcontractor to furnish supplies or services for performance of the prime contract or a subcontract including transfers between divisions, subsidiaries, or affiliates of a contractor or subcontractor. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payments.

(1) Work performed. The Government will pay the Contractor as follows upon the submission of commercial invoices approved by the Contracting Officer:

(i) Hourly rate.

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours performed. Fractional parts of an hour shall be payable on a prorated basis.

(B) The rates shall be paid for all labor performed on the contract that meets the labor qualifications specified in the contract. Labor hours incurred to perform tasks for which labor qualifications were specified in the contract will not be paid to the extent the work is performed by individuals that do not meet the qualifications specified in the contract, unless specifically authorized by the Contracting Officer.

(C) Invoices may be submitted once each month (or at more frequent intervals, if approved by the Contracting Officer) to the Contracting Officer or the authorized representative.

(D) When requested by the Contracting Officer or the authorized representative, the Contractor shall substantiate invoices (including any subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment, individual daily job timecards, records that verify the employees meet the qualifications for the labor categories specified in the contract, or other substantiation specified in the contract.

(E) Unless the Schedule prescribes otherwise, the hourly rates in the Schedule shall not be varied by virtue of the Contractor having performed work on an overtime basis.

(1) If no overtime rates are provided in the Schedule and the Contracting Officer approves overtime work in advance, overtime rates shall be negotiated.

(2) Failure to agree upon these overtime rates shall be treated as a dispute under the Disputes clause of this contract.

(3) If the Schedule provides rates for overtime, the premium portion of those rates will be reimbursable only to the extent the overtime is approved by the Contracting Officer.

(ii) Materials.

(A) If the Contractor furnishes materials that meet the definition of a commercial item at 2.101, the price to be paid for such materials shall not exceed the…